Topic: Subject Specific Skills Date: 10-9-2024

Subtopic: Digital Documentation

Digital Documentation MCQs

1. Word processing is a computer software to the document.

1.Word processing is a computer software to _______the document.

a. Edit & format
b. Store & retrieve
c. Print
d. All of the above
2. What are the advantages for an electronic typewriter?
a. Easily you can make changes in the content
b. Multiple copies can be created
c. Both a) and b)
d. None of the above
3. What are the features of Word processing software?
a. Create, edit, save, retrieve and print the document
b. Move the text from one location to another by selecting it and moving it.
c. Change the font size, font style of the text
d. All of the above

4. Word processing software is being used in the for preparing

letters, reports, and many other different types of documents.
a. Business
b. Home
c. Education
d. All of the above
5. By mistake, you have made some change and you want to erase the last change done
using .
a. Undo
b. Redo
c. Delete
d. None of the above
6. is located on the top of the Writer window. It shows the name of the
currently opened document.
a. Title Bar
b. Menu Bar
c. Standard Toolbar
d. None of the above

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 7. contains the various options for formatting a document and icons are
used to show a graphical representation of commands.
a. Title Bar
b. Menu Bar
c. Formatting toolbar
d. None of the above

8. This is located at the bottom left of the Writer window and shows the number of
pages, words, language used, zooming, and other information.
a. Title Bar
b. Status Bar
c. Formatting toolbar
d. None of the above

9. If text is not continuous and you want to select which shortcut key you will use .
a. Ctrl Key + Using mouse select the text
b. Alt Key + Using mouse select the text
c. Shift Key + Using mouse select the text
d. None of the above

10. Sometimes you may jump to a specific page number. If you have a large document with
multiple pages, scrolling down gets challenging. What option will we use in such a situation?
a. Search to page
b. Find to page
c. Go to page
d. None of the above
11. Give the example of non-printing characters in digital documentation
.
a. Space Bar
b. Tab Key
c. Both a) and b)
d. None of the above
12. Sometimes we may not remember the spelling of some words. In this situation
digital documents provide facilities.
a. Toggle checking
b. Spelling and Grammar
c. Format checking
d. None of the above
13. The shortcut key for center alignment .
a. Ctrl + L
b. Ctrl + E
c. Ctrl + R
d. Ctrl + J

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 14. The shortcut key for Justified alignment .
a. Ctrl + L
b. Ctrl + E
c. Ctrl + R
d. Ctrl + J
15. To make the page attractive you can apply .
a. Background
b. Border
c. Style
d. All of the above
16. Sometime we may require to enter some of the character which is not available in
keyboard. You can add these characters from .
a. Unknown Character
b. Special Character
c. Extra Character
d. None of the above
17. Data in tabular format then what option you will use.
a. Tabular
b. Table
c. Divider
d. None of the above

18. check whether document is prepared as needed, such as indentation,

border, etc. and ready to print.
a. Print
b. Print Preview
c. Page setup
d. None of the above
19. Header and Footer is available in which of the following menus?
a. File Menu
b. Insert Menu
c. View Menu
d. Edit Menu
20. To view ruler we should go to which of the following menus?
a. Tools Menu
b. Insert Menu
c. View Menu
d. Edit Menu

21. The default orientation of a page in Writer is .

a. portrait
b. landscape
c. book
d. None of the above

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 22. Which option should be used to type H2O, to get 2 at its proper place?
a. Bold
b. Superscript
c. Underline
d. Subscript

23. Which option is used to create a new document in Writer?

a. File -> Open
b. File -> Save As
c. File -> New
d. File -> Close
24.Which option is used to save a document in Writer ?
a. File -> Open
b. File -> Save As
c. File -> New
d. File -> Close
25. What is the purpose of the status bar in Writer ?
a. To display the current page number and word count
b. To display the current time and date
c. To display the current internet connectivity status
d. To display the current temperature and weather forecast
Answer in 20-30 words

1. In a document all the occurrences of word “this” have to be changed to

“these”. Which option is suitable for this and what is the shortcut command used for it?
Ans- To replace a text in a digital documentation, the user can use the find and replace function.
Ctrl + H or Function Key F5 is the shortcut key of find and replace.

2. Which two documents are essential for mail merge?

Ans- The following two documents are required for Mail Merge.
1) Data Source – This is usually a list of names, phone numbers, and addresses to merge. This is
the structured representation of the bulk data. This might be in the form of an excel spreadsheet.
2) Main Document – This is the template or main document. This template placeholder
contains or embed the data from the data source.

3. List the various software available for word processing.

Ans- The various word processing software are –
 Microsoft Word
 WordPad
 Lotus Word Pro
 Open Office Writer
 LibreOffice Writer

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  Apple Work (Mac computers only)
 Word Perfect (Windows computer only)
 Google Doc

4. Explain the different views to display a document.

Ans-
A. Print layout – This view shows a document on the screen in the same format as it will
appear when printed. Margins, page breaks, headers and footers, and watermarks are all
visible.
B. Full Screen – This view shows as much of the document’s content as the screen will allow at
a size that is pleasant to read.

The Ribbon is replaced by a single toolbar at the top of the screen with buttons for saving and
printing the document, accessing references and other tools, highlighting text, and making
comments in this mode. You can also change the view by moving from page to page.

5. What are the special characters? How can you insert them in a document?
Ans-
Many time we required to use a special characters in LibreOffice for example #, @, *, _, €,,, £ . The
keyboard has a limited space for keys and symbols. Most signs and symbols you can insert in
document using the following methods.
Step 1 – Create a new document
Step 2 – Select the special character option from the Insert menu
Step 3 – Insert the special character in the document using click option

6. How will you count the total words of a document?

Ans-
When you type a word in a document, LibreOffice Writer counts the number of pages and words for
you. The page number and text are displayed in the document’s status bar.

7.What are the various menu of Writer GUI?

Ans-
File, Edit, View, and Insert are the most frequent GUI menus. The menus are set up in such a way
that the commands that are related are grouped together.
E.g. Open, saving, and closing, will always be available from the file menu.

8. What is the default extension assigned to the document in Writer when you save it? Write
down the steps to save the document in Writer?
Ans-
Documents can be opened, created, and saved. All common file types are well-supported by Writer.
Writer utilizes the ODF format, which has the file extension .odt, by default.
You can save the document in Writer using following steps –
Step 1 – Click on file
Step 2 – Open Save dialog box
Step 3 – Write a file name
Step 4 – Click on Save

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 Answer in 50-80 words

1. What are the features of Word Processor?

Ans-
The following are some of the features offered by major word processors.
a. Select and move text from one place in the document to another
b. Copy the text to other places inside the document
c. Move or copy a selected text from one document to any other document
d. Change the font size and style of the document’s text
e. Format paragraphs and pages
f. Check spelling and grammar
g. Create a table and change the size of chosen rows, columns, or cells
h. Combine one or more documents
i. Print the specified text or selected pages of the document
j. Insert photos or graphs into the document

2. What are the various methods for selecting the text in a document? Give the steps to
select a paragraph.
Ans-
The following ways can be used to select a text, line, or paragraph in a document:
Shortcut key – Click anywhere in the document and press Ctrl + A to select all of the text.
a. Click and drag – Clicking and dragging the mouse in any direction is the most popular
approach to selecting text in a document.
b. Double Click – You can also choose a single word or line by double-clicking on it.
c. Shift + Arrow – Hold down the [Shift] key while pressing the right and left arrow keys, as well
as the up and down arrow keys, to move one character or one line at a time.
d. Triple Click – You can select a paragraph using triple-click in LibreOffice.

3. Explain the concept of Word Processing.

Ans-
A word processor is computer software that allows you to type and work with text.
a. It’s a program that allows you to write and view documents.
b. It is a piece of software or hardware that allows you to create, edit, and print documents.
c. You can type text in it, save it electronically, display it on a screen, or edit it by entering
commands and characters before printing it
d. When compared to other computer applications, word processing is the most frequent.
The majority of word processors are now used as cloud service

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 4. Compare the features of manual typewriter, electronic typewriter and word processing
software.
Ans. Manual Typewriter –
a. Modification not possible
b. Text cannot cut, copy or paste in document
c. You are not allowed to create multiple copies
d. Spell checking or grammar function is not available
e. Cannot save the file

Electronic Typewriter –
f. Modification possible
g. You are allowed to create multiple copies
h. Spell checking or grammar function is not available
i. You can save the file

Word processing –
j. Modification possible
k. You are allowed to create multiple copies
l. Spell checking or grammar function is available
m. You can save the file

5. Write difference between a text editor and a word processor software. Write the name of
any text editor or word processor available in market.
Ans.A word processor is a kind of text editor with greater features. The main purpose of a text editor
is to write and modify text. Word processors provide a
different type of faculty like copy, cut, paste, undo, and redo.

A word processor allows you to modify text as well as do additional functions like text formatting,
Inserting images, headers and footers, table, list etc.

The common word processor available in the market are –

a. Microsoft Word
b. Digital Document
c. WordPad

6.What is the importance of password in the document? How will you protect the
document using password in Writer?
Ans. The password is essential for effective authorization in the document. By offering security to the
users, we can safeguard the document using a password.
Only authorized users can use the password option to access their documents. We can protect our
sensitive documents with the aid of passwords. We can protect any document with the help of
password using a variety of technologies. The password ensures that data is kept safe. To avoid
being hacked.

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 6. What is mail merge? Write down the steps for Mail Merge.
Ans. Mail merge entails combining mail and letters and pre-addressed envelopes or mailing labels for
mass mailings from a form letter. In other words, it is the automatic addition of names and addresses
from a database to letters and envelopes It is a function of word processing that allows fixed content
to be sent to several users at the same time.

The steps for inserting Mail Merge is –

1. Step 1 - Select Starting document.

2. Step 2 - Select Document type.
3. Step 3 - Insert Address Block.
4. Step 4 - Create letter salutation.
5. Step 5 - Adjust Layout of Adress Block and Salutation.
6. Save Outgoing document.
7. Further procedure via the "Mail merge" toolbar.
8. Prepare Outgoing document.

7. What are the advantages of table?

Ans. The most significant advantage of including a table is that it provides a visual grouping of data.
The advantages of table is –
It is a set of data that is consistent and uniform.
An easy method for formatting in a professional manner.
It is possible to add data to it in the form of rows and columns. Easily you can
update the data in a tabular format.

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