Subject:
● Keep it clear and professional. Example: "Inquiry About [Charity Name]'s Mission and Opportunities for
Engagement"
Dear [Name of Contact/To Whom It May Concern],
First Paragraph:
● Introduce yourself: Mention your name, grade, and school.
Example: "My name is [Your Name], and I am a [Grade Level] student at [School Name], located in
[City, State]."
● Explain why you are writing: State that you’re contacting them as part of a school project and briefly
mention why you chose their charity.
Example: "As part of a school project, I’ve been researching organizations that focus on [their area of
work], and I’ve been particularly impressed by [Charity Name]."
● Be specific: Provide a reason that shows you’ve done research on their work.
Example: "Your recent campaign to [specific initiative] really caught my attention because [personal or
community connection]."
Second Paragraph:
● Highlight what you admire: Mention a specific project or aspect of the charity’s work that resonates
with you.
Example: "I truly admire the way your organization focuses on [specific work], especially [specific
initiative]."
● Make a personal connection: Share how their mission aligns with your personal values, experiences,
or goals.
Example: "This cause is close to my heart because [personal experience or values that relate to the
charity’s mission]."
Third Paragraph:
● Ask for a response: Politely request more information or a response.
Example: "I would love to learn more about your work, and if possible, hear how [specific question]
impacts your mission."
● Suggest ways they could respond: Offer ideas on what they could share.
Example: "It would be wonderful to receive a reply with some information about [their initiatives,
opportunities for involvement, or anything relevant]."
● Explain why a response matters: Clarify how their reply would help your project or learning.
Example: "Your response would greatly enhance my project, and help me understand how
organizations like yours create change."
Closing:
● Thank them for their time: Acknowledge that they are busy and express appreciation for their
attention.
Example: "Thank you so much for taking the time to read my email. I truly appreciate your work and the
opportunity to connect."
● Sign off: End with "Sincerely" or "Best regards," followed by your name, grade, and contact
information.
Example: "Sincerely, [Your Name]
[Your Grade], [School Name]"
