Implementation Checklist for PS:4992-2022

(R) OIC / SMIIC 2: 2019 Second Edition, (MOD)

Section Checklist Item Comments
4. Principles
* Establish a clear understanding of
4.1 General Islamic principles and their application to
halal certification.
* Develop a mechanism to identify and
4.2 Islamic Sensitivity address potential issues related to Islamic
sensitivity.
4.3 Commitment to Islamic * Implement procedures to ensure that all
Values activities align with Islamic values.
* Conduct a risk assessment to identify
4.4 Risk-Based Approach potential halal risks and develop
mitigation strategies.
5. General Requirements
5.1.1 Legal and Contractual * Ensure compliance with relevant laws
Matters and regulations.
5.1.2 Halal Certification * Develop clear and comprehensive halal
Agreement certification agreements with clients.
5.1.3 Responsibility for
* Establish clear procedures for making
Halal Certification
halal certification decisions.
Decisions
5.1.4 Use of Licenses,
* Obtain necessary licenses and
Certificates, and Marks of
certifications and use them appropriately.
Conformity
5.2 Management of * Implement measures to maintain
Impartiality impartiality and avoid conflicts of interest.
* Establish clear procedures for handling
5.3 Liability and Financing
liabilities and financial matters.
* Develop and implement effective
5.4 Operations
operational procedures.
5.5 Non-Discriminatory * Ensure that halal certification services
Conditions are provided without discrimination.
* Establish a robust traceability system to
5.6 Traceability
track products and ingredients.
* Maintain transparency in all halal
5.7 Transparency
certification activities.
6. Structural
Requirements
* Establish a clear organizational structure
6.1 Organizational Structure
with a dedicated halal certification
and Top Management
department.
 Implementation Checklist for PS:4992-2022
(R) OIC / SMIIC 2: 2019 Second Edition, (MOD)
6.2 Mechanism for * Implement policies and procedures to
Safeguarding Impartiality prevent conflicts of interest.
* Develop effective operational controls
6.3 Operational Control
to ensure consistency and efficiency.
7. Resource Requirements
* Ensure that management and personnel
7.1 Competence of
have the necessary qualifications and
Management and Personnel
experience.
7.2 Personnel Involved in
Halal Certification
Activities
* Establish clear job descriptions and
7.2.1 General
responsibilities for all personnel.
7.2.2 Personnel Carrying * Ensure that personnel reviewing
Out Contract Review contracts have the necessary expertise.
7.2.3 Personnel Granting * Establish clear criteria for granting halal
Halal Certification certification.
* Ensure that technical auditors have the
7.2.4 Technical Auditors
necessary qualifications and experience.
* Ensure that technical experts have the
7.2.5 Technical Experts necessary expertise to provide technical
advice.
* Ensure that Islamic affairs experts have
7.2.6 Islamic Affairs
the necessary knowledge and
Experts
understanding of Islamic law.
7.2.7 Selection of the Audit * Establish a process for selecting
Team qualified and competent audit teams.
7.3 Use of Individual
* Establish procedures for selecting and
External Technical Auditors
managing external auditors and experts.
and Experts
* Maintain accurate and up-to-date
7.4 Personnel Records records of personnel qualifications and
training.
* Establish procedures for outsourcing
7.5 Outsourcing
halal certification activities, if applicable.
8. Information
Requirements
* Publish information about the halal
8.1 Publicly Accessible
certification body's scope, accreditation,
Information
and contact details.
8.2 Halal Certification * Maintain accurate and up-to-date
Documents records of halal certification documents.
 Implementation Checklist for PS:4992-2022
(R) OIC / SMIIC 2: 2019 Second Edition, (MOD)
8.3 Directory of Certified * Maintain a directory of certified clients
Clients and their certified products.
8.4 Reference to Halal
* Establish clear guidelines for the use of
Certification and Use of
halal marks and licenses.
Halal Marks/Licenses
* Implement measures to protect
8.5 Confidentiality
confidential information.
* Establish effective communication
8.6 Information Exchange
channels with clients.
9. Process Requirements
* Develop and implement standard
9.1 General Requirements operating procedures for halal
certification processes.
9.2 Initial Audit and Halal
Certification
9.2.1 Application * Establish a clear application process.
* Develop a process for reviewing
9.2.2 Application Review
applications.
9.2.3 Initial Halal * Develop a comprehensive audit plan for
Certification Audit initial audits.
9.2.4 Initial Halal
* Document the findings of the initial
Certification Audit and
audit.
Conclusions
9.2.5 Information for
* Establish clear criteria for granting
Granting Initial Halal
initial halal certification.
Certification
* Develop a sampling plan for inspections
9.2.6 Sampling
and tests.
* Conduct inspections and tests as
9.2.7 Inspections and Tests
required by the standard.
* Prepare a detailed audit report
9.2.8 Audit Report summarizing the findings and
recommendations.
9.3 Surveillance Activities * Develop a surveillance audit plan.
* Establish a recertification process to
9.4 Recertification
ensure ongoing compliance.
9.5 Special Audits * Conduct special audits as necessary.
9.6 Suspending,
* Establish procedures for suspending,
Withdrawing, or Reducing
withdrawing, or reducing the scope of
the Scope of Halal
halal certification.
Certification
 Implementation Checklist for PS:4992-2022
(R) OIC / SMIIC 2: 2019 Second Edition, (MOD)
* Establish a process for handling appeals
9.7 Appeals and Complaints
and complaints.
9.8 Records of Applicants * Maintain accurate and up-to-date
and Clients records of applicants and clients.
* Establish a process for reviewing and
9.9 Changes Affecting
approving changes that may affect halal
Certification
certification.
10. Management System
Requirements for
Certification Bodies
* Establish and maintain a robust
10.1 General
management system.
10.2 Management System * Develop and maintain a comprehensive
Manual management system manual.
* Implement a system for controlling
10.3 Control of Documents
documents.
* Implement a system for controlling
10.4 Control of Records
records.
* Conduct regular management reviews to
10.5 Management Review assess the effectiveness of the
management system.
* Conduct internal audits to identify areas
10.6 Internal Audits
for improvement.
* Implement a system for identifying,
10.7 Corrective Actions investigating, and correcting
nonconformities.
* Implement a system for identifying and
10.8 Preventive Actions
preventing potential problems.