COMAGAYCAY ELEMENTARY SCHOOL

Contingency Plan
for HEAT INDEX
As of August 6,2024

1
 CHAPTER I. OVERVIEW

I. Introduction

Comagaycay Elementary School is located at Comagaycay, San Andres,

Catanduanes with 191 learners,9 teaching personnel,1 administrative support staff
under contract of service and 1 non-teaching personnel (School Principal). It has a
land area of 5,089 square meters with four instructional buildings. It is
approximately 1.5 road kilometers from the Municipal Hall, 2.5 road kilometers from
the district and 15 road kilometers from the schools Division Office. The school can
be reached via land transportation through public means via pedicab, motorcycle,
tricycle and suv’s.

The school was constructed and founded in 1972 and was named as excerpted
from the name of its Barangay-Comagaycay. Comagaycay Elementary School has 4
Instructional Buildings. Building 1 is PTA and SPP, Building 2 is Federation of Filipino
Chinese Chambers of Commerce Industry Inc. (FFCCCI),Building 3 is RP-US
Bayanihan and Building 4 is RP-US Bayanihan 2.

Comagaycay Elementary School is also an awardee for Best Implementing

School in Brigada Eskwela –Small Category for 5 consecutive years, Best
Implementing School in Brigada Pagbasa Partnership, (National Awardee) Best
Implementing School in SBFP and maintained the 3 Stars in WINS.

II. Demographics

The total number of learners of the school are 191 learners -92 male and 99 female
with the total of 201 learners.

One of the learners is undergoing Learning Delivery Mode because of his condition
as SPED learner.

The enrolment records of the school indicate that there was an increase for previous
years. However there is a significant decrease of .18% due to migration and family
planning this school year: 2024-2025 .

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III. Risk Profile

The school has been considered at risk for natural hazards due to topographic
location as it faces and near to the open seas. In terms of human-induced hazards it
will not consider vulnerable because there were no records on file of any incident.

Critical facilities in the vicinity of the school includes: Barangay Rural Health Clinic
and Parada of Tricycle Terminal. With these close critical facilities, it would be
beneficial for the school during emergencies.Every classroom has its own medical
kits that

IV. Hazard and Exposure

Based on the Hazard Hunter website, the school is moderately susceptible

to .50 to 1 meter flood height and could subside within 3 days of flooding. It is also
vulnerable and prone to ground shaking as intensity 8 of earthquake occur.
Liquefaction is generally susceptible but safe for tsunami. The school is also expose
from any typhoon or severe tropical cyclone because of its plain topographical and a
coastal area.

Based on Hydro-meteorological assessment, the school is safe from storm surge and
low susceptibility to landslide but and may experience typhoon level winds (5-years
return period) and 220.1-270 kph (4-years return period) strong winds. It is also
prone to ash fall because it faces to Mayn Volcano especially when the wind is
southwest monsoon (habagat).

Please refer to CP Form 1: Hazard Analysis for further information.

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 CP Form 1: HAZARD ANALYSIS

HAZARD PROBABILITY IMPACT AVERAGE RANK

PROBABILITY +
RATE REMARKS RATE REMARKS IMPACT
2
5 Based on available data from 5 Has greatly affected 1
PAG ASA the month of May and the classes of kinder 5
April, San Andres and the rest to grade 6 due to
Heat Index part of Catanduanes recorded classes disruption
an extreme heat index at the cancellation and
range of 45- 47 degree Celsius. suspension.

There were also LGU issuances Teachers were not

issued for the cancellation and able to complied their
suspension of classes. school mandates and
services accordingly.

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 5 Based on the available records 4 Approximately 10 2
the school was extremely hit families as evacuees 4.5
during STS Rolly Category 5 for were greatly affected.
Typhoon previous years.
57 individuals
There was an occurrence of
Storm Surge and Flood. 13 of them are school
learners
Based on Hydro-Meteorological
Hazards Assessment Report the Physical facilities,
School Location is moderate on school records and
the susceptibility with .5 m to 1 documents were
meter height and it takes 1 to 3 totally and partially
days of flooding damaged

4 Based on Hydro-Meteorological 3 Possible submerge of 3.5 3

Hazards Assessment Report the documents and plants
School Location is moderate on
the susceptibility with .5 m to 1- Mosquito habitat
meter height and it takes 1 to 3 Effect on health
days of flooding condition among
Flood The school has no outlet for learners. (Athletes
water Foot, Dengue,

Catch basin location Leptospirosis,

etc)

4 Based on Seismic hazard 3 Possible crashes of 3.5 3

assessment the school is highly soil and collapse of
Earthquake Multi- Purpose

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 susceptible for liquefaction Building

Based on the hazard analysis it is the heat index the most priority and rank as 1 because of the mitigating
circumstances present in the situation. It also needs immediate response to implement to avoid severe inflict among school
learners and personnel. Heat Index also happens in a current situation or a day to day scenario. This is followed by Typhoon,
Flood and Earthquake because this natural hazard happens only in a certain time.

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Understanding the Hazard

<Insert a narrative on why the specific hazard is used in this contingency plan>

Please refer to CP Form 2: Anatomy of the Hazard for further information.

Additionally, scenarios and breakdown of population can be viewed at CP Form 3 and 4.

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 CP Form 2: Anatomy of the Hazard

HAZARD TO PLAN FOR 1. HEAT INDEX 2. TYPHOON 3. FLOOD 4. EARTHQUAKE

EXISTING
ROOT CAUSES EARLY WARNING SIGNS TRIGGERING FACTORS
MITIGATING MEASURES
Air pollution Plant more trees
Climate Change Re-structure design of Re structuring windows for
Forecast from DOST PAG ASA
High Pressure classroom convenient air flows
High Temperature
El Nino Low Ceiling Purchased more electric fans or
Internet Information
Exposure of Building to Heat installation of aircons for every
Social media
Absence of convenient air classrooms
equipment LDM implementation
Deforestation
Plant more trees
Forecast from DOST PAG ASA Non-standard building structure
Climate change Submit Proposal to DepEd Engr. For
Internet Information (Weather) Low Lying Area
Location standard repair
Social media Absence of storage equipment
La Nina Dump filling up soil
Animal Behavior for teachers and personnel
Purchase steel cabinet for teachers
documents
Practice Hazard Preparedness
Unprepared school personnel

Climate change Plant more trees

Forecast from DOST PAG ASA Deforestation
Location Dump filling up soil
Internet Information (Weather) Low Lying Area
La Nina Request for Construction of
Social media Absence of drainage
Drainage to LGU

Constant Earthquake Drill (NSED)

Sudden shake Unpreparedness Calmness
Location of school to
School Buzzer Fear Preparedness
possible liquefaction
Animal behavior Panic Organized standards/protocols

<Describe the results of the accomplished form.

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 CP Form 3A: Scenario Generation for Natural Hazard (HEAT INDEX)

PARTICULARS
BAD WORSE WORST
(CAN BE CUSTOMIZED)
Uncomfortable performing of
Cancellation/ suspension of
Uneasy situation from the tasks for learners, teachers
classes and work when the
General Description of learners, teachers and personnel and personnel when the
heat index reached the
Event when the heat index reached the heat index reached the
extreme temperature of 45-48
extreme temperature of 40-42 extreme temperature of 43-
degree Celsius
degree Celsius 44 degree Celsius
No. of Affected
215 215 215
Individuals
No. of Dead 0 0 1
No. of Injured 0 0 1
No. of Missing 0 0 1
EFFECTS
Communication Low signal of internet On and Off Signal No Internet
High consumed wattage of
More uses of air convenient
High Consumption of Electricity- electricity = More often
Power/ Electricity facilities- Electricity is on
Electricity is fluctuating brownout= High payment of
and off
bills
More consumed water= High
More purchase of refilled
Water More water consumption payment on re-filling water
water
station
Still available but few are on
Transportation Seldom are on their services No services
services
Still operation but possible to
School Facility Malfunctioned Damage due to short circuit
damage
Still operation but possible to
Learning Materials Might be damaged Damage due to short circuit
damage
<Describe the results of the accomplished form.>
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 CP Form 3B: Scenario Generation for Human-Induced Hazard

BEST
PARTICULARS MOST LIKELY
(WITH COUNTER- WORST
(CAN BE CUSTOMIZED) (NORMAL ACTIVITIES)
MEASURES)

General Description of Event

No. of Affected Individuals

No. of Dead
No. of Injured
No. of Missing
EFFECTS
Communication
Power/ Electricity
Water
Transportation
School Facility
Learning Materials
Others_________
Others_________
Others_________

<Describe the results of the accomplished form.

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 CP Form 4A: Affected Population (Heat Index)

DISPLACED LEARNERS AND PERSONNEL

(LEARNERS AND PERSONNEL AFFECTED)
NO. OF LEARNERS
NO. OF LEARNERS
AREA/ LOCATION AND PERSONNEL NO. OF LEARNERS AND
AND PERSONNEL REASONS FOR
AFFECTED PERSONNEL OUTSIDE
INSIDE EVACUATION DISPLACEMENT
EVACUATION CENTERS
CENTERS
BLSB -1 (kinder, Grades 1 & 2) 79 0 0 0

Fil.Chi Bldg (Grade 3&Grade 4) 54 0 0 0

RP-US Bldg.1(Gr. 5 ,Principals 33 0 0 0

Office)

RP-US Bldg.2 ( Grade 6,ICT) 36 0 0 0

TOTAL 202 0 0 0

<Describe the results of the accomplished form.>

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 CP Form 4B: Breakdown of Affected Population

NO. OF
BREAKDOWN OF LEARNERS NO. OF NO. OF NON-
LEARNER
TEACHING TEACHING
AREA/ S
G1 G2 G3 G4 G5 G6 PERSONNEL PERSONNEL
LOCATION AFFECTE
AFFECTED AFFECTED
D
M F M F M F M F M F M F M F M F M F M F
BLSB -1 27 41 10 8 12 19 15 12 0 3 0 0
(kinder,
Grades 1 &
2)
Fil.Chi Bldg 29 28 11 15 18 13 0 2 0 0
(Grade
3&Grade 4)
RP-US 15 15 15 15 0 2 1 0
Bldg.1(Gr.
5 ,Principals
Office)
RP-US 18 14 18 14 0 2 0 0
Bldg.2
( Grade
6,ICT)

TOTAL 89 98 10 8 12 19 15 12 11 15 18 13 15 15 18 14 0 10 1 0

<Describe the results of the accomplished form.>

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 CHAPTER II. GOALS AND OBJECTIVES

Goal:

The goal of the contingency plan is to provide effective, efficient, timely and well-
coordinated response mechanisms in the event of the occurrence of extreme heat index in
School. Such mechanisms shall help to mitigate time management to recover learning loss
and implement LDM to address immediate needs of the affected learners and personnel.
Similarly; to implement immediate response to a current situation or scenario.

General Objective(s):

The general objectives of the contingency plan are as follows:

1. To ensure the well-coordinated response mechanisms in the event of the occurrence
of extreme heat index in School.
2. To determine the immediate needs and the resources that will meet the needs in the
event of Extreme Heat Index;
3. To establish coordination and linkages between and among the stakeholders of
School in the event of the Extreme Heat Index.

4. To implement learning mechanism to address learning gaps among learners in terms

of cancellation or suspension of classes

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 CHAPTER III. RESPONSE ARRANGEMENTS

This chapter discusses the delineated roles and functions of each response
committee, response activities, resources, and gaps. This shall also include a summary of
what needs to be done for the specific hazard.

<Expound or add more >

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Response Committees

CP Form 5: Committee Identification

OFFICES INVOLVED
(NUMBER OF FIELDS CAN BE INCREASED OR REDUCED)

RESPONSE COMMITTEES Kinder Gr. 1 Gr. 2 Gr. 3 Gr. 4 Gr. 5 LEAD OFFICE
Gr. 6

SAFETY AND SECURITY  ADELINA T. ANTONIO

WARNING AND  MARIB B. SOQUENA

COMMUNICATION
FIRST AID AND MEDICAL  MARY JANE P. SOLMIANO

LEARNING CONTINUITY  MARILYN S. ORTIZ

EVACUATION  JOCELYN E.CANEZA

FIRE SUPPRESSION  JENNIFER G. BORBE

BUILDING ASSESSMENT  SONIA S. DE LOYOLA

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 RESPONSE COMMITTEE LEAD OFFICE MEMBERS

FIRST AID AND MEDICAL MARY JANE P. SOLMIANO VANESSA B. BUENO

ALTERNATE ALMA A. SOLIVERES LEO O. DEL ROSARIO

LEARNING CONTINUITY MARILYN S. ORTIZ MARIB B. SOQUENA

ALTERNATE MYLENE L. MANLANGIT SONIA S. DE LOYOLA

JOCELYN E.CANEZA

JENNIFER G. BORBE

ADELINA T. ANTONIO

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 RESPONSE COMMITTEE _______
IMPLEMENTATION PLAN

<One Implementation Plan per Response Committee>

Lead:

Members:

Scenario:

<Sample scenario: Building Safety and Integrity Committee >

Typhoon makes landfall in School X, Municipality Y. This leads to the occurrence of flooding,
landslides and storm surges in the municipality. The strong winds uproot trees and topple
down electric posts and telecommunications facilities. Roads and bridges are rendered
impassable for a certain period of time.

After the typhoon passes through Municipality Y and the TCWS is lifted, the committee shall
check for damages and any hazards within the school vicinity.

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Objectives:

<Sample Objectives: Building Safety and Integrity Committee >

1. To ensure the safety and security of the response team;
2. To ensure timely, effective and efficient conduct of inspection of school safety and
integrity;
3. To facilitate and assist the responders in accessing the school.

Roles and Responsibilities:

<Sample roles and responsibilities: Building Safety and Integrity Committee >
1. Organize and deploy response teams to conduct inspection of the school;
2. Assist responders and the local government as necessary in relation to the
assessment of the damage of the school;
3. Coordinate with the other clusters for the resource needs; and
4. Consolidate all the activities made by the response team into one committee report

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Response Activities

CP Form 6: Response Activities

RESPONSE COMMITTEE LEARNING CONTINUITY

TIMEFRAME RESPONSE ACTIVITIES RESPONSIBLE OFFICES

D-1 Monitor the weather temperature forecasted  EOC-HON. TOMAS SOCAO JR

by PAG ASA
Open communication from different  Lead Office- ROLLY N. NAZARENO
flatforms for possible issuances for
suspension or cancellation of classes MARILYN S. ORTIZ
Information dissemination

D Manages public information and  EOC-HON. TOMAS SOCAO JR

communication strategies
Cancellation or Suspension of Classes  Lead Office- ROLLY N. NAZARENO
LDM Implementation
MARILYN S. ORTIZ

D+1 Updates Lead Offices for advisory  EOC-HON. TOMAS SOCAO JR

for lifting of issuances
Lead Office Monitoring of F2F Classes  Lead Office- ROLLY N. NAZARENO

MARILYN S. ORTIZ

<Describe the results of the accomplished form.>

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Resource Inventory

CP Form 7: Resource Inventory

RESPONSE COMMITTEE LEARNING CONTINUITY

AGENCY/OFFICE RESOURCE QUANTITY REMARKS
BLSB -1 (kinder, Grades 1 & 2) Learning Resource (TV) 3 Need to fill the gaps
Fil.Chi Bldg (Grade 3 & Grade 4) Facilities Resource (Electric 6 Need to fill the gaps
Fan)
RP-US Bldg.1 (Gr. 5 ,Principals Learning Resource (TV) 3 Need to fill the gaps
Office)
RP-US Bldg.2 ( Grade 6,ICT) Learning Resource 2 Need to fill the gaps
(Desktop Computer)

<Describe the results of the accomplished form.>

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Resource Projection

CP Form 8: Resource Projection

RESPONSE COMMITTEE LEARNING CONTINUITY

COST ESTIMATES SOURCE OF FUNDS
GAPS
ACTIVITIES/ SOURCES (FILL-UP ONLY (FILL-UP ONLY
RESOURCE NEED HAVE (NEED –
TO FILL THE GAPS WHEN WHEN
HAVE)
APPROPRIATE) APPROPRIATE)
Learning Resource (TV) Funding Source
2 3 2 40,000.00 Donation
Donation
MOOE
Purchase/Procurement
Facilities Resource Funding Source
Donation
3 6 3 Donation 8,000.00
MOOE
(Electric Fan) Purchase/Procurement

Learning Resource (TV) Funding Source

Donation
1 3 1 Donation 20,000.00
MOOE
Purchase/Procurement

Learning Resource Funding Source

Donation
2 2 2 Donation 40,000.00
MOOE
(Desktop Computer) Purchase/Procurement

TOTAL 108,000.00

<Describe the results of the accomplished form.>

21
Resource Gap Summary

CP Form 9: Resource Gap Summary

RESPONSE COMMITTEES TOTAL RESOURCE GAPS TOTAL COST ESTIMATES

LEARNING CONTINUITY 8 108,000.00

TOTAL 8 108,000.00

<Describe the results of the accomplished form.>

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B. Emergency Operations Center

CP Form 10: Emergency Operations Center

LOCATION San Andres, Catanduanes -MDRRMC

CONTACT INFORMATION
Primary Alternate
Landline: None Satellite Phone:-

Mobile: 09265431443 Radio Frequency:-

Email Address: Jeremy Others:-

[email protected]

Social Media: JEREMY MANLANGIT

Others:
EOC MANAGEMENT TEAM
POSITION NAMES AND AGENCY/ CONTACT INFORMATION
(CUSTOMIZE AS OFFICE/ ORGANIZATION (PRIMARY AND
APPROPRIATE) (PRIMARY AND ALTERNATE)
ALTERNATE)
EOC Manager JEREMY ZIZMUNDO 09265431443
MANLANGIT
(LGU-MDRRMC)

Operations Manager HONORATO T. TOLENTINO 09279432044

(LGU-MDRRMC)

Planning Manager CARLOS YULO 09275682445

(LGU-MDRRMC)

Logistics Manager AIRA VILLEGAS 09192345762

(LGU-MDRRMC)

Finance/ Admin Manager NESTHY PETECIO 09289788664

(LGU-MDRRMC)

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C. Incident Command System

CP Form 11: Incident Command System

ICS FACILITIES
FACILITIES LOCATIONS
(CUSTOMIZE AS
APPROPRIATE)
Incident Command Post COMAGAYCAY ELEMENTARY SCHOOL
Staging Area Comagaycay Elementary School Open Field
Base Comagaycay Elementary School Canteen
Camp - Comagaycay Elementary School MPH
Helispot -
Helibase -
Others___________ -
Others___________ -
Others___________ -
INCIDENT MANAGEMENT TEAM
POSITION NAMES AND AGENCY/ CONTACT INFORMATION
(CUSTOMIZE AS OFFICE/ ORGANIZATION (PRIMARY AND
APPROPRIATE) (PRIMARY AND ALTERNATE)
ALTERNATE)
Incident Commander ROLLY N. NAZARENO 09279432044
(DEPED)

Public Information MYLENE L. MANLANGIT 09287654467

Officer (DEPED)

Liaison Officer VANESSA B. BUENO 09278834463

(DEPED)

Safety Officer MARY JANE P. SOLMIANO 09285679987

(DEPED)

Operations Section Chief MARIBI B. SOQUENA 09192356754

(DEPED)

Planning Section Chief JOCELYN E. CANEZA 09186757643

(DEPED)

Logistics Section Chief ALMA A. SOLIVERES 09192458768

(DEPED)

Finance/Admin Section JENNIFER G. BORBE 09268765432

Chief (DEPED)

<Describe the results of the accomplished form.>

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D. Interoperability

<Sample flow chart for interoperability of Response Committee, EOC and ICS>

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 CHAPTER IV. ACTIVATION

<Use flow chart to describe CP activation and deactivation>

Non-Activation

<Indicate if the CP will be maintained as a continuing plan or will be integrated in the

overall plan when not used.>

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 CP Activation Flow Chart for Heat Index

START

PAGASA forecasts
Extreme Heat
Index

DRRMC
conducts
PDRA

Occurrence of Extreme
Heat Index
SDRRMC conducts PDRA
1 2

EOC issue and Activate

Yes No EOC on blue
recommends contingency
suspension of classes plan? alert status

RO issue an issuance
for the suspension of Responders
classes conduct normal 3
operations using
ICS
IC urgently implement
the issuance

Clusters provide
LCC/SASC will follow continuous support
the protocols on the to responders
cancellation or
suspension of classes

No
Situation
3
normalize
No d?
Situation
1 Yes
improved?
IC recommends
Yes demobilization

EOC recommends
RO directs deactivation
deactivation of RO approves recommendation
ofcontingency
contingencyplan
plan for demobilization

Responders and clusters demobilize.

Clusters for early recovery operate.

2 EOC returns to white

status

27
Sample CP Activation Flow Chart for Planned Event
END
START

DRRMC activates
contingency plan

EOC on red alert

status

RO convenes the
clusters at EOC

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 ANNEXES

Working Group
RO mobilizes and
Purpose: deploys IMT

<Sample purpose statement>

The Working Group will be responsible for the refinement,
Clusters and IMT finalization, testing, evaluation,
packaging, updating and improvement ofoperate
the CP.based on
contingency plan

No
Duties and Responsibilities: Planned
event
ended?
<Sample duties and responsibilities>
Yes
1. Facilitate the refinement and finalization of the CP to include testing, evaluation,
packaging, updating and improvement;
IMT recommends
2. Develop work plan for the completion and updating
deactivation of of the CP;
contingency plan
3. Organize consultation meetings with the planners and relevant technical experts
regarding the development of the CP; and
4. Facilitate the presentation and endorsement
RO directs deactivation of of the CP to the authorities for
comments and approval. contingency plan

IMT, responders and

clusters demobilize

OpCen on white alert

status
Members:

Head : END
Facilitator :

Secretariat :

Cluster Representatives :

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