The Concept

and Nature
of Staffing
Staffing
Staffing is a critical
organizational function that
consists of the process of
acquiring, deploying, and
retaining a workforce of
sufficient quantity and
quality to create positive
impacts on the effectiveness
of the organization. It is one
of the significant functions
of management.
Nature of
Staffing
• It is a universal
function. It is the
responsibility of every
manager.
• It is a continuous
function performed by
every manager to
ensure the successful
functioning of his
department and to
develop his successors.
• It is a dynamic and
never-ending
process. With
changes in the size
and environment of
the organization,
changes take place
in personnel.
• Human resources
expect and deserve
dignity. So the success
of the staffing
function lies in
involving every
individual in the
organization in the
task of achieving
organizational goals.
• It is a difficult
function with
problems of social,
philosophical, and
psychological
nature.
• Staffing is a
management
function
• It is an essential part
of the management
process.
• Staffing is the
persistent function of
management.
• Staffing is concerned
with the optimum
utilization of human
resources.
Functions
of Staffing
• The first and
foremost function of
staffing is to acquire
both qualified and
competent
personnel for
various job positions
in the organization.
• In staffing, the
right applicant is
recruited for the
right jobs;
therefore it leads to
maximum
productivity and
higher
performance.
• It helps in
promoting the
optimum
utilization of
human resources
through various
aspects
• Job satisfaction
and morale of
the workers
increases
through the
staffing of the
right person.
• Staffing helps
guarantee
better
utilization of
human
resources.
• It ensures the
continuity and
growth of the
organization,
through
development
managers.
Importance of
Planning in
Staffing
• Efficient Performance of
Other Functions. For the
efficient performance of
other functions of
management, staffing is its
key. Since, if an
organization does not have
competent personnel, then
it cannot perform the
functions of management
like planning, organizing,
and control functions
properly.
• Effective Use of Technology
and Other Resources. What
is staffing and technology’s
connection? Well, it is the
human factor that is
instrumental in the
effective utilization of the
latest technology, capital,
material, etc. the
management can ensure the
right kinds of personnel by
performing the staffing
function.
• Optimum Utilization of
Human Resources. The
wage bill of big concerns
is quite high. Also, a huge
amount is spent on
recruitment, selection,
training, and
development of
employees. To get the
optimum output, the
staffing function should
be performed efficiently.
• Development of Human
Capital. Another function of
staffing is concerned with
human capital requirements.
Since the management is
required to determine in
advance the manpower
requirements. Therefore, it
has also to train and develop
the existing personnel for
career advancement. This
will meet the requirements of
the company in the future.
• The Motivation of Human
Resources. In an organization,
the behavior of individuals is
influenced by various factors
that are involved such as
education level, needs, socio-
cultural factors, etc. Therefore,
the human aspects of the
organization have become very
important and so that the
workers can also be motivated
by financial and non-financial
incentives to perform their
functions properly in achieving
the objectives.
• Building Higher Morale.
The right type of climate
should be created for the
workers to contribute to the
achievement of the
organizational objectives.
Therefore, by performing
the staffing function
effectively and efficiently,
the management can
describe the significance
and importance which it
attaches to the personnel
working in the enterprise.
The Human
Resources
Inventory
Human Resource Inventory,
also known as the skills
inventory comprehensively
lists down the basic
information on all the
employees, like their
education, experience, skills,
age, gender, salary-related
data, job preference, and
special achievements. It is a
vital tool used in HR
planning and policymaking.
 IMPORTANCE OF
HUMAN RESOURCE
INVENTORY

1. Hiring
qualified staff for
meeting current
as well as future
needs of various
business
departments
 IMPORTANCE OF
HUMAN RESOURCE
INVENTORY

2. Allocation
of the right
employee to
the right job
 IMPORTANCE OF
HUMAN RESOURCE
INVENTORY

3. Ensuring
organization
al success by
efficient
staffing
 IMPORTANCE OF
HUMAN RESOURCE
INVENTORY

4. Analyzing
current deficits
and taking up the
right training
programs to
bridge the skill
gaps
 IMPORTANCE OF
HUMAN RESOURCE
INVENTORY

5. Strategizing a
workforce plan
for the future
needs of the
business.