PROFORMA FOR REFERRING PROPOSAL TO THE UNION PUBLIC SERVICE COMMISSION FOR SELECTION OF
OFFICERS FOR APPOINTMENT ON DEPUTATION/ TRANSFER/ CONTRACT
1. Name of Ministry/ Department / Office
2. Grade/ Post for which selection is to be made for appointment
on deputation / transfer/ contract
a) Designation
b) Classification
c) Scale of Pay
3. Total number of post(s) in the Grade
a) Number of posts filled on regular basis:
By direct recruitment
By promotion
By Deputation
By Transfer
By Contract
b) Number filed on ad-hoc basis, if any. Initial date(s) from
which ad-hoc appointments had been made
c) Number unfilled
4. a) Number of regular vacancies falling under deputation
quota now reported. (In terms of instructions contained in
para 4.1. of DOP&AR OM No.22011/5/86-Estt.(D) dated
10.4.89)
b) Date(s) of occurrence of vacancy(s) in (a) above
5. Complete job description i.e. duties attached to the
post (separate sheet to be attached)
6. Recruitment Rules for the grade/post
a) Date on which the Recruitment Rules were notified
in the Gazette of India and UPSC reference number
under which they were approved
b) Method of recruitment:-
% direct recruitment
% promotion
% deputation/transfer
c) Whether up-to-date copy of the recruitment rules has
been enclosed? (this should invariably be sent for
reference). If any change in the Recruitment Rules has
been agreed to by the Commission after they were
notified, details should be attached.
7. Relaxation
a) Whether any relaxation involved
b) if so, whether DOP’s approval taken
c) Whether relaxation indicated in the vacancy
circular
8. Method of recruitment followed for filling up the last vacancy
in the grade.
9. UPSC reference number under which selection for
appointment on deputation was last considered.
10. a) Whether the post was circulated to all the authorities
provided in the Recruitment Rules? If not, state
reasons (Please enclose a copy of the circular issued
alongwith a list or organizations to whom it was
sent). A certificate to the effect that the copies of the
vacancy circular have been dispatched to all the
authorities mentioned in the recruitment rules to be
attached.
b) Whether the post was published in the Employment
News vide Deptt. of Personnel & Training No.O.M.
No.14017/17/83-Estt(RR) dt. 17.7.85 & 22.5.86, if
so, a copy of relevant extracts to be enclosed.
c) Total number of applications received in response
to the circular / Employment News.
d) No. of applicants considered eligible.
e) No. of applicants considered ineligible.
f) Whether bio-data in original of all applicants have
been enclosed.
g) Whether the proforma showing names and
qualifications possessed by the applicant and those
prescribed in the Recruitment Rules has been
enclosed (vide DOP&T O.M. No.39011/8/81-
Estt(B) dt. 18.7.81).
11. Character rolls:
Complete and uptodate character rolls of all the applicants
are required.
a) Whether a list has been attached showing the
names of officers whose character rolls are
enclosed with this reference.
b) Are the character rolls complete and uptodate?
12. Whether a self-contained note explaining the proposal for
deputation is enclosed.
13. Whether a check list on the format circulated by Deptt. of
Personnel & Training vide their O.M. No.22011/6/86-Estt.(D)
dated 20.5.86 is enclosed.
Signature ______________
Designation_____________
Date___________________
Office Tel.No.___________
