MENTORS Blueprint for Koning food

industries
Project Name CPI Project Number

Koning 2021

Customer Name Customer Number

Koning food industries

Odoo Project Manager Customer Project Manager

Mohamed Sakhr Mahmoud

Author Document Location (repository/path/name)

Mohamed Sakhr

Version Status Date (YYYY-MM-DD) Document

Classification

1.0 November 12, 2024 Confidential

MENTORS

11 Middle of Othman towers, Maddi, Cairo,

Egypt

T +202 25257065

[email protected]
Contents

Koning Phase Scope..................................................................................................4

1. Invoicing.......................................................................................................4
2. Accounting....................................................................................................4
3. Inventory.......................................................................................................4
4. Manufacturing...............................................................................................4
5. Sales..............................................................................................................4
6. Purchase........................................................................................................4
7. Maintenance..................................................................................................4
8. Quality...........................................................................................................4
1. Accounting & Invoicing......................................................................................5
Account Sub Process..............................................................................................5
Org Structure..........................................................................................................5
General Ledger.......................................................................................................5
Account receivable.................................................................................................5
Account Payable.....................................................................................................6
Banking..................................................................................................................6
Settings:..................................................................................................................6
Master Data:...........................................................................................................7
Accounting Transactions........................................................................................7
Production..................................................................................................................8
Maintenance..............................................................................................................9
Bill of materials....................................................................................................10
To – Be Processes................................................................................................12
Master Data:.........................................................................................................13
Inventory..................................................................................................................14
 Simplifies Inventory operations...........................................................................14
Removal strategies...............................................................................................14
Traceability...........................................................................................................14
Routing.................................................................................................................14
Advanced routing.................................................................................................15
Rule of routing.....................................................................................................15
Lead times-based operation..................................................................................15
Replenishment......................................................................................................15
Product types........................................................................................................15
Kits.......................................................................................................................15
Multiple warehouses............................................................................................15
Barcode integration..............................................................................................15
Intero-Group Business Scope...............................................................................16
Receiving from purchasing the following steps are clarify the processes:..........16
Receiving from production the following steps are clarify the processes:...........16
Stock Count the following steps are clarifies the processes:...............................17
Update quantity....................................................................................................20
Landed cost..........................................................................................................21
Sales:........................................................................................................................21
The main transactions for Sales...........................................................................21
GAP Analysis.......................................................................................................23
Settings.................................................................................................................23
Master Data:.........................................................................................................24
Sales Transactions................................................................................................25
Koning food industries Phase Scope
1. Invoicing & Accounting

2. Inventory

3. Manufacturing & Quality

4. Maintenance

5. Sales

6. Purchase

7. HR And Payroll

8. Integration with finger machines

 1. Accounting & Invoicing
the accounting modular is the container for all transactions occurred in the company overall processes
from order to cash to procure to pay and the main supply chain and manufacturing processes of the
plant with determine costing and finalize with the financial statements needed for every company
running business.

 Account Sub Process

The main sub modules in the accounting which carry transactions for overall systems are.

 General Ledger
 Account receivable
 Account payable
 Banking
 Fixed Assets

 Org Structure
# Name in English Name in Arabic

1. Koning Food Industries ‫كونينج للصناعات الغذائية‬

These sub modules which carry the transactions of

Sales, Purchasing, Inventory, Manufacturing, and payroll

 General Ledger
The following steps are clarifying the processes:

 Creating journal entries for the following

Inventory transaction _ with actual figure at the end of day

Expense’s transactions _ with actual figures at the end of the period

Preparing costing for finished goods with actual figures at the end of the day

 Preparing financial statements at the end of the year

  Preparing Tax adjustments at the end of the year
 Preparing payroll entries at the end of the period

 Account receivable
The following steps are clarifying the processes:

 preparing the invoice for local customer _ taxable or non-taxable

 follow up payments with customer.
 deduct discounts from customer if exist.

 Account Payable
The following steps are clarifying the processes:

 preparing the bank papers for importing

 calculate the landed cost per shipment.
 create vendor bills and following up payments.

 Banking
The following steps are clarifying the processes:

 preparing checks in and out

 follow up check status with the bank branches.
 create bank accounts and deals with the bank statements for reconciliation.
 Settings:
Taxes

Default Taxes: Default taxes applied to local transactions.

1- Vat
2- WHT
3-

Rounding Method: How total tax amount is computed in orders and invoices is per line.

Currencies

Main currency is EGP.

Multi-Currencies Record transactions in foreign currencies is a must.

Fiscal Periods

Fiscal Year Last day of your fiscal year, for automatic opening entries is 31 of December.

Customer Payments

Payment Follow-up Duration between two reminders is 7 days.

Batch Payments Group payments into a single batch to ease the reconciliation process.

Communication Default payment communication on customer invoices based on invoice number.

Invoicing

Line Subtotals Tax Display is tax excluded.

Use products in vendor bills disable to have a simplified view of vendor bills, without the products.

Warnings Get warnings when invoicing specific customers.

 Master Data:
 Chart of Accounts

Define code and name.

Account type and group

 Taxes

Define tax name and scope.

Tax computation and amount

Tax account

 Banks

Define name, bank account and bank account number.

Define Payment methods

Define Bank statements reconciliation.

 Journals

Define journal name and type and the default journal accounts used in entries.

Define journal numbers.

 Payment Terms

Define name and description.

Define payment terms conditions.

 Accounting Transactions
General Ledger

Journal entries which will be created directly from here for actions not pre-defined in sub ledgers as
sales, purchase, inventory, and manufacturing.

Asset’s depreciation entries will carry to figure out automatically in the balances.

Tax Adjustments for all taxes occurred in the systems from all transactions in and out according to the
review with tax parties.

Account Receivable

Customer Invoice which will carry the amount due for customer payments.

Creating a customer note to deduct an amount to customer aging feeds.

Customer receipts

Customer payment

Customers follow up reports.

Account Payable

Vendor bills which created from the purchase processes

Vendor refund

Vendor receipts

Vendor Payment
 2- Production
To avail Odoo ERP for Manufacturing (Foods) industry, you must first install Manufacturing Module from
Odoo Apps. As Odoo promotes integration of manufacturing module with other modules it helps
inventory coordination and accounting also.

Odoo helps to manage various operations such as manufacturing order, orders, and scrap. It also helps
in planning with the help of Run Scheduler. Besides, products, product variants, bill of materials and
lot/serial numbers can also be managed with Odoo. Generation of report on the manufacturing process
makes Odoo an effective ERP.

Following features make Odoo manufacturing module an effective one.

Manage

Manufacturing order: It helps to manage your items into assembling lines or manual gathering.

Work orders: An efficient management work order is assured to at various levels of production.

Repair orders: Monitor’s product repairs for products during service period and with guarantee

Schedule and plan

Plan manufacturing: Plan all activities with the help of proper scheduling.

Organize work orders: Organize work order based on deadline, production season and other aspects to
speed up the activity.

Manage Bill of Materials: Maintain the quantity and quality of components used to produce all
products.

WorkCentre Capacity: MRP II scheduler utilizing limits and calendars of WorkCentre.

Quality

Control Points: Odoo 14 helps to automatically generate quality checks based on quality control points.

Quality Checks: With the support of statistical quality control ensures quality checks.

Quality Alerts: Generate quality alert and you can get a Kanban view of quality alerts.
 3- Maintenance
Preventive Maintenance: Ensure timely maintenance by automatic alerts to prevent damage.

Calendar: This helps to schedule maintenance operations

Statistics: Get all maintenance statistics computed for you: MTBF

WorkCentre Control Panel

Tablets: Setting tablets on every work center will help efficient organization of work.

Record production: Odoo helps to register productions, scan products, and manage all activities with
lots or serial numbers.

Worksheets: WorkCentre get worksheet support with instructions for operator.

Misc. Operations: This feature supports to scrap products, create quality alerts, and perform checks,
right from the WorkCentre.

Alerts: Odoo generate different types of alerts to show changes or quality checks to the operator.

Business Intelligence

Odoo supports examination report and hence helps in efficient planning of business.

Framework Users

There are types of users in manufacturing modules.

Manager: Manager oversees all activities including BOM, Work Order, and Routing system.

User: User generates assembling requests.

 Bill of materials
Bill of Material is the document that keeps a record of the components or raw materials used for the
manufacturing of a product. Odoo 14 Bill of Material ensures the proper documentation of all
components used for the manufacturing of a product. It also includes the quantity details of the
component to produce the product. What is more the routing of the manufacturing process and
individual steps take while manufacturing gets recorded in the Bill of Material (BoM).

Odoo offers support to the user to link multiple BoMs with each product. This ensures the
documentation of the multiple variants of the product.
In Odoo 14, Routing is done at Manufacturing at BOM itself. Create multi-level Bills of Materials: Set a
Bill of Materials within another BoM.

Optional routing: Generate new routings for work orders. This will sequence your production depending
on the routing used. Create new routings for work orders. This will sequence your creation relying upon
the routing utilized.

Version changes: It enables the inclusion of configurable alternatives while creating orders.

Phantom of Bill of Materials: Allows the sale of products in kits or to build replacement parts by Creating
phantom BoM.

Setting up a BoM: The user can skip assignation of routing to the Bill of Material if the user decides to
manage the manufacturing operations using manufacturing orders. In such cases, the manufacturing
process will be completed in a single step and routing will not be required.

A user can create a new BoM by clicking CREATE button. But, for that, the user will have to create a
product under the Product Menu.

After that go to the Bills of Materials under Product menu to CREATE BoM.

Product: The user can select a product from list. The product can be selected from the dropdown menu.

Routing: This includes the details of technical procedures for manufacturing the product. If a routing is
specified, we can say that the production orders will be executed through work order. If not, everything
will be included in the production order.

Reference: This field is used to distinguish between different BoM for same product.

Specify the BoM Type: This helps the user to categorize the BoM for Manufacture this
product/Kit/Subcontracting.

Below this you can find Add a line option. This field can be used to provide the details of raw materials
used for the production.

Component: The component used for the process

Quantity Product unit of measure: It indicates the unit of measure of the product.

Apply on Variants: Helps to generate common BOM for all variants.

Note: - A BoM can be later Updated/Deleted from Manufacturing > Products> Bill of Materials.
A user can use BoM for Product Variants. If the Bill of Material is for a single variant, specify them in the
Product Variant field. If the Bill of Material is for multiple variants the user can specify the variant in the
component line. A user can add many variants for each component.

The main transactions for Inventory

Create Production Order

Issue raw materials from storage location

Production in route

Quality Checks if needed.

Receiving semi- finished goods items

Packing semi-finished goods to get final products.

Create Production Order the

Following steps are clarify the processes:

There are many types for production orders according to the type of the product.

Mainly most of the production with two channels by which from sales order or by plan

The accounting departments will be responsible for costing after production finished.

The production quantity is varying from day to day and planned forecast.

P.S. the order may change according to the owner prospective

Issue raw materials for production

The following steps are clarifying the processes:

The issuance of the raw materials is sum of potential orders per day.

Major problem is there no quality check for the raw materials issues from the storage location to the
production line.

Productions in route

The following steps are clarifying the processes:

Execute the production by insert the raw materials into the production lines.
Quality checks if needed.

Items the following steps are clarify the processes:

The quality steps go through the processes of the production.

While there is a quality check from the storage locations before issuance for production

GAP Analysis

Major Points

The cost and inventory updated at the end of the day by the actual figures.

Intermediate points

There are not planning for production.

The company do not figure out the sales forecast plan or deduct the production plan from it.
Settings:
Operation

Work orders: process operations at specific work centers based on the routing.

Products

By products

planning

master production schedule is required.

security lead time is required in the material requirement planning.

working time
 Master Data:
Product Bill of Material

Define product.

Product variant

Quantity to build.

Manufacturing or a kit

Adding components

Work Centers

Define work centers.

Define time frame.

Define quality checks.

Routing

Define product route.

The utilization of the product

Manufacturing Transactions

Manufacturing Order

Hereby the process to go for product the flour according to the required quantity from sales order or
directly from manufacturing order based on the prospective of the need.
 4- Inventory
Inventory the aspects of every company where all the result operations are committed. The results of a
company are the product movement and storage which takes place in the inventory of a company. In
addition, this is an area where all the strategy management operation booths advanced, complicated,
and simple should function together in a group to batting the expected results. Odoo software
recognizes the need of an effective, efficient, and reliable inventory management system which paved
the way for the development of Inventory model and its additional attributes.

The Odoo inventory module interconnected with the various aspects of company operation such as
sales, purchase, point of sales, repairs, manufacturing and many more aspects in the company operation
of Odoo. This allows the Odoo platform to have an efficient operation and would improve the
productivity and the profitability of the company.

There is various feature of the Odoo inventory module which makes it stands out among its competitors
here are some of that:

Low processing time

The Odoo platform in turn has the lowest processing time in performing the operations. The Odoo
inventory with the double entry-based operation and its processing times are the best among the other
ERPs.

Simplifies Inventory operations

The module has a simplified approach in the basic operations of an inventory such as shipping, delivery,
product in coming, outgoing, in house product movement and many more aspects of the inventory
operations.

Removal strategies
The Odoo inventory allows the users to choose the various removal strategies such as FIFO and LIFO
which can be configured in the product removal operations on sales and manufacturing. The operation
works on the aspects of traceability operations of the Odoo platform.

Traceability
The Odoo inventory allows its users to allow lot and serial numbers which would in turn allow the user
in the in-house traceability and outhouse tracking aspects of the product sales operations.

Routing
The product movement in the Odoo inventory is based on the routes described which are followed with
no questions asked and are stuck with it. These routes can be created customized and interpreted at
various instances of the inventory operations.
Advanced routing
The platform allows the users to implement advanced routing options such as cross docking and drop
shifting. This will allow the users to strategies the various product movement aspects in the Odoo
platform.

Rule of routing
The routing operations in Odoo are performed based on the rules set in the operation. Mainly the push
and pull rules which will describe the product movements at the time of purchase and sales. These rule-
based operations can be configured as per the user requirements.

Lead times-based operation

The platform allows the users to describe the leads times at various aspects of the company operations
such as. Delivery lead times, purchase lead times, manufacturing lead time and vendor lead times. This
will set the duration on which the products can be delivered and purchased. This would ultimately lead
to inventory forecasting based on the lead times of operation available.

Replenishment
The Odoo platform will allow the users to replenish the stocks with automated options of the reordering
rules of operation. The minimal stock requirement set in product description will trigger the reordering
aspects of operation.

Product types
The inventory storage can be described and classified based on the product types of description in
Odoo. The product can be classified as consumable, storage, service, and digital products.

Kits
The products can be collided to be sold in kits. These kits and the products involved in them can be
configured as per the user terminologies.

Product variants

This is another terminology of Odoo inventory operations which allows the users to classify the products
available. The products can be classified into customizable variants and multi-level variants can also be
classified.

Multiple warehouses
The Odoo inventory and warehouse management allows users to manage the operations of the multiple
company warehouses from centralized control.

Barcode integration
The Odoo platform with the benefits of external device interaction abilities will allow the user to encode
barcodes in the inventory operations.
Intero-Group Business Scope
The main part of the system is to define the main business items working through the industry which
will be carry in the inventory module, by which we can define the storage locations and the items will be
used in the business daily work.

 Receiving from purchasing

 Issuance for production
 Receiving from production
 Issuance for Sales
 Stock Count

Receiving from purchasing the following steps are clarify the processes:
Register the truck on the gate.

The truck fills the storage locations with the raw materials.

P.S the quantity of receiving is recorded by the quantity regarding the delivery slip with the truck driver.

Must found the shipping documents with the truck.

Issuances to production the following steps are clarify the processes:

The production line is getting the raw materials from the main storage location.

P.S there is not quality check for the raw material before entering the production line.

P.S the production engineer is recorded the quantity after production finishing not from the start.

Receiving from production the following steps are clarify the processes:
The production line is providing the storage location by the finished goods.

It may be stored in storages or packed directly for the customer.

Issuances for Sales the following steps are clarify the processes:

Register a shipping ticket from the sales.

Creating a delivery note to the customer.

Gates note to let the truck out.

Stock Count the following steps are clarifies the processes:
The stock count carry by yearly basis

There is not actual physical stock for raw materials.

Org Structure

Number of Plant: One Plant in 10 of Ramadan

Number of Wearhouse: One

Number Of locations: One

Incoming Shipments

Receive goods in input and then stock (2 steps)

Outgoing Shipments

Send goods in output and then deliver (2 steps)

 Settings:
Operation

Reservation: Manually or based on automatic scheduler

Picking Policy: Ship Products ASAP

Products

Units of Measure: Ton

Traceability

Lots & Serial Numbers: N/A

Expiration Dates: Set expiration dates on lots & serial numbers.

Costing

Landed Costs: Include landed costs in product cost.

Warehouse

Storage Locations: Track product location in your warehouse

Multi-Warehouses: Manage several warehouses.

 Master Data:
Warehouses

Raw Materials _ product

Spare Parts

Finished Goods

Assets

Sub storage locations _ productions preparations

Warehouse operation Types

Receipts

Delivery
Manufacturing

Products Categories

Raw Material _ product

No Parent Category

Costing Method is Average

Inventory Valuation is automatic

Logistic is Null.

Finished Good _ Finished Product

No Parent Category

Costing Method is Average

Inventory Valuation is automatic

Logistic is Null.

No Parent Category

Delivery Methods

Deliver from Plant.

Based on Rules: Price per weight

Deliver to Customer Site

Based on Rules: Price per Weight

Products:

Raw Materials attributes:

Can be purchase.

Product type: storable product

Product category as selected.

Sales price according to Market price.

Customer taxes as pre-defined taxes and according to the transaction

Cost will be calculated by the purchasing module in the system regarding the valuation method.

Invoicing will be according on delivered quantity.

Vendors can be added as default vendors.

Purchase reordering will be on demand by manually decisions.

Vendor taxes will be pre-defined and according to the transaction.

Operations method is buying.

Finished Goods attributes:

Can be sold.

Product type: storable product

Product category as selected.

Sales price according to Market price.

Customer taxes as pre-defined taxes and according to the transaction

Cost will be calculated by the manufacturing module in the system regarding the valuation method.

Invoicing will be according on delivered quantity.

Operations method is Manufacture and Make to order

Unit of Measure

The business uses a TON as unit of measures for buy, keep, and sell Products:

Landed Cost

Landed cost is essential for raw materials purchasing and must be pre-defined according to the purchase
transaction.

Inventory Transactions

Stock Count

The physical inventory count will be annually via Inventory Adjustments Screen
Inventory adjustments

The inventory operations of a company may not be always in the right track; the descriptions and rules
set on operation may be effectively workable in the theoretical perspective but in the operation of a real
time these rules and operational principles may need to be altered to have an efficient and productive
methodology of operation at certain instances. The inventory adjustments in Odoo will allow the users t
to have the right number of units being mentioned in the specific locations corresponding to the
physical data present in the company warehouse.

Update quantity
Updating the quantity option can be seen in all the products which are stable, and this advanced feature
will allow the users to update the number of units or product quantity straight from the product
window.

On selecting to update the quantity the user will be depicted with the menu where he/she can modify
the number of units available with respect to the actual physical stock. In the quantity updating menu
the user can select the warehouse, owner, the on-hand quantity, available units and the value
associated with it.

On updating the quantity, the product on hand stock in the product menu is changed to the respective
value which has been updated.

Landed cost.
The landed cost terminology will allow the users to deduce the amount of the product shipment,
insurance, allocated service charges and many more. These would be especially beneficial if the
shipment and the delivery charges on the product are much higher. These prices will be included in the
product price and will provide the user to charge the customer upon the purchase of the product.

The landed costs are calculated as per the company and the terminologies of the company operation.
The landed cost option can be activated in Odoo platform by enabling the landed cost option available in
the settings menu.

In the settings menu under the valuation tab the user can activate the option landed cost on which
he/she will be able to charge the customers based on these.

As the landed costs are enabled in the Odoo platform the user can now define the various landed costs
in the landed costs menu available in the operations tab of the inventory module. To create a new
landed cost the user can access the create menu available. In the creation menu the user can apply the
landed cost on transfer or manufacturing orders, the vendor bill along with the respective journal where
the entry should be made can be selected. The respective manufacturing orders or the transfers can be
selected for which the landed cost should apply on.
The split mentored of landed cost in Odoo can be configured based on the following attributes:

Equal: Selecting the option enables to equally divide the landed cost.

By Quantity: cost division-based product quantity.

By Current Cost: costs will be allocated based on the product's current cost.

By Weight: costs will be divided depending on the product’s weight.

By Volume: costs will be divided depending on the product’s volume.

 5- Sales:
The main part of the system is to define the main business partner working through the industry which
will be carrying in the Sales module, by which we can define the sales area channels and the way of
communications will be used in the business daily work.

The main transactions for Sales

Creating Sales Quotation

Creating Sales order from Quotation

Deliver Finish goods

Stock keeping

Create Sales Quotation

Following steps are clarifying the processes:

There are many types for Sales according to the type of the Sales Channel.

Finished Goods to local Market according to the market price.

Mainly most of the Sales with one channel in the company for agreement and pricing

The accounting departments will be responsible for the collection.

All transactions for Sales done by phone without initials transactions.

Create Sales Order from Quotation

The following steps are clarifying the processes:

As explained before that most of the main step for production is sales order, therefore; the plant is
starting the production on demand to finalize the sales process.

For local purpose, the company start to deliver the finished goods to the customer nevertheless it was a
sales order and/or sales contract.

The company send the delivery papers with the invoices to the customer.

Deliver Finished Goods

The following steps are clarifying the processes:

Production lines collect the sales orders quantities which will be manufacturing.

Create delivery notes for the deliverables to the customer.

Packing for the finished goods according to the type of packing requested by the customer.

Create a gateway pass authorization then a delivery slip to the customer.

Stock Keeping

The following steps are clarifying the processes:

The stock keeping carry by accounting department and work on the average costing method.

The landed cost is varying due to parameters of the weight, value of the sales and quantities of the
orders.

GAP Analysis
Major Points

The delivery of the sales order is changed due to another agreement by the customer.

Intermediate points

The processes of the sales mainly in one channel of communication and approval

The initiating sales documents is not existing in the manual procedures.

The accounting depends on the actual figures not the accrual figures.

To – Be Processes
Settings:
Product Catalogue

Units of Measure Sell and purchase products in different units of measure.

Pricing

Discounts Grant discounts on sales order lines

Multiple Sales Prices per Product set multiple prices per product, automated discounts, etc.

Quotations & Orders

Quotation Templates Create standardized offers with default products.

Default Template for Quotation

Customer Addresses Set specific billing and shipping addresses.

Default Quotation Validity Set a default validity on your quotations.

Pro-Forma Invoice Allows you to send Pro-Forma Invoice to your customers.

Shipping

Shipping Costs Compute shipping costs on orders

Delivery Date Manage delivery dates from sales orders.

Order-Specific Routes Apply special routes from orders (e.g., drop shipping, MTO

Invoicing

Invoicing Policy Quantities to invoice from sales orders is invoice what is delivered.

Down Payments Product used for down payments

 Master Data:
Customer Tags

Local Customer / Flour

Local Customer / By Products

Export Customer / Flour

Export Customer / by Products

Other Customers

Customer Main Info

Address

Mobile / Phone / Email

Language

Sales

Salesperson

Delivery Method

Payment Terms

Pricelist

Internal Reference

Accounting

Bank Account

Account receivable
 Sales Transactions
Quotation / Contract

Create a new quotation to a specific customer.

Fulfil all the important data.

Send pro-forma invoice if needed.

Confirming the quotation to a sales order

Deliver finish goods.

Send invoice.