Presented by: Mekhael Medhat
Mekhael Medhat
mekhaelmedhat22@[Link]
Introduction :
in this document we will take a loot at some of the cash
management main transactions, and that will require to have a
created bank, payables invoices, receipts from the AR module
also we will discuss a bank account transfer that doesn’t have
an invoice nor a receipt ... and how to reconcile it
and how to create a bank statement
roles needed: cashier (RDS) lvl + cash manager (legal entity ) lvl
(consultant’s task)
starting with creating a
from setup and maintenance select cash management
then select create transaction code
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Mekhael Medhat
here I will create
One for A/R
One for A/P
From the navigator
select
cash management
Then bank statements
and reconciliation
From tasks menu go
for
create bank statement
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Now here we will be filling required info such as :
Your bank account
Period’s start and end dates
Then we have to give that statement a name
u can also enter an opening balance and calculate your ending
balances after adding your lines .
After finishing this part just click on statement lines to move to
the next section and click on the (+) sign to start adding your
lines
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in this example we will assume that we have a payable invoice
issued at the date of 5th oct with an amount of 2500
notice that the flow indicator is soo important as it actually tells
the application that this transaction shall be recorded
with a ( + )or (– )sign
also reconciliation reference is important if u are going for
an auto reconcile not a manual reconcile
here I will make another line for an AR trans with a different
date
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now I will add an opening and a closing balance then save and
close
now I will head to manual reconcile in order to reconcile my
transactions ..
from the task menu
choose manual reconciliation
then enter the used bank
account for your payments
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here I will search for my transactions using the amount
and dates also the source ..
Reference: for payables it’s the check serial number
And for receivables it’s the receipt name
The hit reconcile after that if u switch to the reconciled tap to
the the reconciled transactions
Note that if u check select the group u can un reconcile it again!
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Now let’s head to our payments for the payables to post that
update
As you can see here it did close the cash clearing account
replacing it with the paid cash also note that u can’t void this
payment now since it got
reconciled
And in order to do so u have
to un reconcile the payment
first.
Then Post the change and void it
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Now let’s make a transfer between two bank accounts.
Select the following from the navigator
Then from the tasks menu go for bank account transfer
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Start Filling the required info and un check the settle
transaction through payments this way it can’t be counted as a
payable/ receivable transaction
Now that will be a transaction like that but neither from
receivables or payables
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Let’s make a bank statement to reconcile it
One for each bank account .
Here I will reconcile only one for the selected bank account
As u notice the source its external
And then u will have to create an
accounting transaction in order to see it
in your ledger
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Start filling the required data
Wait for the process to be completed
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And after its done head to manage journals and search for your
entry
Moving to creating bank statements in a spreadsheet
From the task menu select create bank statement in a spread
sheet
It will start downloading your excel file..
I will start filling the necessary data for this example
PLS NOTE : THAT DATES IN THAT EXCEL SHEET SHOULD BE
STARTING WITH MONTH DAY THEN YEAR like that
MM/DD/YYYY
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Here I will start filling my sheet and remove the unnecessarily
data keep in mind the date format
And here I will start filling the same statement name and my
used bank account as it was at the header, also notice date
format
Here I will use my created transaction codes
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Now heading back to the first page to generate the zip files that
will get uploaded to the application it will create multiple files
don’t worry about it
From tools press on schedule new process and choose
order load interface file for import
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Select the import process as import bank statements from
spreadsheet and select your zip file location
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Notice here that when u selected the zip file to upload it will
also upload the other files
Ending up with 6 files to load and your main order was
( load interface file for import )
and you can search for it using the following task at cash
management ( manage bank statements )
Note that imported bank statements are not editable.
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And In order to make an Auto reconciliation there should you
will have to do the following tasks
1/ Creating a matching rule (step number 1)
2/ assign it with a Rule set after you create it ( step number 2)
3/ assign your rule set with your bank account
Now when u are entering a bank statement line
at the reference field fill it with the same receipt name /
payment check serial number and submit an Auto reconciliation
from the tasks list it should get reconciled.
Thanks for your time .
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