CITY OF WARRENVILLE 2019 HOTEL/MOTEL GRANT APPLICATION - REVISED SECTION 1 - GENERAL INFORMATION Please type all information on the form provided. EvenvProgram Name: THE WARREN TAVERN Legal Name of Applicant: The Warren Tavern Preservationists Street Address: 38540 Second Street Mailing Address (if different from street city, state, zip): P.O. Box 17 City, State, Zip: Warrenville, IL 60555 Telephone: 630/393-4001 Cell Phone: 630/989-7041 Fax Number: N/A E-Mail: [email protected] Contact Person(s): Richard Volkmer (Cell Phone 630/989-7041) Federal Identification Number: 363843049 State Identification Number: CO #01024153 Status of Applicant: Local Volunteer Organization Identify All Officers’ Names and Titles: Richard Volkmer, Chairman and Board Member Carla Kibler, Managing Director and Board Member ‘Tom Fox, Board Member Fred Olufs, Board Member John Meyer, Board Member Jenny Lund, Board Member toy Kibler, Board Member Tina Coons, Board Member If the person completing the application is not listed as a member of the board, please provide an Affidavit from an authorized member of the organization that the applicant is authorized to act on their behalf (NOT APPLICABLE).CITY OF WARRENVILLE 2019 HOTEL/MOTEL GRANT APPLICATION - REVISED SECTION 2 - PROGRAM / EVENT CLASSIFICATION Projected Start Date: May 1, 2019 Projected Completion Date: November 1, 2019 (Must be between May 1, 2019 and April 30, 2020) Exact Event Date(s): Not Event-Based / Capital Improvement Project No more than 45 days after the exact event date. Location: All work to be performed at Warren Tavern (38540 Second Street in Warrenville) Applicant's Total budget for Proposed Capital Improvement Program: $13,428.68 Other Sources of Project Funding: Rentals cover expenses, but not capital projects. Our Organization: No surplus funds are available for badly-needed capital improvements. Individual Donations: $ 0 Grants/Private Businesses: $0 Amount Being Requested for Capital Improvements from Hotel/Motel Grant Funds: $ 13,428.68 Projected Attendance for Event or Program: The Warren Tavem facility is rented out or used for at no charge by many small not-for- profit community organizations that find our building useful for meetings, classes, and social gatherings. Overall, we average about 12 free organizations such as the Lion’s club, Warrenville Historical Society Museum Guild, Tunes of Glory (Bag Pipe Band rehearsals), The Model A Club, Acorn Community Theater (for rehearsals), and ‘Tuesdays At The Tavern Crafts. Two organizations use the building on a weekly basis; one uses it on a weekly basis during the school year, one uses it twice a month, and two use it once a month, and six use it on an occasional basis. Not for Profits are not charged for using the Tavern. Of the paying renters; one not for profit uses it weekly during the school year and while not required to pay rent donate occasionally to help support the operational expenses. After that about 11 social functions a year; baby showers, bridal showers, craft sales, birthday parties, and ‘memorial services, family reunions, and an occasional meet-the-candidate election event. Expected Overnight Stays for Event or Program: (Not applicable, users are local groups)CITY OF WARRENVILLE 2019 HOTEL/MOTEL GRANT APPLICATION - REVISED SECTION 3 - PROGRAM DESCRIPTION ‘epln what the fands will be used for. Evens or Ans Programming Projss that tie streets, personal, ox public property should describe specially wht sitet andl properties) wil be lize and fr what purposes. Attach a Site Plan if possible, I'your project involves the use of personal or pubic propery, en the property, the owner and atch a copy of writen pecmssion from the owner, Ifthe eveat is on City propery, a certifeate of insurance wil be required. TourismPromotion and Capit projects should specially describe wha is ing Purchased and who it wil benefit. Groups ar encouraged to werk with one another on shating equipment bectse capital dll ae limite, The Warren Tavern Museum was built in 1838 as a small three-room hotel by the Founder of Warrenville, “Colonel” Julius Morton Warren. This historic landmark of DuPage County was a stop on the stage coach line into Chicago and to points west. Later, when closed as a hotel, it found new use as a family residence after 1900. As times changed, the landmark became slated for demolition in 1991. That year, a group of volunteers banded together to form the Warren Tavem Preservationists, Inc., assuming the responsibility of relocating, restoring, maintaining, and interpreting the 1838 Warren Tavern-Hotel. On October 7, 1992, the old building was moved from its original location at the comer of, Winfield Road and Warrenville Road (now Walgreen’s site) to its present home on Second Street next door to the City Museum, in the designated Historical Park designed and sponsored by the City of Warrenville. It took the Warren Tavern Preservationists ten years to totally rebuild the Warren Tavern after it was moved, with the vision of putting it back into community service for the good of all Warrenville residents and visitors, The Warren Tavern Preservationists took great care to renovate the building into a durable place that is true to its history, yet capable of providing a charming meeting place for local residents. Our sole support since renovations were completed in 2002 have been a combination of doriations and modest rentals charged to some users. Many groups and individuals have used the building without charge, particularly several not-for-profit local organizations. ‘The wear and tear of continued usage have taken their toll, however, and at this time the Warren Tavern Preservationists must address the need for renewed capital improvements to repair and improve the building, including the following: Re-stain exterior siding (white) Re-paint exterior trim (white) Re-paint exterior doors (green) Re-paint interior rooms (white) Re-vamish interior floors (clear gloss)CITY OF WARRENVILLE 2019 HOTEL/MOTEL GRANT APPLICATION - REVISED SECTION 4 - EVALUATION CRITERIA ‘The following ertria wil be applied to establish a priority forthe expenditure of Hota Mote Tax Funds. In the space provided, please ype ‘brie explanation stating how tis project meet each eiterion, Note: A project des nt need 0 meet every erterion wo be considered. ‘+ How many people will be drawn? Will people stay in Warrenville hotels as a result of this, project’? Are you doing anything to attract visitors to stay in Warrenville Hotels? If awarded a grant last year, how many confirmed visits in hotels did the project/program generate? If there were no overnight stays, indicate where participants came from, Most users of the Warren Tavern are local individuals and community groups, many of whom are not charged. Modest fees have been charged to users from outside the community. ‘© How will Warrenville businesses, citizens, and/or charitable organizations benefit? The uses will continue as they have since 2002 and previously described in this application. ‘+ How critical are Hotel Motel Tax funds to the project? Have additional monies been requested or received from other sources? What changes would occur ifthe project couldn't be funded? These improvements are sorely needed to keep the building in service and fall well beyond the scope of modest fundraising and user fees collected by the Preservationists, Without some grant assistance, the building will deteriorate further, ‘© For Events and Aits Programming Projects, describe the history of this event, if any, and how it will be promoted? Capital projects, not an event. ‘© Have you received money from the Hotel/Motel Tax Fund in the past? If so, please list the amount for each year. During the reconstruction period (1992-2002) the Preservationists did enjoy some financial support from the City Council, along with considerable donations of manpower ‘and materials from the Building Trades (carpenters, plumbers, painters, electricians, Plasterers, cement masons, etc.). For Capital Projécts, who will own the commodity, who will maintain it, and what is the life expectancy of the item being purchased? Have you investigated sharing the equipment with another entity who also needs it? If an improvement is being installed on real property, attach a letter from the owner acknowledging their permission. Note, it is TAC’s practice to require that capital equipment purchases be shared free of charge with other grant recipients. The building is owned by the Warren Tavern Preservationists, but it sits on land owned by the City of Warrenville and is operated under a long-term lease for community purposes. © Tourism-related projects, as Capital Improvements to an historic building in town.