Letter No.
493 /EWC/JHS/T-19/2023-24 Date 31 / 08 / 2024
LETTER OF INTENT
Subject: Construction of 33 KV Line from 132 KV Sub-Station Sarsela to 33/11 KV Sub-Station Maheba
under Business Plan 2024-25 including required material, labour, superivision etc. on semi turn-key basis
against Tender No. 19/EWC/JHS/2023-24.
M/s. M.K. Electricals, Mob No.:- 9450071475
B-470, Avash Vikash Colony, E-mail: [email protected]
Nandanpura, Jhansi.
Dear Sirs,
With reference to your offer against tender specification no. 19/EWC/JHS/2023-24 for Construction of 33
KV Line from 132 KV Sub-Station Sarsela to 33/11 KV Sub-Station Maheba under Business Plan 2024-25
including required material, labour, superivision etc. on semi turn-key basis against Tender No.
19/EWC/JHS/2023-24, we intent to place an order for the above work as per approval accorded by competent
Zonal committee of Jhansi Zone on your offered rates, terms & conditions of tender specifications as mentioned
herein:-
1) PRICES :-
Total Package Value Including cost of
material, Freight & Insurance, Storage,
SI.
Description of works Handling, Erection & Commissioning
No.
charges with all taxes i.e. G.S.T. as
applicable (Rs.)
1) Construction of 33 KV Line from 132 KV Sub-Station
Sarsela to 33/11 KV Sub-Station Maheba under
17,16,976.11
Business Plan 2024-25 including required material,
labour, superivision etc. on semi turn-key basis.
Net package value of Rupees " (Rs. Seventeen Lac Sixteen Thousand Nine Hundred Seventy Six &
Eleven Paisa Only)
2. Other Terms & Conditions:-
(i) Work shall be executed as per tender specifications and standard terms & conditions of UPPCL/ DVVNL.
(ii) All rules and regulations of erstwhile UPSEB/UPPCL & DVVNL shall be applicable.
(iii) Prices of all the supply items and erection charges shall remain firm during currency of the contract.
(iv) The package rates include all the associated required materials for successful completion of work.
(v) All type of taxes & duties, CGST/SGST etc. are inclusive in above prices.
(vi) Work will be carried out in the direct supervision of Executive Engineer, Electricity Secondary Work Division,
Jhansi and he will be C.E.O. (Chief Executing Officer) for this purpose.
(vii) CEO shall ensure prior submission of line chart and PERT chart by the contractor for the above work and get the work
executed as per technical specifications. Any deviation from PERT Chart will be intimated on monthly basis to CEO &
this office. As executed estimate will be ensured to be prepared and got submitted to office of Superintending
Engineer, Electricity Work Circle, Jhansi along with all deviation made against PERT Chart for necessary action
after completion of the work.
(viii) CEO shall ensure that pole to pole joint line survey for Construction of 33 KV line with executing agency may be
prepared before starting of work & will ensure that the work proposed against this package has neither been done
against any scheme nor proposed in any other scheme.
(ix) Quantities of any items as per site conditions and requirement may vary ± 20% individually but not more than ±10%
in overall value of the package cost including cost of optional items for electrical works. In case the defined work is not
completed within these parameters, the case will be put up to the committee for consideration.
(x) If quantity of any individual item increases more than 20% of ordered quantity as per site conditions and
recommendations of CEO, then rates of that individual item will be allowed as per RESPO/Stock issue/Cost Data
Book/Market rates (If Respo/Stock Issue/Cost Data book rates are not available) or tendered rates whichever is lower.
(xi) The GTP & Drawing of the different materials/equipments required for this work will be approved by Engineer of
contract i.e. S.E., EWC, Jhansi as per the technical specifications of the contract.
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(xii) All the supply material shall be inspected as per DVVNL norms.
(xiii) The CEO will ensure Videography before and after the work by the contractor and keep reserve for future use.
(xiv) The payment will be made as per actual measurement at site, both for supply & erection of material, as per NIT
conditions.
(xv) In case the working agency fails to bring the required material at site within the scheduled time, the Engineer of
Contract, after giving One week's notice for the same, may order to make available the material from stores on
debatable basis.
(xvi) The CEO will ensure before execution of work against this agreement that the said work has not been carried out
against any other scheme/contract earlier.
(xvii) It will be the responsibility of CEO that entire material, taken out from the old lines etc. (it any) is properly accounted
for, in the relevant books and timely handed over to store.
(xviii) Mobilization advance shall not be given to the working agency.
(xix) The contract completion period of the whole project shall be 2 Months from the date of L.O.I.
(xx) If any item repeated in BOQ and different rates are quoted by bidder at different places in the same BOQ, in that case
minimum rate of that particular item will be provided to the bidder while awarding the contract.
(xxi) Survey is to be done at earliest as possible. The PERT chart of work is to be submitted within one week from date of
issue of LOI.
(xxii) Since the tender is to be decided on package basis & work is awarded to L-1 bidder. But even after quantity variation on
actual execution, the L-1 has to remain L-1 finally is each case.
(xxiii) WARRANTY: The contractor shall undertake warranty for 18 months for successful operation of the
equipments/materials from the date of their Handover-Takenover as per clause no. 9 of Corrigenda /Addenda to Form
'A'.
(xxiv) Terms of Payment :-
(A) Payment against supply:
1) 60% of the material cost shall be paid after successful inspection & delivery of the material at site. The contractor
shall ensure that the material is procured by them according to the approved milestone/schedule.
2) 30% of the material cost shall be paid after erection of the material.
3) The balance 10% payment against the supplies shall be released after satisfactory commissioning and handing over of
the project.
(B) Payment against Erection :-
1) 90% of the erection value of the material shall be paid on the basis of measurement and terms of the contract.
2) The balance 10% payment against erection shall be released after satisfactory commissioning and handing over of the
project.
Note:- In case if material not provided and Erection work not done as per norms which will solely effect the quality
(performance, durability & reliability) of work then any such material & Erection work (like Grouting, Earthing, Stay Rod,
Stone pad, GI Pipe, Guarding, Sub-station related work etc.) is not done as per Norms then deductions should be done from
bill as per RESPO/Stock issue/Cost Data Book Rates/Quoted rates which will be higher. As well as any Retention of the
supply value of the same material/item shall not be paid.
नोट :- कार्य पूर्ण होने के उपरान्त यदि सामग्री / कार्यों की मात्रा में विचलन अनुबन्ध में निहित
सीमा से अधिक हैं तो कार्य के सी.ई.ओ./सम्बन्धित अधीक्षण अभियन्ता द्वारा अन्तिम भुगतान,
एक्जीक्यूटेड बी०ओ०क्यू० अनुमोदित होने के उपरान्त ही किया जाये।
(xxv) "CEO shall send any randomly selected samples (S) of any materials to be used by the Contractor from the lot lying in
Contractors store or installed at any site, which has been purchased by the contractor in accordance with approved
specifications/GTP for use in the contracted works, for any/all Routine/Acceptance/Type Test as per technical
specification/ISS in Government lab. The results of such tests shall be final and binding on the both the Engineer of
the Contract and the Contractor. The cost of such test (s) shall be initially be borne by the Engineer of the Contract
and in case material is found not conforming to desired specification, the above cost shall be recovered from the
Contractor. In addition to this following penal action shall also be taken by the contractor/Engineer of the Contract.
a) The order for the remaining supplies if any, against the said vendor in the contract shall get cancelled.
b) The supplier of the defective material will be blacklisted and will be debarred/ blacklisted from participation in
tenders for at least 3 Years from the date of tests resulting into failure of the materials."
c) The turnkey contractor has to replace all the material of the failed lot at their own cost.
(xxvi) Total financial burden for execution of above work shall be Rs. 17,16,976.11 (Rs. Seventeen Lac Sixteen Thousand
Nine Hundred Seventy Six & Eleven Paisa Only) which will be met through the fund made available Full Deposit
Scheme.
3. LOI acceptance: You are required to send acceptance of the offer with PERT Chart within 7 days from the date
of issue of letter of intent.
4. The Agreement: You are, therefore, requested to submit non-judicial stamp papers of required value i.e. Rs.
100/- as per rules and execute the formal contract agreement within 15 days from the date of issue of this letter of
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Intent along with performance security deposit as per Clause No.1.26 of 'Instructions to Tenderer. Performance
security deposit @ 10% of the total contract value amounting Rs. 1,71,700.00 (One Lac Seventy One Thousand
Seven Hundred Only) has to be deposited in the form of Fixed Deposit/Bank Guarantee on the standard format of
NIT, from any Public Sector / Scheduled Bank of India on a non judicial stamp paper of requisite amount duly
pledged in favour of Superintending Engineer, Electricity Work Circle, Jhansi payable at Jhansi valid for 21
months (3 Months +18 Months) with a claim period of 6 months thereafter (In case the project completion /handing
over period is extended beyond 09 months, this bank guarantee shall have to be extended correspondingly, so that
there may be available a clear period of 21 months + 6 months claim period to be covered under this guarantee), at
the time of executing contract agreement.
In case, the contractor is submitting the above required Bank Guarantee with lesser period (Not less than
one year period), the same, shall be accepted along with unconditional undertaking by the Contractor to take full
responsibility to submit the fresh/extended BG (Not less than one year period unless the remaining required period
is lesser) to the Engineer of contract before at least 60 days before the expiry of validity period (unless the
remaining required period is lesser), without waiting for any intimation from the Engineer of contract. In case of
contractor fails to keep live the required Bank Guarantee with minimum 60 days validity(unless the remaining
required period is lesser), the Engineer of contract shall be fully authorized to encase (redeem) the Bank Guarantee
without any intimation to the Contractor.
You are also requested to start the process of construction of line & sub-station, for which list of vendors
and GTP/Drawings etc should be submitted immediately for approval.
In case you do not enter into an agreement completing all the formalities including deposition of proper
performance security within stipulated period, it shall be presumed that you are not interested in this offer and
action as per the terms shall be taken without further reference to you.
Kindly acknowledge the receipt of this letter.
Yours faithfully,
(Ainul Hoda)
Superintending Engineer
EWC, Jhansi
Copy forwarded to the following for information and necessary actions:-
1) Chief Engineer (Distribution), Jhansi Zone, Jhansi.
2) General Manager (Finance), DVVNL, Agra.
3) Superintending Engineer (Technical), DVVNL, Agra.
4) Superintending Engineer, Electricity Distribution Circle, Orai.
5) Executive Engineer, Electricity Secondary Works Division, Jhansi (CEO).
(Ainul Hoda)
Superintending Engineer
EWC, Jhansi
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