No.

73 /Computer Cell/2017-18 Date: -27-02-2018

VARANASI MUNICIPAL CORPORATION
Sigra, Varanasi 221010. Ph./Fax 0542-2221702
email- [email protected]
Notice for Tender (revised)
eTENDER NOTICE FOR SUPPLY & IMPLEMENTATION OF ONLINE HAND HELD SPOT BILLING
& COLLECTION MACHINES FOR DOOR TO DOOR PROPERTY TAX COLLECTION with Operation
and Maintenance.
Due to insufficient participation in the earlier called eTender no. 44/Computer Cell/2017-18 Dtated
26/10/2017. NAGAR NIGAM VARANASI again (re)invites proposals/Bids from experienced Company/Firms for
above mentioned works. Tender documents(revised) can be viewed/downloaded from etender portal
https://etender.up.nic.in as per below schedule.
S/n Particulars Date/Time
1 Tender Publish Date 28-02-2018
2 Start of Tender Document Download 28-02-2018 1400 hrs
3 Clarification Start Date 28-02-2018 1400 hrs
4 Clarification End Date 13-03-2018 Till 1600 hrs
5 Start of Tender/Bid Upload/Submission Date/Time 28-02-2018 1400 hrs
6 Last date of Tender upload on website and 14-03-2018 till 1400 hrs
Tender submission at Nagar Nigam Varanasi Hard copy by 1500 hrs
7 Tender Opening (technical) 15-03-2018 1500 hrs
The Municipal Commissioner of Varanasi Municipal Corporation reserves the right to accept/reject tender without
assigning any reason thereto.

(Ramesh Chandra Singh) (Dr. Nitin Bansal)

Joint Municipal Commissioner Municipal Commissioner

1- Revised 1.1 VARANASI MUNICIPAL CORPORATION

 DETAILS OF WORK
TENDER
S.NO. ITEM’ NAME FORM EMD
COST
SUPPLY & IMPLEMENTATION OF ONLINE HAND
HELD ONLINE SPOT BILLING & COLLECTION
MACHINES FOR DOOR TO DOOR PROPERTY
TAX COLLECTION with Operation and Maintenance.
1. Supply & Implementation Rs.30000/- by
2. Online Hand Held Spot Billing & Collection NSC/DD/FDR
1.
Machine Configuration Equal or Higher As Per which should
(Annexure – A) be pledged in
3. Software As Per (Annexure – B) Rs1100 /- the name of
4. Implementation of Project @ Nagar Nigam Municipal
5. 30 Days Training @ Nagar Nigam Commissioner
6. Minimum One Year On Site Warranty Nagar Nigam
7. Man Power for Operation of the system. VARANASI
8. Data Pack for Connectivity with SIM
2. 9. Annual maintenance of Devices
10. Buy Back of Old Machine

T
TEER
RMMSS A
ANND
DCCO
ONND
DIIT
TIIO
ONNSS O
OFF T
TEEN
NDDE
ERR
1. SALE OF TENDER

Tender document can be downloaded from etender portal https://etender.up.nic.in from date of
start of download mentioned in Tender Schedule table. Interested eligible bidder can download
tender document from portal. Bidder has to submit the Tender document fee Rs. 1100/- in form of
DD in favour of Municipal Commissioner, Municipal Corporation VARANASI" payable
VARANASI. Bidder has to upload the scanned copy of DD along with the technical bid documents.

2. EARNEST MONEY DEPOSIT

All bids must be accompanied Technical Bid by Earnest Money Deposit (EMD) of Rs.30,000/-
(Rupees THIRTY Thousand only) in the form of NSC/DD/FDR only drawn in favor of "Municipal
Commissioner, Municipal Corporation VARANASI" payable at VARANASI in a separate
envelope clearly labeled “Earnest Money” in bold. Tender without EMD shall be summarily
rejected. Bidder has to upload the same on portal with technical document. Bidderes participated in
earlier bidding of this Tender (till date 09/11/2017) and submitted the EMD of Rs. 30000/- need not
to submit it again. The same will be considered for this bidding (a letter of request & copy of EMD
to be submitted).

3. QUALIFICATION CRITIREA / GENERAL CONDITIONS

1. Configuration of SBM should be same or higher as given in Annexure A or higher and submit the
same with technical document.
2. HSBCM & PC Software for Property Tax Collection should be same or with better as details given
in Annexure B.
3. Company/Firm should be ISO 9001: 2008 certified.
4. Company / Firm should have experience of Supplying/Implementation of Handheld Spot billing
Machine in Government Depertments/ Organisation. At least One Work order of Rs. 5 Lac or more
has to be submitted.

2- Revised 1.1 VARANASI MUNICIPAL CORPORATION

 5. Preference will be given to experience Company / Firm which will produce 1 or more Purchase
Order of same type of Work in any Urban Local Body/Municipal Corporation.
6. Preference will be given to Company / Firm have Registered & Service office in U.P.
7. Company / Firm has to provide onsite warranty.
8. Preference will be given to Company / Firm which will buy back Old Machines as at as in
conditions.
9. Bidder has to submit the Financial Bid in xls provided on the portal. Also in PDF Scanned copy of
Detailed Price Break-up of Items should be provided. Buy back price of Units/Machines already
used by Nagar Nigam Varanasi should also be mentioned in Financial Bid Format Uploaded in PDF.
10. Financial Bids/Commercial Proposal/rates in BoQ.xls (Excel file) should be submitted For the work
mentioned in Details of Work Sr. no. 1 Works. Evaluation will be counted on it. Rates for work
mentioned in Sr. no. 2 of details of work should be given in Detailed Breakup Price Format provided
in Tender Document and upload it in scanned PDF file.
11. Bider must submit undertaking for Not Blacklisted from any Government Organisation.
12. All DD/EMD Technical Documents should be uploaded on the portal and submitted in hard copy in
the office on the last date/time of submission.

4. COMPONENTS OF BIDS
The bidder must organize the bid in two envelopes as under:-
Part I – Technical Bid with all information and documents necessary therein, including
Qualification/Eligibility documents & complied Annexure A & B dully signed by authorized person
with company seal. The Technical bid would first be opened and offers will be evaluated.
Part II – Financial Bid - The Financial Bid will be open only for qualified Technical Bidder.
5. METHODOLOGY
1. Invitation of offers, submission of techno commercial bids and price bids simultaneously and
opening of techno commercial bids.
2. Presentation and Demonstration of Software by the Participating/qualified Bidders may be asked.
3. Technical Bids will be evaluated.
4. Opening and Evaluation of Financial Bids.
5. The technical and financial bids most suitable to the requirement would be considered
6. Order will be awarded successful Bidder.

6. PERIOD OF BID VALIDITY

1. Bid shall remain valid for 60 days from the date of Financial Bid opening prescribed by Municipal
Corporation VARANASI. A bid valid for a shorter period shall be rejected by Municipal
Corporation VARANASI as non-responsive.
2. In exceptional circumstances, Municipal Corporation VARANASI may solicit the Bidder’s consent
to an extension of period of validity. The request and responses thereto shall be made in writing. A
bidder may refuse the request without forfeiting its bid security. A bidder granting the request will
not be required or permitted to modify its bid.

7. APPLICABLE LAW
The contract shall be interpreted in accordance with the Law of the UP State Government &Union of India.
8. RESOLUTION OF DISPUTES
For any dispute an Arbitrator / Municipal Commissioner, Municipal Corporation, VARANASI decision will
be final and the decision of arbitrator shall be binding of the both parties.

I accept all terms and conditions give above.

Signature with Seal

3- Revised 1.1 VARANASI MUNICIPAL CORPORATION
 VARANASI MUNICIPAL CORPORATION
Sigra, Varanasi 221010. Ph./Fax 0542-2221702
email- [email protected]

SUPPLY & IMPLEMENTATION OF

ONLINE GSM GPRS BASED HAND HELD SPOT BILLING & COLLECTION
MACHINES REQUIED MINIMUM CONFIGURATION

TENDER FORM Technical Bid (Checklist)

1. Nature of Work : FOR ONLINE GSM GPRS BASED

HAND HELD SPOT BILLING &
COLLECTION MACHINES
TECHNICAL ELIGIBILITY

2. Tender Form Cost Details Cash Receipt / D.D. No. ……………

Dated………………..
3. E.M.D. Details : Detail …………………………

4. Name of Firm :
5. Firm Status
6. Contact Person Name & Designation :
7. Mobile No. :
8. Address of Firm :
9. Copy of PAN :
10. Copy of GST/Company incorporation :
11. E-mail ID of Firm :
12. ISO 9001: 2008 Certificate Copy : Annexure – 1 [ ]
(Minimum 1 Year Old.)
13. Mandate for Onsite Warranty : Annexure – 2 [ ]
14. Government Sector Work Order of : Annexure –3 [ ]
Same type of work (ULB/ANY)
15. Undertaking for Not Blacklisted : Annexure – 4 [ ]
16. Annexure-A & B Compliance Annexure – 5 [ ]

Signature with Seal

Please attach all Annexure (duly signed with company seal) with Technical Bid.

4- Revised 1.1 VARANASI MUNICIPAL CORPORATION

 Bid Data Sheet (BDS)

The following specific data for the goods to be procured shall complement, supplement, or amend the
provisions in the Instructions to Bidders (ITB). In case of inconsistency, the provisions herein shall prevail
over those in ITB.
Serial
No.
A. General
1 The reference number of the Invitation for Bids is
73 /Computer Cell/2017-18 Dated: 27 /02/2018
2 The Purchaser is Municipal Commissioner Nagar Nigam1
3 Maximum number of members in the JV shall be: 1

Serial
No.
B. Contents of Bidding Documents
4 For Clarification of bid purposes only, the Purchaser’s address is Municipal Commissioner
Nagar Nigam Varanasi 221 010
Attention : Municipal Commissioner
Address : Nagar Nigam, Sigra, VARANASI
Floor/ Room number : 1st Floor
City : Varanasi
ZIP Code : 221010
Country : India
Telephone : 91-542-2221702
91-9918824500 (Concern person)
Facsimile number : 91-542-0000000
Electronic mail address : [email protected]
5 Web page : http://etender.up.nic.in

6 A site visit organized by the purchaser. : None

7 A Pre-Bid meeting : None

5- Revised 1.1 VARANASI MUNICIPAL CORPORATION

 VARANASI MUNICIPAL CORPORATION
Sigra, Varanasi 221010. Ph./Fax 0542-2221702
email- [email protected]
Tender No : 73/Computer Cell/17-18 Dt. 27-02-2018
Financial Bid (Breakup Price)
(To be Scanned & Upload in PDF in Financial Proposal Section of etender)
Nature of Work : ONLINE GSM GPRS BASED HAND HELD SPOT
BILLING & COLLECTION MACHINES
Name of Firm :

DETAILED PRICE BREAKUP

Details Proposed Tax
S.NO. ITEM’ NAME Total Anount
Price
SUPPLY & IMPLEMENTATION
OF ONLINE HAND HELD SPOT
BILLING & COLLECTION
MACHINES FOR DOOR TO
1.
DOOR PROPERTY TAX
COLLECTION Equal or Higher as
per Configuration given in Annexure
–A
PC, MACHINE, WEB SOFTWARE
2.
as per details given (Annexure – B)
30 DAYS TRAINING @ NAGAR
3. NIGAM
Man Power for Operation of the
4. system (Post Implementation).
Monthly rates
Data Pack for Connectivity with
5. SIM for 60 devices (give rate for
Per device) Monthly rates
Annual Maintenance of Devices 2nd Year
6. Supplied (Per device Cost from 3rd Year
2nd year onwards)

Buy Back
Proposed Unit Price for
S.NO. ITEM’ NAME
Buy Back
PALMTECH Plutonia
Softland Make
1

Buy Back Price are unit price and the same will be settled with Bill amount of
Machines being supplied.
PLEASE LEAVE A DASH IF NOT BUYING BACK
Must be Filled, Signed & stammped
to be submitted in Financial Bid Signature with Seal

6- Revised 1.1 VARANASI MUNICIPAL CORPORATION

 Annexure – A
Name of The Company (OEM): ........................................
Model No.: ................................................
Required Minimum Proposed Configurations
Item
Configurations
Processor 32 bit ARM Cortex

Data Store Memory 1 GB

Date & Time Real Time Clock

30 Alpha Numeric Key Tactile Pad /

K-Board
Silicon Rubber

Display 128 x 64 Big Display with backlight

Battery LI rechargeable 3000 MAH or above

Battery Life Min 400 Recharge

Charger Auto cut

Printer 24 Column Dot Matrix Printer

Weight Approx. 700 grm

Body ABS / PS

PC Interface Port USB

Security Password & Data Encryption

Online Module GSM Based GPRS-2 Way

Antenna Internal / External

Carrying Method Pouch

Warranty Minimum 12 Months Onsite

Other Information Should have facility so that data to be

Collected data can be uploaded to a PC
in respect of Built, via RS-232 serial /USB/ HDMI interface
or to a remote server via GSM / WiFi
hardware or feature interface.

to be submitted with Technical Document

7- Revised 1.1 VARANASI MUNICIPAL CORPORATION

 Annexure – B
PC & HAND HELD SPOT BILLING & COLLECTION MACHINE
SOFTWARE DETAILS FOR DOOR TO DOOR PROPERTY TAX
COLLECTION
PC SOFTWARE
• Maintaining of Master House Details / Zone / Subzone/Ward / Mohalla Masters
• Collector wise Challan
• Collector / Zone / Ward/Mohalla Wise Collection Reports
• Collector Wise Transactions
• Dynamic Control Panel to Header & Footer, To Set Interest & Discount Date & Value for
Calculation
MACHINE SOFTWARE
• Search Option by House Id / House No. / Owner’s Name
• Bill and Receipt Options
• Automatically Discount & Interest Calculation
• Partly / Full Payment Option
• Payment Mode Cash / Cheque / Demand Draft
• Office Copy / Duplicate Receipt Option
• Collection Reports Summary / Detailed
• Realtime Online Transfer oo Transaction Data to Server and feature of update the House tax
records (data) from server
• SMS to Customer on Payment/Transaction
• Updation of Discount & Interest Calculation to Machine by GPRS
• 2 way data communication and machine (House Tax/Record) Data Sync/Updation (Data
Updated on Server will be updated on machine via GPRS)

WEB SOFTWARE
• To Monitor Daily Collection
• Live Activity Dashboard of working/Non working Tax Collector with details
• MIS as per requirement of Varanasi Municipal Corporation.
• Transaction data Export feature in required data format to sync with existing Property Tax
system for all payment done.
• Bulk import of updation of records from existing Property Tax system to HSBM Software time
to time (Weekly/bi weekly/monthly).
• Export feature data of Tax collected (Transactions) via HSBM (in required format) to integrate
with existing Property Tax System.
• Information regarding Database/Web/Application integration required at any point of time
during the project work must be provided by the Bidder to Nagar Nigam, Varanasi

Compatibility/Integration Clause
Software Solution provided must be compatible with the existing Tax Software/working scenario.
A Property Tax software Upgrade (Single window eMunicipalty) Project is Proposed. Any support,
Information for integration with new Platform must be provided. Data in the software and Transactional
Data will be property of VNN. Device should be configurable and compatible to work with all software
environments. Required API/Device integration data formtas etc should be provided at the time of
integration with new system.

to be submitted with Technical Document

8- Revised 1.1 VARANASI MUNICIPAL CORPORATION