An Introduction to

Microsoft Word
Part two

Week 5
Lecturer: Sarkawt Mohammed
 Contextual tabs
Contextual tabs under Format will appear on the Ribbon when
working with certain items, such as tables and pictures. These
tabs contain special tools that can help you format items as
needed.
 The Quick Access Toolbar
Located just above the Ribbon, the Quick Access toolbar lets you access
common commands no matter which tab is selected. By default, it
shows the Save, Undo, and Redo commands. You can add other tools
depending on your preference.

To add Commands to the Quick Access Toolbar:

1. Click the drop-down arrow to the right of the Quick Access toolbar.
2. Select the Commands you wish to add from the drop-down menu. To
choose from more commands, select more commands
3. The Command will be added to the Quick Access toolbar.
 The Quick Access Toolbar
Step 2 Step 3
 The Ruler
The Ruler is located at the top and to the left of your
document. It makes it easier to adjust your document
with precision. You can hide the Ruler to create more
screen space if you want.

Ruler
 The Ruler
To show or hide the Ruler:
1. Click the view tab.
2. Click the check box next to Ruler show or hide the ruler.
 Document Views
Word has a variety of viewing options that change how your document is
displayed. You can choose to view your document in Read Mode, Print
Layout, or Web Layout. These views can be useful for various tasks.

To change document views, locate and select the desired document view
tool in the bottom-right corner of the Word window.

Print
Mode
Read Web
Mode Mode
Read Mode
In this view, all of the
editing tools are hidden
so your document fills
the screen. Arrows
appear on the left and
right sides of the screen
to toggle through the
pages of your
document.
Print Mode
This is the default view
where you create and edit
your document.

There are page breaks in Page

between each page, Breaks

indicating how your

document will look when
printed.
Web Layout
This view removes
page breaks. It can
help you visualize
how your document No Page
Breaks
will display as a
webpage.
 The Insertion Point
The insertion point is the
blinking vertical line in
your document. It
indicates where you can
enter text on the page.
Blank document: When a
new, document opens, the
insertion point is located in
the top left corner of the
page.
 The Insertion Point
Adding spaces: Press the space New Paragraph line: Press Enter on your
bar to add spaces after a word keyboard to move the insertion point to the
or in between text. next paragraph line.
 The Insertion Point
Manual placement: After a text has been entered, you can use the
mouse to move the insertion point to a specific place in your document.

Simply click the location in the text where you wish to place it.
 Selecting Text
1. Place the insertion point next to the text you wish to select.
2. Click the mouse and while holding it down drag you mouse over the text to
select it.
3. Release the mouse button. You have selected the text. A highlighted box will
appear over the selected text.
 Selecting Text
When you select text or images in Word, a toolbar will appear

How to delete text:

Highlight the text the you wish to delete then hit the
“Delete” key on the keyboard.
 Copy and Paste Text
To copy and paste text:
Copying text creates a duplicate of the text.
1. Select the text you wish to copy

2. Click the Copy command on

the Home tab or right click the
selected text and click Copy.
 Copy and Paste Text
3. Place the insertion point where you wish the text to appear.

4. Click the Paste command on the Home tab or right click and click paste.
5. Then the copied text will appear.
 Cut and Paste Text
1. Select the text you wish to cut.

2. Click the Cut command on

the Home tab or right click
the selected text and select
cut.
 Cut and Paste Text
3. Place your insertion point where you wish the text
to appear.

4. Click the Paste command on the Home tab or right click and
select paste and the text will appear.
 How to Change Font
Word provides a variety of other fonts you can use to customize
text and titles.
1. Select the text you wish to change.
 How to Change Font
2. On the Home tab click the drop-down arrow next to
the Font box. A menu of font styles will appear.
3. Move the mouse over the list of font styles, then
select the font you would like to use

4. The font will change in the

document.
 Changing Font Size
1. Select the text you wish to change.
 Changing Font Size
2. Select the desired font size formatting option
Font size drop-down arrow: On the Home tab, click the Font size drop-down
arrow. A menu of font sizes will appear. When you move the mouse over
the various font sizes, a live preview of the font size will appear in the
document.
 Font Color
1. Select the text you wish to change.
2. On the Home tab, click the Font Color drop-down arrow. The Font
Color menu appears
3. Move the mouse over the various font colors. A live preview of the
color will appear in the document.
 Font Color
4. Select the font color you wish to use.
The font color will change in the document.
 Highlight Text
Highlighting text can be useful when marking
important text in your document.
1. Select the text you wish to highlight.
2. From the Home tab, click the Text Highlighter Color drop-down arrow.

3. Select the desired

highlight color.
 Bold, Italic, and Underline
1. Select the text you wish to change.
2. On the Home tab click the Bold (B), Italic (I), or Underline (U)
command in the Font group.

3. The selected text will be modified in the document.

 Changing Text Alignment
1. Select the text you wish to modify.
2. On the Home tab, select one of the four alignment options from the
paragraph section
Align Text left
Center
Align Text Right
Justify
 Page Orientation
To change page orientation:
1. Select the Page Layout tab.
2. Click the “Orientation” command in the Page Setup Section.

3. A drop-down menu will appear. Click either “Portrait” or

“Landscape” to change the page orientation.
4. Once one is selected the page will change.
 Changing Page Size
To change the page size:
Word has a variety of predefined page sizes to choose from.
1. Select the “Layout” tab, then click the “Size” command.

2. A drop-down menu will appear. The current page size is highlighted

 Backstage View
Backstage view gives you various options for saving,
opening a file, printing, and sharing your document.

To access Backstage view:

1. Click the file tab on the Ribbon.

Backstage view will appear.
Backstage View
 New Document
To begin a new project in Word
1. Select the file tab. Backstage view will appear.
2. Select New, then click a template.

3. A new, document
will appear.
How to: Open an Existing Document
1. Navigate to Backstage view, then click Open.

2. Choose “Browse”
 How to: Open an Existing Document
3. The Open dialog box appears. Locate and select your
document, then click Open.
 Save and Save As
In Word there are two says to save a file, SAVE and SAVE AS.

SAVE is used when a document is open or edited to save what you are
working on.
SAVE AS is used to save the document to a location and change the
name of the document.

It is important to save your document whenever you start a new

project or make changes to an existing one. Saving early and often
can prevent you work from being lost. You will also need to pay close
attention to where you save the document so it will be easy to find
later.
 To Save a Document
1. Locate and select the Save command on the Quick Access
toolbar.

2. If you are saving the document for the first time Save As will
appear in Backstage view.

3. You will then need to choose where to save the file and give it a
file name.
 To Save a Document
4. The Save As dialog box will appear. Select the location where you
wish to save the document.
5. Enter a file name for the document, then click Save.
 How To: Export Word to PDF
1. Click the File tab to access Backstage view.
2. Click Export, then select Create PDF/XPS.
 How To: Export Word to PDF

3. The Save As dialog

box will appear. Select
the location where you
wish to export the
documents, enter a file
name, then click
Publish.
 Exporting to Other File Types
A file can also be exported to
Word 97-2003 doc, or a plain-
text version

1. Click the file tab to access

Backstage view
2. Click Export, then select
“Change File Type”
 Exporting to Other File Types
3. Select a file type, then click Save As.

Select a common file type,

then click “Save As” to export
 Exporting to Other File Types
4. The Save As dialog box will appear. Select the location
where you wish to export the document, enter a file name,
then click Save.
 Exporting to Other File Types

You can also use the

Save As type: drop-
down menu in the
Save As dialog box to
save documents in a
variety of file types.