NYABIBU DISTRICT
OSC UNIT
INTERNAL MEMO
On 02 /02/2023
FROM: Road Development and maintenance Engineer
THROUGH: Director of OSC
TO: District Executive Secretary of Nyabihu District
CC: -Mayor of Nyabihu District
-Both vice Mayors
- Director of OSC
RE: Field Visit report
Dear sir,
I am very pleased to transmit to your good office the report of field visit which take place on 24-25/01-
2023 for the aim of monitoring construction works for 93 kms of feeder road erected in Nyabihu District.
Technical details of the report is here attached.
Yours Sincerely,
NYAMPINGA Eugenie
Road Development & Maintenance Engineer
Page 1 of 9
Field visit report for Rehabilitation, upgrading and Multi-Year Maintenance Works of Indicative
Feeder Roads in Nyabihu District, 93 km
0.Reference is made to:
✓ Financing agreement and Grant agreement between the World Bank and Government of Rwanda;
✓ Implementation agreement as signed June, 2018 between Nyabihu District and Rwanda Transport
Development Agency (RTDA);
On 24-25 /01/202 Economic commission in Nyabihu District Council together with concerned technicians
(Road Development & maintenance Engineer/ Nyabihu District and Feeder Roads Engineer/ RTDA) we
have conducted a field visit with the aim of monitoring construction works for the above-mentioned
infrastructures.
1.Concerned feeder roads
length by length by
considering considering
Lot SN Location Infrastructures to be served
whole Imihigo
Project 2021-2022
*Kibsabo TVET School
Gasiza-Kibisabo- 14
*Mulinga Sector
FR1 Mulinga-Gitebe (only 0
* CS Rwantobo
5.5km will be Sealed)
*Serves to tea plantation
Lot1 *CS Gasizi
Nteranya -Kareba
FR3 6 0 *Kareba HC
(Sealed)
*GS Kareba (indirect benefits)
Kibisabo -Akanyaru -
*Patatoes seeds store
FR4 Rugamba -Gihirwa 14 12.5
*Akanya PS
(Sealed)
*Gakamba HC
Kagogo -Gakamba
FR16 16 14 *MMC Nyirabihururu
(Sealed)
Lot 3 *Gatindori PS
Gipfuna -Mulinga
FR9 10 0 * GS Mulinga (indirect benefit)
(unsealed)
* Bigogwe Selling point under
construction
*MCC Arusha,
*GS Arusha,
Kibisabo -Masha-
*Arusha HC,
Lot2 FR2 Arusha-Mizingo - 20
33 *Gatindori RAB Station ,
Masha (Sealed)
*MMC Gitwa ,
*MCC Musenyi that have been
constructed
*MCP Gatindori to be constructed
Total 93 46.5
Page 2 of 9
2.General information for a Projects
2.1For Lot 1&3
Lot Lot 1 Lot 3
• FR4: Kibisabo - • FR16: Kagogo – Gakamba-Munzuri
Kanyaru- Rugamba – (Pinus) (16Km)
Gihirwa (14Km) • FR9: Gipfuna – Muringa (10Km)
Feeder Roads No. and Name • FR3: Nterenya-
Kareba
• FR1: Gasiza-
Kibisabo- Muringa-
Gitebe (14Km)
Contractor CSC &EC and Fair CSC &EC and Fair Construction Ltd JV
Construction Ltd JV
Initial Contract Amount (FRW) 7,267,834,944 RWF 4,636,507,698 RWF
Contract Amount (FRW) after 7,544,874,041 RWF 4,838,057,077 RWF
Amendment no.2
Contract Amount (FRW) after - 5,193,911,240 RWF
Amendment no.4
Cumulative Payment (FRW) FRW 2,247,507,491.00 FRW 1,110,788,386.00
until 12/2022
Design 3 months 3 months
Rehab. 15 months 15 months
Contract Period Amended
11.67 months 11.67 months
Rehab.
Maint. 21 months 21 months
th
Design 30 September, 2019 30th September, 2019
Service order on 22nd July 2020
Project Service order 22 July 2020 to start after 14
to start after 14 days. 11th
Commencement Rehab. days-11th September - CESMP approval
September - CESMP approval
Date date
date
Maint. Not yet stated Not yet stated
Progress of works in % 56.25% 63.50%
100% extension of time 2
Time elapsed in % 100% extension of time no. 2 processed.
processed.
Tentative date to be complete
Rehabilitation by considering 29/05/2023 29/05/2023
added period
• Male: 127 (74.27%) • Male: 93 (79.5%)
Cumulative jobs created • Female: 44 (25.73%) • Female: 24 (20.5%)
Total: 171 Total: 117
Page 3 of 9
2.2 For Lot 2
Lot Lot 2
Feeder Roads No. and Name NBFR2: Kibisabo – Masha - Arusha – Mizingo – Masha -
Gatindori-Musenyi (33Km)
Contractor CRBC and NPD Ltd
Initial Contract Amount (FRW) 4,725,437,979 RWF
Contract Amount (FRW) after Amendment no.2 6,203,531,915 RWF
Cumulative Payment (FRW) until 12/2022 1,021,887,264 RWF
Design 3 months
Contract Period Rehab. 15 months
Maint. 21 months
Design 03rd September 2019
Project Service order on 19th October 2021 to start after 14 days.
Commencement Rehab. Commencement date fixed on 22nd December 2021 as the
Date date of signature of amendment no. 2.
Maint. Not yet started
Progress of works in % 49.9%
Time elapsed in % 86.6%
Tentative date to be complete Rehabilitation by
30/06/2023
considering added period
• Male: 286 (79.67%)
Cumulative jobs created • Female: 73 (20.33%)
Total: 359.
During visit, it has been realized that joint monitoring of works for all stakeholders are require to ensure
comply of the technical specifications provided in signed contract because we have found the flowing
issues that need to be harmonized.
✓ The issue of ditches that need to be removed under banks for FR2 ;
✓ Environmental &Social Impact Assessment/ Environmental and Social Management Plan;
✓ Ditches were constructed without blending concrete especially for LOT 1and 3;
✓ Ditches were constructed with inadequate stones especially for LOT 2;
✓ Resettlement Action Plans (RAP) that still need to be improved by Contractors to ensure that the
planned activities are environmentally and socially implemented in full compliance with Rwanda's
and the World Bank's environmental and social policies and regulations;
✓ Provide a satisfactory re-alignment for affected utilities of water and electricity;
✓ Some erected parties have start being destroyed due to delay of putting final layers.
Page 4 of 9
The Progress status is as flow:
length by length by Progress by
Progress by
cosidering considering cosidering
SN Location considering
whole Imihigo Imihigo 2021-
whole Project
Poject 2021-2022 202
Gasiza-Kibisabo-
FR1 0 0
Mulinga-Gitebe 14 37.00
Lot1 FR3 Nteranya -Kareba 0 0
6 0.53 56.25 99.38
Kibisabo -Akanyaru
FR4 12.5
-Rugamba -Gihirwa 14 99.38 99.38
FR16 Kagogo -Gakamba 14
Lot 16 85.69 85.69
3 63.50 85.69
FR9 Gipfuna -Mulinga 0 0
10 28.00
Kibisabo -Masha-
Lot2 FR2 Arusha-Mizingo - 20
33 49.90 49.90 49.90 49.90
Masha
Total 46.5
93 56.55 73.98
3.Recommendations and Advices
✓ Contractors are recommended to mobilize sufficient machine as well materials to speed up the works
especial for Lot 1 and 3;
✓ Contractors are recommended to conduct all possible activities simultaneously in order to alleviate
delays and to protect the finalized activities;
✓ Contractors are recommended to start to the critical areas such as under Kibisabo TVET School those
need to be protected.
✓ Consultancy and Client may continuous inspection and monitoring of works to assure that being well
executed
✓ The Contractors are recommended to prepare revised implementation plan and submit it to consultancy
for review and approval for ensuring completion of works
✓ Contractors shall provide a report on the Environmental, Social, Health and Safety (ESHS) to ensure the
respect of Rwanda's and the World Bank's environmental and social policies and regulations as per
contract
✓ Contractors are reminded to provide a satisfactory re-alignment for affected utilities of water and
electricity.
Page 5 of 9
4.Taken picture during field visit
During erection of ditches, blending concrete is required/FR4
Page 6 of 9
Under Kibisabo TVET School Urgent protection of the bank is required/FR1
Page 7 of 9
Those inadequate stones must be removed /FR2
Page 8 of 9
Sub-base layer start being destroyed /FR 16
Done on 01/02/2023
NYAMPINGA Eugenie
Road Development &Maintenance Engineer/Nyabihu
Page 9 of 9
