Applications of Information

&
Communication Technologies

Week 08
Basic ICT Productivity Tools:
Google Workspace (Google Docs, Sheets, Slides).
Evernote (Notetaking and organization applications).

Prof: Tahir Sabtain Syed.

 Google Workspace

• Google Workspace: is a suite of cloud computing,

productivity, and collaboration tools developed by
Google. Google Workspace includes a variety of
applications that are designed to help individuals,
teams, and organizations work more effectively. Google
Workspace is designed to be a comprehensive solution
for communication, collaboration, and productivity,
particularly for businesses and educational institutions.
It allows users to work on documents in real-time, store
files in the cloud, communicate through email and
video conferencing, and manage schedules and tasks
seamlessly.
 Google Workspace

• Key components of Google Workspace include:

• Gmail: An email service that provides users with
customizable email addresses and powerful search
capabilities.
• Google Drive: A cloud storage service that allows users to
store and share files, including documents, spreadsheets,
and presentations created with Google Docs, Sheets, and
Slides.
• Google Docs: A web-based word processing application
for creating and editing documents collaboratively.
• Google Sheets: A web-based spreadsheet application for
creating and collaborating on spreadsheets.
 Google Workspace

• Google Slides: A web-based presentation application

for creating and delivering slideshows.
• Google Calendar: A web-based calendar application for
scheduling events, appointments, and meetings.
• Google Meet: A video conferencing platform for virtual
meetings and collaboration.
• Google Forms: A tool for creating online forms and
surveys.
• Google Sites: A tool for building and managing internal
websites.
 Google Workspace

• Google Docs: is a web-based word processing application

developed by Google. It is part of the Google Workspace
suite of productivity tools and is designed to facilitate
collaborative and efficient document creation and editing.
including features and functions:
• Real-Time Collaboration: Multiple users can collaborate on
the same document simultaneously. Edits made by one user
are instantly visible to others, promoting seamless
collaboration without the need for version control.
• Cloud Storage: Documents are stored in the cloud. Users
can access their documents from any device with an
internet connection, and changes are automatically saved.
 Google Workspace

• Offline Editing: Google Docs offers offline functionality.

Users can enable offline mode to create and edit
documents without an internet connection. Changes will
sync when the device is back online.
• Commenting and Discussion: Users can leave comments
on specific parts of the document. Facilitates
communication and feedback within the document. Users
can reply to comments and engage in discussions.
• Revision History: Google Docs maintains a detailed
version history. Users can review changes made over
time, revert to previous versions, and track the evolution
of the document.
 Google Workspace

• Smart Editing and Formatting: Auto-correction, suggestions,

and formatting tools helps users to create polished and
error-free documents. Suggestions for corrections and
formatting options are provided in real-time.
• Voice Typing: Built-in voice typing functionality. Users can
dictate text, making document creation more accessible and
efficient.
• Publishing and Sharing Options: Various sharing and
publishing options. Users can share documents with specific
individuals or make them public. Publishing options include
generating a shareable link or embedding the document in a
website.
 Google Workspace

• Security and Permissions: Granular control over document

permissions. Owners can specify who can view, comment,
or edit the document. Collaborators must have the
appropriate permissions to access and make changes.
• Offline Printing: Users can print documents even without an
internet connection. Provides flexibility for users who prefer
hard copies of their documents.
 Google Workspace

• Google Sheets is a web-based spreadsheet application

developed by Google. It's part of the Google Workspace suite
of productivity tools and is designed to help users create, edit,
and analyze spreadsheets collaboratively. Google Sheets,
include following features and functions
• Real-Time Collaboration: Multiple users can collaborate on
the same spreadsheet simultaneously. Changes made by one
user are instantly visible to others, promoting seamless
teamwork and real-time data updates.
• Cloud Storage: Spreadsheets are stored in the cloud.
Accessible from any device with an internet connection,
allowing users to work on their sheets from different locations.
Changes are automatically saved.
 Google Workspace
• Data Analysis Tools: Users can perform calculations, use built-in
formulas, and apply functions to analyze and manipulate data
efficiently.
• Charts and Graphs: Users can create charts and graphs within the
spreadsheet. Enhances data visualization and presentation, making
it easier to interpret and communicate information.
• Data Validation: Users can set rules for data entry. Ensures data
accuracy by restricting input based on specified criteria, reducing
errors in the spreadsheet.
• Filtering and Sorting: Users can filter and sort data based on
specific criteria. Facilitates organization and analysis of large
datasets, allowing users to focus on relevant information.
• Conditional Formatting: Users can apply conditional formatting
rules. Highlights cells based on specified conditions, making it easier
to identify trends, outliers, or important data points.
 Google Workspace

• Google Slides: Google Slides is a cloud-based presentation tool

that allows users to create, edit, and deliver presentations
collaboratively. It is part of the Google Workspace suite of
productivity tools, enabling seamless integration with other
applications like Google Docs and Google Sheets.
• Real-Time Collaboration: Multiple users can collaborate on the
same presentation simultaneously. Changes made by one user
are instantly visible to others, facilitating teamwork during the
creation and editing of presentations.
• Cloud Storage: Presentations are stored in the cloud. Accessible
from any device with an internet connection, allowing users to
work on their presentations from different locations. Changes are
automatically saved.
 Google Workspace
• Slide Creation and Editing: Users can add, edit, and rearrange
slides to create a cohesive and visually appealing presentation.
• Themes and Layouts: Pre-designed themes and layouts Provides a
variety of templates for consistent styling. Users can choose
themes that match the tone and purpose of their presentation.
• Text Formatting and Styling: Users can customize fonts, colors,
sizes, and styles to create visually engaging text elements.
• Media Integration: Users can enhance presentations with
multimedia elements to make them more dynamic and engaging.
• Charts and Graphs: Users can create charts and graphs within the
presentation. Facilitates data visualization, making it easier to
convey complex information to the audience.
• Transitions and Animations: Transition effects and animations for
slides adds a professional touch to the presentation, making it
more engaging during delivery.
 Google Workspace

• Google Sheets is a web-based spreadsheet application

developed by Google. It's part of the Google Workspace suite
of productivity tools and is designed to help users create, edit,
and analyze spreadsheets collaboratively. Google Sheets,
include following features and functions
• Real-Time Collaboration: Multiple users can collaborate on
the same spreadsheet simultaneously. Changes made by one
user are instantly visible to others, promoting seamless
teamwork and real-time data updates.
• Cloud Storage: Spreadsheets are stored in the cloud.
Accessible from any device with an internet connection,
allowing users to work on their sheets from different locations.
Changes are automatically saved.
Evernote (Notetaking and organization applications).
• Evernote is a popular note-taking and organization application
that helps users capture, organize, and retrieve information
across various devices. It's designed to be a comprehensive
tool for managing notes, documents, images, and more.
Below are detailed functions of Evernote:
• Note Creation: Users can create text notes, checklists, and
multimedia-rich notes using Evernote. Notes can include
formatted text, hyperlinks, images, audio recordings, and file
attachments.
• Organization: Evernote provides a hierarchical organization
system using notebooks and tags. Users can create
notebooks to group related notes together. Tags can be added
to notes for further categorization and easy retrieval.
 Evernote (Notetaking and organization applications).

• Web Clipping: Evernote offers a web clipper browser extension that

allows users to save articles, images, and web pages directly to their
Evernote account.
• Search Functionality: Evernote's powerful search functionality
enables users to find specific notes or information quickly. Searches
can be performed by keywords, tags, or even within attached
documents.
• Document Scanning: Evernote allows users to scan and digitize
physical documents using the camera on their mobile devices. The
built-in OCR (Optical Character Recognition) technology makes
scanned text searchable.
• Reminders and Alarms: Users can set reminders for specific notes to
ensure they don't forget important tasks or deadlines. Alarms and
notifications can be configured to prompt users at scheduled times.