To do this Press

Close a workbook. Ctrl+W

Open a workbook. Ctrl+O
Go to the Home tab. Alt+H
Save a workbook. Ctrl+S
Copy selection. Ctrl+C
Paste selection. Ctrl+V
Undo recent action. Ctrl+Z
Remove cell contents. Delete
Choose a fill color. Alt+H, H
Cut selection. Ctrl+X
Go to the Insert tab. Alt+N
Apply bold formatting. Ctrl+B
Center align cell contents. Alt+H, A, C
Go to the Page Layout tab. Alt+P
Go to the Data tab. Alt+A
Go to the View tab. Alt+W
Open the context menu. Shift+F10 or

Windows Menu key

Add borders. Alt+H, B
Delete column. Alt+H, D, C
Go to the Formula tab. Alt+M
Hide the selected rows. Ctrl+9
Hide the selected columns. Ctrl+0
To do this Press
Move to the Tell me or Search field on the Alt+Q, then enter the search term.
ribbon and type a search term for
assistance or Help content.
Open the File menu. Alt+F
To do this Press
Open the Home tab and format text and Alt+H
numbers and use the Find tool.
Open the Insert tab and insert PivotTables, Alt+N
charts, add-ins, Sparklines, pictures,
shapes, headers, or text boxes.
Open the Page Layout tab and work with Alt+P
themes, page setup, scale, and alignment.
Open the Formulas tab and insert, trace, Alt+M
and customize functions and calculations.
Open the Data tab and connect to, sort, Alt+A
filter, analyze, and work with data.
Open the Review tab and check spelling, Alt+R
add notes and threaded comments, and
protect sheets and workbooks.
Open the View tab and preview page
breaks and layouts, show and hide
gridlines and headings, set zoom
magnification, manage windows and
panes, and view macros.
To do this Press
Select the active tab on the ribbon and Alt or F10. To move to a different tab, use access keys o
activate the access keys. arrow keys.
Move the focus to commands on the Tab key or Shift+Tab
ribbon.
Move down, up, left, or right, respectively, Arrow keys
among the items on the ribbon.
Show the tooltip for the ribbon element Ctrl+Shift+F10
currently in focus.
Activate a selected button. Spacebar or Enter
Open the list for a selected command. Down arrow key
Open the menu for a selected button. Alt+Down arrow key
When a menu or submenu is open, move Down arrow key
to the next command.
To do this Press
Expand or collapse the ribbon. Ctrl+F1
Open a context menu. Shift+F10

Or, on a Windows keyboard, the Windows Menu key

(usually between the Alt Gr and right Ctrl keys)
Move to the submenu when a main menu Left arrow key
is open or selected.
Move from one group of controls to Ctrl+Left or Right arrow key
another.
To do this Press
Move to the previous cell in a worksheet Shift+Tab
or the previous option in a dialog box.
Move one cell up in a worksheet. Up arrow key
Move one cell down in a worksheet. Down arrow key
Move one cell left in a worksheet. Left arrow key
Move one cell right in a worksheet. Right arrow key
Move to the edge of the current data Ctrl+Arrow key
region in a worksheet.
Enter the End mode, move to the next End, Arrow key
nonblank cell in the same column or row
as the active cell, and turn off End mode. If
the cells are blank, move to the last cell in
the row or column.
Move to the last cell on a worksheet, to Ctrl+End
the lowest used row of the rightmost used
column.
Extend the selection of cells to the last Ctrl+Shift+End
used cell on the worksheet (lower-right
corner).
Move to the cell in the upper-left corner of Home+Scroll lock
the window when Scroll lock is turned on.
Move to the beginning of a worksheet. Ctrl+Home
Move one screen down in a worksheet. Page down
To do this Press
Move to the next sheet in a workbook. Ctrl+Page down
Move one screen to the right in a Alt+Page down
worksheet.
Move one screen up in a worksheet. Page up
Move one screen to the left in a Alt+Page up
worksheet.
Move to the previous sheet in a workbook. Ctrl+Page up
Move one cell to the right in a worksheet. Tab key
Or, in a protected worksheet, move
between unlocked cells.
Open the list of validation choices on a cell Alt+Down arrow key
that has data validation option applied to
it.
Cycle through floating shapes, such as text Ctrl+Alt+5, then the Tab key repeatedly
boxes or images.
Exit the floating shape navigation and Esc
return to the normal navigation.
Scroll horizontally. Ctrl+Shift, then scroll your mouse wheel up to go left, d
to go right
Zoom in. Ctrl+Alt+Equal sign ( = )
Zoom out. Ctrl+Alt+Minus sign (-)
To do this Press
Open the Format Cells dialog box. Ctrl+1
Format fonts in the Format Cells dialog Ctrl+Shift+F or Ctrl+Shift+P
box.
Edit the active cell and put the insertion F2
point at the end of its contents. Or, if
editing is turned off for the cell, move the
insertion point into the formula bar. If
editing a formula, toggle Point mode off
or on so you can use the arrow keys to
create a reference.
To do this Press
Insert a note. Shift+F2

Open and edit a cell note. Shift+F2

Insert a threaded comment. Ctrl+Shift+F2

Open and reply to a threaded comment. Ctrl+Shift+F2

Open the Insert dialog box to insert blank Ctrl+Shift+Plus sign (+)
cells.
Open the Delete dialog box to delete Ctrl+Minus sign (-)
selected cells.
Enter the current time. Ctrl+Shift+Colon (:)
Enter the current date. Ctrl+Semicolon (;)
Switch between displaying cell values or Ctrl+Grave accent (`)
formulas in the worksheet.
Copy a formula from the cell above the Ctrl+Apostrophe (')
active cell into the cell or the formula bar.
Move the selected cells. Ctrl+X
Copy the selected cells. Ctrl+C
Paste content at the insertion point, Ctrl+V
replacing any selection.
Open the Paste Special dialog box. Ctrl+Alt+V
Italicize text or remove italic formatting. Ctrl+I or Ctrl+3
Bold text or remove bold formatting. Ctrl+B or Ctrl+2
Underline text or remove underline. Ctrl+U or Ctrl+4
Apply or remove strikethrough formatting. Ctrl+5
Switch between hiding objects, displaying Ctrl+6
objects, and displaying placeholders for
objects.
Apply an outline border to the selected Ctrl+Shift+Ampersand sign (&)
cells.
Remove the outline border from the Ctrl+Shift+Underscore (_)
selected cells.
To do this Press
Display or hide the outline symbols. Ctrl+8
Use the Fill Down command to copy the Ctrl+D
contents and format of the topmost cell of
a selected range into the cells below.
Apply the General number format. Ctrl+Shift+Tilde sign (~)
Apply the Currency format with two Ctrl+Shift+Dollar sign ($)
decimal places (negative numbers in
parentheses).
Apply the Percentage format with no Ctrl+Shift+Percent sign (%)
decimal places.
Apply the Scientific number format with Ctrl+Shift+Caret sign (^)
two decimal places.
Apply the Date format with the day, Ctrl+Shift+Number sign (#)
month, and year.
Apply the Time format with the hour and Ctrl+Shift+At sign (@)
minute, and AM or PM.
Apply the Number format with two Ctrl+Shift+Exclamation point (!)
decimal places, thousands separator, and
minus sign (-) for negative values.
Open the Insert hyperlink dialog box. Ctrl+K
Check spelling in the active worksheet or F7
selected range.
Display the Quick Analysis options for Ctrl+Q
selected cells that contain data.
Display the Create Table dialog box. Ctrl+L or Ctrl+T
Open the Workbook Statistics dialog box. Ctrl+Shift+G
To do this Press
Paste all cell contents and formatting. A
Paste only the formulas as entered in the F
formula bar.
Paste only the values (not the formulas). V
Paste only the copied formatting. T
To do this Press
Paste only comments and notes attached C
to the cell.
Paste only the data validation settings N
from copied cells.
Paste all cell contents and formatting from H
copied cells.
Paste all cell contents without borders. X
Paste only column widths from copied W
cells.
Paste only formulas and number formats R
from copied cells.
Paste only the values (not formulas) and U
number formats from copied cells.
To do this Press
Select the entire worksheet. Ctrl+A or Ctrl+Shift+Spacebar
Select the current and next sheet in a Ctrl+Shift+Page down
workbook.
Select the current and previous sheet in a Ctrl+Shift+Page up
workbook.
Extend the selection of cells by one cell. Shift+Arrow key
Extend the selection of cells to the last Ctrl+Shift+Arrow key
nonblank cell in the same column or row
as the active cell, or if the next cell is blank,
to the next nonblank cell.
Turn extend mode on and use the arrow F8
keys to extend a selection. Press again to
turn off.
Add a non-adjacent cell or range to a Shift+F8
selection of cells by using the arrow keys.
Start a new line in the same cell. Alt+Enter
Fill the selected cell range with the current Ctrl+Enter
entry.
To do this Press
Complete a cell entry and select the cell Shift+Enter
above.
Select an entire column in a worksheet. Ctrl+Spacebar
Select an entire row in a worksheet. Shift+Spacebar
Select all objects on a worksheet when an Ctrl+Shift+Spacebar
object is selected.
Extend the selection of cells to the Ctrl+Shift+Home
beginning of the worksheet.
Select the current region if the worksheet Ctrl+A or Ctrl+Shift+Spacebar
contains data. Press a second time to
select the current region and its summary
rows. Press a third time to select the entire
worksheet.
Select the current region around the active Ctrl+Shift+Asterisk sign (*)
cell.
Select the first command on the menu Home
when a menu or submenu is visible.
Repeat the last command or action, if Ctrl+Y
possible.
Undo the last action. Ctrl+Z
Expand grouped rows or columns. While hovering over the collapsed items, press and hold
Shift key and scroll down.
Collapse grouped rows or columns. While hovering over the expanded items, press and hol
the Shift key and scroll up.
To do this Press
Turn on or off tooltips for checking Ctrl+Alt+P
formulas directly in the formula bar or in
the cell you’re editing.
Edit the active cell and put the insertion F2
point at the end of its contents. Or, if
editing is turned off for the cell, move the
insertion point into the formula bar. If
editing a formula, toggle Point mode off
To do this Press
or on so you can use the arrow keys to
create a reference.
Expand or collapse the formula bar. Ctrl+Shift+U
Cancel an entry in the cell or formula bar. Esc
Complete an entry in the formula bar and Enter
select the cell below.
Move the cursor to the end of the text Ctrl+End
when in the formula bar.
Select all text in the formula bar from the Ctrl+Shift+End
cursor position to the end.
Calculate all worksheets in all open F9
workbooks.
Calculate the active worksheet. Shift+F9
Calculate all worksheets in all open Ctrl+Alt+F9
workbooks, regardless of whether they
have changed since the last calculation.
Check dependent formulas, and then Ctrl+Alt+Shift+F9
calculate all cells in all open workbooks,
including cells not marked as needing to
be calculated.
Display the menu or message for an Error Alt+Shift+F10
Checking button.
Display the Function Arguments dialog Ctrl+A
box when the insertion point is to the right
of a function name in a formula.
Insert argument names and parentheses Ctrl+Shift+A
when the insertion point is to the right of a
function name in a formula.
Insert the AutoSum formula Alt+Equal sign ( = )
Invoke Flash Fill to automatically recognize Ctrl+E
patterns in adjacent columns and fill the
current column
To do this Press
Cycle through all combinations of absolute F4
and relative references in a formula if a cell
reference or range is selected.
Insert a function. Shift+F3
Copy the value from the cell above the Ctrl+Shift+Straight quotation mark (")
active cell into the cell or the formula bar.
Create an embedded chart of the data in Alt+F1
the current range.
Create a chart of the data in the current F11
range in a separate Chart sheet.
Define a name to use in references. Alt+M, M, D
Paste a name from the Paste Name dialog F3
box (if names have been defined in the
workbook).
Move to the first field in the next record of Enter
a data form.
Create, run, edit, or delete a macro. Alt+F8
Open the Microsoft Visual Basic For Alt+F11
Applications Editor.
Open the Power Query Editor Alt+F12
To do this Press
Stop a refresh operation. Esc
Refresh data in the current worksheet. Ctrl+F5
Refresh all data in the workbook. Ctrl+Alt+F5
To do this Press
Open the context menu for the selected Shift+F10
cell, column, or row.
Select the entire table. Ctrl+A
Copy selected data. Ctrl+C
Delete the table. Ctrl+D
Move the table. Ctrl+M
To do this Press
Rename the table. Ctrl+R
Save the file. Ctrl+S
Redo the last action. Ctrl+Y
Undo the last action. Ctrl+Z
Select the current column. Ctrl+Spacebar
Select the current row. Shift+Spacebar
Select all cells from the current location to Shift+Page down
the last cell of the column.
Select all cells from the current location to Shift+Page up
the first cell of the column.
Select all cells from the current location to Shift+End
the last cell of the row.
Select all cells from the current location to Shift+Home
the first cell of the row.
Move to the previous table. Ctrl+Page up
Move to the next table. Ctrl+Page down
Move to the first cell in the upper-left Ctrl+Home
corner of selected table.
Move to the last cell in the lower-right Ctrl+End
corner of selected table.
Move to the first cell of the selected row. Ctrl+Left arrow key
Move to the last cell of the selected row. Ctrl+Right arrow key
Move to the first cell of the selected Ctrl+Up arrow key
column.
Move to the last cell of selected column. Ctrl+Down arrow key
Close a dialog box or cancel a process, Ctrl+Esc
such as a paste operation.
Open the AutoFilter Menu dialog box. Alt+Down arrow key
Open the Go To dialog box. F5
To do this Press
Recalculate all formulas in the Power Pivot F9
window. For more information,
see Recalculate Formulas in Power Pivot.
Key Description
F1 ▪ F1 alone: displays the Excel Help task pane.
▪ Ctrl+F1: displays or hides the ribbon.
▪ Alt+F1: creates an embedded chart of the da
the current range.
▪ Alt+Shift+F1: inserts a new worksheet.
▪ Ctrl+Shift+F1: toggles full screen mode

F2 ▪ F2 alone: edit the active cell and put the

insertion point at the end of its contents. Or
editing is turned off for the cell, move the
insertion point into the formula bar. If editin
formula, toggle Point mode off or on so you
use the arrow keys to create a reference.
▪ Shift+F2: adds or edits a cell note.
▪ Ctrl+F2: displays the print preview area on
the Print tab in the Backstage view.

F3 ▪ F3 alone: displays the Paste Name dialog bo

Available only if names have been defined in
workbook.
▪ Shift+F3: displays the Insert Function dialog

F4 ▪ F4 alone: repeats the last command or action

possible.

When a cell reference or range is selected in a formula,

cycles through all the various combinations of absolute
relative references.

▪ Ctrl+F4: closes the selected workbook windo

▪ Alt+F4: closes Excel.

F5 ▪ F5 alone: displays the Go To dialog box.

To do this Press
▪ Ctrl+F5: restores the window size of the sele
workbook window.

F6 ▪ F6 alone: switches between the worksheet,

ribbon, task pane, and Zoom controls. In a
worksheet that has been split, F6 includes th
split panes when switching between panes a
the ribbon area.
▪ Shift+F6: switches between the
worksheet, Zoom controls, task pane, and
ribbon.
▪ Ctrl+F6: switches between two Excel window
▪ Ctrl+Shift+F6: switches between all
Excel windows.

F7 ▪ F7 alone: Opens the Spelling dialog box to c

spelling in the active worksheet or selected
range.
▪ Ctrl+F7: performs the Move command on th
workbook window when it is not maximized
the arrow keys to move the window, and wh
finished press Enter, or Esc to cancel.

F8 ▪ F8 alone: turns extend mode on or off. In ext

mode, Extended Selection appears in the sta
line, and the arrow keys extend the selection
▪ Shift+F8: enables you to add a non-adjacent
or range to a selection of cells by using the
arrow keys.
▪ Ctrl+F8: performs the Size command when a
workbook is not maximized.
▪ Alt+F8: displays the Macro dialog box to cre
run, edit, or delete a macro.

F9 ▪ F9 alone: calculates all worksheets in all ope

workbooks.
▪ Shift+F9: calculates the active worksheet.
To do this Press
▪ Ctrl+Alt+F9: calculates all worksheets in all o
workbooks, regardless of whether they have
changed since the last calculation.
▪ Ctrl+Alt+Shift+F9: rechecks dependent form
and then calculates all cells in all open
workbooks, including cells not marked as
needing to be calculated.
▪ Ctrl+F9: minimizes a workbook window to a
icon.

F10 ▪ F10 alone: turns key tips on or off. (Pressing

does the same thing.)
▪ Shift+F10: displays the context menu for a
selected item.
▪ Alt+Shift+F10: displays the menu or messag
an Error Checking button.
▪ Ctrl+F10: maximizes or restores the selected
workbook window.

F11 ▪ F11 alone: creates a chart of the data in the

current range in a separate Chart sheet.
▪ Shift+F11: inserts a new worksheet.
▪ Alt+F11: opens the Microsoft Visual Basic Fo
Applications Editor, in which you can create
macro by using Visual Basic for Applications
(VBA).

F12 ▪ F12 alone: displays the Save As dialog box.

Key Description
Alt ▪ Displays the Key Tips (new shortcuts) on the
ribbon.

For example,

▪ Alt, W, P switches the worksheet to Page

Layout view.
To do this Press
▪ Alt, W, L switches the worksheet to Normal v
▪ Alt, W, I switches the worksheet to Page Brea
Preview view.

Arrow keys ▪ Move one cell up, down, left, or right in a

worksheet.
▪ Ctrl+Arrow key moves to the edge of the cu
data region in a worksheet.
▪ Shift+Arrow key extends the selection of cel
one cell.
▪ Ctrl+Shift+Arrow key extends the selection o
cells to the last nonblank cell in the same co
or row as the active cell, or if the next cell is
blank, extends the selection to the next nonb
cell.
▪ Left or Right arrow key selects the tab to the
or right when the ribbon is selected. When a
submenu is open or selected, these arrow ke
switch between the main menu and the
submenu. When a ribbon tab is selected, the
keys navigate the tab buttons.
▪ Down or Up arrow key selects the next or
previous command when a menu or submen
open. When a ribbon tab is selected, these k
navigate up or down the tab group.
▪ In a dialog box, arrow keys move between
options in an open drop-down list, or betwe
options in a group of options.
▪ Down or Alt+Down arrow key opens a select
drop-down list.

Backspace ▪ Deletes one character to the left in the form

bar.
▪ Clears the content of the active cell.
▪ In cell editing mode, it deletes the character
the left of the insertion point.
To do this Press
Delete ▪ Removes the cell contents (data and formula
from selected cells without affecting cell form
threaded comments, or notes.
▪ In cell editing mode, it deletes the character
the right of the insertion point.

End ▪ End turns End mode on or off. In End mode,

can press an arrow key to move to the next
nonblank cell in the same column or row as
active cell. End mode turns off automatically
after pressing the arrow key. Make sure to p
End again before pressing the next arrow
key. End mode is shown in the status bar wh
is on.
▪ If the cells are blank, pressing End followed b
arrow key moves to the last cell in the row o
column.
▪ End also selects the last command on the m
when a menu or submenu is visible.
▪ Ctrl+End moves to the last cell on a workshe
to the lowest used row of the rightmost used
column. If the cursor is in the formula bar,
Ctrl+End moves the cursor to the end of the
▪ Ctrl+Shift+End extends the selection of cells
the last used cell on the worksheet (lower-rig
corner). If the cursor is in the formula bar,
Ctrl+Shift+End selects all text in the formula
from the cursor position to the end—this do
not affect the height of the formula bar.

Enter ▪ Completes a cell entry from the cell or the

formula bar and selects the cell below (by
default).
▪ In a data form, it moves to the first field in th
next record.
▪ Opens a selected menu (press F10 to activat
menu bar) or performs the action for a selec
command.
To do this Press
▪ In a dialog box, it performs the action for the
default command button in the dialog box (
button with the bold outline, often
the OK button).
▪ Alt+Enter starts a new line in the same cell.
▪ Ctrl+Enter fills the selected cell range with th
current entry.
▪ Shift+Enter completes a cell entry and select
the cell above.

Esc ▪ Cancels an entry in the cell or formula bar.

▪ Closes an open menu or submenu, dialog bo
message window.

Home ▪ Moves to the beginning of a row in a worksh

▪ Moves to the cell in the upper-left corner of
window when Scroll lock is turned on.
▪ Selects the first command on the menu whe
menu or submenu is visible.
▪ Ctrl+Home moves to the beginning of a
worksheet.
▪ Ctrl+Shift+Home extends the selection of ce
to the beginning of the worksheet.

Page down ▪ Moves one screen down in a worksheet.

▪ Alt+Page down moves one screen to the rig
a worksheet.
▪ Ctrl+Page down moves to the next sheet in
workbook.
▪ Ctrl+Shift+Page down selects the current an
next sheet in a workbook.

Page up ▪ Moves one screen up in a worksheet.

▪ Alt+Page up moves one screen to the left in
worksheet.
▪ Ctrl+Page up moves to the previous sheet in
workbook.
To do this Press
▪ Ctrl+Shift+Page up selects the current and
previous sheet in a workbook.

Shift ▪ Hold the Shift key while you drag a selected

column, or selected cells to move the selecte
cells and drop to insert them in a new locatio

Spacebar ▪ In a dialog box, performs the action for the

selected button, or selects or clears a checkb
▪ Ctrl+Spacebar selects an entire column in a
worksheet.
▪ Shift+Spacebar selects an entire row in a
worksheet.
▪ Ctrl+Shift+Spacebar selects the entire
worksheet.
▪ If the worksheet contains data,
Ctrl+Shift+Spacebar selects the current regio
Pressing Ctrl+Shift+Spacebar a second time
selects the current region and its summary r
Pressing Ctrl+Shift+Spacebar a third time se
the entire worksheet.
▪ When an object is selected, Ctrl+Shift+Space
selects all objects on a worksheet.
▪ Alt+Spacebar displays the Control menu for
Excel window.

Tab key ▪ Moves one cell to the right in a worksheet.

▪ Moves between unlocked cells in a protected
worksheet.
▪ Moves to the next option or option group in
dialog box.
▪ Shift+Tab moves to the previous cell in a
worksheet or the previous option in a dialog
▪ Ctrl+Tab switches to the next tab in a dialog
or (if no dialog box is open) switches betwee
two Excel windows.
To do this Press
▪ Ctrl+Shift+Tab switches to the previous tab
dialog box, or (if no dialog box is open) swit
between all Excel windows.