200+ Excel Keyboard Shortcuts

There is no shortcut to success. Well.. there is when it comes to Excel.

If you want to be a lot more efficient in using Excel, I recommend you learn
about some of the shortcuts and start using them as a part of your daily
work.

You don’t need to know all the shortcuts (of course!), but it would be a big
time saver to learn some to-do things you need to do daily/weekly.

Here is a list of 200+ Excel Keyboard Shortcuts that will save you tons of
time.

This Tutorial Covers:

 Workbook Related Shortcuts

 Excel Cell Editing Shortcut

 Navigation Shortcuts in Excel

 General Excel Shortcuts

 Cut, Copy, and Paste Shortcuts in Excel

 Data Entry Shortcuts in Excel

 Clear Shortcuts in Excel

 Selection Shortcuts in Excel

 Extending the Selection Shortcuts

 Alignment Shortcuts

 Hide/Unhide (Rows, Columns, Objects) Shortcuts

 Insert Shortcuts
 Formatting Shortcuts in Excel

 Excel Formula-Related Shortcuts

 Find and Replace Shortcuts

 Conditional Formatting Shortcuts

 Charting Shortcuts

 Drag (Mouse) Shortcuts

 Named Ranges Shortcuts

 Pivot Table Shortcuts

 Others Shortcuts

 VBA Shortcuts

Workbook Related Shortcuts

Windows Mac
What it Does?
Shortcut Shortcut

Create a new blank Workbook Ctrl + N ⌘+N

Displays the Open Dialog box to Open/Find a file Ctrl + O ⌘+O

Saves the Workbook with its current file name,

Ctrl + S ⌘+S
location, and file type

Opens the Save As dialog box F12 ⌘+⇧+S

Opens the Print Preview Window Ctrl + F2 ⌘+P

Maximize or Restore Selected Workbook Window Ctrl + F10

Minimize Workbook Ctrl + F9

Switch to the Next Workbook Ctrl + Tab

Switch to the Previous Workbook Ctrl + Shift + Tab

Close Current Workbook ALT + F4

Excel Cell Editing Shortcut
What it Does? Windows Shortcut

Edit Active Cell F2

Start a New Line in the Same Cell ALT + ENTER

Select One Character on the Right of the Cursor SHIFT →

Select One Character on the Left of the Cursor SHIFT ←

Jump one Word on the Right of the Cursor Ctrl →

Jump one Word on the Left of the Cursor Ctrl ←

Select one Word on the Right of the Cursor Ctrl Shift →

Select one Word on the Left of the Cursor Ctrl Shift ←

Delete One Character on the Left of the Cursor Backspace

Delete One Character on the Right of the Cursor Delete

Delete to the End of the line (from the cursor) Ctrl + Delete

Cancel Entry Esc

Navigation Shortcuts in Excel

What it Does? Windows Shortcut

Move One Cell Up ↑

Move One Cell Down ↓

Move One Cell to the Right →

Move One Cell to the Left ←

Down One Screen PageDown

Up One Screen PageUp

Move One Screen to the Right Alt + PageDown

Move One Screen to the Left Alt + PageUp

Move to the Right Edge of the Data Region Ctrl →

What it Does? Windows Shortcut

Move to the Left Edge of Data Region Ctrl ←

Move to the Bottom edge of the data region Ctrl ↓

Move to the Top Edge of Data Region Ctrl ↑

Move to the Bottom-right used Cell in the Worksheet Ctrl + End

Go to the First Cell in the Current Region Ctrl + Home

Move to the Beginning of the Row Home

Move to Next Worksheet Ctrl + PageDown

Move to the Previous Worksheet Ctrl + PageUp

General Excel Shortcuts

What it Does? Windows Shortcut

Opens Help F1

Repeats the last command or action Ctrl + Y

Repeats the Last Action F4

Undo Ctrl + Z

Spell Check F7

Apply Data Filter Ctrl + Shift + L

Activate Filter (when the cell with filter is selected) Alt + ↓

Display Go To Dialog Box F5

Display Go To Dialog Box Ctrl + G

Recalculate All Workbooks F9

Calculate Active Worksheet Shift + F9

Display the Print Menu Ctrl + P

Turn On End Mode End

Cut, Copy, and Paste Shortcuts in
Excel
What it Does? Windows Shortcut

Copy Selected Cells Ctrl + C

Cut Selected Cells Ctrl + X

Paste Content from the Clipboard Ctrl + V

Copy Formula from the Cell Above Ctrl + ‘

Copy Value from the Cell Above Ctrl + SHIFT + ‘

Display Paste Special Dialog Box Ctrl + Alt + V

Data Entry Shortcuts in Excel

What it Does? Windows Shortcut

Enter and Move Down Enter

Enter and Remain on the Same Cell Control + Enter

Enter and Move Up Shift + Enter

Enter and Move right Tab

Enter and Move Left Shift + Tab

Enter Same Data in All Selected Cells Control + Enter

Display AutoComplete list Alt + ↓

Fill Down Ctrl + D

Fill Right Ctrl + R

Insert Current Date Ctrl + ;

Insert Current Time Ctrl + Shift + ;

Start a New Line in the Same Cell Alt + Enter

Cancel Cell Entry ESC

Clear Shortcuts in Excel
What it Does? Windows Shortcut

Clear Everything Alt + H + E + A

Clear Formats Only Alt + H + E + F

Clear Content Only Alt + H + E + C

Clear Hyperlinks Only Alt + H + E + L

Clear Comments Only Alt + H + E + M

Selection Shortcuts in Excel

What it Does? Windows Shortcut

Select the Current Region / Select All Ctrl + A

Select Visible Cells in the Current Region Alt + ;

Select the Current Region Around the Active

Ctrl + Shift + *
Cell

Select Entire Row Shift + Space

Select Entire Column Ctrl + Space

Select All Cells that Contain Comments Ctrl + Shift + O

Select Row Differences Ctrl + \

Select Column Differences Ctrl + Shift + |

Select Direct Precedents Ctrl + [

Select all Precedents Ctrl + Shift + {

Select Direct Dependents Ctrl + ]

Select all Dependents Ctrl + Shift + }

Extending the Selection Shortcuts
What it Does? Windows Shortcut

Extend Selection to the Right by One Cell Shift + →

Extend Selection to the Left by One Cell Shift + ←

Extend Selection Upwards by One Cell Shift + ↑

Extend Selection Downwards by One Cell Shift + ↓

Extend the Selection to the Right till the Last

Ctrl + Shift + →
Cell

Extend the Selection to the Left till the Last Cell Ctrl + Shift + ←

Extend the Selection Upwards to the Last Cell Ctrl + Shift + ↑

Extend Selection Upwards by One Screen Shift + PageUp

Extend Selection Downwards by One Screen Shift + PageDown

Extend Selection to the Right by One Screen ALT + Shift + PageUp

Extend Selection to the Left by One Screen ALT + Shift + PageDown

Extend Selection to the Start of the Row Shift + Home

Extend Selection to First Cell in the Worksheet Ctrl + Shift + Home

Extend Selection to the Last Cell in the

Ctrl + Shift + End
Worksheet

Toggle Extend Selection Mode F8

Alignment Shortcuts
What it Does? Windows Shortcut

Align Content to the Center of the Cell Alt + H + A + C

Align Content to the Left of the Cell Alt + H + A + L

Align Content to the Right of the Cell Alt + H + A + R

Align Content to the Middle of the Cell Alt + H + A + M

Hide/Unhide (Rows, Columns,
Objects) Shortcuts
What it Does? Windows Shortcut

Hide Selected Rows Ctrl + 9

Hide Selected Columns Ctrl + 0

Unhide Hidden Rows in Selection Ctrl + Shift + 9

Unhide Hidden Columns in Selection Ctrl + Shift + 0

Show/Hide Objects Ctrl + 6

Insert Shortcuts
What it Does? Windows Shortcut

Insert New Line in the Same Cell Alt + Enter

Insert New Worksheet Shift + F11

Insert Row/Cell (shows a dialog box) Ctrl + Shift + =

Insert Current Date Ctrl + ;

Insert Current Time Ctrl + Shift + ;

Insert Table Ctrl + T

Insert Hyperlink Ctrl + K

Insert Argument Names into Formula Ctrl + Shift + A

Insert/Edit Cell Comment Shift + F2

Delete Row/Cell (shows the dialog box) Ctrl –

Formatting Shortcuts in Excel

What it Does? Windows Shortcut

Make Text Bold Ctrl + B

Make Text Italics Ctrl + I

What it Does? Windows Shortcut

Place outline Border around the Selected

Ctrl + Shift + 7
Cells

Remove Outline Border Ctrl + Shift + _

Underline Text Ctrl + U

Apply Strikethrough Format Ctrl + 5

Apply Indent Alt H 6

Remove Indent Alt H 5

Increase Font Size by One Step Alt H F G

Decrease Font Size by One Step Alt H F K

Apply the Number format with Two Decimal

Places, Thousands Separator, and a Minus Ctrl + Shift + !
Sign for Negative Values

Apply the Date format with the Day, Month,

Ctrl + Shift + #
and Year

Apply the Currency Format with Two

Ctrl + Shift + $
Decimal Places

Apply the Percentage Format with No

Ctrl + Shift + %
Decimal Places

Apply the Time format with the Hour and

Ctrl + Shift + @
Minute, and indicate AM or PM

Apply the General Number Format Ctrl + Shift + ~

Apply the Exponential Format Ctrl + Shift + ^

Displays the Format Style Dialog Box Alt + ‘

Displays the Format Cells Dialog Box Ctrl + 1

Displays the Font Dialog Box Shift + Ctrl + F

Excel Formula-Related Shortcuts

What it Does? Windows Shortcut

Insert Autosum Formula Alt + =

What it Does? Windows Shortcut

While Typing a Formula, Switches Cell

F4
Reference from Absolute to Relative

Expand/Collapse Formula Bar Ctrl + Shift + U

Display the Insert Function Dialog Box Shift + F3

Enter a Formula as an Array Formula Ctrl + Shift + Enter

Evaluate Part of the Formula F9

Select the Array Containing the Active Cell CTRL + /

Select All Cells Directly or Indirectly

CTRL + [
Referenced by Formulas in the Selection

Select Cells that Contain Formulas that

Directly or Indirectly Reference the Active CTRL + ]
Cell

Toggle Value/Formula display Ctrl + `

Rechecks dependent formulas and then

Ctrl + Alt + Shift + F9
calculates all cells in all the open workbooks

Find and Replace Shortcuts

What it Does? Windows Shortcut

Display Find and Replace Dialog Box (Find

Ctrl + F
Selected)

Display Find and Replace Dialog Box

Ctrl + H
(Replace Selected)

Find Next Match Shift + F4

Find the Previous Match Ctrl + Shift + F4

Conditional Formatting Shortcuts

What it Does? Windows Shortcut

Open Conditional Formatting Dialog Box Alt O D

Clear Conditional from Selected Cells Alt H L C S

What it Does? Windows Shortcut

Clear Conditional from the Entire

Alt H L C E
Worksheet

Charting Shortcuts
What it Does? Windows Shortcut

Inserts Chart in the Worksheet (using the

Alt + F1
selected data)

Inserts a ChartSheet with a Chart (using

F11
the selected data)

Drag (Mouse) Shortcuts

What it Does? Windows Shortcut

Drag and Copy the selected cells Ctrl + Drag

Drag and Cut the selected cells Drag

Duplicate Worksheet Ctrl + Drag

Switch Position of Cells/Rows/Columns Shift + Drag

Named Ranges Shortcuts

What it Does? Windows Shortcut

Get a List of All Defined Named Ranges F3

Create Named Range from Selection Ctrl + Shift + F3

Define Name Dialog Box Ctrl + F3

Pivot Table Shortcuts

What it Does? Windows Shortcut

Display Insert Pivot Table Dialog Box Alt + N + V

Open Pivot Table Wizard Alt + D + P

Select Entire Pivot Table (excluding

Ctrl + A
Report Filters)
What it Does? Windows Shortcut

Add/Remove Checkmark for Selected

Space
Field in PivotTable Field List

Group Selected Pivot Table Items Alt + Shift + →

UnGroup Pivot Table Items Alt + Shift + ←

Select the Next Item in PivotTable Field

↓
List or Items List

Select a Previous Item in PivotTable

↑
Field List or Items List

Select Last Visible Item in List End

Select First Visible Item in List Home

Open Field List for Active Cell Alt + ↓

Hide Selected Item or Field Ctrl + –

Opens Calculated Field dialog box (when

Shift + Ctrl + =
the data field is selected)

Opens Calculated Item Dialog box (when

Shift + Ctrl + =
field heading cell is Selected)

Others Shortcuts
What it Does? Windows Shortcut

Restore Window Size Ctrl + F5

Move Window Ctrl + F7

Resize Window Ctrl + F8

Previous Window Ctrl + Shift + F6

Next Pane F6

Previous Pane F8

Extend Mode Shift + F10

Display Shortcut Menu Shift + F6

Turns On the Add to Selection Mode Shift + F8

VBA Shortcuts
What it Does? Windows Shortcut

Opens the VBA Editor and also

switches between Excel Worksheet and Alt + F11
the VBA editor

Open VB Help F1

View Object Browser F2

View Properties F4

View Code window F7

View Immediate window Ctrl + G

View Shortcut Menu Shift + F10

Run a Sub/UserForm F5

Step Into the code F8

Step Over Shift + F8

Step Out Ctrl + Shift + F8

Run to Cursor Ctrl + F8

Toggle Breakpoint F9

Clear All Breakpoints Ctrl + F9

Close VBA Editor and Return to the

Alt + Q
Excel Worksheet