Library Management System

A PROJECT REPORT

Submitted by:
Nabonita Ghosh (21225103143)
Prianka Mondal (21225103145)
Md Tariful Islam(21225103521)
Md Rabbi Hasan (21225103162)
Md Atik Hasan(21225103168)

In partial fulfillment of the requirements for the degree

of
BACHELOR OF SCIENCE
IN
COMPUTER SCIENCE AND ENGINEERING

DEPARTMENT OF COMPUTER SCIENCE AND ENGINEERING

BANGLADESH UNIVERSITY OF BUSINESS AND TECHNOLOGY (BUBT)

DHAKA-1216

DECEMBER, 2024

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 ABSTRACT

The Library Management System is a comprehensive software solution designed to

streamline and automate the processes involved in managing a library. The system
provides an efficient platform for librarians to organize, track, and maintain the
library's resources, enhancing overall workflow and user experience. The Library
Management System in C# aims to optimize library operations, enhance user
satisfaction, and provide a reliable and efficient tool for librarians to manage their
resources effectively.

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 TABLE OF CONTENTS

Abstract…………………………………………………………………….2

Chapter 1: Introduction...............................................................5-12
1.1 Introduction .............................................................................................5
1.2 Problem Statement....................................................................................5
1.3 Problem Background.................................................................................6
1.4 Feasibility Analysis....................................................................................8
1.4.1 Technical Feasibility ...............................................................................8
1.4.2 Economic Feasibility .............................................................................9
1.4.1Operational Feasibility.............................................................................10

Chapter2: Background............................................................ 13-14

2.1 Introduction ............................................................................................13
2.2Releted Works(Literature Review)...........................................................13
Chapter 3: Implementation..................................................... 15-25
3.1 Introduction .............................................................................................15
3.2 Proposed Model.......................................................................................15
3.3 Database Implementation........................................................................15
3.4 System Design.........................................................................................17
3.5 UI Implementation ..................................................................................20

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Chapter 4: Conclusion........................................................26-28
4.1 Introduction…………………………………………………………26
4.2 Limitations………………………………………………………….26
4.3 Future Works......................................................................................27
4.4 Conclusion .........................................................................................28

List of figures .................................

Figure3.1: ER Diagram………………………………………………………….……….16
Figure3.2:Schema Diagram………………………………………………………………17
Figure3.3: Context-level Data Flow Diagram……………………………………………..18
Figure-3.4: Level-0 Data Flow Diagram……………………………………………….….19
Figure-3.5: Level-1 data flow diagram…………………………………………………….20
Figure-3.6: Use Case Diagram……………………………………………………….……20
Figure-3.7: Login……………………………………………………………………..…...21
Figure-3.8 Dashboard…………………………………………………...…………..….....22
Figure-3.9Manage Book……………………………………………………………..…...22
Figure-3.10 Manage Student…………………………………………………………...…..23
Figure-3.11 Issued Book……………………………………………………………..….....23
Figure-3.12 Return Book……………………………………………….………..………....24
Figure-3.13 View all Records……………………………………………………………...24
Figure-3.14 Issued Book Details…………………………………………………………...25
Figure-3.15 Defulter’s Record…………………………………………………………......25

List of tables ....................................................

Table-1.1: Recommending Hardware…………………………………………………….9
Table-1.2: Tangible Cost…………………………………………………………………11

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 INTRODUCTION

1.1Introduction
Information Technology has revolutionized the life of human beings’ and has made the lives
easier by the various kinds of applications. In the light of the rapid changes with the use of IT,
there are many tools, technologies and systems have been produced and invented.
In the modern world, time is short so if there are many processes taken place at same time within
a place there is a need for integration of all the processes, creation of paperless environment also
ensures efficient task management. This project is concerned with developing a Library Inventory
Management System using Object Oriented Programming. In this system the library management
becomes more efficient & easier to handle with its reliable system components.
The aim of this project is to develop a system that can handle & manage the activities involved
in a library in an efficient & reliable way. Less managing personnel & easy searching availability
& user profile managing are major goals in this project.
1.2 Problem Statement:
The current manual system used for managing library resources and services at Monipur Govt.
School & College is inefficient and outdated. Librarians are facing numerous challenges in
cataloging, tracking, and providing access to the library's collection of books and other materials.
Patrons also encounter difficulties in searching for and borrowing books, resulting in a
suboptimal user experience.
1.User Management:
 Manual Registration and Record-Keeping: Users register by filling out paper forms, and
staff manually record user details in physical ledgers or files.
 Time-Consuming Processes: Updating user information or tracking memberships requires
significant time and effort.
2.Catalog Management:
 Manual Cataloging of Books: Books are cataloged by writing details in a register or on
index cards, making it difficult to search for specific titles or authors quickly.
 Limited Search Capabilities: Users and staff often need to manually browse through
registers or card catalogs to find books, which is time-consuming and prone to errors.

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3.Borrowing and Returning:
 Paper-Based Tracking: Borrowing and returning books are recorded manually, often
leading to mistakes in due dates, overdue fines, and book availability status.
 Misplaced Records: Physical records can be misplaced or damaged, leading to lost
information and confusion.
4.Reservation System:
 Inefficient Reservation Process: Users must physically visit the library to reserve books,
and reservations are recorded in a book or on slips of paper, which can be easily lost or
mismanaged.
5.Inventory Management:
 Manual Stock Management: Keeping track of the number of copies and their condition is
a tedious process, often leading to discrepancies in inventory.
 Difficulty in Managing Overdue Books: Manually tracking overdue books is
cumbersome, and following up with users can be inconsistent.
6.User Notifications:
 Lack of Automated Reminders: Reminders for due dates, overdue books, and reserved
book availability are managed manually, often resulting in delays and missed
notifications.
 Communication Challenges: Informing users about new arrivals, events, and other
announcements is inefficient and often ineffective.

1.3 Problem Background:

The library at Monipur Govt. School & College currently operates using a manual system for
managing its resources and services. This outdated approach presents several challenges, both for
the library staff and its patrons. As the library grows in size and user base, the inefficiencies
inherent in manual processes have become increasingly evident. Below is a detailed breakdown
of the issues faced:

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1. User Management
 Manual Registration and Record-Keeping: Users are required to fill out physical
registration forms, and their details are manually entered into ledgers or files. This process
is time-consuming and susceptible to errors.
 Difficult Updates: Modifying or updating user information, such as contact details or
membership status, involves significant effort and often results in delays.
2. Catalog Management
 Manual Cataloging of Books: Information about books is recorded in physical registers
or on index cards. Searching for specific titles or authors requires browsing through these
records, which is both slow and inefficient.
 Limited Search Capabilities: Users and staff face difficulties in locating books quickly,
leading to frustration and wasted time.
3. Borrowing and Returning
 Paper-Based Tracking: Borrowing and returning transactions are manually recorded,
which increases the likelihood of errors, such as incorrect due dates or miscalculated fines.
 Lost or Damaged Records: Physical records are prone to being misplaced or damaged,
resulting in lost information and confusion about book availability.
4. Reservation System
 Cumbersome Reservation Process: To reserve a book, users must visit the library in
person, and reservations are logged manually on slips of paper or in a register. These
methods are inefficient and prone to mismanagement.
 Lack of Reservation Transparency: Users cannot check the status of their reservations or
availability of books remotely.
5. Inventory Management
 Manual Stock Management: Keeping track of the number of books, their conditions, and
availability is tedious and often inaccurate, leading to discrepancies in inventory.
 Overdue Book Tracking: Manually identifying and following up on overdue books is
labor-intensive and inconsistent.

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6. User Notifications
 No Automated Reminders: Notifications about due dates, overdue books, or the
availability of reserved items are handled manually, resulting in missed deadlines and
delays.
 Communication Inefficiency: Announcements about new arrivals, events, or updates are
not effectively disseminated to users, leading to poor engagement.

1.4 Feasibility Analysis:

A feasibility study assesses the operational, technical and economic merits of the proposed
project. The feasibility study is intended to be a preliminary review of the facts to see if it is
worthy of proceeding to the analysis phase. From the systems analyst perspective, the feasibility
analysis is the primary tool for recommending whether to proceed to the next phase or to
discontinue the project.
The feasibility study is a management-oriented activity. The objective of a feasibility study is to
find out if an information system project can be done and to suggest possible alternative
solutions.
Projects are initiated for two broad reasons:

 Problems that lend themselves to systems solutions

 Opportunities for improving through:
(a) upgrading systems
(b) altering systems
(c) installing new systems

1.4.1 Technical Feasibility

Automated library system deals with the modern technology system that needs the well efficient
technical system to run this project. All the resource constrains must be in the favor of the better
influence of the system. Keeping all this fact in mind we had selected the favorable hardware and
software utilities to make it more feasible.

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 Table-1.1 : Recommending Hardware

Recommended Software:-
The Following software is used for the development of the System:-
1. Vs Code
2. My SQL
3. Any IDE
And Windows 10, 11 is used as an Operating System as it is more reliable and
faster as compared to the other operating system.

1.4.2 Operational Feasibility

Operational feasibility is a measure of how well a proposed system solves the problems, and
takes advantage of the opportunities identified during scope definition and how it satisfies the
requirements identified in the requirements analysis phase of system development. This is
probably the most difficult of the feasibilities to gauge. If the request was initiated by

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management, it is likely that there is management support and the system will be accepted and
used. However, it is also important that the employee base will be accepting of the change. The
operational feasibility is the one that will be used effectively after it has been developed.
Performance: Does current mode of operation provide adequate throughput and response time?
- In comparison of the earlier process of maintaining data in the written mode on that contrast
this system plays a very important role in maintain the book management system and makes the
process of data entering so easier and user friendly.
Information: Does current mode provide end users and managers with timely, pertinent, accurate
and usefully formatted information?
- System provides end users and managers with timely, pertinent, accurate and usefully formatted
information. Since all the user related information is being stored in the database against a
unique user ID, it will provide for meaningful and accurate data to the librarian. The information
handling in the current system is done manually. This results in scribbling of data and loss of
validity of data.
Economy -- Does current mode of operation provide cost-effective information services to the
business? Could there be a reduction in costs and/or an increase in benefits?
- Determines whether the system offers adequate service level and capacity to reduce the cost of
the business or increase the profit of the business. The deployment of the proposed system,
manual work will be reduced and will be replaced by an IT savvy approach.

Services -- Does current mode of operation provide reliable service? Is it flexible and
expandable?
- The system is desirable and reliable services to those who need it and also whether the system
is flexible and expandable or not. The proposed system is very much flexible for better efficiency
and performance of the organization. The existing system can provide service only to a limited
number of users. The new system will provide a high level of flexibility.

1.4.3 Economical feasibility

Economic analysis could also be referred to as cost/benefit analysis. It is the most frequently
used method for evaluating the effectiveness of a new system.In economic analysis the procedure
is to determine the benefits and savings that are expected from a candidate system and compare
them with costs. If benefits outweigh costs, then the decision is made to design and implement

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the system.An entrepreneur must accurately weigh the cost versus benefits before taking an
action.

Cost Benefits analysis:

It is the process of analyzing the financial facts associated with the system development projects
performed when conducting a preliminary investigation.The purpose of a cost/benefit analysis is
to answer questions such as:

Is the project justified (because benefits outweigh costs)?

Can the project be done, within given cost constraints?
What is the minimal cost to attain a certain system?
What is the preferred alternative, among candidate solutions?

Following is the figure showing the approx. amount of cost and benefit to the
system:

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Table-1.2:Tangible Cost

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 BACKGROUND

2.1 Introduction
In the ever-evolving digital landscape, traditional library systems are transitioning to online
platforms to cater to the changing needs of patrons. An online library management system serves
as a comprehensive solution to streamline the management of library resources, enhance
accessibility, and improve user experience.
The existing system represents a pivotal shift from conventional library management practices to
an integrated online framework. It addresses key challenges faced by traditional libraries, such as
limited physical space, manual cataloging processes, and restricted access to resources. By
harnessing the power of technology, the system offers a dynamic and efficient approach to
library administration and user engagement.

2.2 Related Works(Literature Review):

There is a wealth of literature available on online library management systems, covering various
aspects such as their implementation, benefits, challenges, and best practices. Here are some key
sources:
1."Digital Libraries: Principles and Practice in a Global Environment" by G.G. Chowdhury and
Sudatta Chowdhury: This book provides a comprehensive overview of digital libraries, including
online library management systems. It covers topics such as digital library architecture,
information retrieval, and digital preservation.
2."Library Automation: Core Concepts and Practical Systems Analysis" by Dania Bilal: This
book offers insights into the automation of library services, including the implementation and
management of online library management systems. It covers topics such as system analysis,
selection criteria, and user needs assessment.
3."The Greenstone Digital Library Software: An Overview" by Ian H. Witten, David Bainbridge,
and Stefan J. Boddie: This paper provides an overview of the Greenstone digital library software,
which is widely used for building and managing online library collections. It discusses the
features, architecture, and usage of the software.
4."Digital Library Development: The View from Kanazawa University" by Tsutomu Kanazawa:
This paper presents a case study of the development of a digital library at Kanazawa University
in Japan. It discusses the challenges faced, lessons learned, and best practices for implementing
and managing an online library management system.
5."Evaluating the Use of a Learning Management System in Library Instruction" by Steven J.
Bell and John Shank: This article explores the use of learning management systems (LMS) in
library instruction. While not specifically focused on library management systems, it provides
insights into the integration of technology in library services and user engagement.

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6."Library Management in the Digital Age" by Ann Ritchie: This article discusses the evolving
role of libraries in the digital age and the challenges and opportunities presented by online library
management systems. It highlights the importance of adapting to technological changes to meet
the needs of modern library users.
These sources offer a combination of theoretical insights, practical guidance, and case studies to
support the understanding and implementation of online library management systems.

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 Implementation

3.1 Introduction:
Implementing an online library management system involves analyzing requirements, designing
the system architecture, developing the necessary components, testing for functionality and
usability, deploying the system to a production environment, providing training and
documentation for users, gathering feedback for continuous improvement, and maintaining and
supporting the system to ensure its smooth operation over time. This process aims to create a
comprehensive solution that efficiently manages library resources, facilitates user interaction,
and meets the needs of librarians and library users effectively.

3.2 Proposed Model:

The proposed online library management system aims to revolutionize the way libraries operate
in the digital age by leveraging cutting-edge technology to streamline processes, enhance user
experience, and promote efficient management of library resources. In an era where information
is readily accessible through digital platforms, libraries must adapt and embrace technological
advancements to remain relevant and serve their patrons effectively.
The proposed model is designed to address the evolving needs of modern libraries, providing a
comprehensive solution that caters to the diverse requirements of librarians, staff, and patrons.
By harnessing the power of digital tools, the system will offer a seamless and intuitive platform
for cataloging, circulation, patron management, and administrative tasks, thereby optimizing
library operations and improving overall efficiency.

3.3 Database Implementation:

The database is a critical component of a Library Management System (LMS), serving as the
backbone for storing, managing, and retrieving data efficiently. A well-structured database
ensures the seamless operation of the LMS by organizing information related to books, users,
borrowing history, reservations, and other essential entities.

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3.3.1 ER Diagram:

Figure-3.1: Entity Relationship Diagram

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3.3.2 Schema Diagram:

Figure-3.2: Schema Diagram

3.4 System Design:

System design refers to the process of defining the architecture, components, modules,
interfaces, and data for a system to meet specified requirements. It involves translating the
requirements gathered during requirement analysis into a blueprint that outlines how the system
will be structured and how its various components will interact with each other.

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Context-level Data Flow Diagram

Figure3.3: Context-level Data Flow Diagram

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0 Level Data Flow Diagram

Figure3.4: Level-0 Data Flow Diagram

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Level-1 data flow diagram

Figure3.5: Level-1 data flow diagram

Use Case Diagram

Figure-3.6: Use Case Diagram

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3.5 UI Implementation:
A user interface (UI) is the point of interaction between a user and a digital system or
device. It encompasses all elements, such as screens, pages, buttons, icons, and menus, that users
interact with to perform tasks and access information. The primary goal of a user interface is to
facilitate effective communication between the user and the system, providing a visually
appealing and intuitive experience that allows users to navigate, interact, and accomplish tasks
efficiently.

3.5.1 Login
For login into the system, there have username, correct password and usertype. If any
kind of information is wrong, it can’t be logging into the system.

Figure-3.7: Login page

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 3.5.2 Dashboard
In this interface ,there are the features of the system,graphical interface of book
details,number of books, number of students,issued books etc.

Figure-3.8:Dashboard

3.5.3 Manage Book

In this page, user have to give many information like book id,name,author name,quantity etc .
And every information must be correct.

Figure-3.9: Manage Book

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 3.5.4 Manage Students
In this page, user have to give many information like student id,name,course etc.And every
information must be correct.This page shows the graphical chart of students

Figure-3.10: Manage Students

3.5.5 Issued Book
This page shows the user book details and also student details and have to give some
information like due date,issue date etc.

Figure-3.11: Issued Book

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 3.5.6 Return Book
When students return the issue book then this page should be needed which show and
also need many information.

Figure-3.12: Return Book

3.5.7 Records
Here the information about the all records which are involved in the system:
* View all records
This page mainly shows us the list of all records like book information, students information,
issue date,due date etc.

Figure-3.13: View all records

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 Issued book details
This page mainly shows a table and a graphical chart about the books which are issued.

Figure-3.14: Issued book deta

 Defaulter’s record
This page mainly shows a table and a graphical chart about the books which are issued
but not return in due time.

Figure-3.15: Defaulter’s record

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 CONCLUSION

4.1 Introduction:
The implementation of a Library Management System (LMS) represents a significant
advancement in improving the efficiency and accessibility of library services. By addressing the
limitations of traditional manual systems, the LMS ensures streamlined operations, enhanced
resource management, and an improved user experience.
Throughout this process, careful planning, thoughtful design, and effective execution
have been key to transforming the library into a more dynamic, user-friendly, and technology-
driven resource hub. This effort highlights the library's commitment to fostering a better learning
environment and adapting to the needs of a modern, digital-savvy audience.

4.2 Limitations:
While implementing a Library Management System (LMS) offers numerous benefits,
there are certain limitations and challenges that may arise. Acknowledging these limitations is
essential for setting realistic expectations and planning for future improvements.
1. Initial Setup Costs
 The installation and deployment of an LMS, including hardware, software, and
infrastructure, can be expensive for small or underfunded institutions.
 Licensing fees, customization, and integration with existing systems may add to the costs.
2. Training Requirements
 Library staff and users may need training to understand and efficiently use the new
system.
 Resistance to change or lack of technical expertise can lead to delays in adoption.
3. Data Migration Challenges
 Transferring records from a manual system to a digital one can be time-consuming and
prone to errors.
 Ensuring the accuracy and completeness of legacy data may require significant effort.
4. Dependence on Technology

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  The system relies on consistent internet connectivity and power supply, which might be a
limitation in areas with unreliable infrastructure.
 Downtime or technical failures can disrupt library operations.
5. Limited Customization for Unique Needs
 Some LMS solutions may not fully accommodate the unique requirements of a specific
library, leading to operational inefficiencies.
 Customizing the system to address these gaps can be costly and time-intensive.
6. Security and Privacy Risks
 Storing user data and library records digitally introduces risks of unauthorized access,
data breaches, or cyberattacks.
 Ensuring compliance with data protection regulations requires robust security measures.

4.3 Future Works:

Looking ahead, several avenues for future development and enhancement of the online
library management system present themselves. First and foremost, expanding the system's
capabilities to incorporate emerging technologies such as artificial intelligence and machine
learning holds significant promise. These technologies can be leveraged to improve
recommendation systems, automate cataloging processes, and enhance user engagement through
personalized interactions. Additionally, further refinement of the user interface and experience
design could enhance accessibility and usability, catering to the diverse needs of library patrons.
Moreover, integrating advanced analytics tools can enable deeper insights into user behavior,
collection usage patterns, and resource popularity, facilitating informed decision-making by
library administrators. Furthermore, exploring opportunities for seamless integration with digital
content providers and academic repositories can enrich the breadth and depth of available
resources, fostering a more comprehensive and enriching library experience. Lastly, ongoing
efforts to ensure robust data security measures and compliance with evolving regulations will be
essential to safeguarding user privacy and maintaining trust in the system. Overall, these future
endeavors aim to continually elevate the online library management system, enabling it to remain
at the forefront of technological innovation and service excellence in the dynamic landscape of
digital libraries.

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 4.4 Conclusion:
Throughout the development of our online library management system, several key
accomplishments and learnings have emerged:
We created a comprehensive online library management system with a user-friendly
graphical interface, including features such as home page, login page, book list, and student list.
Our goal was to provide users with a seamless and convenient way to access and manage
library resources digitally. By implementing features like the book list and student list, we aimed
to streamline the borrowing process and enhance user experience.
We designed and developed each component of the system with usability and
functionality in mind. This involved thorough planning, user interface design, software
development, and rigorous testing to ensure a smooth and reliable user experience.

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