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UNIT-
MS-WORD2007

Microsoft Word or MS-WORD is a graphical word processing program that users can type with.Its
purpose is to allow users to type and save documents. Similar to other word processors, it has helpful
tools to make documents.

Thisnotesis usefulfora beginnerto learntheoperations ofMSword(version2007)through practice.

Exercise:1.Typingadocument.
Anyprintedmatterisreferredto asadocument.Ex.Aresearchpaper, Leaveletteretc.The following points
are useful to prepare a document

ToOpen MS-WORD:Click at themenuitems as shown below

Start Programs MS-Office Word

Nowadocument is opened.

Pointstoremember:
1. Starttyping aparagraphafterleavingatabspacebypressingthekey TAB

2. Type Continuously till the end of the paragraph. Press ENTER keytogotothenext
para.

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 3. Selectionofatext:TaketheCursortothebeginningoftheline-Clickthemouseanddrag
tilltheendofline.Theselectedportionwillappearinthereversevideo(Blackbackground and
white letters). Now apply the following for special appearance

B
Boldspace
I
Italic

U Underlinethetext

4. Font:SelectingdifferentFontsmaychangethestyleofthetext.Toapplyafont, select the

portion of the text and then do the following
TimesNewRoman Clickhereandselectafont

Example: Arial Black Tahoma ComicSansMS

Similarlythe sizeof thetext mayalso beselected:12 18 24

5. Textalignment: Alineoraparagraphmaybealigned inthefollowingmanner.

Left justified Centerjustified Right justified

Takethe cursorto theline or parabyclickingonit, and pressanyoneofthejustificationbuttons

Normallyparagraphs are leftjustified and theHeadings areCenter justified.

6. LineSpace:
Thelinespaceisadjusted bypressingthefollowingkeystogether
Ctrl 1
Ctrl 5
7. SpellCheck:
Press F7 keytobeginthespellcheck.Oncethecheckingisgoingonthecomputer would
suggest some corrections. You may accept by pressing Change or Press Ignore

(Or)RightClick atthewrongword–Thesuggestions aredisplayed–Click atthechosenword.

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 8. To Save: Save

Givethefilename and press

Save

9. ToPrint: Print

Specifythepagenumbersto beprinted and press OK

Open
10. ToopenaPreviouslyCreateddocument

Exercise :Re type the followingtext with all the effects displayed in this Text, including font, font
size,fonteffectslikeBold,italicandunderline(thoughthetextisnotaprofessionalpresentation)

Exercise:2.PreparingaGreetingCardusingWord
Prepareacardasshownbelow

Wishesfora
Happy eLearning

SahayaBaskaran

Steps:
Blank
New OK
Document
1. Open a new Document

OrganiseClips
2. InsertaPicture: Insert Clip Art

Copy
SelectapicturefromtheClipartgallery.RightClickthemouse

Minimize the clip art menu – Go to document: Paste

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Nowtheclip artis inserted.Right clickthemouse, onthe clipand press

Text Wrapping BehindText

Nowthe size of thepicturemaybemodifiedandmoved toanyposition byclick and drag method.

3. Togetaborder: PageLayout PageBorders

Pageborder BOX

Selectthedesiredborderstyleandsizeandpress OK

Note: PageColour,Water markoptions arealsoavailableinthis menu

4. WordArt:Wordartisusedtogetattractivestyleofletters.ItisunderINSERTmenu

Exercise:3.Typingadocument–Additionalfeatures
1. PageSetup: Thisis usedtosetthesizeofthepapertobeusedforprinting, as well as
margins for the page.
OpenaNew Document. Blank
New OK
Document
Nowanew document iscreated
PageLayout Size MorePaperSizes

Setthewidthand heightof thepaper(ininches)and press OK

ToSetthePageMargins:

PageLayout Margins

Selectapredefinedstyle.(OR)clickat Custom Margins

SettheTop,Bottom,LeftandRightmargins(ininches)

andpress OK --Themargins selectedare left blankwhileprinting.

NB:Themenuisusedtochangetheorientationofthepaperforprinting. (Landscape /
Portrait)

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2. Bullets: Bulletsareusedtofixbulletsymbolstoeachlineofthe text.

Example:
 Solids
 Liquids
 Gases

Home
Go to menu;press button and then type the text.
Thebulletsaregivenautomaticallytoeveryline. PressENTERkeyto gotonextline. Tostopthe bullets:
PressBACKSPACE keyin a new line.
NB :Automatic Numberingmayalso be given to the document in asimilar way. To get automatic numbering
Press

ThistypeofAutoNumberingisveryusefulfortypingreferencestotheResearchpaper/Thesis.When we add /
delete some references from the text, the line numbers are automatically adjusted.

3. Indent: Indentationisusedtotypesomequotations.
There are two buttons to Decrease / Increase indent

Example: The following lines are indented from left margin. All the lines start after leaving some space from left m
The use of indentation is get the text pushed inside. The indented text is automatically pushed till we press ENTER

4. ToGetSubscriptsandSuperscripts:Typethetext asit isin oneline.

H2 SO4 -Select 2 by Click and drag. Home Font DialogBox OK

Clickat subscriptcheckboxand press
Now2becomesasubscriptasH2.RepeattheprevioussteptogetSO4. (SubscriptHome
/
Superscript command buttons are also available in menu)

NB:ByselectingSuperscriptweget superscripted text .(i.e. :After selectingthe text click at

Home Font DialogBox Superscript. OK

Example( A+B) 2= A2+B2+2AB

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Shortcutkeys
CTRL+EQUAL SIGN Apply subscript formatting for the selected text
CTRL+SHIFT+EQUALSIGNApplysuperscriptformattingfortheselectedtext
5. MathematicalEquations:
TotypematheematicalsymbolsandequationsMicrosoftEquation3.0canbeused.(itshouldhave been
loaded in your system)
Clickat Insert Select
Object MicrosoftEquation3.0

Mostofthemathematicalsymbolsarefoundhere. Clickattheitemtoselectasymbolandtypethe variables.

2
x
sin )d
Examples:

Note:

(
2
y
 Thisobjectdoesnot permitblankspacesto beenteredinbetween symbols.
 Tomakecorrections,wemayhavetoDOUBLECLICKattheobjectandmakecorrection.After the
correcions, clik at an empty area to save the changes and close the object.
 Tochangethesizeofthe equation:CLICKattheobjectandenlargetheborders.
 Thisobjectisusedonlyfortypingequations. It can’tgettheanswers!.Youmayhavetouse
MATLAB or other software for solving equations.

6. Header/Footer:Thisisusedtokeepsometextasheader/footerforallthepagesprinted. Normally
printed books will have the name of the book as the header.
Insert Header
Nowselect thetypetheheaderand enter thetext and press CloseHeader
and Footer
UseDate,TimeetcforHeader/footersbyselectingcorrespondingbuttons.Thesamestepisused for modification of
header / footeralso.
Note:
 IfPAGENUMBERoptionisuseditwillsuperseedHEADER/ FOOTERoptions.Henceselect PAGE
NUMBER option and type the header text nearer to the page number.
 Tochangetheorder ofthepagenumber :
PAGENUMBER–FORMAT PAGENUMBER-Start at:(enter newvalue) OK.

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 7. ChangeCase:Aftertypingaline youmayconvertthelettersintoUPPERCASEorlowercase using the
following steps. Select the line by click and drag method –
Home
Clickatchangecasebutton

Click at the suitable Case and press. Now the change is effected.
8. Printingaprojectreport/Thesis
Whilepreparingaproject report orbook the followingtips maybeuseful:

1. KeepingContinuousPagenumbers:
a. Keeptheintroductionpartsuchastitles,declarations,indexetc.,asone file(thispartwillnot have
page numbers)
b. Preparethetextmatterchapterwiseintodifferentfiles (filenamesmaybeChapter_1,
Chapter_2, Chapter_3 etc.,).
c. GivepagenumbersforthefirstchapterusingINSERT-PAGENUMBERoption.Gotoendof the first
chapter and note down the page number (say 16).
d. Openthe second chapter(file:Chapter_2) and changethe startingpagenumberas 17 using:
PAGENUMBER–FORMATPAGENUMBER-Startat:17,OK
e. Repeatthestep ‘d’fortherest of thechapters.
2. MarginsandPageSize:
a. Keepuniformmarginandpapersizeforallchapters(files).UsePAGESETUPoptiontodo that. It is
advisable to use A4 as paper size.
Leftmargin:1.2,RightMargin :1,Top Margin:1Bottom: 1.
b. Keeptheline space as 1.5(CRTL+ 5).
c. Toset linespace:Openthefile -Selectall paragraphs (^A)andset thelinespaceas1.5(^5).

3. Itis advisableto use thefollowingfonts for the whole document:

Text matter : Font: Timesnew roman Frontsize:13
Chaptersheading : Fontsize:15 Bold

4. Avoiding hyper links : If the text is copied from internet then the Hyper links will also appear in the
document. It should be removed.
Method-1: Rightclickathyperlink-Removehyper link
Method-2 : Selectthefulltextbyclickanddragmethodwheretherearemorethanonelinks present.
CUT by usingCRTL+ X
UsePastespecialfromHOME menu,andpaste thetextas Unformattedtext.

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5. Toremoveextraspacesbetweenlines :Selectthelines–Rightclick-Paragraph-Spacing-select0 and
press OK

6. TogetGreekalphabets:Typealetterinsay‘a’-Selectit-GotoFont-Selectthesymbol front. It
becomes as ‘'

abcdefghijklmnopqrstuvwxyz becomesas

7. Shapes:Go-toinsertmenu–SelectShapes–Clickanddragtheshapessuchasarrows,squares,flow chat
symbol, callouts etc.
Clickanddragtheshape ontothedocument-Rightclickattheshape-Formatautoshape-Behindtext– OK.

Example:ClickanddragaStar.Clickatthe greencolouredbullettoRotatethe star.

8. Togethelp menupressF1

Exercise:4.TableHandling

cell Rows

Columns
Exercise:Print yourtimetableandtheDept.timetable.
1. Insert aTable
INSERT Table Selectthe numberofRows and Colums byClick and dragmethod.
Nowthe Table is inserted into the document.
TheTablemenu hastwo ribbonsviz:DesignandLayout

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Mostof theoptions areavailablehereforhandlingthe table.
2. Keysused(Keyboard)

TabKey :To go to nextCell

ArrowKeys:Tomovetodifferentcells( up,down,left,right )
Enter : :To go tonext line insideacell

3. Deleting rows
Selecttherowto bedeleted, byclick and dragmethod-Right Click themouse.
DeleteCells DeleteEntireRow OK
Crtl+ Zto undo
4. Deleting a Column
Selectthecolumn to be deletedbyclick and dragmethod
DeleteCells DeleteEntire Column OK

5. Insert a Row/ Column

Selecttherow/column whereinsertion isrequiredbyclickanddragmethod-Right Clickthe mouse.

Insert InsertRowsAbove

Similarlytherowmaybeinsertedbelowthecurrentposition. To
insert a column also the same steps are to be followed

-afterselectingthe columnwhereinsertionis required.

6. TableDesign:
 Thisis usedto geta built-indesignforthe table.
 Clickatthetable–DESIGNMENU-Select asuitabledesignas required.
 Thesame menuhas features fordrawingnewcolumns within acolumn aswell as eraser.

7. MergeCells:
Selectthecellstobemerged.RightClickthemouse. Mergecells

Mergedcells 

8. LayoutMenu:This menu hasthe optionsforthe following

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  Cellalignment :Justificationboth horizontallyand vertically
 Cellwidthand Height:(underCELLSIZE)
 Cellmargin :usedto adjustthespacebetweenthetext andcell border.
 Split thetable :Tobreak intotwo parts
 Insertingformulae :Tofind column total

Exercise:
Prepareyourtimetableandalsopracticewithtypingsomeofthetablesfrom your subject.

Exercise.5MailMerge
Mailmergeisusedtolinkthebodyofaletterto manyaddressesandprepareindividuallettersasshown below.

Dear Dr.Arun,
Dr. Arun This is to invite you personallyforthe…..
Dear <name>, Mrs.Veena
This is to invite Mr. Raju ----------------------------
Dear Mrs. Veena, This is to invite you personallyforthe…
youpersonallyfor

the….. DearMr.Raju,
+ This
= is to invite you personallyforthe…..
Bodyoftheletter
Datafile

Mailmergeinvolvethefollowing3 steps
1. CreateaData File
2. Create abodyofletter
3. Mergeboth1&2 .

Mailings menu:

1. ToInitiateMailmerge

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Openanew document
Mailing :Nowthemailmergeprocessin initiated.
StartMailMerge
2. CreateaData File
SelectRecipients TypeanewList

NowNEWADDRESSLISTdialogueboxisdisplayed.Usingthisbox,removetheunwantedcolumns and ADD

new columns as per the requirement.
Clickat Customize Columns

Toremoveacolumn :Click atthecolumn Delete

To add a column : Add Enterthecolumn name OK

RemovealltheexistingfieldsandkeepNAME,DOOR_NO,STREET,CITY,PINCODEasthenew columns.
NB:Thefieldnamemustbeaword(Nospaces areallowedinbetween;underscoremaybeused) Press OK to
close this menu and enter the data using
NEWADDRESSLISTdialoguebox.

Toenterdata:Typethetext in the fields.

ClickatNEWENTRYtogotonextrecord. Enter 5
addresses.Press OK.
SavethedatafileasDATA1onthedesktop. This
file is saves as an Access file ( .mdb)

2. Createabodyof letter

Nowpreparethebodyoftheletterbyinsertingthefieldnames.Thefollowingsequencewouldhelp inserting
filed names in the body of the text.

Dear InsertMergeField Name ,

Greetingandwishestoyou!
ThisistoinviteyoupersonallyfortheCollegedaythatistobeheldon26-02-2014. Please
make it convenient to attend to the function without fail.

Fr. Principal

To
InsertMergeField NAME PressEnterKey

InsertMergeField DOOR_NO PressEnterKey

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InsertMerge Field CITY
Pin : InsertMergeField PIN PressEnterKey

3. Merge bothDataandbodyoftheletter

Mailing Finish Merge Editindividual Documents All OK

4. Nowthemergedlettersarecreatedascontinuous pagesonthesamedocument.Theymaybe
printed(or) edited separately.
5. Linking Data fromMs Excel:Thedatafrom excelmayalso belinked usingmail merge.
SelectRecipients UseexistingList
SelecttheEXCELfile. Select theSheet to belinked-OPEN.

ThesamestepisusefulforlinkingaTABLEfromtheMSworddocumentalso.Thetabletobelinked must be
saved in a word document and its file name is used as the source.

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Exercise :Create amailmergeletter withthefollowing fields
DNO NAME _STUDENT SUB1 SUB2 SUB3 RESULTNAME_FATHER
DOOR_NO STREET CITY PIN
Individualletters totheparentsto informtheResultsof theirwards areto beprepared.

Exercise.6SomeCommontipsforeffectiveuseofMS-Word
UndoButton:
Thisbuttonisavailableatquickaccesstoolbar.(TOProw)
Thisbuttonisusedtocancelthelastaction/Actions.Forexampledeletingawordmaybecancelled (got back)
by clicking at this button.
Keyboard Short cut:Crtl+Z

Add abutton toQuickaccessTool Bar:

Supposeabuttonfromthe menuistobeaddedtoquickaccesstoolbarthenthefollowingstepsmaybe useful:
Movethe mouseover the button – Right Click- AddtoQuick accesstool bar

To Removefromquick accesstoolbar:

Movethemouseoverthe buttonto beremoved–Right Click- RemovefromQuick

access tool bar

Practicesession
Exercise:Typethefollowingtextexactlyasshownbelow(Format,Fonttype,Indent,Bullets, Alignment,
Bold, Italic, Underline , Subscripts etc. ).

SampletextforPractice

Renameor movethe default workingfolder for Office

1. SaveandcloseallOffice files,andthencloseallOffice programs.

2. InWINDOWSEXPLORER,moveorcopyanyfiles you wanttofindquicklytothe

MyDocuments folder.

3. SampletextforPractice:

2
x
 k  sin )d

 H2SO4 isanacid (
2
 ( A+B ) =A +B2+2AB
2 2 y

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  Useindentationtoincreasetheleftmargin
 GiveyournameasthePageFooter
“If you could complete this exercise successfully then you may be
calledas“MasterinMSWord(Jr.).HowaboutthrowingaPartyfor all of us! ”

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 UNIT–IV
MS-POWERPOINT2007
Power Point is used for creating presentations(Seminar presentation, Quiz, Animated Shows, Photo
Shows, etc). It is a part of the package MS-Office.This presentation puts forward a simple and easy way
to learn the package.

OpenPowerPoint START Program PowerPoint

Thetitlelayoutof thePowerPointwillbe displayed.Clickandtypethetitle ofthe presentation.

ToGeta newslide: Home New slide

 Selectalayoutfromtheavailablelist.Layoutreferstotheoutlineofthe slide.
 SelectthetitleandContentlayout:Thislayouthas Table,Chart,Smartartgraph,Picture,Clipart and
Movie clip.
 Selectasuitablelayoutandfilltherequireditems. Example:Selectapicturelayout-byclickingat the
picture icon, insert a new picture.
Byusingthe previous steps,createmorenumberof slides(say7slides).
ToView theSlideShow:
View SlideShow F5
(or) Press key

 Nowthe slidesaredisplayed oneafter anotherbypressingEnterkey/ Mouseclick.

 Usearrow keys togotoprevious/next slide.
 PressESCkeyto stop the slideshow.
To Changethe background:
Thisoptionis usedtoget beautifulbackgrounds forthe presentation.
Design
Chooseadesignandselectitbyclickingonit.Wemaychangetheslideorientation,colours,effects, fonts
andbackground graphics at this level.
Animation:
The display can be made more impressive by introducing special effectslike displaying the
textwith some visual effects.Animation can be done at two levels
1. Slideleveltransition
2. Objectlevel Effects
1. Slideleveltransition :Thiswilleffecttheslidesbeing displayed
Animations
Selectatransitionstyle forthe slide. Applytoall

Nowall theslides willappear accordingto the chosen transition.

We can give sound effect also by selecting a proper sound clip from the TRANSITION SOUND list
box. The speed of transition can be controlled by selecting an option from the TRANSITION SPEED
list box.

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2. ObjectLevel:This isusedtoproducespecialeffectstovariousobjectsintheslide(Text,Picture, Chart ..
etc)
Animations Custom animation
Selectan objectin the slidebyclickingat it, andthen click at
AddEffect Entrance

Selecttheanimationstylefromthelistboxbyclickingon it.
Italsohasspeedcontrol,directioncontrolandoptionsforchanging/removing animation.

SlideViewoptions

 NormalView : Usedfordesigningthe slides.

 Slidesorter View : Alltheslidesaredisplayed. Thisview is used
tochangetheorder oftheslide, deleteaslideetc.
 NotePageview : To add some notes to the slide. This may be useful
tothepresenter andwill notbe displayed.

Save Save
To save: typea file name

ToOpenapreviouslysaved presentation: Selectthefile

Open

InsertingaHeader/Footerforallpages :
Open the slide in NORMALview.
Insert Headerand Footer Slide

SelecttheFOOTER. Typethe texttobeaddedas footer. ApplytoAll

Sometipsforeffective presentations

Thereshouldbeagoodcontrastbetweentheforeground(letters)andthebackground.Itisadvisableto use
default designs. (Example : black letters with white background has the maximum contrast. Black
letters with a blue background is to be avoided)
1. Fontsize:22-40 .Smaller fonts willnot be visibleto the audience.
2. Thelinespace fortext maybe 1.5 / 2forbettervisibility.
3. Tobreaktheovercrowdedtextintotwoslides:Clickattheslide(ctrl+D).Now yougetaduplicateslide. Remove
thesecond part from the first slide. Remove thefirst part from the second slide, and readjust the font size.
4. Avoidhyperlinksfromthetextcopiedfrominternet. (Rightclick,REMOVE HYPERLINK).

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 UNIT–V
MS-EXCEL
MS- Excel is a package meant for three important applications viz., Calculations, Graph drawing and
Databasemanagement. Theexcelfileistreatedasaworkbookin which wehavemanywork sheets.An excel
work sheet has cells arranged in rows and columns.
A B C D E F G H I J
1 Column-E
2 Cell-B2
3  Row 3
4

There are 16,384 columns named as : A , B, C.. Z, AA, AB, AC… XFD and1048576 rows in a work
sheet. A cell is identified by its cell address. The cell address has the Column name followed by its row
number. Example: A1, A2, B1, B2.

RibbonConceptinMS Office:
CommandButton DialogBoxLauncher
Tab

Group
Tabs :Maingroups/Coretask(Home,Insert,PageLayout,Formula,Data,Review,View)
Command buttons : Click to perform a task
Groups : Group of related commands within a
tabDialogBoxlauncher:Clicktoopenthedialogboxrelatedtoagroup.
Operations : CTRL + F1 : To display / hide the ribbon.

1. Openinga Workbook:
Start Programs MsOffice MsExcel
Nowthe workbook is opened and theSheet-1 is displayed.

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2. Keysused:
Arrowkeys(Up,Down,Left,Right):togotodifferentcells.
Ctrl+Up arrow :togo toprevious dataitemin acolumn/First row
Ctrl + Down arrow : to go to next data item in a column / last row
Ctrl + Left arrow (or ) HOME :togotothedataitemto theleft/firstColumn
Ctrl+Right arrow :togoto thedataitem totheright /last Column
Tab : Nextcolumn
Enter :Nextrow
3. Enteringdata:
Go to the cell where the data are to be entered and type the data. Press arrow keys to go to next
cell.Thetextwillbeautomaticallyleftjustified.Thenumbersarerightjustified.Usethejustifyingtools to change
the justification.( Home tab)

To enter Date :Usetheformat7/16/2011or16-July-2011 To enter

current date: CTRL and the semicolon (;)
To enter a time :Typethenumbers,aspace,andthen"a"or"p"(Ex9:00p) To enter time
: CTRL and SHIFT and the semicolon
AutoFill:Enter5atA1 10atA2.
SelectBothA1andA2;Clickanddragthefillhandletoothercellstogetthe sequence
4. Editing Data
Click at the cell where the correction is needed. The data on the cell would appear on the formula
bar.Click at the formula bar and correct the data and then press Enter key.
(or)Double clickatthecellandedit.
5. Using formulae:
Aformulamuststartwitha=symbolfollowedbycelladdresses. Example:
a. TofindthetotalofcellsB2&C2  =B2+C2
b. Tofind 40 %ofthe cell C2 =40/100*C2

Note:
Thekeys+ - * /representaddition,subtraction,multiplicationanddivisionrespectively.
6. Using functions:
a. Tofindthesum ofcellsB2,C2,D2 =SUM(B2:D2)
b. TofindtheResult basedonmarks atB2&C2
=IF(AND(B2>=35,C2>=35),”Pass”, ”Fail”)

7. Copying a formula
Clickattheformula(D2)

Fill handle

Clickand dragthe fillhandle downwardsto copythe formulaeto othercells.

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8. Increase/Decreasethewidth of a column:
Take the Cursor to the gap between the columns. A double headed arrow will appear. Click and
drag the double headed arrow to increase or decrease the width of the column.

9. InsertColumn:
Clickatcellwhereyouwanta column-RightClick-Insert–EntireColumn-OK

Exercise1:
Createaworksheetwith2subjectsandfindtotal,averageandresult.

Formula for Total(D2) : =B2+C2

Formula for Average (E2) := D2/2
FormulaforResult( F2) :=IF(AND(B2 >=35,C2>=35),"Pass","Fail")

Exercise2:
Create a worksheet with columns  Name, BASIC, DA, HRA,CCA,GROSS_SAL,IT,NET_SAL
to prepare a salary bill.

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 CellAddress Item RuleforCalculation Excel formula
C2 DA 10 %of Basic =10/100*B2
D2 HRA 5 %of Basic =5/100*B2
E2 CCA Any amount
F2 GROSS_SAL TotalofBASIC,DA,HRA,CCA =SUM(B2:E2)
G2 IT Any amount
H2 NET_SAL GROSS_SAL-IT =F2-G2

Otherbuttonsused:

Toincrease/decreasedecimalpositions(zeros) To
get Comma symbols in between numbers
Charts:
1. Enterthedata-Select thedata-byclickand dragmethod

2. GotoINSERT;Selectthetypeof chart byclickingon it. Thechart will appear on the sheet.

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3. Chartoptions :
a) TherearethreetabsunderCHARTTOOLS.TheyareDesign,LayoutandFormat Design
options

Layout Options

FormatOptions

Exercise#3
a) CreateabargraphforthestudentdatawithfourcolumnsName,Mark_1,Mark_2andMark_3. Give
proper X and Y titles.
b) Createa XY graphforthePressurevs Volume.
c) CreateaPie ChartforyourMonthlyExpenses.

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Exercise#4
Preparethemessbillfor6students

Rules :
1. Thefoodexpensefor ‘Veg’Catogory=Rs1000/-andfor ‘NV’it isRs. 1500.
2. SpecialsandEBchangefromstudenttostudent
3. Balance/DuesiscalculatedfromPaid-Total

Key:FormulaforC2: =IF(B2="veg",1000,1500)

Exercise5: Sorting
Createaworksheetwith NAME,HEIGHT,WEIGHT.Enter10records

a) SortthestudentsaccordingtoHeight( Descending) order.

b) SortthestudentsaccordingtoWeight( Ascending)order
c) Filterthosestudents whoseweightis above75 kg.
d) Filterthosestudents whoseHeight>160 cm
e) Filterthose whohaveHeight>75kgandWeight >160 cm.

StepsforSorting
i. Selectthecellrangeyou wanttosort.(A1toC7)
ii. SelecttheDATAtabon the Ribbon,thenclick the SORTcommand.
iii. TheSort dialogboxwillappear. ...
iv. Selectthesortingorder (eitherascendingordescending). ...

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 v. ClickOK.
vi. Thecell rangewillbesorted bythe selectedcolumn.

Sortedaccordingto HEIGHTin ascendingorderis here

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Exercise#6-PivotTable:
Pivot tableis used to preparesummaryofdata.
1. CreateaworksheetwithDNO,AGE,GENDER&CASTE
2. INSERT-PIVOTTABLE-
EnterthedatarangeasA1:D11
Locationas A15:D25 OK

ClickanddragGENDERfromPivotTableFieldlisttothebottomofthedialogbox(twice)asshown in the next

page.
NowthesummaryofGender
BOYS 7
Girls 3
TOTAL 10
is displayed.

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TogetCASTE:
- Uncheck GENDER
- CheckCASTE .Click anddragCASTEto theBottom.

TogetGENDER &CASTE : ClickatGenderand Caste

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To ValidateData : Validationis used to restrict the data entry. Suppose the marks entered areto be
restrictedtobe<=100,thenwemayvalidatethecellsthisusingthefollowingsteps.-Selectthedata range to
which validation is necessary.( B2 : B11)
DATA–(DATATOOLS)-Data Validation

Setting: Allow : Whole number Data:lessthanMax:100OK Input

Message:Title : Mark Input Message : Maximum marks is 100

Error Alerts : ( When we enter a wrong data )

Stop Warning Information

Datashouldbechanged Dataneednotbechanged(pressyes) Onlyinformation given

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 PrintingExcelSheets:
1. Selecttherangeofdatato beprinted–Pagelayout –PrintArea-Set Print area.
2. Clickat Print Titles. Thedialogueboxis usedtoset the Papersize,Margins, Header/ Footer
andSheetoptions.
3. SelectSheet–Gridlines togetthe gridlinesonprinting
4. ClickPrintpreviewtoseethe modelofprintingpage.Click atPrinttogetthe printout.

***All thebest ***

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