Event Risk Assessment Form

Event Name: Date: Venue:

HEADINGS IN RED ARE COMPULSORY SECTIONS FOR ALL EVENTS

(1) (2) (3) (4) (5) (6)
Activity / Hazards Identified Persons at Risk Current Actions to be Taken to Minimize each Risk New Risk
Area of Risk Factor Factor
Concern ie: what can cause ie: who could be harmed (high, medium ie: what action can you take to lower the level of risk (high, medium
harm? by the hazard? or low) or low)
ie: what is taking
place as part of ie: determine ie: risk factor
the event? the level of risk after action
taken to
minimize the risk
SITE MANAGEMENT:-
Public Risk of injury at Members of the Medium Entrance / exit constructed to allow easy access Low
Entrance / public entrance / public for disabled people. Entry supervised by
Exit exit identifiable marshals carrying mobile radios to
summon assistance from Control. First Aiders &
ambulance on site. Catering outlets must be
located away from entry or exit points
Number of marshals for the event = ……. (you
must state this number)
Emergency Fire; Members of the High Procedure in place for emergency evacuation - to Medium
evacuation Terrorist attack; public include methods of egress; designated assembly
procedure Storm points; marshals; information boards for public;
P.A. system (essential for large events); and how
the emergency services are contacted and by
whom in the event of an emergency.

First Aid Minor injuries – Members of the Medium Provide adequate First Aid cover. (NB 2 is the Low
insect bites, heat public minimum number of First Aiders for an event)
stroke, general Number of qualified First Aiders to be present for
accidents event = …. (you must state this number)
Care of Lost children Members of the High Clearly identified “lost children” point. Medium
children public – children Identifiable marshals.
PA system in place (essential for large events).

Toilet Not enough toilets Members of the Medium Ensure enough toilets present at site for numbers Low
provision public attending Provide portaloos as necessary OR
Use public toilets on site.

Car Parking Injuries caused by Members of the Medium Designated signed parking areas. Drive to be Low
moving vehicles public – especially kept clear to allow access for emergency vehicles.
children / competitors Mandatory 5 mph speed limit enforced by signs.
One-way traffic system in place. Car parking
supervised by identifiable marshals wearing high
visibility jackets carrying mobile radio to summon
assistance from Control.
First Aiders and ambulance on site. Specially
designated area for disabled parking. Procedure
must be in place and a suitable towing vehicle
available to remove vehicles from site in the event
of very wet ground conditions
Risk of fire Burn or smoke Members of the Medium Compulsory legal requirement: event organiser Low
injuries public especially must have a Fire Risk Assessment for their event
people with which must include:
disabilities and - Identifying combustible materials (including LPG,
children / diesel, helium gas, trees/shrubs, dry grass, wood,
staff / awnings/marquees, litter, vehicles, goods etc) &
event participants / sources of oxygen & sources of ignition on the
contractors area being used
- Checking that the fire would be detected in a
reasonable time and people warned
- Checking that people including persons with
disabilities who may be in the
building/marquee/area can get out safely
- Checking that people at risk know what to do if
there is a fire
- Ensuring there is adequate fire safety equipment
according to the size/nature of the event & that it
is maintained; & that suitably trained people are
available to operate any fire extinguishers
- Ensuring that any marquees or other enclosed
buildings/structures used for the event are
included in the Fire Risk Assessment – see below
You need to confirm in this section that you have
produced a Fire R.A., although we do not need to
actually see it.
For large or high risk events – notify Fire Service
For large or high risk events - roads/emergency
exits patrolled and kept clear by identifiable fire
marshals carrying mobile radios to summon
assistance from Control.
For small or low risk events – ensure
roads/emergency exits are kept clear at all times
All events – system available to broadcast any
evacuation instructions (small events – person
shouting or using megaphone or gong etc; large
events – Public Address system)
Very wet Vehicles unable to Members of the Medium You must describe here what you intend to do in Low
weather on get off grass; public the event of very wet weather on the day or day
the day public slip over; before, eg: cancel the event; prohibit parking on
ground damaged the grass if you were planning to do so; etc

Strong winds Falling trees or Members of the High Organiser together with their appointed person for Low
debris; marquees public / children / Health & Safety to monitor weather forecasts and
lifting/blowing competitors / staff actual weather for the event – if strong winds or
away; other flying gusts are likely to exceed 30mph then event must
or rolling objects be cancelled or postponed by the event organiser
due the risks involved.

When planning the event, situate elements of the

event as far away as practicable from trees
wherever possible

Litter Litter or other (Complaints from) Medium Ensure that a litter pick is pre-arranged and Low
debris generated by Members of the undertaken by event organiser/volunteers
event public immediately after the event
Parks Division staff Borrow litter picking tools in advance from Parks if
necessary
Obtain black bags at own expense

Remove bags of collected litter from site OR

Request Parks to remove bags of collected litter
from site on next working day (ask re costs)
Use of Various Various Medium You must ensure that you obtain all operator’s risk Low
companies/ assessments and safe working practices, and
operators to check through them to ensure they are adequate.
provide any (The Council do not need to see them, but is
service as important that you do so as event organiser.)
part of the
event (eg: Please leave this section in the Risk Assessment
bouncy to show that you will be complying with this
castle, requirement.
marquee,
bungee run,
etc)
Working with Ensuring children Children / people Medium You must ensure that if any supervisors, Low
children are protected working with children volunteers, operators, or marshals at your event
will be working one to one with children or in a
situation where there is only one adult with a
child/children for any duration of time, that they
are Criminal Records Bureau checked. This is
the responsibility of the event organizer.

Crowd Pinch points; Members of the High PA system in place. Medium

management Over-crowding; public – senior Appropriate number of identifiable marshals on
Potential conflict re citizens / children / site, with radio system. Marshals to be fully
(marshals) entry to event disabled people briefed prior to event.
Organiser of event must have trained/experienced
marshals wherever controlling entry to an event,
as this causes potential conflict.
Public Cables catch fire or Members of the Medium Check cables prior to event. Circuit breaker in Low
Address (PA) electrocute public / staff place. All electrics checked by qualified
System electrician.
Low
Trip over cables Members of the Medium Cable covers/ management system in place, no
public / staff exposed cables

Moving Injuries caused by Members of the Medium Vehicle movement kept to minimum. Arena Low
vehicles moving vehicles public / competitors isolated by barriers to keep public away from
moving exhibits. Mandatory 5 mph speed limit
enforced by signs and identifiable marshals
carrying mobile radios to summon assistance from
Control. First Aiders & ambulance on site. If
possible , ensure all vehicles are on site before
the event.

ACTIVITIES:-
Face Painting Allergy to paints Members of the Medium Erect sign: If child has allergy / skin condition then Low
public - children must not have face painted. Staff to ensure all
parents/guardians sign form re no allergy/giving
permission

Must have Public Liability Insurance for £5m cover

– copy to be provided.
Sponsored Tripping / falling on Entrants / members Low Check route before walk commences. Any Low
walk uneven ground of the public hazards clearly identified, cordoned and
signposted

Dehydration / heat Entrants Low Provide drinks and access to fresh supply of Low
exhaustion drinking water Provide adequate First Aid cover).

Catering – Food poisoning Members of the Medium Organiser to ensure caterers are registered with Low
food / drink public their local authority re Food Hygiene Certificate
etc.

Food handlers must have access to hot water and

soap, or if this is not possible then anti-bacterial
wipes must be provided and used.
Low
Catering outlets must be located away from entry
or exit points

Clearly display ingredients or possible Low

contamination by ingredients
eg “This product contains nut oil” etc
Allergic reaction Members of the Medium
public – especially Fire extinguishers mandatory in all catering units.
children

Fire Staff / members of Medium

the public

Cash Risk of theft / injury Competitors / Medium All cash collection points to have mobile radios. Low
Collectors to cash collectors members of the Fully instructed inconspicuous persons carrying
public mobile radios to summon assistance if necessary
to make regular collections from cash collection
points. Cash to be removed to secure area for
counting and subsequent banking. Police notified
of event
Barbeque- Fire hazard / burns Members of the High Barbecue to be fenced/secured off to public & Medium
(people/property/ public especially supervised at all times. Ashes to be removed
trees) children from site when cold. Gloves to be worn. Fire
extinguisher and/or bucket of sand to be placed
next to barbecue area. Situate barbecue away
from any trees or other combustible materials.
Low
Food uncooked Anyone consuming High Ensure food hygiene. Use a food thermometer
food probe to ensure thoroughly cooked. Clean
surfaces with antibacterial spay.
Low
Ingesting fire Children Medium Barbecue to be supervised at all times. No
lighting products lighting liquid to be used, only lighting blocks.

Dog show Uneven ground Competitors / dogs Low Check for ruts or holes prior to event, fill in if Low
required

Dog health / injuries Dogs Low Have veterinarian on call. Have quarantined area Low
with dog first aid equipment. LBC Parks inform
dog warden of dog shows, may attend

Heat exhaustion Competitors / dogs Medium Ensure water available on site & signposted Low

Dog faeces Competitors/ dogs / Medium Ensure all faeces immediately collected and Low
visitors / general placed in refuse sacks. Ensure removed from
public site

Tripping over dog Members of the Medium Wrap hazard tape around rings. Provide 24 hour Low
show rings public / competitors security.

Children’s Slipping / tripping / Children Medium Inspect prior to races to ensure no stones, pot Low
races falling holes, mounds are in actual race area. Clear the
area of any litter, glass or dog faeces
Bouncy Falling / tripping/ Members of the Medium The event organizer must ensure that the operator Low
Castle / other colliding with other public – children / complies with all of the Bouncy Castle Regulations
inflatable users supervisor as provided by SPC (please ask for a copy if not
activity yet received) – this includes sections on
anchorage, weather, damage, overcrowding,
supervision, training, etc.

Event organiser must also ensure operator uses

ADIPS or PIPA inspection schemes (or PUWER)
– get a copy of their safety certificate to check.

Event organiser also to obtain copy of operator’s

Public Liability Insurance for £5 million.

Inflatable not Members of the Medium The event organizer must ensure that the operator Low
secured properly - public – children / complies with all of the above Bouncy Castle
accidents supervisor Regulations – this includes sections on numbers,
weight/size/age, footwear & cables.

Children or vandals Members of the Medium The event organizer must ensure that the operator Low
accessing public especially complies with all of the above Bouncy Castle
generator or fuel children Regulations – the section on generators (diesel
and causing fire only permitted) and fuel storage.
hazard or having
accident

Go-Karts User falling off kart Members of the Medium Full safety harness and headgear protection Low
public - children

Kart hitting Members of the Medium Remote control engine cut out. Limit two karts in
pedestrian or other public – children / use at any one time Low
kart spectators

Fuel use/storage Members of the Low Fuel stored securely in van Low
public
Please note that noisy go-karts may not be
permitted at some sites due to the noise levels
and/or problems with unauthorised motorbikes etc
Quad bikes User falling off bike Members of the Medium Full safety harness and headgear protection Low
public - children

Bike hitting Members of the Medium Remote control engine cut out. Limit two bikes in Low
pedestrian or other public – children / use at any one time
kart spectators

Fuel use/storage Members of the Low Fuel stored securely in van Low
public
Please note that noisy quad bikes may not be
permitted at some sites due to the noise levels
and/or problems with unauthorised motorbikes etc

Pony rides User falling off User / helper Medium Use one pony at a time. Ensure head protection Low
provided & worn. Helper/
groom to walk along side of pony to guide &
ensure control at all times

Loss of control of User / helper / Medium Ponies with good temperaments used. Use one Low
pony member of the public pony at a time. Helper/groom to walk along side
of pony to ensure control at all times

Person User / helper / High Ponies with good temperaments used. Use one Medium
bitten/kicked/ member of the public pony at a time. Helper/groom to walk along side
trodden on by pony of pony to ensure control at all times

Mini soccer / Football hitting Competitors / Medium Small pitch, soft balls, control number of players at Low
5-a-side person spectators / helper any one time, fully supervised
football
Sports injury Competitors High Fully qualified referees. First aiders on site. Medium
Similar age groups play together

Stalls Collapsing tables Members of the Medium Ensure tables are sturdy, prevent overloading Low
(tombola, public / stall holders
bric-a-brac,
books, toys, Unsuitable goods Members of the Medium Ensure no electrical equipment or non British Low
etc) public Standard toys, unsuitable material for children,
pirated films or music, etc
Children’s Molestation / Children Medium Children to be supervised by parents at all times. Low
entertainer abduction No children left on own. Ensure entertainer
qualified/certificated

Coconut Shy People getting hit Members of the Medium Safety net positioned behind shy. Area fenced off. Low
by balls public – adults / Event to be supervised at all times
children / stall holder

Ball Pond Suffocation Children Medium Trained supervisors. Ensure children not too Low
small to use safely. Very small/shallow ball pond.
Only 2 children use at a time

Dirty balls Children / supervisor Medium Supervisors clean balls regularly/as required. Low
(urine/faeces etc) Only 2 children use at a time

Marquee / Guy ropes/stakes Members of the Medium Ensure marquee company certificated and have Low
gazebo trip hazard public / staff PLI £5m cover and provide copy of their Risk
Assessment to event organiser – which must
include marking stakes/rope with hazard tape;
ensure adequate escape routes; ensure fire
safety signs and fire fighting equipment in place
and that ignition source issues are addressed.
Check prior to event opening all ropes secure,
regularly re-check. Only competent/trained
persons to erect marquee/gazebo. Access to any
electricity supply if required must be connected by
qualified electrician. Ensure you refer to “Fire
Safety Risk Assessment – Open Air Events and
Venues” to include marquee/gazebo in Fire Risk
Assessment (see section above on Risk of Fire)

Pets Corner Animal bites Members of the Medium First aiders on site. Animals supervised at all Low
public – children / times
adults

Stroking animals Members of the Medium Running water & soap supplied Low
then touching public – children /
mouth adults / pregnant
women
Fair rides Noise pollution Members of the Low Decibel to be kept to a sensible level. Must finish Low
public – adults / at designated time. Seek advice from Noise
children Pollution Control

Burning Members of the Medium Generators, which must be diesel, to be situated Low
public – adults / away from public access & roped off. Fuel to be
children stored securely and in limited quantities.

Being hit by moving Members of the Medium Rides to be properly supervised to deny access Low
rides public – adults / while moving and allow room between rides for
children access. Fair must supply PLI £5m cover. Event
organiser must ensure all rides have current H&S
certificates

Music Noise pollution Local residents / Medium Ensure full compliance with all Noise/Music Low
Event attendees / conditions.(CDC).
Staff on site
Work with Environmental Protection Team (Noise
Control) to ensure full compliance and prevent
noise pollution.

Provide to the PC & Events Manager the name of

a nominated noise control person and their mobile
telephone number;

Archery N/A N/A N/A NO ARCHERY ALLOWED IN THE PARK N/A

Car Boot Collapsing tables Members of the Medium Ensure tables are sturdy, prevent overloading Low
Sales public / stall holders

Unsuitable goods Members of the Medium Ensure no electrical equipment or non British Low
public Standard toys, unsuitable material for children,
pirated films or music, etc

Injuries caused by Members of the Medium Designated signed parking areas. Mandatory Low
moving vehicles public – especially 5 mph speed limit. Car parking supervised by
children / stallholders identifiable marshals wearing high visibility
jackets. Procedure must be in place and a
suitable towing vehicle available to remove
vehicles from site in the event of very wet ground
conditions. All vehicles must be on site before
members of the public are allowed to access the
sale

Bight lights, Bright lights Pilots Medium Ensure that the Civil Aviation Authority’s Low
Lasers and affect/distract document CAP 736 “Guide for the operation of
Fireworks aircraft pilots Members of the lasers, searchlights and fireworks in UK airspace”
public is fully complied with (document available on the
CAA website)

I hereby confirm that I will fully comply with this Event Risk Assessment and agree to obtain all the necessary permission and licences required.

Name of person completing Risk Assessment (printed) .............................……………………………………

Organisation: ................................................................ Position: .................................................................

Signature: ………………………………………………. Date: …………………………………….