Job Description: Executive Assistant
Responsible to: Principal
Job Purpose: This role description is designed to be indicative rather
than restrictive and may evolve over time. The Executive Assistant is
responsible for representing the Kanha Global School Principal's office
with professionalism, warmth, integrity, discretion, positivity, and
efficiency. The role involves overseeing the Principal's office, advising on
urgent matters, handling enquiries, and proactively seeking
opportunities to improve office functioning. Additionally, the Executive
Assistant acts as a welcoming representative at events and ensures all
visitors are cared for.
Person Specification:
• Experience in PA work
• Strong interpersonal skills with excellent judgement and
diplomacy
• Resilience, dedication, and a willingness to go the extra mile.
• Adaptability and flexibility, ability to prioritise effectively and work
independently
• Calmness, proactivity, and positivity under pressure
• Excellent diary management and organisational skills
• Confident and effective communication skills, both written and
verbal
• Ability to build strong relationships at all levels
• Proactive approach to ongoing improvement and development
• Understanding of confidentiality and high standards of discretion
• Excellent IT skills (Microsoft 365 applications: Outlook, Word, Excel,
PowerPoint, Forms), ability to learn to use new software in a
proactive manner.
• Great attention to detail and accuracy
Main Duties and Responsibilities:
• Embrace and encourage the ethos and standards of excellence of
Kanha Global School.
• Planning and coordinating the Principal’s diary, effectively
managing daytime and evening appointments, and reflecting
upcoming workflows, ensuring that the Principal is appropriately
accessible while also protecting her time to ensure effective
prioritisation of workload and productive use of time
• Planning and managing workflows and deadlines to assist the
prioritisation of important and urgent tasks and liaising with other
staff as appropriate, and to ensure that preparations are made in
good time, tasks are completed in timely manner, and that staff
involved have sufficient time to prepare for meetings, events and
deadlines
• Organise and provide oversight for school initiatives and
celebrations as required by the principal
• Proactively managing ongoing processes and planned schedules
of work, for instance those connected with staff meetings and
notices, staff announcements, staff review, and meetings with
staff, pupils and parents
• Having an excellent sense of events and issues taking place across
the school and wider external context, and keeping the Principal
updated
• Managing the Principal’s school calendar, planning meetings, to
ensure that the Principal is able to represent the school at relevant
events and to navigate clashing commitments
• Overseeing travel and accommodation arrangements for the
Principal, both locally and internationally
• Organising events for the Principal’s office, including booking
venues, inviting and looking after participants, arranging travel
and catering requirements as need
• Look after the Principal’s daily running order
• Manage the admin Pantry
• Completing research, analysing findings and providing summaries
for the Principal as required
• Seek professional support and advice, commit to relevant training,
and continuous professional development.
• Compile information from various sources to generate reports and
assist in presentation and report development for Principal's
meetings.
• Provide high-quality reception and hospitality for those seeking to
communicate with the Principal.
• Initiate effort beyond the typical workday when tasks require
additional commitment.
• Carry out any other reasonable duties directed by the Principal.
Note: These duties are not exhaustive or exclusive, and the post holder
may be required to undertake other reasonably determined duties and
responsibilities commensurate with the grading of the post and
directed by the Principal.
