TECHNICAL

PROPOSAL FOR

DIGITIZATION OF THE REGISTER OF

TREATIES IN THE
FEDERAL MINISTRY OF JUSTICE
HEADQUARTERS FMOJ/7198/S.546/2022/I

Prepared for
FEDERAL MINISTRY OF JUSTICE

By
JUSTICE WATCH LIMITED

Address: #2, Dar-es Salaam Crescent,

Wuse 2, Abuja-Nigeria
Tel: +2347068013533
Website:
www.softcoreltd.com.ng
Email:
[email protected]

Submitted:
November,

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 2022

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Table of Contents
4A1: Technical Proposal Submission Form................................................3
4A2: Consultant’s Organization and Experience.............................................................4
Consultant’s Organization...........................................................................................................4
Consultant’s Experience..............................................................................................................5
4A3: On the Terms of Reference & Counterpart Staff and Facilities. . . .14

4A4: CHAPTER 1: TECHNICAL APPROACH AND METHODOLOGY.......15

Background........................................................................................................ 15
Our Solution....................................................................................................... 16
Project Management Approach and Methodology..............................................18

4A5: CHAPTER 2: WORK PLAN...........................................................25

Work Plan....................................................................................................... 25
Work Schedule............................................................................................... 27
4A6: CHAPTER 3: ORGANISATION AND STAFFING..........................28
Roles and Responsibilities.................................................................................. 28
Project Organization Chart................................................................................. 29
Team Composition and Task Assignments.........................................................30
4A7: Staffing Schedule..........................................................................31
4A8: Curriculum Vitae (CV) for Proposed Professional Staff....................32
ANNEX...............................................................................44

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 10th November, 2022

The Permanent
Secretary, Federal Ministry
of Justice, Shehu Shagari
Way,
Central
Area, FCT-
Abuja.

Dear Sir/Ma:
We, the undersigned, offer to provide the consulting services for the
Digitization of the Register of Treaties in the Federal Ministry Justice’s
Headquarters in accordance with your Request for Proposal dated October, 2022.
We are hereby submitting our Proposal, which includes the Technical Proposal, and
the Financial Proposal sealed under two separate envelopes.
If negotiations are held during the period of validity of the Proposal, i.e., before
the date indicated in Clause Reference 25 of the Special Instructions to
Consultants, we undertake to negotiate on the basis of the proposed staff. Our
Proposal is binding upon us and subject to the modifications resulting from
Contract negotiations.
We undertake, if our Proposal is accepted, to initiate the consulting services
related to the assignment not later than the date indicated in Clause Reference 48 of
the Special Instructions to Consultants.
We also confirm that the Federal Government of Nigeria has not declared us, or
any sub consultants for any part of the Contract, ineligible on charges of engaging in
corrupt, fraudulent, collusive or coercive practices. We furthermore, pledge not to
indulge in such practices in competing for or in executing the Contract, and we are
aware of the relevant provisions of the Proposal Document (ITC Clause 3).
We understand you are not bound to accept any Proposal you
receive. We remain,
Yours sincerely,
Authorised Signature

Name and title of Signatory Mr. Danladi Simon (MD/CEO)

Name of Firm Justice Watch LTD
Address #2 Dar-es Salam Crescent, Wuse 2, Abuja-
Nigeria

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Consultant’s Organization and Experience
a. Consultant’s Organisation
ABOUT US
Justice Watch LTD Limited offers a comprehensive range of computer IT networking and web
applications solutions around Nigeria– everything you need for an efficient and secure business
network and web applications. From routine maintenance services to regular updates, upgrades and
support services, we help businesses of all sizes meet their IT challenges. We know that there is no single
solution that will suit every organization, so we work with you every step of the way to define and
implement your ideal system.
Danladi Simon is an IT executive and entrepreneur with more than 7 years of experience in IT
Infrastructure and services. The idea to create Softcore Integrated Services Limited came from a desire
to provide IT services that actually suited any organization regardless of size or capacity. With a
number of years in customer services, his goal has always been to give our clients an experience
that will make them become part of the Softcore Integrated Services Limited family. He manages
the overall operations for Softcore Integrated Services Limited and continues to be a strategic
consultant.

OUR VISION
We at Justice Watch LTD Services Limited aim to be the leading IT Solutions provider in the
country especially when it comes to Wireless and Wired Network Solutions, Software Development,
Cyber Security, Hardware and Software Reselling, and ICT Project Management in Nigeria. We build
our respective solutions around your flexibility and needs. We will also help you to accelerate the
development of your business through digital innovation while simplifying the deployment and
operations.

OUR CORE VALUE

The foundation of Softcore Integrated Services Limited is built on a number of values that inform our
organizational culture, practices and overall disposition to the business community we serve, as well
as to the larger environment in which we operate. Our day to day operations are guided by these
time honored values, which we have code- named, PRICE.
 Professionalism
 Respect for Time
 Integrity
 Creativity
 Equal Opportunities

TRAINING

 Web & Mobile App Development

 Computer Network
 Cyber Security & CCTV Installation
 Hardware & Software Reselling
 Digital Marketing
 Project Management

OFFICE LOCATION:
 #2 Dar-es Salaam Crescent, Wuse 2, Abuja-
Nigeria Tel: +2347068013533
 Email: [email protected]
 Website: www.softcoreltd.com.ng
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b. Consultant’s Experience
Major Work Undertaken during the last Five Years that
best Illustrates Qualifications

Table: Project 1

Assignment name: DIGITIZATION Country: Nigeria

OF THE REGISTER OF TREATIES
IN THE FEDERAL MINISTRY OF
JUSTICE HEADQUARTERS

Assignment Location within country: Duration of assignment (weeks): 3 weeks

Abuja
Name of Client: FEDERAL Professional Staff provided by Justice
MINISTRY OF JUSTICE Watch: No of Staff: 4

Start Date Completion Date Amount: N7,980,585.00

(05/2022) (05/2022)

Name of Senior Staff (Project Director/Coordinator) Involved and Functions

Performed:
Mr. Simon Danladi – Project Director
Description of Project:
Web Hosting services of PTDF Stem Portal on Microsoft Azure web hosting platform
using an isolated services plan.
Firm’s Name: Justice Watch LTD
Authorise
d Mr. Simon Danladi (MD/CEO)
Signatur
e:

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Table: Project
7
Assignment name: Procurement of Country: Nigeria
Information Technology Hardware
Assignment Location within country: Duration of assignment (weeks): 12
Abuja weeks
Name of Client: Nigeria Sovereign Professional Staff provided by Softcore:
Investment Authority No of Staff: 4
Start Date Completion Date Amount: N6,678,730.52
(04/2022) (08/2022)
Name of Senior Staff (Project Director/Coordinator) Involved and Functions Performed:
Mr. Simon Danladi – Project Director
Description of Project: Supply of Information Technology Hardware

Firm’s Name: Softcore Integrated Services LTD

Authorize
d Mr. Simon Danladi (MD/CEO)
Signature
:

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Table: Project
8
Assignment name: Supply, Country: Nigeria
Installation and Training on E-
Registry, E-Budget, E-
Procurement & E-Accounting
for Transparency and
Accountability at ECN HQTRS
Assignment Location within country: Duration of assignment (weeks): 6 weeks
Abuja
Name of Client: Energy Professional Staff provided by Softcore:
Commission of Nigeria No of Staff: 4

Start Date Completion Date Amount: N2,628,375.00

(05/2021) (06/2021)
Name of Senior Staff (Project Director/Coordinator) Involved and Functions
Performed:
Mr. Simon Danladi – Project Director
Description of Project:
It involved Supply, Installation and Training on E-Registry, E-Budget, E-Procurement
& E- Accounting for Transparency and Accountability at ECN HQTRS
Firm’s Name: Softcore Integrated Services LTD
Authorized
Signature: Mr. Simon Danladi (MD/CEO)

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Table: Project
9
Assignment name: Digitization of Country: Nigeria
Legal Instruments at the
National Primary Health Care
Development Agency
Assignment Location within country: Duration of assignment (months): 8 weeks
Abuja
Name of Client: National Primary Professional Staff provided by Softcore:
Health Care Development Agency
No of Staff: 10
Start Date Completion Date Amount: N34,357,287.37
(11/2021) (12/2021)
Name of Senior Staff (Project Director/Coordinator) Involved and Functions
Performed:
Mr. Simon Danladi – Project Director
Description of Project: It involved the Renovation of Primary Health Centre in Ward
2, Oredo
Firm’s Name: Softcore Integrated Services LTD

Authorise
d Mr. Simon Danladi (MD/CEO)
Signatur
e:

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Table: Project
10
Assignment name: Supply, Country: Nigeria
Deployment, and Configuration
of Enterprise Antivirus

Assignment Location within country: Duration of assignment (months): 1 week

Abuja
Name of Client: Business Support Professional Staff provided by Softcore:
Microfinance Bank Ltd No of Staff: 4

Start Date Completion Date Amount: N1,217,134.80

(03/2019) (03/2019)
Name of Senior Staff (Project Director/Coordinator) Involved and Functions
Performed:
Mr. Simon Danladi – Project Director
Description of Project: It involved the supply, Deployment, and Configuration of
ESET Enterprise
Firm’s Name: Softcore Integrated Services LTD
Authorized
Signature: Mr. Simon Danladi (MD/CEO)

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Table: Project
11
Assignment name: Country: Nigeria
Cybersecurity Awareness
Training-Staff Wide

Assignment Location within country: Duration of assignment (months): 1 week

Abuja
Name of Client: Business Support Professional Staff provided by Softcore:
Microfinance Bank Ltd No of Staff: 4

Start Date Completion Date Amount: N1,501,758.75

(03/2019) (03/2019)
Name of Senior Staff (Project Director/Coordinator) Involved and Functions
Performed:
Mr. Simon Danladi – Project Director
Description of Project: It involved the supply, Deployment, and Configuration of
ESET Enterprise
Firm’s Name: Softcore Integrated Services LTD
Authorized
Signature: Mr. Simon Danladi (MD/CEO)

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Table: Project
12
Assignment name: Supply of Country: Nigeria
Printers and All in One
Desktop Computers
Assignment Location within country: Duration of assignment (months): 4 weeks
Taraba
Name of Client: Federal University Professional Staff provided by Softcore:
Wukari No of Staff: 2

Start Date Completion Date Amount: N2,350,758.62

(08/2021) (10/2021)
Name of Senior Staff (Project Director/Coordinator) Involved and Functions
Performed:
Mr. Simon Danladi – Project Director
▪ Description of Project: It involved supply of Computer Hardware

Firm’s Name: Justice Watch LTD

Authorise
d Mr. Simon Danladi (MD/CEO)
Signatur
e:

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ON THE TERMS OF REFERENCE & COUNTERPART STAFF AND
FACILITIES
a. On the Terms of Reference
SOFTCORE INTEGRATED SERVICES LTD has carefully examined the Terms of
Reference for the Digitization of the Register of Treaties in the Ministry’s
Headquarters. The features are sufficient to produce a robust Document
Management System. However, we observed that the following FMJ’s requirement
language and stack are not the best solution when building document
manipulation systems:
 Microsoft .NET Framework C#/VB, IIS Web server, Databases – MySQL,
Microsoft SQL Server, Oracle, Frontend - JavaScript. Angular, React
 ASP.NET, MVC, Laravel, Struts, Spring, Hibernate, and HTML.
A much robust tech stack suitable for document operations is python. It has the
ability to read text from documents based on the text content and also allows the
searching of documents. Hence, we are proposing the following language stack for
the Digitization of Treaties:
 Python
 Django
 React/Angular
 Tesseract
 Sci Kit Learn
 FastAPI
 PostgreSQL
 Redis
 Docker

b. On Counterpart Staff and Facilities

In line with FMJ’s requirement, SOFTCORE INTEGRATED SERVICES LTD will provide the
personnel that will execute the Digitization of the Register of Treaties in the
Ministry’s Headquarters.

Assumptions
 SOFTCORE INTEGRATED SERVICES LTD assumed that FEDERAL
MINISTRY OF JUSTICE will provide a project office/location for the project
team during the project execution.
 Staffs that are to work with Consultant on key issues.

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 CHAPTER ONE
TECHNICAL APPROACH AND
METHODOLGY
1.1.0 BACKGROUND
Justice Watch LTD understands that the Federal Ministry of Justice wishes to
Digitize the nation’s Treaty register as part of the ministry’s effort to promote
openness, transform the operations and processes of the Ministry.
International agreements are an indispensable tool of diplomacy and much of daily
life activities are governed by international agreements. All types of daily activities
involving more than one state such as telecommunications, air transport, trade etc
that are taken for granted will not be possible without international agreements being
in place to regulate these activities.
The Ministry therefore seeks for Qualified ICT organization with experience
developing Enterprise Software Application, Electronic document conversion and
storage. In compliance with the provision of the public procurement act 2007, the
Ministry therefore invites Technical and Financial proposal from reputable IT firms for
the immediate Development and Deployment for the under listed high-level
activity.
The Digital Treaty Platform will facilitate access to the Nigeria Treaty Register. It
will be an interactive database enabling authorized users to search and retrieve
data on Nigerian agreements, processes and original agreements Nigeria is a
party to.
Justice Watch Limited, a competent and reputable contractor with excellent track
record is proposing a Cloud based EDMS to ensure the safety and availability of
FMJ’s data indefinitely.
1.1.1 Objectives

Justice Watch LTD will ensure that the objectives of this project are achieved
on schedule by:
 Development of Enterprise software Application, Document management
system to securely managed all Nations Treaty agreement and associated
material.

 To provide a searchable, indexed Platform for member of the Public can

interact with to get official information on all Treaties, agreement between
Nigeria and other countries

1.1.2 Project Scope

Justice Watch LTD will ensure that the following project scope for the FEDERAL

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MINISTRY OF JUSTICE’s project are given close attention:
1. Development and Deployment of a Custom Portal Based system
 Provide feature to capture, process and catalogue each Treaty and
supporting documents, videos, audio material, photographs
 Searchable Web Module for Public access
 Support multiple users and maintain audit trail of every access and
activities

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  Fast multi criteria search of Agreement, minutes of Treaty negotiations
 Catalogues of all Treaties and status
 Browser Compatibility - The Application must be compatible with the
current versions of the following browsers (Firefox, Edge, and
Chrome)
 Security – The Portal must be developed with Safety and security from
ground up. The Portal must be secured end-to-end with a minimum
of 256Bit SSL/TLS connection and firm to ensure all data are encrypted
before transmission.
 Password – Password required is a minimum of 8 Characters
containing Numbers, Uppercase, lowercase, and special characters

2. Document Management, Conversion, and Integration:

 Enterprise Search - DCM must have built-in elastic search capabilities
to ensure people can find information quickly using multiple parameters,
conditions, and operators.
 Active Import - Support Automatically import files into the DCM
from networks scanners, MFP devices, as well as local and network
folders.
 Security:
o Activity Audit Trail - Provides All recordings of all activities
performed within the DCM in a searchable and printable audit log
for file auditing, user auditing and program auditing with
feature Export reports to Microsoft Excel, Microsoft Word, PDF
or Crystal Reports.
o Rights Management - Provides features to manage user
and group access to file within the DCM content repository,
folders, and files within. Integrate with directory service
environments for easy user and group creation and
synchronization.
o File Encryption - Must have built-in process and feature to
Prevent unintended access and use of files such that Once files
are stored in the system, the solutions place a non-proprietary
wrapper around files so they are unable to be opened in any
other program and may only be accessed through the source
system. Files may be exported in their native format at any time
with the appropriate user permissions in place.

3. Maintenance, Security Bug Fixing and additional works:

 Provide technical support and ongoing security maintenance and bug
fixing for the project until the end 2023. This will include Application
module updates/upgrade, Database updates/upgrades.
 Provide additional design and development work as required, based on
priorities.
o 20hours/month following completion of all functionalities described
above

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1.1.3 Deliverables

Justice Watch LTD will ensure that the following deliverables are provided within the
project delivery timeline:
 Methodology and implementation plan.
 Draft designs for review, integration of feedback and final approval.

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  Design, development, and delivery of a fully tested Digital Treaty Register
including the functionalities specified above, deployed in a Hosted
environment in coordination with the Ministry’s ICT department.
 Full technical documentation to enable smooth deployment, handover and
ongoing maintenance.
 Annual maintenance, Application design and development support.

1.1.4 Duration/Schedule
Effective schedule management is necessary for ensuring tasks are completed on time,
resources are allocated appropriately, and to help measure project performance. Justice
Watch LTD will complete this project within twelve (12) weeks in line with FEDERAL
MINISTRY OF JUSTICE’s timeline.

1.1.5 Project Location

The locations for this project shall be determine by FEDERAL MINISTRY OF JUSTICE.

2.0 OUR SOLUTION: ENTERPRISE ELECTRONIC DOCUMENT

MANAGEMENT (EDM)

EEDMS begins with the conversion of paper documents into electronic images on a
computer system. Once on the system, these documents can be retrieved effortlessly in
seconds. Thousands of organisations around the world use document imaging every day
instead of paper filing systems. The reasons for this change are simple;

 To prevent lost records

 To save storage space
 To manage records easily
 To find documents quickly
 To makes documents centrally available
 To eliminate the need for filing cabinets (including storage rooms/buildings)
 To make the information safe (computer ‘data’ can be readily duplicated ‘off site’)

Documents are scanned into the system. The EDMS system stores them somewhere on
a hard drive or optical disk. The documents then get indexed. When a person later wants to
read a document, they use the retrieval tools available in the EEDM system. Which
documents can be read and what actions performed on these documents is dependent
on the access provided by the EEDM system. A complete EEDM system comprises of
many features;

 Storage - The storage system provides long-term and reliable storage for
documents. A good storage system will accommodate changing documents,
growing volumes and advancing technology.
 Indexing - The index system creates an organised document filing system
and makes future retrieval simple and efficient. A good indexing system will make
existing procedures and systems more effective.
 Retrieval - The retrieval system uses information about the documents,
including index and text, to find images stored in the system. A good retrieval

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 system will make finding the right documents fast and easy.

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  Access - Document viewing should be readily available to those who need
it, with the flexibility to control access to the system. A good access
system will make documents viewable to authorized personnel, whether in the
office, at different locations, or over the Internet.
 Document Imaging: Scanning hardcopy documents into the system and
storing them in digital format. Document imaging technologies enable
users to index or enter "metadata" into the system and always utilize some
form of storage technology to save the digital version of the document.
 Electronic Document Management: Tracking and storing “digitally
born” documents and/or images of paper documents such that records can be
accessed, managed and archived efficiently. Document/library services
technologies are used to enable organizations to manage digital documents
in a repository and to control the authoring, check in/out, and/or version
control of documents being developed, managed or stored. They also enable
users to index or enter "metadata" associated with documents into the
system.
 Work Flow: Automated passing of documents from one person or system
to another person or system pursuant to logical rules.
 Electronic Forms Processing: Creating and utilizing electronic forms to
collect data in a standardized format and automatically enter or load the data
into an EDMS solution. Network or web-based documents that either prompt
for the entry of data or permit the entry of data into specific fields such that the
data entered is associated with specific fields for records which would be
managed by one or more databases.
 Digital Signature: Mathematical scheme for demonstrating the authenticity
of a digital message or document.
 Application Integration: Framework in which a variety of technologies
can work together to provide near real-time integration; integrate the EDMS
with multiple line of business applications, allowing staff to retrieve relevant
documents from within their line of business application. This includes required
interoperability with Microsoft SharePoint 2013 or later.
 Advanced Capture Options: Automated document separation
technology that eliminates the need to manually sort documents and insert
physical separator sheets during document preparation either using native
functionality, or through existing integration, use advanced scanning
features such as zonal Optical Character Recognition (OCR), Intelligent
Character Recognition (ICR), Optical Mark Recognition (OMR) and barcodes
to facilitate recognition and indexing of documents.
 Records Management: Implements rules associated with identifying the
length of time specific types of information (regardless of whether referenced
as a document, record, image, etc.) must be kept and the type of disposition
that should occur at the end of that retention. This function categorizes and
locates records, and identifies records that are due for disposition. The
County expects the vendor to integrate the proposed EDMS with Fortis to
manage electronic and/or digital records contained within the core EDMS.
 Browser and mobile device-based client providing basic
functionality: Provide users access to the system in a hosted browser-

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 controlled environment through a common web browser or smart phone
app via internet or intranet.
 Convenience Scanning Options: Use multifunction devices (such as
copier-scanners) and/or dedicated all-in-one units to scan and index
documents in the EDMS
 Web content management: Manage the content, context, and
operational records related to the development and publishing of
websites.

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1.2.1 Technical Approach
Justice Watch LTD approach for the Digitization of the Register of Treaties in
the Ministry’s Headquarters project is sustained by IT management concepts rooted
in the comprehensive preplanning of all parts of an assignment. We utilize best-in-
class approach for ensuring that project deliverables are produced on time and to
specifications. At each step in the approach, status reports will be generated to
assist the FEDERAL MINISTRY OF JUSTICE track the progress of the training.

1.3.0 PROJECT MANAGEMENT APPROACH AND

METHODOLOGY
Justice Watch LTD’s project management approach and methodology for the
Digitization of the Register of Treaties in the Ministry’s Headquarters for FEDERAL
MINISTRY OF JUSTICE will address Stakeholder, Human Resource and Communication
Management and defines how the project will be executed, monitored and controlled, and
closed. It is developed through a series of integrated processes extending through
project closure.
1.3.1Stakeholder Management
Justice Watch LTD’s Stakeholder Management includes processes required to identify
the people, groups, or organizations that could impact or be impacted by the project, to
analyze stakeholder expectations and their impact on the project, and to develop appropriate
management strategies for effectively engaging stakeholders in project decisions and
execution.
 Identify Stakeholders— Justice Watch LTD has meticulously Identify the
people, groups, or organizations that could impact or be impacted by a decision,
activity, or outcome of the FEDERAL MINISTRY OF JUSTICE’s Digitization of the
Register of Treaties in the Ministry’s Headquarters, analyzing and
documenting relevant information regarding their interests, involvement,
interdependencies, influence, and potential impact on project success. For this
engagement, the stakeholders are FEDERAL MINISTRY OF JUSTICE and Justice
Watch LTD.
 Manage Stakeholder Engagement— Justice Watch LTD will develop a
process of communicating and working with stakeholders to meet their
needs/expectations, address issues as they occur, and foster appropriate stakeholder
engagement in project activities throughout the project life cycle.

STAKEHOLD
E R MAP

FMJ FG SIS OEM

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1.3.2 Human Resource Management
Justice Watch LTD’s Human Resource Management for this project includes
processes that organize, manage, and lead the project teams of all the stakeholders.
 Human Resource Management Plan— Our Human Resource Management
provides guidance on how project human resources will be define, staff, manage, and
eventually release from the FEDERAL MINISTRY OF JUSTICE’s Digitization of
the Register of Treaties in the Ministry’s Headquarters project. The key
benefit of this process is that it establishes project roles and responsibilities, project
organization, and the staffing management including the timetable for staff
acquisition and release.
 Develop Project Team— For this project, Justice Watch LTD will ensure
improve competencies of our engineers, team member interaction, and overall team
environment to enhance project performance. The key benefit of this process is that it
results in improved teamwork, enhanced personnel skills and competencies,
motivated employees, and improved overall project performance.
 Manage Project Team— For this project, we will ensure close tracking of
team members performance, providing feedback, resolving issues, and managing team
changes to optimize project performance. The key benefit of this process is that it
influences team behavior, manages conflict, resolves issues, and appraises team
member performance.
 Ground Rules- Justice Watch LTD’s Project Ground rules establish clear
expectations regarding acceptable behavior by project team members. For this
project, all the stakeholders will be encouraged to make early commitment to
clear guidelines so as to decrease misunderstandings and increase
productivity.

1.3.3 Communication Management

Justice Watch LTD’s Communications Management for the FEDERAL MINISTRY OF
JUSTICE’s Digitization of the Register of Treaties in the Ministry’s
Headquarters includes processes that are required to ensure timely and appropriate
collection, creation, distribution, storage, retrieval, management, control, monitoring, and the
ultimate disposition of project information. Our effective communication will create a bridge
between diverse stakeholders who may have different cultural and organizational backgrounds,
different levels of expertise, and different perspectives and interests, which impact or have
an influence upon the project execution or outcome.
 Performance Reporting- For this project, Justice Watch LTD will ensure
timely collection and distribution of performance information, including status reports,
progress measurements, and forecasts. This will involve the periodic collection and
analysis of baseline versus actual data to understand and communicate the project
progress and performance as well as to forecast the project results to all the
stakeholders.
 Communication Technology- The methods that Justice Watch LTD will use
to transfer information among project stakeholders in this FEDERAL MINISTRY OF
JUSTICE’s Digitization of the Register of Treaties in the Ministry’s
Headquarters project varies significantly. Factors that can affect the choice of
communication technology includes but are not limited to:
o Urgency of the need for information. There is a need to consider
the urgency, frequency, and format of the information to be communicated
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 as they may vary from one stakeholder to another and also at different
stages of a project.
o Availability of technology. There is a need to ensure that the
technology that is required to facilitate communication is compatible,
available, and accessible for all stakeholders throughout the life of the
project.

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 oEase of use. There is a need to ensure that the choice of communication
technologies is suitable for project.
o Sensitivity and confidentiality of the information. There is a need to
determine if the information to be communicated is sensitive or
confidential and whether or not additional security measures need to be
taken.
 Communication Method— Justice Watch LTD will use a variety of
communication methods to deliver project information, including meetings, telephone calls,
email, voicemail, SMS and WhatsApp. We will give meetings priority since they are
often the most effective way to distribute information to project stakeholders.

25 | P a g e EEDMS FOR FEDERAL MINISTRY OF JUSTICE-

LOT 6A
 Communications Matrix
The following table identifies the communications requirements for this project:
Communicat Objective of Medium Frequency Audience Owner Deliverable Format
ion Type Communication
Kickoff Meeting Introduce the project - Face As needed - Projec Project - Agenda - Soft copy
(Phase) team and the project. to Face t Manag - Meeting Minutes archived
Review project Spons er
objectives and or
management approach - Projec
t Team
- Stakeholder
s
Project Review status of - Face Weekly - Project - Agenda - Soft copy
Team the project with the to Face Project Manag - Meeting Minutes archived
Meetings team -Conference Team er - Project Schedule
Call
Technical Discuss and develop - Face As - Project Technical - Agenda - Soft copy
Design technical design to Face Needed Technical Lead - Meeting Minutes archived
Meetings solutions for the Staff
project
Monthly Project Report on the status of - Face Monthly - PMO Project - Slide Updates - Soft copy
Status Meetings the project to to Face Manag - Project Schedule archived
management -Conference er
Call
Project Report the status of the - Email Monthly - Project - Project - Soft copy
Status project including Project Manag Status archived
Reports activities, progress and Spons er Report
issues or - Project Schedule
- Project Team
- Stakeholder
s
- PMO
Site visit Identify and discuss Road/Air As needed Selected Project - - Soft copy
problems and solutions stakeholde Manag archived
for rs er
project obstacles

26 | P a g e EEDMS FOR FEDERAL MINISTRY OF JUSTICE-

LOT 6A
 Communication Flowchart
The communication flowchart below will aid in project communication. This flowchart provides a framework for the project team to
follow for this GBB’s Cloud Strategy and Service Catalog project. However, there may be occasions or situations which fall outside of the
communication flowchart where additional clarification is necessary. In these situations, Justice Watch LTD’s Project Manager is
responsible for discussing the communication with the Project Sponsor and making a determination on how to proceed.

Regular Project Communication?

Refer to Communication
Yes Matrix

No

Does Team Lead or Project Manager Approve?

Distribute the Information Accordingly
Yes

Is Communication
No Confidential?
Yes

Meet with Project Sponsor on Nature of Communication and Clarification

No

Meet with PMO Higher to make Determination

27 | P a g e EEDMS FOR FEDERAL MINISTRY OF JUSTICE-

LOT 6A
 Meetings- This FEDERAL MINISTRY OF JUSTICE’s EEDMS project requires discussion
and dialogue with the project team to determine the most appropriate way to update and
communicate project information, and to respond to requests from various
stakeholders for that information. These discussions and dialogue should be facilitated
through meetings, which may be conducted face to face or online and in different
locations, such as the project site or FEDERAL MINISTRY OF JUSTICE’s office.

 Guidelines for Meetings

o Meeting Agenda- Meeting Agenda will be distributed 5 business days in
advance of the meeting. The agenda will identify the presenter for each topic
along with a time limit for that topic.
o Meeting Minutes- Meeting minutes will be distributed within 2 business days
following the meeting. Meeting minutes will include the status of all items from the
agenda along with new action items.
o Action Items- Action Items will be recorded in both the meeting agenda and
minutes. Action items will include both the action item along with the owner of the
action item. Meetings will start with a review of the status of all action items from
previous meetings and end with a review of all new action items resulting from
the meeting.
o Meeting Chair Person- The Chair Person is responsible for distributing the
meeting agenda, facilitating the meeting and distributing the meeting minutes.
The Chair Person will ensure that the meeting starts and ends on time and that all
presenters adhere to their allocated time frames.
o Note Taker- The Note Taker is responsible for documenting the status of all
meeting items and taking notes of anything else of importance during the
meeting. The Note Taker will give a copy of their notes to the Chair Person at the
end of the meeting as the Chair Person will use the notes to create the
Meeting Minutes.
o Time Keeper- The Time Keeper is responsible for helping the facilitator adhere to
the time limits set in the meeting agenda. The Time Keeper will let the presenter
know when they are approaching the end of their allocated time.
 Communication Standards
For this project, Justice Watch LTD will utilize standard organizational formats for
all formal project communications. Formal project communications are detailed in the
project’s communication matrix above and include:
o Kickoff Meeting – project team will utilize Justice Watch LTD standard
templates for meeting agenda and meeting minutes.
o Project Team Meetings – project team will utilize Justice Watch LTD
standard templates for meeting agenda and meeting minutes.
o Monthly Project Status Meetings - project team will utilize Justice
Watch LTD standard templates for meeting agenda and meeting minutes.
o Project Status Reports – project team will utilize Justice Watch LTD
standard templates for meeting agenda and meeting minutes.
 Communication Escalation Process
Efficient and timely communication is the key to successful project completion. As
such, it is imperative that any disputes, conflicts, or discrepancies regarding project
28 | P a g e EEDMS FOR FEDERAL MINISTRY OF JUSTICE-
LOT 6A
 communications are resolved in a way that is conducive to maintaining the project
schedule, ensuring the correct

29 | P a g e EEDMS FOR FEDERAL MINISTRY OF JUSTICE-

LOT 6A
 communications are distributed, and preventing any ongoing difficulties. In order to
ensure projects stay on schedule and issues are resolved, Justice Watch LTD will
use its standard escalation model to provide a framework for escalating communication
issues. The table below defines the priority levels, decision authorities, and timeframes
for resolution.

Priority Definition Decision Timeframe for

Authority Resolution
Priority 1 Major impact to project. If not resolved Project Sponsor Within 4 hours
quickly there will be a significant
adverse
impact to schedule
Priority 2 Medium impact to project which may Justice Watch Within one
result in some adverse impact to LTD business day
schedule
Priority 3 Slight impact which may cause Project Manager Within two
some minor scheduling difficulties business
with the project but no impact to days
business
operations or revenue
Priority 4 Insignificant impact to project but there Site Lead Work
may be a better solution continues and
any
recommendatio
ns are
submitted via
the project
change
control process

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 CHAPTER TWO
WORK PLAN
2.0 Work
Plan

In the work plan below, we have outlined activities, duration, and anticipated outcome for each activity required for the
accomplishment of the project. Specific starts and end dates for each activity will be made known if we are awarded the
contract before the project kicks off.
ID Activity Duration Assume Assumed Anticipated Outcome Responsibility
d Start End Date
Date

OFF-SITE PREPARATION
1 Site Preparation and Equipment Purchase 1 week - - Site prepared & Justice
(Hardware and Software) equipment Watch LTD
purchased
Project Inception Report - - Inception Report Justice
Submitted Watch LTD

DEVELOPMENT OF PORTAL
2 Development and Deployment of a Custom 4 weeks - - Portal Developed Justice
Portal Based System Watch LTD

HARDWARE & SOFTWARE

CONFIGURATION
3 Deployment and Configuration Cloud & On- 2 weeks - - Hardware and Justice
premise Storage Software deployed Watch LTD
& configured

SOFTWARE DEPLOYMENT & SYSTEM

INTEGRATION
4  Installation, deployment, configuration 2 weeks - - Software deployed Justice
and integration of software and & System Watch LTD
31 | P a g e EEDMS FOR FEDERAL MINISTRY OF JUSTICE-
LOT 6A
 EEDMS Integrated
 Configuration of Functional Modules
 File Stream Workflow Module

32 | P a g e EEDMS FOR FEDERAL MINISTRY OF JUSTICE-

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  File Stream Backup Scheduling Module
 RBAC Advanced Module
 Docusign Electronic Module
 File Stream Email Notification Module
SYSTEM IMPLEMENTATION
5  Migration of Archive document 2 weeks - - System Justice
 Digitization of Documents (BACKLOGS) Implemented Watch LTD
 Automation of Business Processes
 Cloud Data Storage
6 Project Interim Report Interim Report Justice
submitted Watch LTD

CAPACITY BUILDING
7 Capacity Building 1 week - - Capacity Justice
 Capacity Building for Operational Staff who will Building Watch
manage the solution delivered
LTD

PROJECT WRAP-UP AND REPORT

SUBMISSION
8 Lesson Learnt & Project Final Report 1 Day - - Lesson Learnt Justice
meeting held and Watch LTD
final report & FMJ
submitted

33 | P a g e EEDMS FOR FEDERAL MINISTRY OF JUSTICE-

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2.1 Work Schedule
The table below shows the schedule of each activity listed and described on the work plan on the preceding page. As shown below,
activity one (1) i.e. site preparation, equipment purchased & site survey will be completed in two (2) weeks. Activity two (2) i.e.
Development and Deployment of a Custom Portal Based System will be completed within four (4) weeks. Activity three (3) i.e.
Deployment and Configuration Cloud & On-premise Storage will be completed within two (2) weeks. Activity five (5) i.e. Software
Deployment & system integration will be completed in two (2) weeks. Activity six (6) i.e. System Implementation will be completed in
two (2) weeks while activity seven (7) i.e. Capacity Building will be completed in one
(1) week. And finally, the project will be concluded with activity nine (8) i.e. Project Wrap-Up and Submission of Final Report.

N° Weeks
Activity1 2

1 2 3 4 5 6 7 8 9 1 1 12
0 1
Site Preparation, Equipment
1
Purchased and Site Survey
Development and Deployment
2
of a Custom Portal Based
System
Deployment and Configuration
3
Cloud & On-premise Storage

4 Inception Report

Software Deployment &

5
System Integration
(EDMS)
6 System Implementation

7 Interim Report

8 Capacity Building

PROJECT WRAP-UP AND

9
REPORT SUBMISSION

34 | P a g e EEDMS FOR FEDERAL MINISTRY OF JUSTICE-

LOT 6A
 N

35 | P a g e EEDMS FOR FEDERAL MINISTRY OF JUSTICE-

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 CHAPTER 3
ORGANIZATION AND
STAFFING

3.0 Roles and Responsibilities

Within the Digitization of the Register of Treaties in the Ministry’s Headquarters
project, a clear definition of the roles and responsibilities that individuals play will be critical to
the success of the project. SOFTCORE INTEGRATED SERVICES LTD recognizes this and
assigns clear roles and responsibilities to each person in this project, both from the
FEDERAL MINISTRY OF JUSTICE and Justice Watch LTD side of the project. These
two parties will work very closely together during the training in order to break down
any possible communication barriers.

Role definition benefits the project by:

 Bringing order to the chaos of a normal project;
 Allowing the team to reach “perform” stage of development faster;
 Keeping people from performing redundant activities;
 Creating a “job description”;
 Predetermining decision-making responsibility;
 Identifying personal responsibility for success at the beginning of the project;
 Reducing confusion about who does what when;
This project will be overseen by Simon Danladi, Team Lead. He will be in charge of the
Digitization of the Register of Treaties in the Ministry’s Headquarters project and
will supervise the work done by the following team:
 Danladi Simon – Project Manager
 Victor Nsa Cobham – Software Developer
 Emmanuel Goni Doji – Software Developer
 Sheriff Yusuf – Software Developer
 Barna Thomas Lass – ICT Expert
 Olowogoke Seun - ICT Expert
 Adebajo Folorunsho – ICT Expert

36 | P a g e EEDMS FOR FEDERAL MINISTRY OF JUSTICE-

LOT 6A
3.1 Project Organization Chart

Lawyer
Uche Ofili
Team

Danladi Simon
Project Manager

Victor Nsa Cobham Olowogoke Seun Emmanuel Doji

Software Developer Integration Engineer Software Developer

Barna Thomas Lass

Software Developer Folorunsho Adebajo Sheriff Yusuf
Information System Management Software Deceloper
Lawrence
Librarian

The Project Organizational Chart below shows the hierarchy of authority and
communication amongst the team members for the Digitization of the Register
of Treaties in the Ministry’s Headquarters project.

37 | P a g e EEDMS FOR FEDERAL MINISTRY OF JUSTICE-

LOT 6A
3.2 Team Composition and Task Assignments
The table below shows team composition and roles of each member in the
Digitization of the
Register of Treaties in the Ministry’s Headquarters project.

Name Firm Area Positi Task Assigned

of of on
Staff Experti Assign
se ed
Justice Law/ICT
Watch
LTD
Danla Justice Project Project
Watch He will ensure that the
di Manageme Manager project deliverables
Simo LTD nt meet Federal Ministry of
n Justice’s standards and
requirements
Victor N. Justice ICT Expert Software
Watch EDMS Development &
Cobham Development Integration
LTD
Emmanuel G. Justice ICT Expert Software
Doji Watch EDMS Development &
Development Integration
LTD
Barna Justice ICT Expert
System
EDMS Development &
Thomas Lass Watch Integratio
LTD Integration
n
Olowogok Justice ICT Expert
System
EDMS Development &
e Seun Watch Integratio
LTD Integration
n
Adebajo Justice ICT Expert
System
EDMS Development &
Folorunsh Watch Integratio
Integration
o LTD n
Adebayo Justice ICT Expert
System
EDMS Development &
Abraham Watch Integratio
LTD Integration
n
Lawrence Justice Librarian
Librarian
Cataloguing
Watch
LTD

38 | P a g e EEDMS FOR FEDERAL MINISTRY OF JUSTICE-

LOT 6A
3.3 Staffing Schedule
The table below shows the Staffing Schedule for the project team. Simon Danladi, the Team Lead will be working on field/project site for
six (6) weeks and from home/office for six (6) weeks. On the other hand, the Project manager and other Project Team members will be
working from the field/site for the entire duration of the projects which is Twelve (12) weeks. All the project team will work for Twelve
(12) weeks. Hence, the total staff-week input working from home is six (6) weeks, working on field is ninety-six (96) weeks and the total
for both home and field is one hundred and two (102) weeks.

Total staff-day input

N° Name of Staff
1 2 3 4 5 6 7 8 9 10 11 12 Home Field2 Total
6 12
1
6
Danladi Simon 12
2
12
Victor N. Cobham 12
3
12
Emmanuel G. Doji 12
4
12
Folorunsho Adebajo 12
5
12
Olowogoke Seun 12
6
12
Adebayo Abraham 12
7
12
Barna Thomas Lass 12
8
12
Lawrence 12
9
12
6 96 102

1 Professional Staff inputs are indicated individually

2 Months are counted from the start of the assignment. For each staff, staff-week input are indicated separately for home and field

39 | P a g e EEDMS FOR FEDERAL MINISTRY OF JUSTICE-

LOT 6A
3.4 Curriculum Vitae (CV) for Each Proposed Professional
Staff

1 PROPOSED POSITION FOR Team Lead/Project Manager

THIS PROJECT
2 NAME OF PERSON Danladi Simon
3 DATE OF BIRTH 20th August, 1983
4 NATIONALITY Nigerian
5 MEMBERSHIP IN Computer Professional Registration
PROFESSIONAL Council of Nigeria
SOCIETIES Centre for Management Development
6 EDUCATION: 2007 -2012: University of Abuja,
BSc. Computer Science
7 OTHER TRAINING March 2016-May 2016: Project
Management Professional (PMP), Global
Distance Learning Institute, Abuja
March 2015- December 2015:
SAP Sales Executive & Presale
Consultant
July 2014-August 2014: Mobile
Application Development &
Entrepreneurship, Galaxy-SURE-P digital
TVET initiative
March 2013-August 2013: Cisco
Certified Network Associate (CCNA),
AfriHub Abuja
Feb 2012-April 2012: Professional
Diploma in Computer Engineering (A+),
International Institute of Computer Science
and Engineering,
8 LANGUAGES & Language Speakin Reading Writing
g
DEGREE OF
English Fluent Excellen Excellen
PROFICIENCY t t
9 COUNTRIES OF Nigeria
WORK
EXPERIENCE

40 | P a g e EEDMS FOR FEDERAL MINISTRY OF JUSTICE-

LOT 6A
 10 EMPLOYMENT RECORD
Justice Watch LTD, FROM: TO: Date
Abuja September
[Technical Support] 2014

41 | P a g e EEDMS FOR FEDERAL MINISTRY OF JUSTICE-

LOT 6A
  Install, configure, maintain
PCs and Network
 Managing Company Website
 Handle and Execute IT
related projects
 Interface with Business
Users to determine
technologies required to
align with the needs of the
business.
 Testing and Evaluating
new technology
 Providing support,
including procedural
documentation and
relevant reports
National Defence College, FROM: November TO: November
Abuja (NYSC) 2012 2013
[Network/Hardware Technician]

Tier 1 Technician (1st

Level Support)
 Data Processor
Spartan Computer and FROM: May 2012 TO: October2012
Technology, Abuja
[Hardware Technician]
 Computer Repairs
Louis Preston Computer- FROM: June 2010 TO: January 2011
Institute and Technology,
Abuja [Industrial Training]
Computer Instructor/

Data Processor
Davewet Concept, Abuja FROM: January 2007 TO: November
2007
Data

Processor/Graphics
Designer
11 WORK UNDERTAKEN SURE-P/Galaxy Backbone TVET e-Entrepreneurship
THAT BEST Program - training of 2,000 participants across the
ILLUSTRATES YOUR country (Abuja, Benin, Kaduna, Lagos) on IT tools
competency: 2014 – 2015 (Project Associate).
CAPABILITY TO HANDLE
THIS ASSIGNMENT
CERTIFICATION
I, the undersigned, certify that (i) I was not a former employee of the Client
immediately before the submission of this proposal, and (iii) to the best of my
42 | P a g e EEDMS FOR FEDERAL MINISTRY OF JUSTICE-
LOT 6A
knowledge and belief, this biodata correctly describes myself, my qualifications, and my
experience. I understand that any wilful mis-statement described herein may lead to
my disqualification or dismissal, if engaged.

43 | P a g e EEDMS FOR FEDERAL MINISTRY OF JUSTICE-

LOT 6A
I have been employed by Justice Watch LTD continuously for the last
twelve (12) months as regular full time staff. Indicate “Yes” or “No” in the boxes
below:
YE N
S O

Signature

Date of Signing 17/10/2022

Day/ Month/Year

44 | P a g e EEDMS FOR FEDERAL MINISTRY OF JUSTICE-

LOT 6A
 1 PROPOSED POSITION Software Engineer
FOR THIS PROJECT

2 NAME OF PERSON Cobham Nsa Victor

3 Age 26 yrs.

4 NATIONALITY Nigerian

5 MEMBERSHIP IN

PROFESSIONAL SOCIETIES

6 EDUCATION:  [2011 - 2015] [Covenant

University, Ota, Ogun]
[B.SC. Management Information System]

7 OTHER TRAINING

8 LANGUAGES & Language Speaking Reading Writing

DEGREE OF
English Fluent Excellent Excellen
PROFICIENCY t

9 COUNTRIES OF WORK Nigeria

EXPERIENCE

45 | P a g e EEDMS FOR FEDERAL MINISTRY OF JUSTICE-

LOT 6A
 10 EMPLOYMENT RECORD

Justice Watch LTD, FROM: April 2020 TO: Date

Abuja

Web Developer

Honorary Consulate Of Colombia FROM: 2019 TO: 2020

In Nigeria/
Threemplus Integrated
Enterprise, Abuja

IT Officer

Ideal Robotics Resources,

Abuja FROM: 2019 TO: 2019

[Chief Technical Officer]

Olubisi Oladapo And Co.

Chartered FROM: 2017 TO: 2018
Accountants, Abuja.
[IT Officer]

46 | P a g e EEDMS FOR FEDERAL MINISTRY OF JUSTICE-

LOT 6A
 11 WORK UNDERTAKEN MSDAT
THAT BEST ILLUSTRATES MSDAT is a health analytics platform funded by
YOUR CAPABILITY TO the Bill and Melinda
HANDLE THIS Gates Foundation, and built for the Federal
ASSIGNMENT Ministry of Health.
1.5.
https://msdat.fmohconnect.gov.ng/central_anal
ytics
2.0. https://beta.msdat.fmohconnect.gov.ng/
(beta testing)
Tools used: VueJs(vue2), Typescript, JavaScript,
Dexie, Bootstrap,
Highchart, vuex.

CERTIFICATION

I, the undersigned, certify that (i) I was not a former employee of the Client immediately
before the submission of this proposal, and (iii) to the best of my knowledge and belief, this
biodata correctly describes myself, my qualifications, and my experience. I understand that any
wilful mis-statement described herein may lead to my disqualification or dismissal, if
engaged.
I have been employed by Justice Watch LTD continuously for the last twelve
(12) months as regular full time staff. Indicate “Yes” or “No” in the boxes below:

YES NO


Signature

Date of Signing 17/10/2022

Day / Month / Year

47 | P a g e EEDMS FOR FEDERAL MINISTRY OF JUSTICE-

LOT 6A
 1 PROPOSED POSITION Software Engineer
FOR THIS PROJECT
2 NAME OF PERSON Emmanuel Goni Doji
3 Age 29
4 NATIONALITY Nigerian
5 MEMBERSHIP IN
PROFESSIONAL
SOCIETIES
6 EDUCATION: 2011-2016 Covenant University, Ota,
Ogun State
B.Sc. Management Information System

7 OTHER TRAINING Oracle Cloud Architect, Oracle University- Ongoing

ComptiA A+- HIIT Computer Institute-2011
8 LANGUAGES & Language Speakin Reading Writing
g
DEGREE OF
English Fluent Excellen Excellen
PROFICIENCY t t
9 COUNTRIES OF Nigeria
WORK
EXPERIENCE
10 EMPLOYMENT RECORD
Justice Watch LTD, Abuja FROM: Jan 2021 TO: Date
Consultancy

IT Systems/Application FROM: November TO: Date

Architect Consultant 2021
NIMASA
Job Description:
•Develop proprietary solutions to
enroll and verify Nigerian seafarers
and dock workers biometric data
through fingerprint and barcode
scan.
•Serve as project manager and
consultant to build window
application web-based application
for personnel enrollment.
•Act as a resource and subject
matter expert by maintaining a
48 | P a g e EEDMS FOR FEDERAL MINISTRY OF JUSTICE-
LOT 6A
 working knowledge of all IT service
offerings and policies.
•Designing architecture,
deployment and migration from the
physical environment to the Azure
Cloud.
•Designed windows-based C#.NET
applications linked to firm-wide SQL
databases.
•Troubleshot and resolved bugs
in .NET applications to ensure
optimal development environment.
•Supervise IT staff throughout
onboarding and implementation of
software.

 WORK UNDERTAKEN THAT ESDBS: An information management

BEST ILLUSTRATES YOUR system for Nigerian Seafarers and Dock
CAPABILITY TO HANDLE THIS workers. Tools used: C# .Net, SQL Server
ASSIGNMENT Database, Azure, Crystal Report.

CERTIFICATION
I, the undersigned, certify that (i) I was not a former employee of the Client
immediately before the submission of this proposal, and (iii) to the best of my
knowledge and belief, this biodata correctly describes myself, my qualifications, and my
experience. I understand that any wilful mis-statement described herein may lead to
my disqualification or dismissal, if engaged.
I have been employed by Justice Watch LTD continuously for the last
twelve (12) months as regular full time staff. Indicate “Yes” or “No” in the boxes
below:
YE N
S O

Signature

Date of Signing 175/10/2022

Day/ Month/Year

49 | P a g e EEDMS FOR FEDERAL MINISTRY OF JUSTICE-

LOT 6A
50 | P a g e EEDMS FOR FEDERAL MINISTRY OF JUSTICE-
LOT 6A
 1 PROPOSED POSITION Back-End Engineer
FOR THIS PROJECT

2 NAME OF PERSON Benard Zibiri David

3 Age 30 yrs.

4 NATIONALITY Nigerian

5 EDUCATION:  [2015 - 2019] [University of

Benin, Benin, Edo State]
[BSc Computer Science]

7 OTHER TRAINING

8 LANGUAGES & DEGREE  Language

OF PROFICIENCY

LANGUAGES & DEGREE English Speaking Reading Writing

OF PROFICIENCY
9 Nigeria Fluent Fluent Fluent
COUNTRIES OF
WORK EXPERIENCE

10 EMPLOYMENT RECORD

Justice Watch LTD, FROM: September 2021

Abuja

Back-End Developer

Ehealth4Everyone,
FCT, Abuja FROM: June 2021 TO: Date

Front-End Developer

51 | P a g e EEDMS FOR FEDERAL MINISTRY OF JUSTICE-

LOT 6A
  Worked at
Galaxy
Backbone Ltd.

11  WORK UNDERTAKEN BIMS: An information management system

THAT BEST for the Botswana Ministry of Health.
ILLUSTRATES YOUR 209.182.234.132:3838 (final stage) Tools
CAPABILITY TO HANDLE used: VueJs (vue3), Typescript, Primevue,
THIS ASSIGNMENT Bootstrap, Chart.js, vuex.
https://develop.pillmova.co/ Pillmova: is a
logistics platform designed to automate
pharmaceutical logistics . Tools used:
ReactJs (Nextjs), Typescript, Tailwind,
Redux. https://onewellnessapp.com/
Onewellness: Better healthcare services at
your fingertips that connects you to
healthcare workers. Tools used: ReactJs,
JavaScript, Tailwind, Inertia-PHP.
https://medinstance.com/ Medinstance is the
world's first fully automated OpenMRS
hosting and server management service.
Tools used: Vuejs (NuxtJs), JavaScript,
Bootstrap, Vuex.)

CERTIFICATION
I, the undersigned, certify that (i) I was not a former employee of the Client
immediately before the submission of this proposal, and (iii) to the best of my
knowledge and belief, this biodata correctly describes myself, my qualifications,
and my experience. I understand that any wilful mis-statement described herein
may lead to my disqualification or dismissal, if engaged.
I have been employed by Justice Watch LTD continuously for the last
twelve (12) months as regular full time staff. Indicate “Yes” or “No” in the boxes
below:

YES NO


Signature

Date of Signing 11/07/2022

Day / Month / Year

52 | P a g e EEDMS FOR FEDERAL MINISTRY OF JUSTICE-

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 1 PROPOSED POSITION Project Manager
FOR THIS PROJECT
2 NAME OF PERSON Nelson-Atuonwu, Kelechi
3 DATE OF BIRTH
4 NATIONALITY Nigerian
5 MEMBERSHIP IN
PROFESSIONAL
SOCIETIES
6 EDUCATION: University of Ilorin, Kwara State, 2013-
2017
B.Sc. Physiology
7 OTHER TRAINING

8 LANGUAGES & Language Speakin Reading Writin

DEGREE OF g g
PROFICIENCY English Fluent Excellen Excellen
t t

53 | P a g e EEDMS FOR FEDERAL MINISTRY OF JUSTICE-

LOT 6A
 9 COUNTRIES OF WORK Nigeria
EXPERIENCE
10 EMPLOYMENT RECORD
Justice Watch LTD FROM: Nov 2021 TO: Date
Associate Consultant

Ehealth4Everyone FROM: July 2021 TO: Date

Abuja

Software Project Management

Assistant

AWA FROM: May 2019 TO: Nov 2020

Customer
Limited
Abuja

Customer Care Representative

WORK UNDERTAKEN THAT BEST MSDAT
ILLUSTRATES YOUR CAPABILITY TO MSDAT is a health analytics platform
HANDLE funded by the Bill and Melinda
THIS ASSIGNMENT Gates Foundation, and built for the
Federal Ministry of Health.
1.5.
https://msdat.fmohconnect.gov.ng/cent
ral_analytics
2.0.
https://beta.msdat.fmohconnect.gov.ng
/ (beta testing)
Tools used: VueJs(vue2), Typescript,
JavaScript, Dexie, Bootstrap,
Highchart, vuex.

54 | P a g e EEDMS FOR FEDERAL MINISTRY OF JUSTICE-

LOT 6A
 11 WORK UNDERTAKEN MSDAT
THAT BEST MSDAT is a health analytics platform funded by
ILLUSTRATES YOUR the Bill and Melinda
CAPABILITY TO HANDLE Gates Foundation, and built for the Federal
THIS ASSIGNMENT Ministry of Health.
1.5.
https://msdat.fmohconnect.gov.ng/central_analy
tics
2.0. https://beta.msdat.fmohconnect.gov.ng/
(beta testing)
Tools used: VueJs(vue2), Typescript, JavaScript,
Dexie, Bootstrap,
Highchart, vuex.

CERTIFICATION
I, the undersigned, certify that (i) I was not a former employee of the Client
immediately before the submission of this proposal, and (iii) to the best of my
knowledge and belief, this biodata correctly describes myself, my qualifications, and my
experience. I understand that any wilful mis-statement described herein may lead to
my disqualification or dismissal, if engaged.
I have been employed by Justice Watch LTD continuously for the last
twelve (12) months as regular full time staff. Indicate “Yes” or “No” in the boxes
below:
YE N
S O

Signature

Date of Signing 11/07/2022

Day / Month / Year

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LIST OF ANNEXES

Annex A: Description of the Services......................................................................45

Annex B: Consultant’s Reporting Obligations.........................................................49

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ANNEX A: Description of the Services
a. Background: Justice Watch LTD understands that the Federal Ministry of
Justice wishes to Digitize the nation’s Treaty register as part of the ministry’s effort to
promote openness, transform the operations and processes of the Ministry.
International agreements are an indispensable tool of diplomacy and much of daily
life activities are governed by international agreements. All types of daily activities
involving more than one state such as telecommunications, air transport, trade etc
that are taken for granted will not be possible without international agreements being
in place to regulate these activities.
The Ministry therefore seeks for Qualified ICT organization with experience
developing Enterprise Software Application, Electronic document conversion and
storage. In compliance with the provision of the public procurement act 2007, the
Ministry therefore invites Technical and Financial proposal from reputable IT firms for
the immediate Development and Deployment for the under listed high-level
activity.
The Digital Treaty Platform will facilitate access to the Nigeria Treaty Register. It will
be an interactive database enabling authorized users to search and retrieve data
on Nigerian agreements, processes and original agreements Nigeria is a party to.
Softcore Integrated Services Limited, a competent and reputable contractor with
excellent track record is proposing a Cloud based EDMS to ensure the safety and
availability of FMJ’s data indefinitely.
b. The objectives and brief description of the Services are:
Justice Watch LTD will ensure that the objectives of this project are achieved
on schedule by:
 Development of Enterprise software Application, Document management
system to securely managed all Nations Treaty agreement and associated
material.

 To provide a searchable, indexed Platform for member of the Public can

interact with to get official information on all Treaties, agreement between
Nigeria and other countries

c. Detailed negotiated Scope

Justice Watch LTD will ensure that the following project scope for the FEDERAL
MINISTRY OF JUSTICE’s project are given close attention:
4. Development and Deployment of a Custom Portal Based system
 Provide feature to capture, process and catalogue each Treaty and
supporting documents, videos, audio material, photographs
 Searchable Web Module for Public access
 Support multiple users and maintain audit trail of every access and
activities
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  Fast multi criteria search of Agreement, minutes of Treaty negotiations
 Catalogues of all Treaties and status
 Browser Compatibility - The Application must be compatible with the
current versions of the following browsers (Firefox, Edge, and
Chrome)

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  Security – The Portal must be developed with Safety and security from
ground up. The Portal must be secured end-to-end with a minimum
of 256Bit SSL/TLS connection and firm to ensure all data are encrypted
before transmission.
 Password – Password required is a minimum of 8 Characters
containing Numbers, Uppercase, lowercase, and special characters

5. Document Management, Conversion, and Integration:

 Enterprise Search - DCM must have built-in elastic search capabilities
to ensure people can find information quickly using multiple parameters,
conditions, and operators.
 Active Import - Support Automatically import files into the DCM
from networks scanners, MFP devices, as well as local and network
folders.
 Security:
o Activity Audit Trail - Provides All recordings of all activities
performed within the DCM in a searchable and printable audit log
for file auditing, user auditing and program auditing with
feature Export reports to Microsoft Excel, Microsoft Word, PDF
or Crystal Reports.
o Rights Management - Provides features to manage user
and group access to file within the DCM content repository,
folders, and files within. Integrate with directory service
environments for easy user and group creation and
synchronization.
o File Encryption - Must have built-in process and feature to
Prevent unintended access and use of files such that Once files
are stored in the system, the solutions place a non-proprietary
wrapper around files so they are unable to be opened in any
other program and may only be accessed through the source
system. Files may be exported in their native format at any time
with the appropriate user permissions in place.

6. Maintenance, Security Bug Fixing and additional works:

 Provide technical support and ongoing security maintenance and bug
fixing for the project until the end 2023. This will include Application
module updates/upgrade, Database updates/upgrades.
 Provide additional design and development work as required, based on
priorities.
o 20hours/month following completion of all functionalities described
above

d.deliverables

Softcore Integrated Services LTD will ensure that the following deliverables are
provided within the project delivery timeline:
 Methodology and implementation plan.
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  Draft designs for review, integration of feedback and final approval.
 Design, development, and delivery of a fully tested Digital Treaty Register
including the functionalities specified above, deployed in a Hosted
environment in coordination with the Ministry’s ICT department.
 Full technical documentation to enable smooth deployment, handover and
ongoing maintenance.
 Annual maintenance, Application design and development support.

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a. Work Plan with dates of completion of Various tasks
In the work plan below, we have outlined activities, duration, and anticipated outcome for each activity required for the
accomplishment of the project. Specific starts and end dates for each activity will be made known if we are awarded the
contract before the project kicks off.
ID Activity Duration Assume Assumed Anticipated Outcome Responsibility
d Start End Date
Date

OFF-SITE PREPARATION
1 Site Preparation and Equipment Purchase 1 week - - Site prepared & Justice
(Hardware and Software) equipment Watch LTD
purchased
Project Inception Report - - Inception Report Justice
Submitted Watch LTD

DEVELOPMENT OF PORTAL
2 Development and Deployment of a Custom 4 weeks - - Portal Developed Justice
Portal Based System Watch LTD

HARDWARE & SOFTWARE

CONFIGURATION
3 Deployment and Configuration Cloud & On- 2 weeks - - Hardware and Justice
premise Storage Software deployed Watch LTD
& configured

SOFTWARE DEPLOYMENT & SYSTEM

INTEGRATION
4  Installation, deployment, configuration 2 weeks - - Software deployed Justice
and integration of software and & System Watch LTD
EEDMS Integrated
 Configuration of Functional Modules
 File Stream Workflow Module
 File Stream Backup Scheduling Module
 RBAC Advanced Module
 Docusign Electronic Module
 File Stream Email Notification Module
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 SYSTEM IMPLEMENTATION
5  Migration of Archive document 2 weeks - - System Justice
 Digitization of Documents (BACKLOGS) Implemented Watch LTD
 Automation of Business Processes
 Cloud Data Storage
6 Project Interim Report Interim Report Justice
submitted Watch LTD

CAPACITY BUILDING
7 Capacity Building 1 week - - Capacity Justice
 Capacity Building for Operational Staff who will Building Watch
manage the solution delivered LTD

PROJECT WRAP-UP AND REPORT

SUBMISSION
8 Lesson Learnt & Project Final Report 1 Day - - Lesson Learnt Softcore
meeting held and Integrated
final report Services
submitted LTD & FMJ

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Place of Assignment: Abuja (F.C.T)
Nigeria
Specific tasks to be approved by the Client

1. EEDMS
2. Project Management Approach and Methodology
3. Organisation and staffing

Indicate the name and contact address and telephone number(s) of the
Client’s
representative, in accordance with Clause 8.1 of the Contract Agreement:

Federal Ministry of Justice,

Shehu Shagari Way,
Central Area,
FCT-Abuja.
Indicate the Contact Addresses for Notices and Requests as indicated in
Clause 22.1 of the Contract Agreement:

THE DIRECTOR-GENERAL,
Attention: Director,
(Procurement) Federal
Ministry of Justice, Shehu
Shagari Way,
Central
Area, FCT-
Abuja.

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ANNEX Consultant’s Reporting
B: Obligations
S/ Reports Contents of Persons to Time
Schedu
No. Reports Receive le
them
1 Inception Report Software, Hardware & Danladi Simon 1 week
Licenses procured after
inception
2 Interim Progress Report Deployment Danladi Simon 2 weeks
and after
(a) First Status Report configuratio inception
(b) Second Status n
2 weeks
Report
after
inception
3 Draft Report Danladi Simon Completio
n date of
the
programme
4 Final Report Capacity Building for Danladi Simon 1 week
Operational Staff after the
project

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