Port documentation

1. Documents related to goods:

 Commercial Invoice: Details the information about the goods, value, payment terms,
buyer and seller ( American Express, 2024, January 10th)

Commercial Invoice by Order Express Structure of a Commercial Invoice

(by Unknown author)

 Packing List: Lists all the packages in a shipment, including quantity, weight,
Dimensions (EIMSKIP VIỆT NAM LTD, 2019, March 22)

Packing list by Order Express

 Sale contract: a written agreement between the buyer and the seller, mentioning contents
such as Information about the parties involved in the transaction, information about the
goods, delivery conditions, and location. delivery, payment method,... (Square, January
1st 2022)

Sales Contract by Order Express

 Certificate of Origin: Confirms the country of origin of the goods, necessary for
customs declaration. (Andt, 2022)

Certificate of Origin by Order Express

 Quality Certificate: Verifies that the goods meet the import country's quality standards.
(Isologistics, 2023)
 Import License: Required for certain types of goods that need special import permits
like: Chemical, Wine, Dynamite,....) (Lan, 2019)
 Phytosanitary Certificate: Needed for agricultural and fishery products, ensuring they
are disease-free. (Logistics, n.d.)

Phytosanitary Certificate by unknown author on Reddit

2. Documents related to transportation:

 Bill of Lading (B/L): A transportation contract between the shipper and the shipping
line, detailing the goods, route, and terms of transport. (Curoe, 2023)

Bill of lading by DHD Logistics

 Sea Waybill (SWB): A non-negotiable Bill of Lading,
commonly used for goods transported under a charter agreement. (Tuấn, 2024)

Seaway Bill by Hari Menon

 Transport Certificate: Confirms that the goods were transported from point A to point
B. (Epa, 2024)
 Maritime Permit: Required for sea transportation, including permits for the vessel,
 captain, etc.
3. Documents related to customs procedures:
 Customs Declaration: Required to declare the goods to customs authorities at the port of
export and import. (Briefing, 2021)
 Customs Inspection Certificate: Confirms that the goods have been inspected by custo
ms authorities and allowed to clear. (Briefing, 2021)
 Customs Clearance Permit: Permits the goods to be cleared and released for circulation
in the import country. (Briefing, 2021)
 4. Documents related to insurance:
 Cargo Insurance Certificate: Proves insurance coverage for the goods during
transportation. (Chu, 2019)
 Claim Form: Used to request compensation from the insurance company if the goods are
damaged or lost during transportation.
5. Source
1. A Commercial Invoice: What Is It and Why Is It Important? (2024, January 10).

Retrieved from https://www.americanexpress.com/en-us/business/trends-and-insights/

articles/a-commercial-invoice-what-is-it-and-why-is-it-important/

2. Ltd, E. V. N. (2019, March 22). 5 Chứng Từ Xuất Khẩu Đường Biển Quan Trọng Cần

Biết. Retrieved from https://logisticsinvietnam.vn/5-chung-tu-xuat-khau-duong-bien-

quan-trong-can-biet/

3. Square. (2023, November 23). What is a Sales Contract: Definition, Benefits, Types and

Guide. Retrieved from https://squareup.com/au/en/the-bottom-line/operating-your-

business/sales-contract-definition-benefits-types

4. Andt. (2022, June 8). Xuất Xứ Hàng Hóa (C/O) - Liên đoàn Thương mại và Công nghiệp

Việt Nam, CN TP.HCM. Retrieved from https://vcci-hcm.org.vn/en/xuat-xu-hang-hoa-c-

o/#:~:text=Certificate%20of%20origin%20is%20a,5.

5. Isologistics. (2023, June 22). CQ (Certificate of quality) là gì? Do cơ quan nào cấp tại

Việt Nam. Retrieved from https://iso-logistics.vn/cq-la-gi-cq-la-gi-trong-xuat-nhap-khau/

6. Lan, M. (2019, August 6). Giấy phép xuất khẩu (Export Licences), giấy phép nhập khẩu

(Import Licences) là gì? Retrieved from https://vietnambiz.vn/giay-phep-xuat-khau-

export-licences-giay-phep-nhap-khau-import-licences-la-gi-

20190806174339434.htm#:~:text=Gi%E1%BA%A5y%20ph%C3%A9p%20xu

%E1%BA%A5t%20kh%E1%BA%A9u%2C%20nh%E1%BA%ADp%20kh%E1%BA
 %A9u%20(trong%20ti%E1%BA%BFng%20Anh%20g%E1%BB%8Di,h%C3%A0nh

%20ch%C3%ADnh%20c%C3%B3%20li%C3%AAn%20quan.

7. Logistics, S. (n.d.). Phytosanitary là gì? Fumigation là gì? Thủ tục xin cấp hai loại chứng

nhận. Retrieved from https://simbagroup.vn/phytosanitary-la-gi-fumigation-la-gi

8. Curoe, M. (2023, August 2). Bill of Lading: What It Is and What You Need to Know.

Retrieved from https://www.redwoodlogistics.com/insights/bill-of-lading-what-it-is-

need-to-know-bol

9. Tuấn, V. A. (2024, March 15). Seaway Bill là gì? Toàn bộ thông tin chi tiết về Seaway

Bill. Retrieved from https://projectshipping.vn/seaway-bill-la-gi/

10. Briefing, V. (2021b, October 7). Custom Procedures in Vietnam: Documentation and

Processing. Retrieved from https://www.vietnam-briefing.com/news/customs-procedures-

in-vietnam-documentation-processing.html/

11. Chu, K. H. (2019, September 13). Bảo hiểm hàng hóa (Cargo Insurance) trong thương

mại là gì? Retrieved from https://vietnambiz.vn/bao-hiem-hang-hoa-cargo-insurance-

trong-thuong-mai-la-gi-20190913110934035.htm