नेपाल सरकार

भौतिक पूर्ााधार िथा यािायाि मन्त्रालय

सडक वर्भाग
यान्त्न्त्रक िातलम केन्त्र
पााटनढोका, लतलिपुर

तिषयः– दर रे ट उपलब्ध गराउने सम्िन्त्न्त्ध सूचना

(प्रकान्त्िि तमति- २०८1/०9/01)
MTC/DP/081-82/01

यस िातलम केन्त्र मा िौचालय तनमााण , पावटासन, रङरोगन िथा सेतनटरी काया गनुा परे को
हुुँदा यस कायाालयमा सूचीकृि भएका सम्िन्त्न्त्धि तनमााण व्यार्सायीहरु िथा सून्त्चकृि
नभएका सम्िन्त्न्त्धि तनमााण व्यार्सायी समेि व्यर्साय दिाा सम्िन्त्न्त्ध प्रमाणपर, कर च ुक्ताको
प्रमाणपर, प्यान/भ्याट दिाा लगायिका आर्श्यक कागजािहरु सवहि सूचीकृि हुन तनर्ेदन
सवहि सूचना प्रकान्त्िि तमति िाट ७ ददन तभर यसै साथ सं लग्न Bid Document मा दर
रे ट उपलब्ध गराइददनुहन
ु यो सूचना प्रकान्त्िि गररएको छ ।

खररद इकाई प्रमुख

STANDARD BIDDING DOCUMENT

Procurement of Works
Direct Purchase

MTC/DP/081-82/01

Issued by:
Department of Road
Mechanical Training Center,
Chakupat, Lalitpur

F/Y 2081/082
 Table of Contents

Section I. Invitation for Direct Purchase (IDP) ............................................................................. 1

Section II. Conditions of Contract .............................................................................................. 2
Section III. Work Requirements .................................................................................................. 7
Section V. Sample Forms ........................................................................................................... 8
Section I. Invitation for Direct Purchase (IDP)

Name of Bidder: .............................................................................................................

Address of the Supplier: .................................................................................................................

1. The DOR, Mechanical Training Center, Chakupat, lalitpur invites Priced Quotations for
the Construction of Toilet, Partition, Painting and Sanitary Works as detailed in
attached Technical Specification/Drawing and the Schedule of Requirements provided
herein.
2. The Price Quotation submitted by the Bidder shall comprise the following:
a. Quotation and Price Schedules
b. Schedule of Requirements
c. Technical Specifications/Drawing
3. Priced Quotations must be submitted to the office of DOR, Mechanical Training Center,
Chakupat, lalitpur on or before [2081/09/08] during office hours.
4. The Bidder shall indicate on the BOQ the unit prices (where applicable) and total price of
the works to be performed under the contract. All duties, taxes and other levies payable by
the Supplier/Bidder under the contract shall be included in the rates, prices and total Bid
Price submitted by the Bidder.
5. Price quoted by the Bidder shall remain fixed and valid until completion of the Contract
Performance and will not be subject to variation in any account.
6. Submitted Priced Quotations must remain valid for a period of 15 days after the deadline for
submission date.
7. The Bidder shall furnish, as part of its bid, documents establishing the Supplier’s/ Bidder’s
eligibility to bid and qualification to perform the contract if the bid is accepted. Documents
to establish such eligibility shall be but not limited to the following:
a) Up to date Firm/Company Registration Certificate
b) VAT and PAN Registration Certificates
c) Tax Clearance Certificate or Submission of Tax Returns up to 2079/80
8. The work performed under this contract shall confirm to the Schedule of Requirements and
the standards mentioned in the Technical Specification.
9. If the last date of purchasing, submission and opening falls on a government holiday then the
next working day shall be considered the last day.
10. The Purchaser reserves the right to accept or reject the Quotations without assigning any
reason, whatsoever.

Amrit Tiwari
Procurement Unit Chief
Name of the Purchaser: DOR, Mechanical Training Center
Address of the Purchaser: Chakupat ,Lalitpur

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Section II. Conditions of Contract

1. General Provisions
1.1 Definitions In the Contract as defined below, the words and expressions defined shall have
the following meanings assigned to them, except where the context requires
otherwise:
The Contract 1.1.1 “Contract” means the Agreement signed between the Employer and the
contractor and the other documents listed in the Conditions of Contract
(SCC).

1.1.2 “Specification” means the document as listed in the Schedule of

Requirement.

1.1.3 “Drawings” means the Employer’s drawings of the Works as listed in the
Schedule of Requirement.

1.1.4 “Bill of Quantities” means the priced and completed bill of quantities
forming part of the Tender.

1.1.5 “Bid or Quotation” means the contractor’s priced offer to the Employer
for the execution and completion of the Works and the remedying of any
defects therein in accordance with the provisions of the Contract.
Persons 1.1.6 “Employer” means the person named in the Agreement and the legal
successors in title to this person, but not (except with the consent of the
contractor) any assignee.

1.1.7 “Contractor” means the person named in the Agreement and the legal
successors in title to this person, but not (except with the consent of the
Employer) any assignee.

1.1.8 “Party” means either Employer or the contractor.

Money and 1.1.9 "Cost" means all expenditure properly incurred (or to be incurred) by the
Payments contractor, whether on or off the Site, including overheads and similar
charges, but does not include profit.
1.1.10 “Contract Price” means the sum stated in the Contract Document as
payable to the contractor and adjusted with any Variation Orders and
Other Adjustments upon completion of the works and the remedying of
any defects therein in accordance with the provisions of the Contract.
1.1.11 “Retention Money” means the aggregate of all monies retained by the
Employer pursuant to Sub-Clause 10.3
1.4 Law The law of the Contract is stated in the Law of Nepal.
1.6 Statutory The contractor shall comply with the laws of Nepal where activities are
Obligations performed. The contractor shall give all notices and pay all fees and other charges
in respect of the Works.
2. The Employer
2.1 Provision of Site The Employer shall provide the Site and right of access thereto at the times stated

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 in the contract.
2.3 Employer's The contractor shall comply with all instructions given by the Employer in
Instructions respect of the Works including the suspension of all or part of the Works.
2.4 Approvals No approval or consent or absence of comment by the Employer or the
Employer's representative shall affect the contractor's obligations.
3. Employer's Representatives
3.1 Authorised One of the Employer's personnel shall have authority to act for him. This
Person authorised person shall be as stated in the quotation document, or as otherwise
notified by the Employer to the contractor.
4. The Contractor
4.1 General The contractor shall carry out the Works properly and in accordance with the
Obligations Contract. The contractor shall provide all supervision, labour, Materials, Plant
and contractor's Equipment which may be required. All Materials and Plant on
Site shall be deemed to be the property of the Employer.
During continuance of the of the contract, the contractor and his sub-contractors
shall abide at all times by all labour laws, including child labour related
enactments, and rules made there under.

A child who has not attained the age of fourteen years shall not be employed in
any work as a labourer.
4.2 Contractor's The contractor shall submit to the Employer for consent the name and particulars
Representative of the person authorised to receive instructions on behalf of the contractor.
4.3 Subcontracting The contractor shall not subcontract the Works.
5. Employer's Liabilities
5.1 Employer’s In this Contract, Employer's Liabilities mean:
Liabilities a. war, hostilities (whether war be declared or not), invasion, act of foreign
enemies, within the Country,
b. rebellion, terrorism, revolution, insurrection, military or usurped power, or
civil war, within the Country,
c. riot, commotion or disorder by persons other than the contractor's personnel
and other employees, affecting the Site and/or the Works.
d. use or occupation by the Employer of any part of the Works, except as may
be specified in the Contract,
e. design of any part of the Works by the Employer's personnel or by others for
whom the Employer is responsible,
f. any operation of the forces of nature affecting the Site and/or the Works,
which was unforeseeable or against which an experienced contractor could
not reasonably have been expected to take precautions
g. a suspension under Sub-Clause 2.3 unless it is attributable to the contractor's
failure,
h. any failure of the Employer,
i. physical obstructions or physical conditions, other than climatic conditions,
encountered on the Site during the performance of the Works, which
obstructions or conditions were not reasonably foreseeable by an
experienced contractor and which the contractor immediately notified to the
Employer,

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 j. any change to the law of the Contract after the date of the contractor's offer
as stated in the Agreement,
k. losses arising out of the Employer's right to have the permanent work
executed on, over, under, in or through any land, and to occupy this land for
the permanent work, and
l. damage which is an unavoidable result of the contractor's obligations to
execute the Works and to remedy any defects.
6. Time for Completion
6.1 Execution of the The contractor shall commence the Works on the Commencement Date and shall
Works proceed expeditiously and without delay and shall complete the Works within the
Time for Completion.
7. Taking-Over
7.1 Completion The contractor may notify the Employer when he considers that the Works are
complete.
In addition to the other provisions, before acceptance of the completed works,
Employer shall verify and assure that such works are within the set objective, quality
and appropriate to operate and use.
7.2 Taking-Over The Employer shall notify the Contractor when he considers that the Contractor
Notice has completed the Works stating the date accordingly. Alternatively, the
Employer may notify the Contractor that the Works, although not fully complete,
are ready for taking over, stating the date accordingly.
The Employer shall take over the Works upon the issue of this notice. The
Contractor shall promptly complete any outstanding work and, subject to Clause
8, clear the Site.
8. Remedying Defects
8.1 Remedying The Employer may at any time prior to the 365 days after taking over notice,
Defects notify the Contractor of any defects or outstanding work. The Contractor shall
remedy at no cost to the Employer any defects due to the Contractor's design,
materials, plant or workmanship not being in accordance with the Contract.
Failure to remedy any defects or complete outstanding work within a reasonable
time of the Employer's notice shall entitle the Employer to carry out all necessary
work at the Contractor's cost.
9. Variations and Claims
10. Contract Price and Payment
10.1 Valuation of the The Contract Bill of Quantities shall be used to calculate the valuation of the
Works works completed. The Contractor shall be paid for the quantity of work done at
the rate in the Bill of Quantities.
10.2 Payments The Contractor shall submit to the Employer final statements of the estimated
Certificates value of the works completed. The Employer shall check the Contractor’s
statement and certify the amount to be paid to the Contractor

10.3 Payments The Employer shall pay to the contractor the amount certified less retention (5%)
at the rate stated in the BOQ and contract within 30 days of the date of each
certificate.

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10.4 Payment of One half of the retention shall be repaid by the Employer to the contractor within
Retention 30 days upon expiry of Defects Liability Period after the Employer has certified
that the notified defects have been corrected upon submission of evidence
document from the concerned Internal Revenue Office that the contractor has
submitted his Income Returns.

10.6 Local Taxation a. The prices quoted by the Contractor shall include all taxes that may be levied
& Value Added in accordance to the laws and regulations in being in Nepal.
Tax
b. The Contractor shall pay VAT in the concerned VAT office within time frame
specified in VAT regulation.
11. Termination of 11.1 The Employer may terminate the Contract at any time if the contractor;
Contract and a. does not commence the work as per the Contract,
Payment b. abandons the work without completing,
c. fails to achieve progress as per the Contract.
11.2 Notwithstanding the above, the Employer may terminate the Contract for
convenience.
11.3 If the Contract is terminated, the Contractor shall stop work immediately,
make the Site safe and secure, and leave the Site as soon as reasonably possible.
12. Risk and Responsibility
12.1 Contractor's The contractor shall take full responsibility for the care of the Works from the
Care of the Commencement Date until the date of the Employer's notice under Sub-Clause
Works 7.2. Responsibility shall then pass to the Employer. If any loss or damage occurs
to the Works during the above period, the contractor shall rectify such loss or
damage so that the Works conform to the Contract.
12.2 Force Majeure If a Party is or shall be prevented from performing any of its obligations by Force
Majeure, the Party affected shall notify the other Party immediately. If necessary,
the contractor shall suspend the execution of the Works and, to the extent agreed
with the Employer, demobilize the contractor's Equipment.

If the event continues for a period of 90 days, either Party may then give notice of
termination which shall take effect 30 days after the giving of the notice.

After termination, the contractor shall be entitled to payment of the unpaid

balance of the value of the Works executed and of the Materials and Plant
reasonably delivered to the Site

The net balance due shall be paid or repaid within 30 days of the notice of
termination.
13. Resolution of Disputes
13.2 Amicable The Employer and the Contractor shall attempt to settle amicably by direct
Settlement negotiation any disagreement or dispute arising between them under or in
connection with the Contract.
14.Conduct of 14.1 The Bidder shall be responsible to fulfill his obligations as per the
Bidders requirement of the Contract Agreement, Bidding documents, GoN’s
Procurement Act and Regulations.
14.2 The Bidder shall not carry out or cause to carry out the following acts with

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 an intention to influence the implementation of the procurement process or
the procurement agreement :
a) give or propose improper inducement directly or indirectly,
b) distortion or misrepresentation of facts
c) engaging or being involved in corrupt or fraudulent practice
d) interference in participation of other prospective bidders.
e) coercion or threatening directly or indirectly to cause harm to the person
or the property of any person to be involved in the procurement
proceedings,
f) collusive practice among bidders before or after submission of bids for
distribution of works among bidders or fixing artificial/uncompetitive
bid price with an intention to deprive the Employer the benefit of open
competitive bid price..
g) contacting the Employer with an intention to influence the Employer
with regards to the bid or interference of any kind in examination and
evaluation of the bids during the period after opening of bids up to the
notification of award of contract
15. Blacklisting 15.1 Without prejudice to any other right of the Employer under this Contract,
Bidder GoN, Public Procurement Monitoring Office may blacklist a bidder for his
conduct up to three years on the following grounds and seriousness of the
act committed by the bidder:
a) if it is proved that the bidder committed acts pursuant to the Sub -
Clause 14.2,
b) if it is proved later that the bidder/contractor had committed substantial
defect in implementation of the contract or had not substantially
fulfilled his obligations under the contract or the completed work is not
of the specified quality as per the contract ,
c) if convicted by a court of law in a criminal offence which disqualifies
the bidder from participating in the contract.
d) if it is proved that the contract agreement signed by the bidder was
based on false or misrepresentation of bidder’s qualification
information,
15.2 A firm declared blacklisted and ineligible by the GON shall be ineligible to
bid for a contract during the period of time determined by the PPMO.
16. Provision of PPA If any provision of this document are inconsistent with Public Procurement Act
and PPR (PPA), 2063 or Public Procurement Regulations (PPR), 2064, the provision of
this documents shall be void to the extent of such inconsistency and the provision
of PPA and PPR shall prevail.

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Section III. Work Requirements

Scope of Work
The scope of work includes Construction of Toilet, Partition, Painting and Sanitary Works
at the site notified by the employer which shall include but not limited to the following task.
• Dismental Works
• PCC Works
• Rebar and From Works
• Brick Work
• Plaster Work
• Paint Work
• Tile Work
• Damp Proofing and Water Proofing Work
• Wood Work
• Door Works
• Electrical Works
• Sanitary Works
• Collapseable Metal Door Works

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Section V. Sample Forms

Letter of Bid
The Bidder must accomplish the Letter of Bid in its letterhead clearly showing the Bidder’s
complete name and address.
Date: .........................................................
Name of the contract: .........................................................
Invitation for Bid No.: .......................................................
To:
………………………………………………………………………………………………………..
..
We, the undersigned, declare that:
(a) We have examined and have no reservations to the Bidding Documents.
(b) We offer to execute in conformity with the Bidding Documents the following Works:
(c) The total price of our Bid, excluding any discounts offered in item (d) below
is:……………………
(d) The discounts offered and the methodology for their application
are:…………………………………
(e) Our bid shall be valid for a period of 15 days from the date fixed for the bid submission
deadline in accordance with the Bidding Documents, and it shall remain binding upon us
and may be accepted at any time before the expiration of that period;
(f) If our bid is accepted, we commit to obtain a performance security in accordance with the
Bidding Document;
(g) We understand that this bid, together with your written acceptance thereof included in your
notification of award, shall constitute a binding contract between us, until a formal contract
is prepared and executed;
(h) We declare that, we have not been black listed and no conflict of interest in the proposed
procurement proceedings and we have not been punished for an offense relating to the
concerned profession or business.
(i) We understand that you are not bound to accept the lowest evaluated bid or any other bid
that you may receive; and
(j) If awarded the contract, the person named below shall act as Contractor’s Representative:
(k) We agree to permit the Employer/DP or its representative to inspect our accounts and
records and other documents relating to the bid submission and to have them audited by
auditors appointed by the Employer.

Name: .................................................................................................

In the capacity of .............................................................................

Signed …………………………………………………………...

Duly authorized to sign the Bid for and on behalf of …………

Date …………………………………………………………................

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 2.Bill of Quantities
Name of Work: Construction of Toilet and Sanitary works
Location: Mechanical Training Centre, Chakupat Lalitpur
Name of Supplier ...................................................................................

S.N. Description of works Unit Quantity Rate Amount

1.0 Dismental Works
Dismantling of existing brick/Tile
work in cement mortar including
1.1 disposal of the debris out of site . Cum 0.53

2.0 PCC Works

Providing and laying of
Plain/Reinforced Cement Concrete in
Foundation complete as per Drawing
and Technical Specifications. PCC
2.1 Grade M 15 Cum 0.97

3.0 Rebar and Formworks

Providing and laying , fitting and
placing of HYSD reinforcement
complete in foundation as per
drawingand technical specification.
3.1 Including Formwork Kg 15.86

4.0 Brick Work

Providing and laying Brick Masonry
Work in Cement mortar in Foundation
/ structure complete excluding Pointing
and Plastering, as per Drawing and
Technical Specifications.Cement sand
4.1 mortar (1:6) Cum 4.89

5.0 Plaster Works

Providing and applying 12.5 mm thick
Plaster with cement mortar on brick
work structure as per Technical
Specifications. Cement Mortar 1:4 (1
5.1 cement : 4 sand) sqm 58.07

6.0 Paint Works

Colouring with two coats of plastic
emulsion paint of approved colour over
one coat of primer Painting over
porperly cleaned surface including
6.1 scaffolding all complete sqm 171.64

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S.N. Description of works Unit Quantity Rate Amount

7.0 Tile
Supplying and laying of glazed/non-
glazed porceline clay tile (somany,
nitco, kajaria or equivalent) in cement
sand mortar (1:4) ratio with approved
colour on wall and floor all complete
as per instruction of site Engineer.
7.1 Floor Tile sqm 5.30
7.2 Wall Tile sqm 28.12

DAMP PROOFING & WATER

8.0 PROOFING WORK
Intigral cristaline waterproofing powder
admixture STD.Conformane: ASTM C
8.1 494, IS 3085-1997, DIN 1048-1991 sqm 33.42

9.0 Wood Works

Well seasoned salwood chaukhats for
fixed/openable door/windows with
good finish of approved quality
9.1 incuding fixing in postion with
necessary M.S. hold fasts on new or
existing damage opening all complete
as per instruction of site Engineer. Cum 0.02
Making and fitting fixing flush door
shutter of 38 x 100 mm sawing size sal
wood frame with 4 mm teak ply on
9.2
both side including all necessary
hardware fitting all complete as per
instruction of site Engineer. sqm 1.51

10.0 Collapseable Metal Main Door

Supply and fixing of M.S. collapsible
gate including with primer painting
Sqm
and all necessary accessories all
10.1 complete 9.76

11.0 Door Closer

Supplying and fitting of Door
Spring(Door Closer) hydraulic type as
11.1 per instruction of site engineer. Nos 1.00

12.0 Electrical Works

12.1 18/20 Watt, LED Tubelight Nos 1.00

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S.N. Description of works Unit Quantity Rate Amount
12.2 Small Size Wall Light Nos 1.00
12.3 2 Gang one way Switch F Nos 1.00
12.4 2.5mm2 PVC insulated copper wire Rm 50.00

13.0 Sanitary Works

13.1 25 mm CPVC (Chlorinated Polyvinyl
Chloride) Pipe SDR 11 CTS, 28.1
kg/cm2 (Flowguard or ISI Standard) Rm 56.00
13.2 15mm Stainless Steel Angle valve Nos 4.00
13.3 Stainless Steel towel bar 450 mm Nos 1.00
13.4 15mm Stainless Steel Bib Cock Nos 1.00
13.5 Toilet paper handle Nos 1.00
13.6 Looking Mirror Modi guard
450x600mm (18"x 24") Nos 1.00
13.7 C.P.Soap Dish Nos 1.00
13.8 C.P. Glass Shelf 22" size Nos 1.00
13.9 (50x40)cm Porcelain clay white glaze
Wash basin with pedestal andSteeless
steel single faucet for basin complete
set. Set 1.00
13.10 White glazed porcelain clay One Piece
commode with 'P ' & 'S ' trap and
slow falling seat cover complete Set 1
set.(Bolan, Tita, Akwa, Hindware,
Paryware, Somany, cera or eqv.)
13.11 15mm C.P. Commode Spray set 1
13.12 110 mm Bend 90 degree Nos 8
13.13 110 mm dia UPVC Pipe 6 kg/cm2. Rm 41.46
13.14 100 mm Plain tee Nos 1.00
13.15 110 mm Vent cowl Nos 6
13.16 110 mm Door bend Nos 1
13.17 110 mm Bend 45 degree Nos 2
13.18 110 mm Pipe clip Nos 40
13.19 110 mm Gully trap Nos 1
13.20 Supplying and fitting of Wall mounted
liquid soap dispenser with all 1
necessary accessories all complete set. Set
13.21 75 mm dia PVC Pipe 6 kg/cm2. Rm 41.46
13.22 75 mm Vent cowl Nos 2
13.23 75 mm Plain tee Nos 2
13.24 75 mm Plain door tee Nos 2
13.25 75 mm Bend 90 degree Nos 8

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S.N. Description of works Unit Quantity Rate Amount
13.26 75 mm Door bend Nos 2
13.27 75 mm Bend 45 degree Nos 2
13.29 75 mm Y- Branch Nos 2
13.30 75 mm Pipe clip Nos 40

Total
Vat 13%
Grand Total

Total Price:

Signature of Bidder

Note: In case of discrepancy between unit price and total, the unit price shall prevail

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 3. Form of Agreement
THIS AGREEMENT made on _____ day of __________ 20_____ between DoR, Mechanical
Training Center, Chakupat, Lalitpur(hereinafter called “the Employer”) of the one part and
...................... of (hereinafter called “the Supplier”) of the other part:

WHEREAS the Employer desires that the Works known as ……………………….... name of the
Contract ..............................should be executed by the Contractor, and has accepted a Quotation by
the Contractor for the execution and completion of these Works and the remedying of any defects in
the sum of NRs …..........….. [insert amount of contract price in words and figures including taxes]
(hereinafter “the Contract Price”).
The Employer and the Contractor agree as follows:
1. In this Agreement words and expressions shall have the same meanings as are respectively
assigned to them in the Contract documents referred to.
2. The following documents shall be deemed to form and be read and construed as part of this
Agreement.
a. the Letter of Bid;
b. the Conditions of Contract;
c. Bills of Quantities (BOQ);
d. The scope of work;
e. the Drawings;

3. In consideration of the payments to be made by the Employer to the Contractor as indicated in this
Agreement, the Contractor hereby covenants with the Employer to execute the Works and to remedy
defects therein in conformity in all respects with the provisions of the Contract.
4. The Employer hereby covenants to pay the Contractor in consideration of the execution and
completion of the Works and the remedying of defects therein, the Contract Price or such other sum as
may become payable under the provisions of the Contract at the times and in the manner prescribed by
the Contract.
IN WITNESS whereof the parties hereto have caused this Agreement to be executed in accordance
with the laws of Nepal on the day, month and year indicated above.

Signed by …………………………. Signed by…………………………..

for and on behalf the Contractor in the presence of for and on behalf of the Employer in the presence
of
Witness, Name Signature, Address, Date
Witness, Name, Signature, Address, Date

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