Movement Statistics

Training Documentation

Table of Contents

Movement Statistics Training...................................................................................................................... 2

Movement Statistics Feature................................................................................................................... 2
Setting Up Movement Statistics .............................................................................................................. 7
Inter Organization Transfers ..................................................................................................................... 17
Purchase Orders Receipts........................................................................................................................ 30
Sales Orders Shipment............................................................................................................................. 36
Drop Shipment .......................................................................................................................................... 48

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Movement Statistics Training

Movement Statistics Feature

What is Movement Statistics?

Movement statistics is a system for collecting and recording the movement of material across
international borders under the direction of government legislation. The development of Oracle’s
movement statistics solution was prompted by requirements from the European Union (EU). Specifically,
with the new open-border policy of the EU, one of the primary requirements was trade statistics reporting.
Trade statistics are used by governments to help set trade policy, generate initiatives on new trade areas,
to assess volumes of goods moving and to allow planning of future transport infrastructure needs. To fully
understand Oracle’s movement statistics solution, a review of the European Union’s movement statistics
reporting requirements provides a good starting point.

The European Union (EU) placed their movement statistics requirements under the heading of
INTRASTAT. INTRASTAT, according to the INTRASTAT General Guide, Notice 60 (UK), ’is the system
for collecting statistics on the trade in goods between the countries of the European Community (EC). It
came into operation on the first of January 1993, replacing customs declarations as the source of trade
statistics within the EC.’

Prior to 1993, every shipment of goods passing from one EU member state to another - from Britain to
France, for example - had to be accompanied by export documentation, which identified the nature and
value of the goods, its origin and destination. As well as being used for the collection of taxes and duties,
the information collected via these forms was used by the individual national governments of the EU
member states to compile trade statistics and national balance of trade computations.

In 1993 the EU, in anticipation of the abolishment of border controls, introduced the INTRASTAT system
to harmonize the collection of trade statistics. The basis of INTRASTAT is that, every time goods cross
from one state to another within the EU, an INTRASTAT declaration has to be made. However, instead of
completing a form
at the border, INTRASTAT declarations are submitted monthly. The European Commission has
mandated these declarations in order to automate the legislative changes and business reporting
requirements brought about by the creation of the European single market.

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Oracle’s Movement Statistics Solution
With Movement Statistics, you can collect statistics to satisfy the European Union’s reporting
requirements for:
1. INTRASTAT: the declaration for imports and exports between countries belonging to the European
Union.
2. EXTRASTAT: the declaration for imports and exports between a country belonging to the European
Union and a country external to the European Union.
3. European Sales List (ESL): the declaration of goods sold within the European Union to VAT
registered Customers in other EU member states. It is the quarterly sum of all sales transactions and is a
confirmation that the previously reported INTRASTAT data is accurate.

Oracle Movement Statistics Features

The features of Oracle’s movement statistics solution are described below:
Global Architecture
The movement statistics system is built with a global architecture that provides the foundation for
statistical reporting in any part of the world. This is achieved by the introduction of the following concepts:
• economic zone
• usage type - type of transaction that originated the movement, either internal or external
• statistical type -the format of the movement statistics record
To facilitate movement statistics setup and reporting according to European Union
(EU) guidelines, the system has been pre-seeded (pre-loaded) with the following
data:
• Countries -member states of the European Union (EU) and their EU designated codes and
member states of the European Sales List (ESL)
• Usage Types - internal and external
• Economic Zones - European Union (EU) and European Sales List (ESL)
• Statistical Type - Intrastat, Extrastat, ESL
• Validation Rule - the rule set Standard_Validation is pre-seeded

Legal Entity Level Reporting

You capture and report movement statistics by legal entity. You are required to setup movement statistics
for every legal entity to capture statistics. During setup, you specify parameters such as calendar,
currency conversion type, weight unit of measure, tax office name, and tax office information and
validation rules.

Automatic Generation of Movement Statistics Records

Movement statistics records are automatically generated by a batch program called the Movement
Statistics Processor. The Movement Statistics Processor analyzes all the transactions that occur in the
system in the context of a legal entity. The following transactions are examined:
• Purchase Receipts
• Return to Vendor (RTV)
• Sales shipments
• Return Material Authorization (RMA)
• Supplier Drop shipments (triangulation)
• Multi-organization inter-company drop shipments
• Inventory inter-organization movements
• Internal Requisitions and Internal Sales Orders
• OPM transactions
You can then validate the records and create official reporting documents.
Please note that miscellaneous inventory receipts and issues are not analyzed by the program, as these
transactions are considered inventory updates, not material movements per se.

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Purging Movement Statistics Transactions
Users may purge movement statistics transactions from the system through the use of a concurrent
program.

Query and Modification of Movement Statistics Records

Users can query and manually modify existing movement statistics records through the Movement
Statistics form.

Validate Movement Statistics Records

An Exception Report enables the users to validate that all the records in a period are well formed and
ready for reporting.
You can use the Movement Statistics Exception Report to validate that all movement statistics records in
a period are accurate and ready for reporting. You can identify missing or incomplete entries and make
corrections before freezing theinformation.
In particular, it verifies that all the required information was provided in the transactional system.
A validation procedure is provided for both the exception report to validate the movement statistic record
and for the movement statistics on-line form.

Paper Based Reporting

You can generate both summary and detail reports for movement statistics, including hard copies for
government agencies and your own files.
Users can report on the movement statistics gathered for a period. The provided report is not country
specific. Rather it is a comprehensive summary of all movement statistics data. To obtain country specific
reporting users have to
post-process the output to formatting according to local rules. Multiple currency is supported in this paper
based reporting.

Link Movement Statistics to Financial Documents

Movement statistics records are automatically linked to various financial documents based on the
transaction type. For example, purchase order receipts are linked to payables invoices, RTVs and RMAs
with credit memos, and sales order shipments with receivables invoices.

Track Multiple Values

You can capture the invoice value from accounts receivables and accounts payables for material
movement. If the invoice information is not available, the system captures the statistical value from the
movement transaction.

Automatic Weight Calculation

Oracle Inventory calculates the weight of a material movement by converting the transaction quantity and
unit of measure to the appropriate weight and weight unit of measure for the item.

INTRASTAT / EXTRASTAT / European Sales List Support

Oracle movement statistics solution provides the functionality for collecting statistics associated with the
movement of material across the border of two countries. You can collect statistics to satisfy the
European Union’s reporting
requirements for:
INTRASTAT: the declaration for imports and exports between countries belonging to the European
Union.
EXTRASTAT: the declaration for imports and exports between a country belonging to the European
Union and a country external to the European Union.
ESL: the declaration of goods that are sold within the EU to other VAT Registered Customers within the
EU.

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Triangulation Support
Oracle’s movement statistics solution supports triangular trade reporting with concept of ‘triangulation
mode’. Triangulation mode specifies how the Movement Statistics Processor analyzes and generates
movement statistics records when it encounters a triangular trade transaction. There are two triangulation
modes possible:
Invoiced Based - a movement record is based on the invoice, not the physical movement of goods.
Shipment Based - a movement record is created on the physical movement of goods only

Movement Statistics Process Flow

Oracle’s movement statistics solution process flow can be divided into four major components:
1. Record Creation: the Movement Statistics Processor creates records
2. Record Verification: using the Exception Report, verify all records
3. Record Reporting: check data using Detail or Summary Reports
4. Legal Declarations: transmit movement statistics data to government

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Page 6
Setting Up Movement Statistics

Step Setting Up Movement Statistics Setup

PreReqs Prerequisites Required All Inventory
Organization setups
are complete.
Mst 1 Category For Intrastat
Mst 2 Setting Up Economic Zones
Mst 3 Setting Up Movement Statistics Parameters
Mst 4 Setting Up Item

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 Mst 1 Category For Intrastat

One of the requirements of movement statistics is to group goods into commodity codes. For example,
the European Union requires that you classify your goods by using the appropriate commodity code in the
INTRASTAT Classification Nomenclature (ICN). The INTRASTAT commodity codes are pre-defined
codes which uniquely identifies a class of products. The Commodity Codes are taken from the
INTRASTAT Classification Nomenclature (ICN) which is common to all EU countries.
With Oracle’s movement statistics solution, you use categories and category sets to group the goods you
will be transacting into the correct commodity codes. Oracle defines a category as a logical classification
of items that have similar characteristics. A category set is a distinct grouping scheme and consists of
categories. You may set up categories and category sets in either Oracle Inventory or Oracle Purchasing.

Responsibility: Inventory GUI

Navigation: → Setup Æ Items Æ Categories Æ Category Codes

Navigation: → Setup Æ Items Æ Categories Æ Category Sets

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Page 9
 Mst 2 Setting Up Economic Zones

Responsibility: Inventory GUI

Navigation: → Setup Æ Transactions Æ Movement Statistics Æ Economic Zones

Economic Zones
You use the Economic Zones form to define the economic zones where you conduct business. The
Economic Zone form enables you to add and remove the countries that make up an economic zone. You
may create any number of economic zones.

Economic zones are used for gathering, reviewing, and reporting statistical information associated with
material movements within the specified zone. Oracle’s movement statistics solution uses this information
to determine which material movement transactions take place in a reporting jurisdiction. Oracle’s
movement statistics solutions provides two pre-seeded (pre-loaded)
Economic Zones:
1. European Union (EC)
2. European Sales List (ESL)

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Page 11
 Mst 3 Setting Up Movement Statistics Parameters

Movement Statistics Parameters

Use the Movement Statistics Parameters form to define and maintain the parameters for gathering
movement statistics. The parameters that you define are used by the Movement Statistics Processor to
collect movement transaction data and create movement statistics records.
The Movement Statistics Processor captures and report movement statistics by legal entity. You are
required to define Movement Statistics Parameters for every legal entity to capture statistics.

Responsibility: Inventory GUI

Navigation: → Setup Æ Transactions Æ Movement Statistics Æ Parameters

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Define Legal Entity - Economic Zone Parameters
The Economic Zone parameter defines the behavior of Oracle’s movement statistics solution. You must
define the parameters for every Legal Entity - Economic Zone pairing you have defined. The following
parameters must be set:

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 Mst 4 Setting Up Item

Responsibility: Inventory GUI

Navigation: → Items Æ Master Items

Items that need to be tracked should be associated to the category Intranstat. You can assign the item to
category by going to Tools in the menu and selecting “categories”.

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Inter Organization Transfers

Step Doing Inter Organization Transfers

PreReqs Prerequisites Required
Mst 5 Creating Inter Organization Transfer
Mst 6 Checking Movement Statistics

In our scenario we are planning to ship goods from Vision France to Vision Netherlands by doing an inter
organization transfer. We move 10 quantities of items CM13139.

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 Mst 5 Creating Inter Organization Transfer

Responsibility: Inventory GUI

Navigation: → Transactions Æ Inter-Organization Transfers

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 Mst 6 Checking Movement Statistics

In Oracle’s movement statistics solution, the Movement Statistics Processor captures all movement
transactions within a specified legal entity and date range. You can run the Movement Statistics
Processor at any time, although it is suggested that you run it at least once a day (depending on your
transaction volume).
Oracles movement statistics solution creates movement records for the following
transactions:
• Purchase Receipts, including OPM Purchase Receipts - shipment from a supplier, including
planned purchase orders and blanket purchase agreements.
• Return to Vendor (RTV) - including OPM RTV: the return of goods from a specific receipt to the
supplying vendor.
• Return Material Authorization (RMA) - including OPM immediate adjustment transaction - return
of goods against a sales order (may or may not include a credit memo).
• Triangulation - supplier drop shipments.
• Multiple-organization drop shipments - drop shipments that span legal entities.
• Inventory inter-organization movements, including OPM inventory transactions - the movement of
material from one organization to another.
• Internal Requisitions and Internal Sales Orders.
• Standard Sales Orders, including OPM Sales Orders - the order data as defined / captured by
Oracle Order Management.
• Prepayment Invoices - those associated with a specific movement transaction.
• Invoices - only those associated with a specific movement transaction.
• Credit / Debit Memos - those associated with a specific movement transaction.
• The OPM deferred inventory move transaction - the movement of material from one OPM
warehouse to another.
• The OPM inventory transfer transaction - the movement of goods from one warehouse to another
recognizing the in transit aspect of the transfer from dispatch to receipt.

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Responsibility: Inventory GUI

Navigation: → Reports Æ Movement Statistics

Running the Movement Statistics Processor. We enter the legal entity and the start date.

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Navigation: → Reports Æ Movement Statistics

Output of the report is as below.

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Above is the output of the Movement Statistics detail report.

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Movement Statistics Exception Report
Oracle’s movement statistics solution provides an automated way to verify movement statistics records.
You run the Movement Statistics Exception Report and all records without exceptions are automatically
updated to VERIFIED. Records that have exceptions are listed on the Exception Report. You correct
movement records on-line and re-run the exception report.

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Navigation: → Transactions Æ Movement Statistics

Enter the Legal Entity and economic zone and select “Find” button. When you select “Details” you see the
details of the transactions.

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Manual Validation
You may also validate records on-line manually, without running the Movement Statistics Exception
Report. Once successfully verified on-line, the record status will be updated VERIFIED.

Validation Rules
Movement records are verified against validation rules. You may define your own validation rules or use
the default rules to validate movement records. Validation Rules verify the completeness of your
movement statistics records.

Record Status
The status of all records that have been successfully verified and contain no exceptions are updated to
VERIFIED. At any time you may update a movement statistics record manually using the Movement
Statistics on-line forms. Only records with a status of OPEN or VERIFIED may be modified.

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Navigation: → Reports Æ Movement Statistics

Official Summary Report

Official Summary Reports update the status of all movement statistics records within a specified legal
entity, period, and transaction type from VERIFIED to FROZEN. The only method of updating a record
status from VERIFIED to FROZEN is by running this report.

The Official Summary Report will not run successfully if any record within the specified period
has a status of OPEN.

The report option “Official/Summary” has to be selected.

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Page 27
Navigation: → Transactions Æ Movement Statistics

You can see that the Movement Status has changed to “Frozen” once we ran the movement statistics for
“Official/Summary” report.
You may not modify any movement statistics records with a status of FROZEN. You may, if required,
reset the status of a record with the Movement Statistics Reset Status utility program. This program will
update the status of all records to OPEN. Note that if you reset the status of a record, you will have to re-
verify and run the Official Summary Report to update the status back to FROZEN.
Navigation: → Reports Æ Movement Statistics

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Navigation: → Reports Æ Movement Statistics

You can purge the transactions using this concurrent program.

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Purchase Orders Receipts

Step Purchase Order Receipts

PreReqs Prerequisites Required All Intrastat setups
are complete
Mst 7 Creating A PO
Mst 8 Receiving Goods
Mst 9 Check Movement Statistics

We create a Purchase Order for an Item CM13139 and receive it in Vision France.

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 Mst 7 Creating A PO

Responsibility: Purchasing Super User France

Navigation: → Purchase Orders Æ Purchase Orders

Enter the Supplier, Site, Bill To, Item, Quantity, Promised Date and Need-By Date.

Now Save the PO. Now approve the PO.

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Our Approved PO is 134.

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 Mst 8 Receiving Goods

Responsibility: Purchasing Super User France

Navigation: → Receiving Æ Receipts

Select “Find” Button. You see the details. Select the Check Box and save the Transaction.

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 Mst 9 Check Movement Statistics

Responsibility: Inventory GUI

Navigation: → Reports Æ Movement Statistics

Navigation: → Transactions Æ Movement Statistics

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You can see that it created a movement type of “Arrival” for the purchase order.

Now you can validate the record and later freeze the record by running the “Official/Summary” movement
statistics report.

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Sales Orders Shipment

Step Sales Order Shipment

PreReqs Prerequisites Required All Intrastat setups
are complete
Mst 10 Creating A Sales Order and shipping it.
Mst 11 Check Movement Statistics

We create a Sales Order for a customer “German Customer” and then ship Item CM13139 from France
to Germany.

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Mst 10 Creating A Sales Order and shipping it.

Responsibility: Order Management Super User, Vision France

Navigation: → Orders, Return Æ Order Organizer

Enter the Customer Name then go to Line Items tab and enter the item quantity and schedule ship date.
Now save the record.

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Now select “Book Order” button to book the order.

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Our order number is 200312. Now from the menu select Tools and under tools select “Scheduling” and
the select “Schedule”.

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Navigation: → Shipping Æ Release Sales Orders Æ Release Sales Orders

Now do a pick release. We enter the order number and then in the Inventory tab we select the
warehouse. In our case it is “E5”. Then we select “Online” button.

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Go to view my request and select pick slip report. The output of the pick slip report is as below.

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Navigation: → Shipping Æ Transactions

Enter the Order Number. Now select “Find” button. We then go to delivery tab and select “Ship Confirm”
from the Actions LOV. The we select “Go” button.

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We select the “OK” button.

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Navigation: → Orders, Return Æ Order Organizer

We enter the order number and select “Find” button.

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In the lines tab you will see that the status of the line has changed to “Shipped”.

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Mst 11 Check Movement Statistics

Responsibility: Inventory GUI

Navigation: → Reports Æ Movement Statistics

Navigation: → Transactions Æ Movement Statistics

Enter the Legal Entity , Economic zone , and then select “Find” button.

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You can see that it created a movement type of “Dispatch” for the sales order.
Now you can do the invoicing and then you can validate the record and later freeze the record by running
the “Official/Summary” movement statistics report.

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Drop Shipment

Step Create Drop Shipment Setup

PreReqs Prerequisites Required Check all periods are
open.
Mst 12 Creating Sales Order
Mst 13 Auto Creating PO and doing Receipts
Mst 14 Checking Transactions in Inventory
Mst 15 Payables Matching Process
Mst 16 Receivables Invoicing
Mst 17 Checking Movement Statistics

Order Management allows you to enter drop-ship sales orders as well as standard sales orders. You can
receive orders for items that you do not stock or for which you lack sufficient inventory, and have a
supplier provide the items directly to your customer. The benefits of drop shipping include:
• No inventory is required
• Reduced order fulfillment processing costs
• Reduced flow times
• Elimination of losses on non-sellable goods
• Elimination of packing and shipping costs
• Reduced inventory space requirements
• Reduced shipping time to your customer
• Allows you to offer a variety of products to your customers

Drop-ship Order Flow

Entry and Booking
Enter, copy, or import an order. If the seeded workflow is assigned to the orders type, then both internally
and externally sourced lines can proceed through this workflow. The seeded workflow branches are
based on source type. If the workflow is a custom workflow, ensure that it includes workflow steps
necessary to process externally sourced lines. If the order type has the default value for the source type
field set as External, all the lines of this order will have the source type EXTERNAL. Only standard items
may be drop-shipped; kits and models cannot be drop-shipped.
Depending on how your order flow is defined, you can change the source type until the line has been
booked. A source type of null will be treated as an internally sourced line.

Purchase Release and Requisition Import

The Purchase Release concurrent program processes eligible lines with a source workflow type of
External and passes information to Oracle Purchasing. Run Purchasing’s Requisition Import program to
create purchase requisitions based on this information. When you submit the program, ensure that you
set Requisition Import’s Multiple Distributions parameter to No. After Requisition Import completes
successfully, you can approve the requisitions to generate purchase orders.
If the buyer makes changes to the requisition or purchase order in OraclePurchasing after Purchase
Release has been run, use the Sales Order and Purchase Order Discrepancy Report to note differences
between the original sales order and its associated purchase order.

Passive Receipts

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When a vendor sends only an invoice for drop shipments, you will need to perform passive receipting.
The receipt quantity will need to be retrieved from the invoice and a logical receiving of the drop
shipments needs to be performed. Passivereceiving must be performed manually.

Confirmation of Shipment and Receipt

Standard Oracle Purchasing functionality confirms that your supplier has completed the drop shipment.
Confirmation may be as simple as a phone call, or it may include Electronic Data Interchange (EDI)
documents, such as an Advance Shipment Notice (ASN) and an Advance Shipping and Billing Notice
(ASBN).
When you receive shipment confirmation, enter a receipt in Oracle Purchasing, even if the drop-shipped
item is not transactable. This creates inbound and outbound material transactions in your system for
accounting purposes.
You must receive drop-ship items in a logical organization. If you use Oracle Master Scheduling/MRP and
Oracle Supply Chain Planning, to avoid miscounting supply you may not want to include logical
organizations in your planning. If you choose to include logical organizations, ensure that doing so does
not cause planning and forecasting complications.
If your supplier should send only an invoice, you need to enter a passive receipt.

Invoicing
After your system’s inventory has a record of the transaction, run the Invoicing Activity and AutoInvoice
programs to generate an invoice for your customer. You may want to pass on any landing or special
charges that your supplier imposed onthe drop shipment. Freight and special charges may be associated
with shipments automatically.

Our Testing Scenario

We are creating a Sales Order in Vision France for a Customer “Business World” in France. Our Vendor
“3M Healthcare” in US would be shipping the items. So a Purchase order would be created for the item
“Lotus” with supplier as “3M Healthcare” . Then we receive the goods and the do Payables and Accounts
Receivable cycle and then see the Movement Statistics records that are generated based on these
transactions.

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Mst 12 Creating Sales Order

Responsibility: Orders Management

Navigation: → Orders, Returns Æ Order Organizer

Out Order Number is 200304 in this example.

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We select the line tab and enter the item “Lotus”. The source type has to be “External”. We then enter
quantity and the schedule date.

We use line type “FR Standard (line Invoicing)” . This could vary for various setups but remember to
select line type that has line level invoicing.
Now you Book the order by selecting “Book Order” button and then schedule the order by selecting Tools
from the menu and then selecting “Scheduling”.

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Responsibility: Inventory GUI

Navigation: → Workflow Background Engine

You can start the workflow background engine from Inventory GUI responsibility or from Sysadmin
responsibility.

This runs the requisition import process. You can check the out put whether it created any requisitions.
Go to view requests and see the output.

The output of requisition import.

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Mst 13 Auto Creating PO and doing Receipts

Responsibility: Purchasing Super User

Navigation: → Requisitions Æ Requisition Summary

Enter the item in item field and select “Find” button.

Our requisition number is 6 which ahs quantity of 5.

Navigation: → Autocreate

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Go to the Autocreate screen and enter your item and select “Find: button.

Select the line and then select “Automatic” button to convert the requisition into a purchase order.

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When you select “Automatic” button it brings a window where you select your supplier. In our example we
select “3M Health Care” whose site is in San Jose in United States. Then select “Create” Button.

Select “OK” button. The PO number is 133.

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Now select the “Approve” button to approve the PO.

When you select the “Shipments” button you see the above details.

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Navigation: → Receiving Æ Receipts

Enter the Po number (133 in our case) and select “Find”. We now select the line and save to do the
receipts. After we have done the receipts we again run the workflow background process.

Responsibility: Inventory GUI

Navigation: → Workflow Background Engine

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You can see that it kicked off Autoinvoice Import Program.

You can see the out put of autoinvoice program.

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Mst 14 Checking Transactions in Inventory

Responsibility: Inventory GUI

Navigation: → Transactions Æ Material Transactions

You can see that when we did PO receipt and ran the workflow background process two transactions
were created one PO Receipt and the second Sales Order Issue

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When we select the distributions for PO receipts we see the above details.

When we select the distributions for SO issue we see the above details.

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Responsibility: Orders Management

Navigation: → Orders, Returns Æ Order Organizer

When we go to order organizer and query up our sales order we can see that the line status is closed and
the quantity for the line being fulfilled.

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Mst 15 Payables Matching Process

Responsibility: Payables Super User

Navigation: → Invoices Æ Entry → Invoices

Select initially type “PO Default” and then enter the PO number. In our case it was 133. Now put an
Invoice number and invoice amount and save. Now select “Match” and match the line. Now select
“Actions” and check Approve to approve the invoice.

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Mst 16 Receivables Invoicing

Responsibility: Account Receivables Super User

Navigation: → Transactions Æ Transactions

Select the search (torch) from the menu and then enter the order number in the reference number field.

Now select “Balances” and see the amount. Now save the record and note the transaction number.
In the above screen the transaction number is 100364.

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Navigation: → Print Documents Æ Invoices

Navigation: → Receipts Æ Receipts

Enter a receipt number enter receipt amount. Then enter customer name and save. Now select
“Appications” button

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Now in the “Apply To” field select the transaction number and then select the check box for apply and
save.

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Mst 17 Checking Movement Statistics

Responsibility: Inventory GUI

Navigation: → Reports Æ Movement Statistics

We run the Movement Statistics Processor.

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Navigation: → Trasactions Æ Movement Statistics

Two Extrastat records are created. One for purchase order arrival and second for sales order dispatch.

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You can see the Invoice details related to the PO.

You can see the Source details.

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The Extrastat transaction related to the sales order .

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