Half Marathon Event Manual

Contents
Half Marathon Event Manual....................................................................................................... 1
Version Control ............................................................................................................................ 4
Course Overview ......................................................................................................................... 5
Course Map ............................................................................................................................... 5
Description................................................................................................................................ 6
Start Times ................................................................................................................................ 7
Course Certificate ................................................................................................................... 7
Race Licencing ......................................................................................................................... 7
Technology .................................................................................................................................... 8
Timing ......................................................................................................................................... 8
Live Streaming & Race Footage ........................................................................................ 8
Speakers & Commentary ..................................................................................................... 9
Before Race Day ........................................................................................................................ 10
Information Pack ................................................................................................................. 10
Athlete Registration ........................................................................................................... 10
Volunteer Briefing ............................................................................................................... 10
On Race Day................................................................................................................................ 11
Start Area ................................................................................................................................ 11
Race Day Sign In ................................................................................................................... 11
Warming Up........................................................................................................................... 12
Pre-Race Briefing ................................................................................................................. 12
Start Area & Call Room Procedure................................................................................ 12
Hydration and Nutrition ................................................................................................... 13
Spectating ............................................................................................................................... 14
After the Race ............................................................................................................................ 15
Finish Area ............................................................................................................................. 15
Finish Area Map ................................................................................................................... 15
Results ..................................................................................................................................... 15
Medal Presentation & Onward Transportation ....................................................... 16
Course Set Up ............................................................................................................................. 17
Road Closures ....................................................................................................................... 17
Cruise Ships ........................................................................................................................... 18
Bollards & Planters ............................................................................................................. 18
Barriers ................................................................................................................................... 18
Distance Markers ................................................................................................................. 18
Course Take Down ................................................................................................................... 20
Transition From/To Other Events ................................................................................ 20
Contingency ................................................................................................................................ 21
Alternative Routes .............................................................................................................. 21
 Chip Timing............................................................................................................................ 21
Personnel & Race Assistance ............................................................................................... 22
Overview of Roles and Responsibilities ..................................................................... 22
Marshal Plan: Table ............................................................................................................ 27
Marshal Plan: Map............................................................................................................... 29
Itinerary & Timings ................................................................................................................. 30
Early May ................................................................................................................................ 30
Early June ............................................................................................................................... 30
Before Race Week ............................................................................................................... 30
Race Week .............................................................................................................................. 30
Race Day.................................................................................................................................. 30
Equipment Inventory ............................................................................................................. 31
Safety............................................................................................................................................. 34
Risk Assessment .................................................................................................................. 34
Medical Plan .......................................................................................................................... 35
Fatality Procedure............................................................................................................... 36
Insurance ................................................................................................................................ 36
Race Licence .......................................................................................................................... 37
Certificate of Course Accuracy ....................................................................................... 37
Previous Field Sizes ............................................................................................................ 37
Course Photos ....................................................................................................................... 38
Version Control

Version Author Notes

V0.1 Chris Gillman First draft (23/08/19). Overview shared and agreed in
principle with Geoff King and Julia Bowditch.

V0.2 Chris Gillman Updated prior to meeting with Laurel Le Tocq

(26/11/19).

V1.0 Chris Gillman Baselined and updated following feedback from Paul
Ingrouille, Geoff King, Laurel Le Tocq and Julia
Bowditch (13/02/20).
V1.1 Chris Gillman Updated in preparation for meeting with Colin Le
Conte (02/03/20). Updated with new start and finish
times.
V2.0 Chris Gillman Updated for 2023 event.

V2.1 Chris Gillman Updated following meetings with various

stakeholders, including changes to race times, etc.

V3.0 Chris Gillman Final updates prior to official release. Includes change
to race start times, inventory and logistics.
Course Overview

Course Map

Key

Red line 4km lap

Yellow line 1.0975km from finish line
Green flag Start line
Chequered flag Finish line
Description

As per the map above, the Island Games Half Marathon course (21.0975km total
distance) will be run over five 4km laps along Guernsey’s St Peter Port sea front.

The race will start at La Vallette, near the bathing pools, then head northwards
along the Esplanade up to the first turning point at the main town roundabout.
The runners will bear right before the roundabout to loop around the
Weighbridge and cut in at the North Beach pedestrian crossing. They will then
run between the Liberation Monument and the Herm ticket desk and return to
the Esplanade, now heading southwards.

The runners will continue to head southwards until they reach the Castle Pier,
where they will bear left ninety degrees at the Slaughterhouse building. Runners
will follow the standard flow of traffic to loop around the Model Yacht Pond and
return the other side of the Slaughterhouse, parallel to where they entered the
pier.

At the filter junction of the Castle Pier and South Esplanade, the runners will bear
ninety degrees left to run south along the Esplanade, before turning back into La
Vallette. In order to complete the 4km lap, the runners will continue to head
south along La Vallette and turn one hundred and eighty degrees, close to the
Bathing Pool Kiosk.

After five laps, the runners will continue heading northwards along La Vallette to
complete an adjusted final lap. On the sixth lap, runners will be guided ninety
degrees left at the junction of the Esplanade and Fountain Street to head through
the traffic lights, heading westbound.

The runners will then continue up Fountain Street before making a right-hand
turn at the junction of the Bordage to loop around the Market Building and on to
Market Street; running past the Golden Lion and parallel to the Coop Building.

The finish line will be located opposite Sephora in Market Square. Post-race
facilities will be provided here.

The men’s and women’s races will be run in the morning on Friday 14 July 2023.

A live tracking capability will be available to monitor athlete progress, linked to

the official Island Games website. Chip timing will be used to facilitate this.

For safety purposes, the course will be run on closed roads. Logistical details are
provided later in the document, explaining how this can be achieved with
minimal disruption. Rather than being an inconvenience, the intention is to allow
workers and commuters to go about their daily routines, whilst actively
encouraging them to form part of the event itself.

Plans also consider the transition of the course to other events being held on the
day.
Start Times

One of the main reasons for choosing to run on St Peter Port sea front is to
maximise support for the event. The vision for the half marathon is to line the
course with spectators to create a fantastic atmosphere for both runners and
spectators alike.

The women’s race will start at 9am. In years 2015, 2017 and 2019 the first
athlete to cross the finish line did so in 1h21m, 1h19m and 1h24m respectively –
and the last female athlete crossed the line in 1h54m, 1h40m and 1h37m
respectively.

The men’s race will start at 9.10am. In recent years, the first male runner has
finished in circa 1h7m and the last finisher has completed the race in 1h30m
(2015), 1h32m (2017) and 1h27m (2019).

With this in mind, athletes are expected to be on the course until 10.55am at the
very latest.

Staggered start times will avoid any risk of pacing between female and male
athletes.

Course Certificate

The course has been measured to IAAF/AIMS standards (Course Number

23/034). A copy of the course certificate can be found in the appendix of this
document.

Race Licencing

The race has been licenced with RunBritain according to UKA competition rules,
which can be found here. This will ensure that all performances are registered
accordingly on the Power of 10 profile for each EA-registered athlete.
Technology

Timing

Chip timing will be adopted for the race, using three timing mats and boxes.

The first will be positioned at the start of the race and will therefore record the
start time and lap time for each 4km split.

The second mat will be positioned at the finish line.

Each lap time will be recorded, along with cumulative time and overall position
in the field.

Timing chips will be embedded within the race numbers, which will be checked
and validated for each athlete at registration.

Manual timings will be taken as a contingency in case the chip timing should fail,
for any reason. As such, timekeepers will need to be stationed at the start (4km
lap point) and at the finish line.

Timekeepers will be supplied with digital stopwatches.

Race clocks will be put in place at the 4km lap point and at the finish line as a
visual aid to both timekeepers and athletes. These clocks will show the time from
the start of the women’s race only – there will not be a separate clock for the
men.

At the start of the race, walkie talkies will be used to ensure that timekeepers can
communicate with each other to coordinate and synchronise the timing devices.

A third timing mat and box will be placed north of the Crown Pier. This will
provide the announcers with real time data to support the in-race commentary.

Live Streaming & Race Footage

Mobile Cameras

Live footage of both the women’s and men’s races will be available from the
official Island Games website. Made possible via a mobile camera.

This camera will be attached to a “roving” bicycle, which will make its way
through the field throughout the race, allowing event streaming to be provided
in real time.

Aerial footage of the races will be recorded using a drone. This will be
supplementary to the above and will be made available once the event has
finished.
Speakers & Commentary

A Public Address (PA) system will be in place to play music before the event
takes place, but will predominantly be used to deliver race commentary and
deliver important information throughout the event.

The lead commentator will be positioned in a commentary box at the Crown Pier,
ensuring they have an uninterrupted vantage point and cover in the event of
adverse weather conditions. Electricity will be provided from a generator.

There will be a co-commentator in support with the responsibility for providing

insights, data and statistics as required.

As the race draws to its conclusion, additional commentary will be provided at

the finish area in Market Square.

The second commentator will need to be in position from approximately 10am,

ensuring they are comfortably in place to welcome the lead athletes.
Before Race Day

Information Pack

An information pack will be provided to team managers at least one month in

advance of race day. It will also be made available on the official Island Games
website.

During the week, the race director will be present at the Team Managers
Technical Meetings to field any questions.

Athlete Registration

Team managers will be invited to register their athletes and collect the following
items in advance of race day. Please note, the last opportunity to do so will be at
the Team Managers Technical Meeting on Thursday 13th July:

• Race number and embedded timing chip

o Chip to be scanned and validated, then signed off by registration
assistant and athlete
o Bibs will contain the athlete’s surname and athlete number where
these details have been provided in advance (cut off 05/06/23)
o The above cannot be accommodated at late notice. In this scenario,
bibs will contain the athlete number only
• Personalised sports bottles
o It will be necessary for athletes to notify the registration assistants
if they do, or do not, intend to use personalised sports bottles
during the race
o For athletes who elect to use the personalised bottles during the
race, their team manager must provide the name of a team
member who will dispense the bottles to their team (one person
only)
o The bottles should be made available for inspection at registration
by the race referee and water station coordinator, who may ask for
details of their contents
o It is the responsibility of the elected team representative to
transport and dispense the bottles on race day
• Footwear
o Athletes must wear shoes that conform to the World Athletics
Rules, which can be found here
o Please note the difference between requirements for the road and
track events

The race director will be in attendance at registration and will be available to

answer any remaining questions from team managers or athletes.

Volunteer Briefing

Volunteers will be provided with a role profile containing details of their

principal responsibilities on race day. Furthermore, they will be invited to attend
a briefing in advance of the race. Opportunities will be available in Games week,
where volunteers may pose any questions to the race director, chief marshal or
head of logistics.
On Race Day

Start Area

There will be a designated area where athletes can congregate before the race.
This will be located in the upper level of the café at La Vallette Bathing Pools.

The following facilities will be provided:

• Sign in desk & call room

• Sheltered changing and baggage drop
• Toilets
• Drinking water

Start Area Map

Key

Green line Start

Red line Course turning point
Yellow star Location of sign in desk and facilities

Race Day Sign In

Athletes must sign into the call room, in person, at least one hour in advance of
the race.

Personal bags can be left in safety at the sheltered baggage area. Baggage will be
transported to the finish area during the race, ready for collection afterwards.
Warming Up

Before the start of the women’s race, all athletes will have access to warm up on
the course itself. However, once the women’s race is under way, the course will
be closed to all other competitors, officials and members of the public.

On race day, there will be no vehicular access to the Town Bus Terminus and
operations will be relocated to North Beach.

Roads will be closed and traffic suspended on the South Esplanade. For the safety
of athletes and spectators alike, marshals will be put in place to safeguard the
area.

There will be a closed section of road at La Vallette, between the old Aquarium
and the course turning point. This is approximately 90 metres in length and will
be sufficient for any last-minute drills and strides.

Pre-Race Briefing

All relevant information will be provided to teams well in advance of the race. It
is therefore the responsibility of the team managers and their athletes to read
and understand the race day procedures and rules, all of which will be in
accordance with UK Athletics (UKA) and footwear guidelines provided by World
Athletics.

The race referee will reiterate the most pertinent points immediately before the
race, before calling athletes to the start line.

Start Area & Call Room Procedure

Fifteen minutes before the start of the race, athletes will be required to attend
the call room where they will be logged and checked by the call room referee.

It is the responsibility of the athletes to ensure they are sufficiently warmed up

by this point. If they do not attend the call room for sign in and pre-race checks
then they are at risk of being excluded from the race.

Five minutes before the race is due to begin, athletes will be asked to congregate
outside the café at La Vallette Bathing Pools. The race referee will deliver the
pre-race briefing and then ask the athletes to take their position on the line;
making sure that they do not cross the line or timing mat.

The starter will check with the timekeepers that they are ready for the race to
begin. They will then give the instructions for athletes to, ‘Take their marks’
before firing the start pistol to begin the race.
During the Race

Hydration and Nutrition

The water station will be located at the Model Yacht Pond, near the halfway point
of the 4km lap. The station is denoted by a red cross on the map below.

This location allows athletes to collect drinks and dispense of them near to, or
adjacent to, the water station; making it easy for assistants to reclaim
personalised bottles and dispose of any waste.

Litter and recycling bins will be located at the area marked with a green cross.

Tables at the water station will be laid out with the following:

• Water. Available in easily dispensable and recyclable containers (no more

than 500ml).
• Personalised water bottles.
o One per person
o Provided to athletes before race day
o Reusable and IG-branded
o Athletes will be asked to personalise their bottles to make them
easily identifiable. This must include their athlete number
o Athletes are invited to keep their bottles after the event, as a
souvenir

As previously mentioned, one delegate from each team will be allowed to supply
drinks bottles to their athletes. It is essential that this person abides by
instructions outlined by the water station coordinator, in accordance with UKA
guidelines.

It will be the responsibility of each delegate to identify their athletes and provide
the bottles to them.

Additional assistants will be available to collect any disregarded bottles and

return them to the water station, if required. It will also be necessary for them to
collect any waste and ensure this is disposed of in the appropriate manner.

In the event of a warm day, sponges will be provided in cold water buckets and
made available for athletes to collect. The sponges will be stationed separately
from the water station to ensure that athletes can take advantage of both
options.

The location of the sponges is denoted with a yellow cross on the map below.
Key

Red cross Water station

Green cross Litter bins
Yellow cross Sponges

Spectating

One of the benefits of having the race on the town seafront is that there are many
excellent vantage points for spectators.

Some spectators may wish to watch the event from their places of work, or
nearby eateries. However, in order to promote a supportive atmosphere,
spectators will be encouraged to get as close the action as possible.

Safety barriers will be put in place to ensure people do not encroach on the
course or interfere with the athletes.

It is likely that spectators will wish to cross the road on the South Esplanade in
order to watch the event from the sea wall. With this in mind, marshals will be
put in place to ensure safe passage across the road without endangering the
safety of any athletes or officials.

Marshals will be assisted by Police and/or Civil Protection Volunteers at key

positions throughout the course.
After the Race

Finish Area

A designated area will be made available for the half marathon athletes within
Market Square.

The following facilities will be provided:

• Sheltered changing and baggage collection

• Medical assistance provided by St John Ambulance
o Wet towels will be provided if the weather conditions are hot
• Toilets
• Drinking water
• Cereal bars and fruit
• Baggage collection
o Personal bags will be transported from the start to the finish
during the race (at 9.45am)
o Once the athlete in last position has passed the water station for
the final time, personalised drinks bottles will then also be
transported to the finish at Market Square
o Any bottles that are not collected from the Athlete Village by the
end of the Games, will be recycled

Finish Area Map

Results

Live results will be published on the RaceResult web server and will be made
available on the official Island Games website.

Final results will be verified by the Race Referee before being published on the
official Island Games website and accordingly on RunBritain (Power of 10).
Medal Presentation & Onward Transportation

Post race, there will be two main options for onward transportation.

Firstly, a coach will be laid on from the junction of Fountain Street and the
Bordage, a short walk from the Finish Area. This is denoted by a red cross on the
map below. Availability will be limited to key officials and volunteers who are
required to make their way to Footes Lane for the track and field events.

The second option is located at the White Rock, where a regular shuttle service
will be available to transport athletes to the track at Footes Lane. This will afford
athletes an opportunity to make use of the facilities and allow them to watch the
final track and field session of the games, which is due to start at 11.15am. The
medal ceremonies will also be taking place at Footes Lane, shortly after 1pm.

The location of the pick-up point is denoted by a red cross on the map below.

As the schedule is extremely tight, athletes and officials will be encouraged to

proceed to the coaches as soon as reasonably possible after the race.
Course Set Up

Road Closures

Ahead of the event, the head of logistics will liaise with the police and traffic
department as required to necessitate closure of the town seafront.

This will include, but is not limited to:

Request to Traffic and Highway Services

Protocol for road closures in Guernsey requires that a ‘Special Event Application
Form’ is submitted to the above States Department, well in advance of race day.

This form contains details for all road closures and parking suspensions on the
day of the event. Furthermore, it ensures that this information is communicated
publicly.

As the Island Games is considered a special event, it has been agreed that this
will be taken care of by the Island Games Association, in consultation with the
organisers of the triathlon, cycling criterium and half marathon events.

Town Bus Terminus

As highlighted earlier in the document (see Warming Up), the request from the
head of logistics will be to suspend operations at the Town Bus Terminus on race
day.

As per recent contingency plans for public events such as Liberation Day;
operations will temporarily be moved to the North Beach Car Park.

All bus stops on the course route will be suspended accordingly.

Taxi Rank

The entrance to the taxi rank from North Esplanade will be suspended on race
day. Safety barriers will be put in place to prevent any vehicles from entering at
this point.
Cruise Ships

No cruise ships are anticipated to arrive during the event.

Bollards & Planters

Metallic bollards and planters are in place on the northern side of the Liberation
Monument at the crossing to North Beach Car Park.

These bollards will be temporarily removed on race day to ensure safe passage
for the athletes.

Barriers

Safety barriers will be strategically placed along the route for three main
purposes:

1. To segregate athletes from spectators

2. To impose restrictions on vehicular traffic
3. To act as directional aid for competing athletes

An inventory of safety barriers required for the event is detailed in the

Equipment Inventory section.

Distance Markers

Kilometre markers will be in place throughout the course.

Each marker will show the distance in kilometres in correspondence with the
athletes’ lap number, as detailed in the table below.

Marker Location Lap Number & Distance (km)

Number
1 Outside the rear door of the Lap 1 = 1km
Ship & Crown, opposite the Lap 2 = 5km
Boathouse Lap 3 = 9km
Lap 4 = 13km
Lap 5 = 17km
2 Outside the first double Lap 1 = 2km
doors at the Slaughterhouse Lap 2 = 6km
as you make the turn on to Lap 3 = 10km
Castle Emplacement Lap 4 = 14km
Lap 5 = 18km
3 In line with the vent on the Lap 1 = 3km
Slaughterhouse building on Lap 2 = 7km
the opposite side of Castle Lap 3 = 11km
Emplacement (after the Lap 4 = 15km
balcony) Lap 5 = 19km
4 Start / Lap Point at La Lap 1 = 4km
Vallette Lap 2 = 8km
Lap 3 = 12km
Lap 4 = 16km
Lap 5 = 20km
5 Mosaic at the junction of 21km
Mill Street and Market
Street (97.5m from the
finish line).
Course Take Down

Transition From/To Other Events

The half marathon is scheduled to be the first event of the day on the town
seafront. The day will start with the half marathon, move on to the cycling
criterium and finish with the triathlon relay.

Taking this into account, the head of logistics will work with representatives
from the other sports to ensure a smooth transition of set up and take down. The
intention is to share equipment and minimise the effort needed to transition
from sport-to-sport on race day.

Set up will start at 5.30am on the morning of the race and take down activities
will begin as soon as the last finisher has crossed the line. This is not expected to
be later than 10.55am.

A digital version of all three course maps, including intended layouts, can be
found here.
Contingency

Alternative Routes

If the proposed course should become unavailable due to unforeseen

circumstances e.g. Unplanned emergency roadworks, then it may be necessary to
adjust the route. In which case, any adjustments would need to be ratified by an
official course measurer and the governing body.

Should this be unachievable within the timescales, then it may be necessary to

use an alternative route. In this instance, the following courses should be
considered:

Course Route Licence Number Last Measured

GAC Autumn Half Point to Point: 13/207 13/06/13
Marathon L’Eree to Town
(Butterfield Half) Seafront

GAC Easter Half Out and Back: 13/904 24/03/13

Marathon White Rock to Les
Amarreurs
(northwards),
finishing at North
Beach Petanque
Area

(Unlicensed) Footes Lane N/A Would require

Athletic Track to course
Cobo measurement.
(westbound),
then coastal route
(northbound) to
Town Seafront

Chip Timing

In the unlikely event that the chip timing equipment should fail, it will be
necessary for manual results to be recorded.

Please see the Timing section for details.

In these circumstances, live data will not be published.

Personnel & Race Assistance

Overview of Roles and Responsibilities

Role Number Principal Responsibilities / Requirements

Required
Course Measurer 1 The course measurer will be a registered member of the IAAF/AIMS Panel of International Road
(Brian Holden) Course Measurers (Grade ‘A’ or ‘B’).

Race Director 1 UKA accredited. Responsible and accountable for race organisation and safety.
(Chris Gillman)

Race Referee/Adjudicator 1 UKA accredited.

(Pamela Rogers)
• Ensures the event is run according to the appropriate rules and safety standards
• Makes final decision in the event of athlete disqualifications

Delivers pre-race briefing, to include the following points:

• The course – directions and any potential hazards

• Start procedure
• Lap procedure
• A recap of standard race rules

Call Room Referee 1 Ensures athletes are set up for the race and fully compliant with UKA regulations. Including having
(Malcolm Rogers) supplied emergency contact details and any relevant medical conditions.

Starter 1 UKA accredited.

(Pamela Rogers)
• Ensures quiet for the start
• Ensures the timekeepers are ready and in position
 • Advises athletes the race and calls them to the line
• Gives the command ‘Take your marks’
• Commences the race by sounding the gun

Finish Judge 1 UKA accredited. Supports the race referee in decision making at the finish line e.g. In the event of an
(Malcolm Rogers) appeal.

Lead Commentator 1 Must be familiar with any equipment prior to event day.
(Adrian Lihou)
Responsible for announcements including, but not limited to:
• Welcoming athletes and spectators to the event
• General housekeeping announcements
• Time countdown or delays to start
• Important announcements, such as medical emergencies on course
• Relevant race day information and statistics, such as positions, lap times and athlete history

Music may be played if appropriate during the sign in stage. To be stationed at Crown Pier.

Co-Commentator 1 Provides Lead Commentator with statistics, live results and general assistance, as required.
(Louise Perrio)

Start/Finish Commentator 1 Responsible for announcements and commentary at the start and finish lines. Interviews athletes and
(Warwick Helps) persons of interest on an ad-hoc basis.

Registration Assistant 4 Prepare registration sheets, race numbers and pins. Supports the Call Room Referees and athletes
(Refer to BetterImpact Db) with race day activities.

Display relevant information including, but not limited to:

• Race licence and certificate of course accuracy
• General rules i.e. Numbers should be worn securely on the front of the athlete and not folded,
cut or defaced.
 Ensure athletes:
• Complete all required information
• Take the correct number
• Take pins if required

Head of Logistics 1 Responsible for course set up and take down:

(Danny Blake) • Liaises with relevant parties to gain necessary access and approval
• Procures equipment as required
• Supervises the Set Up Assistants as required on race day
• Ensures the course is set up and taken down in a timely and safe manner

Set Up Assistant 30 Supports Head of Logistics. Primarily to ensure the safe set up and take down of the course on race
(Refer to BetterImpact Db) day.

Water Station Coordinator 1 Oversees that the water station is being run in accordance with UKA guidelines. Responsible for
(Refer to BetterImpact Db) ensuring that Water Station Assistants, team delegates and athletes all act safely and responsibly.

Water Station Assistant, 6 Responsible for dispensing and retrieving drinks bottles.
positioned at Water Station
(Refer to BetterImpact Db) Note: Numbers will be supplemented by up to one delegate per team.

Water Station Assistant, 2 Supports at Water Station. Helps to clear plastic waste, replenish tables and sponges.
positioned at Waste,
Recycling and Sponge Station
(Refer to BetterImpact Db)

Roving Bicycle 1 Facilitates provision of live footage for both the women’s and men’s races. Operates bicycle, allowing
(Nick Mann) images and commentary to be provided in real time.
Chief Marshal 1 • Responsible for the recruitment, management and coordination of volunteers pre-race day in
(Michael Way) consultation with the Race Director
• Supervises all marshals on race day and ensures the volunteer plan is implemented
accordingly

Marshal 40 (min.) • Directs and supports athletes as required

(Refer to BetterImpact Db) 108 (max.) • Responsible for athlete safety by managing people (primarily spectators, commuters,
members of the public) at their designated station
• Refer to Marshal Plan for more specific locations

Head of Chip Timekeeping 1 • Ensures timekeeping team are supported and that protocols are being followed, in accordance
(Nathan Ward) with UKA standards
• Liaises and coordinates with manual timekeepers as necessary
• Accountable for timely and accurate submission of results to officials

Chip Timing Assistant 4 • Creates race event file on RaceResult server

(Refer to BetterImpact Db) • Configures event based on requirements specific to the IG2023 Half Marathon
• Imports and manages participant data
• Liaises with Registration Assistants and officials as required
• Ensures chip timing equipment is set up and functioning as expected on race day
• Supports the Head of Chip Timekeeping in the timely and accurate production of results
• Chip Timing Assistants located at start/lap point, commentary box and finish area

Timekeeper 2 UKA accredited. Records finishing times in accordance with UKA standards. Should be mindful of the
(Alison Lihou, Kirsten Price) split start times between the men’s and women’s races.

Timekeeper Scribe 2 Supports Timekeepers in recording of finishing times and ensures these are relayed to officials as
(Refer to BetterImpact Db) required.

Lap Scorer 6 Keeps number of laps completed by each athlete. 2 lap scorers for each race (male and female) at the
(Refer to BetterImpact Db) start/lap point and a further 2 stationed at the junction of Fountain Street and North Esplanade.
Finish Area Marshal 1 Responsible for ensuring the finish area is safe for athletes, officials and spectators. Making sure:
(Jean Pierre Mace)
• Athletes finish safely and continue to move through the finish funnel, away from the finish line
• Assistance is provided, including alerting medical providers where necessary
• Drinks and food are made available to finishing athletes
• Directions are provided to onwards transport

Finish Area Assistant 3 Supports the Finish Area Marshal in ensuring the finish area is safe for athletes, officials and
(Refer to BetterImpact Db) spectators. Making sure:

• Athletes finish safely and continue to move through the finish funnel, away from the finish line
• Assistance is provided, including alerting medical providers where necessary
• Drinks and food are made available to finishing athletes
• Directions are provided to onwards transport

Baggage Transfer Assistant 6 Ensures safe passage of baggage from the start area at La Vallette, to the finish area at Market Square.
(Refer to BetterImpact Db) May also double up with Set Up Assistant role.

Drone Operator 1 Operates the drone to provide birds eye footage of the race.
(Ross Yeates)

First Aiders 8 St John Ambulances will be stationed near the Finish Area, at the bottom of Market Steps. Further
(St John Ambulance) medics will be stationed at key points throughout the course.

Police / Civil Protection 8 As agreed with the Guernsey Police and Civil Protection; Mark Naftel and Dave Hodge.
Marshal Plan: Table

Station Min. Max. Location Notes

1 2 Start / Lap Point at La Vallette To manage two way traffic, set up for men’s start.
2 Turning Point at La Vallette
1 2 Junction of La Vallette / Le Val Des Terres (northbound) Area will be barriered.
1 2 Southernmost junction of South Esplanade / Les Echelons
1 2 Crossing to Havelet (northbound)
1 2 Northernmost junction of South Esplanade / Les Echelons To cover the road junction and filter.
1 2 Southernmost point of Town Bus Terminus Entrance and exit of one-way system.
1 2 Traffic lights at Town Bus Terminus (northbound)
2 Filter at Prince Albert Monument To cover roads both sides of the monument.
2 Junction of South Esplanade / Cornet Street
2 Junction of South Esplanade / Fountain Street
1 2 Crossing to the Albion / Town Church (northbound)
2 Junction of The Quay / Quay Street
1 2 Crown Pier traffic lights (northbound)
2 Junction of North Esplanade / North Plantation
2 Junction of North Esplanade / La Tourgand
1 2 Traffic lights at the Weighbridge (northbound)
1 2 Taxi rank entrance at North Esplanade / Le Truchot Area will be barriered.
1 2 Junction of North Esplanade / Town Roundabout Only the left lane of roundabout will be closed.
1 2 Town Roundabout Closest point to any oncoming vehicular traffic.
1 2 Junction of Town Roundabout / St Julian’s Pier
2 4 Crossing from North Beach to Liberation Monument
2 4 Liberation Monument
1 2 Liberation Monument / North Esplanade (southbound)
2 4 Crown Pier Entrance and Exit
2 Crown Pier traffic lights (southbound)
1 2 Crossing to the Albion / Town Church (southbound)
2 Albert Pier entrance
 2 Albert Pier exit
1 2 Traffic lights at Town Bus Terminus (southbound)
1 2 Junction of South Esplanade / Castle Pier (eastbound)
1 2 Castle Pier turn 1 (eastbound) To ensure athletes continue heading eastwards.
1 2 Castle Pier turn 2 (eastbound) To ensure athletes continue heading eastwards.
1 2 Fisherman’s Slip Directional and for safety.
1 2 Model Yacht Pond (northbound) To direct runners into the one-way system.
1 2 Castle Emplacement Directional and for safety.
1 2 Model Yacht Pond (westbound) To direct runners out of the one-way system.
1 2 Castle Pier turn 1 (westbound) To ensure athletes continue heading westwards.
1 2 Castle Pier turn 2 (westbound) To ensure athletes continue heading westwards.
1 2 Filter at Castle Pier / South Esplanade (southbound)
1 2 Crossing to Havelet (southbound)
2 Junction of La Vallette / Le Val Des Terres (southbound)
1 4 Traffic lights at Fountain Street
1 2 Junction of the High Street / Fountain Street
2 4 Junction of Fountain Street / The Bordage / The Market
2 4 Finish Area To assist athletes and officials as required.

Total 40 106

The race will be run on closed roads, so the risk to athletes from vehicular traffic will be minimal. However, there will be a large number of
pedestrians and spectators around the course; many of whom may wish to move across the path of the runners. As such, the primary role of the
marshals will be to ensure the safety of athletes and public at all times.

The table above lists the estimated minimum (Min.) number of marshals required at each station. For completeness, and in the event that marshal
positions are oversubscribed; the maximum (Max.) number appears in the column adjacent.
Marshal Plan: Map
Itinerary & Timings

Early May

- Team Managers to provide long list of Half Marathon athletes, enabling

chipped numbers to be ordered in advance of the event

Early June

- Information Pack distributed to team managers and made available on

website

Before Race Week

- Volunteer Briefing to be held in the Garenne Stand at Footes Lane

Race Week

- Race Director to attend daily Team Manager Technical Meetings to field

questions
- The deadline for team managers to provide the final list of Half Marathon
athletes is in the Technical Meeting on Thursday 13th July.

Race Day

Time Activity
05:00 Safety barriers deployed in bundles to specified drop off points
05:30 Course set up
08:00 Athletes check in to Call Room at La Vallette
08:45 Female athletes report to Call Room for pre-race checks, baggage drop
08:55 Race preparation and strides complete, female athletes to start line
08:55 Male athletes report to Call Room for pre-race checks, baggage drop
09:00 Women’s race starts
09:05 Race preparation and strides complete, male athletes to start line
09:10 Men’s race starts
10:45 Coaches available to transport athletes to Footes Lane
11:00 Last runners cross the finish line. Course take down commences
11:15 Track and Field schedule starts at Footes Lane
12:00 Cycling Criterium Event starts in town
13:00 Half Marathon Medal Ceremonies at Footes Lane
Equipment Inventory

The table below is a detailed inventory of equipment requirements for the half marathon event.

Item Quantity Notes

Pre-Race Day
UKA Race Licence 1
Venue for Athlete Registration & Volunteer Briefing N/A Will make use of the facilities at La Vallette and Footes Lane.
Road closures / Police assistance for course measurement N/A Managed by IG Organising Committee in consultation Mark Naftel.

Course Set Up
Commentary Box (PA System) at Crown Pier, including electrical
1 Will also be used for cycling and triathlon events.
power
Gazebo at Start Area (La Vallette) 1 Needed for officials.
Portaloos at Start Area (La Vallette) 4 Minimal toilet facilities at La Vallette.
Gazebo at Finish Area (Market Square) 1 Can be used by commentary team and officials if needed.
Tables for Finish Area (Market Square) 5 6ft x 2ft tables or similar.
Chairs for Finish Area (Market Square) 20 Standard folding chair or similar.
Tables for Water Station (Model Yacht Pond) 5 6ft x 2ft tables or similar.
Chairs for Water Station (Model Yacht Pond) 20 Standard folding chair or similar.
Finish Gantry, including electrical power (Market Square) 1 Inflatable finish gantry with access to power source.
Finishing tape 2 Island Games branded. One each for first male and female finishers.
 At 2m in length, up to 2,000 barriers may be needed (see link for
Metal safety barriers See Link
details).
To be used where metal barriers are not appropriate e.g. Adjacent
Plastic safety tape / rope See Link
to vehicles.
Kilometre Markers 5 Custom signs needed given lapped course.

Equipment
Chip timing decoder at Start/Lap Point (La Vallette) 1
Chip timing mat at Start/Lap Point (La Vallette) 1
SIM card for decoder at Start/Lap Point (La Vallette) 1
Chip timing decoder at Commentary Box (Crown Pier) 1
Chip timing mat at Commentary Box (Crown Pier) 1
SIM card for decoder at Commentary Box (Crown Pier) 1
Chip timing decoder at Finish (Market Square) 1
Chip timing mat at Finish (Market Square) 1
SIM card for decoder at Finish (Market Square) 1
Laptop and MiFi device for Head of Chip Timing (mobile) 1
Laptop and MiFi device for Chip Timing Assistant at Finish
1 For data feeds to and from Exis/RaceResult.
(Market Square)
Laptop and MiFi device for Lead Commentator (Crown Pier) 1
LED race clock for Start/Lap Point (La Vallette) 1 With access to power source.
LED race clock for Finish Gantry (Market Square) 1 With access to power source.
Portable microphone and speakers for Start/Finish Commentator 1
 To be ordered from RaceResult. Including surnames and athlete
Chipped race numbers 100
numbers.
Digital stopwatches 4
Walkie Talkies 10 Reserved centrally. Held at event office at Beau Sejour.
Mobile video camera and MiFi device 1 GoPro or equivalent, for live streaming.
Drone with video camera 1 To be operated by third party vendor.
Personalised sports bottles 100 To be provided as part of the Athlete Pack upon arrival.
Volunteer bibs (hi-visibility) 150 To cover all volunteers and officials on the day.
Drinking water for Start Area (La Vallette) 120 Plastic bottles. Must be easy for the athletes to drink from.
Drinking water for Water Station (Model Yacht Pond) 180 Plastic bottles. Must be easy for the athletes to drink from.
Drinking water for Finish Area (Market Square) 180 Plastic bottles. Must be easy for the athletes to drink from.
Starter pistol / air horn 1
Sponges 20
Plastic containers for water and sponges 2 40 litre tubs.
Cereal bars for Finish Area (Market Square) 100
Fruit for Finish Area (Market Square) N/A Selection of bananas, apples and oranges.
Race equipment sundries e.g. Clipboards, pens, pins N/A

Post Race
Coaches from town to Footes Lane 2 Should have sufficient capacity to transport all athletes and officials.
Safety

Risk Assessment

Main Hazards:

a) Runner accidents, collisions

b) Exhaustion or dehydration brought about by extreme exercise
c) Risks to other road users
d) Spectators and crowd management

a) Runner accidents, collisions. Risk reduction:

The race will operate on closed roads.

Marshals will be deployed at key points along the course to prevent any
unauthorised vehicles or persons from gaining access to the athletes.

As athletes cross the finishing line their names will be cross checked against the
registration list to ensure that all athletes have been accounted for.

Safety barriers and signage will be used to protect and direct the athletes, who
will be instructed to run on the left-hand side of the road at all times.

b) Exhaustion or dehydration brought about by extreme exercise. Risk reduction:

Drinks will be provided before, during and after the event:

• At the Start Area.

o See the Start Area section for details.
• On the course (available every 4km).
o See the Hydration and Nutrition section for details.
• At the Finish Area.
o See the Finish Area section for details.

Shelter will be made available to athletes at the Start and Finish Areas – and
medical assistance will be provided where required.

Cold sponges in water will be available for athletes to use (at their discretion) for
heat management whilst out on the course.

St John will be present at the event, assisted with all necessary medical supplies,
including ice packs and/or wet towels. For a list of nearby of Automated External
Defibrillators (AEDs), please see the Medical Plan.

Toilets are available at the Start and Finish Areas.

c) Risks to other road users. Risk reduction:

Event to be conducted on closed roads. This is further mitigated by the

appropriate deployment of marshals and safety barriers.
d) Spectators and crowd management. Risk reduction:

Police and Civil Protection Volunteers will be stationed at key access and egress
points. Event marshals will be deployed at all other positions along the course.

Safety barriers will be in place where athletes and spectators are at most risk.

Medical Plan

St John Ambulance will be stationed at the at the Finish Area at the bottom of the
Market Steps and in addition at La Vallette, the Model Yacht Pond and the
Weighbridge.

A doctor will be contactable and made available as required.

A list of qualified volunteers, including their contact details, will be made

available to St John and the organisers ahead of race day. Walkie talkies will be
used by St John and the Chief Marshal for ease of communication. In addition,
each person will also carry a fully charged mobile phone.

Athletes will be required to provide details of any relevant medical conditions to

the organisers ahead of race day.

AEDs are located at the Bathing Pools (Start Area), Church Square and Market
Square (Finish Area).

The Island Games Medical Centre will be located at the Athlete Village (Ron Short
Centre, Beau Sejour).
Fatality Procedure

In the event of an emergency during the event, start or finish:

For Race Personnel

Safety is paramount, proceed with caution only if safe to do so.

• DRSABC (Danger, Response, Shout, Airway, Breathing, Severe blood loss)

• Dial 999 and ask for ambulance service, ask for instruction on CPR if
needed
• Ambulance service should provide locations of the nearest AED
(defibrillator)
• If required, ask someone nearby to fetch the nearest AED (defibrillator)
• Continue CPR until ambulance arrives
• Pass any relevant information to the ambulance service
• Take a note of the competitor’s race number
• Contact the race director with the race number to establish the identity of
the competitor (this should also be on the back of the race number)
• Wait at location for police who will need a statement
• Pass the identity information to the police only

For the Race Director

• Contact the point of escalation; the Island Games Committee, if necessary

• Make no immediate comment to the media. On the advice of the Island
Games Committee, it may be preferable for a statement to be made at a
later time

For the Island Games Committee

It is the responsibility of the Island Games Committee to communicate officially

on behalf of the event.

Insurance

Coverage is provided by the Island Games and Guernsey Athletics Club’s public
liability insurance.
Appendices

Race Licence

UKA Race Licence ID: 2023-45855

Certificate of Course Accuracy

Previous Field Sizes

2015 Men: 31
2015 Women: 25
TOTAL: 56

2017 Men: 27
2017 Women: 21
TOTAL: 48

2019 Men: 24
2019 Women: 15
TOTAL: 39
Course Photos

Start Line Area 1

Start Line Area 2

Start Line Area 3
Start Line Area 4
Turning Point Area 1
Turning Point Area 2
Turning Point Area 3

Water Station Area

Water Station - Litter Bins

Water Station - Sponges