Tender Documents
Winter & Summer Uniform 2024-2025
For Procurement Uniform for Special Students of Govt. Special
Education Centre Thokar Niaz Baig, Lahore for Financial Year 2024-2025.
No. GSEC/TNB/LHR/2024 Dated: / /
Tender No. Dated:
Issued to/Name of Firm:
Address and Phone Number:
Note: The bidder is expected to examine the bidding documents carefully including all
instructions, forms, terms, specifications etc. Failure to furnish all information required
by the bidding documents or submission of a bid not substantially responsive to the
bidding documents in every respect would result in the rejection of the bid.
General Instruction
Date of Receipt of Tender: 20-01-2025 (9:30 am) on the E-PADS.
Date of Opening: 20-01-2025 Time 10:00 A.M.
Delivery Period 15 days after issuance of Delivery Order
Sealed tenders are required for Uniform of Special Students of Govt. Special Education Centre, Thokar Niaz Baig,
Lahore for the financial year 2024-2025
1. The bidding documents can be obtained from E-Pad System and also upload on E-PADS.
Lot Detail of Items Estimated Cost
01 Shirt, Pant with belt, Vest , Tie, Socks 400,000/-
02 Shalwar, Qameez, Sash (Patti), Dupatta (summer season) 450,000/-
/Shawl (Winter season), Shameez, Socks.
03 School Shoes Black Color Boys & Girls (BATA / SERVICE) 350,000/-
04 Sweater (Jersey) Boys & Girls (Winter Season) 300,000/-
Grand Total 1500,000/-
2. Bid security / earnest money @ 5% of each Lot- in the form of CDR in favor of Headmaster Govt. Special
Education Centre Thokar Niaz Baig Lahore must be uploaded in PDF format on E-PADS with the Technical
Proposal and also be submitted to undersigned in original before the Closing of Submission Time of bids i.e 09:30
AM.. The technical bids will be opened in the office of the Headmaster Govt. Special Education Centre, Thokar
Niaz Baig, Lahore at 10:00 a.m on 20-01-2025 (Same day). Financial bids of successful bidders however be
opened at a later stage on the basis of technical evaluation.
3. Any bid not received as per term and condition of the tender inquiry is liable to the ignored.
No offer shall be considered if,
• Received without earnest money.
• Received after the time & Date fixed for its receipt.
• The tender documents & the bid are un-signed.
• The offer is conditional.
• The offer is ambiguous.
• The offer is from the firm, blacklisted suspended or removed from the approved list.
• The offer is received by the telegram and by hand.
• Offer received with shorter validity than required in the tender inquiry and by hand.
• The offer is for the stores not confirming to specification indicate in the tender enquiry.
• The offer is received from the firm not registered with Sales Tax, Income Tax.
• 5% Bid value call deposit must be deposited with the tender (Technical Proposal).
4. All the tenders must be submitted on Epad
5. The tender will follow the PPRA Rules 2014 (Amend) 38. (2). (b) Single stage Double Envelop
Procedure. Technical Offer & Financial Offer.
6. The Technical Offer must contains the tender form of technical proposal, CNIC of the bidder
representative, Income Tax, Sales Tax, and certificates must be attached, Specifications of the items
of the Uniform, Last Two Years Income Tax Returns, Sales Tax Returns and Nexus C (Sales Tax
Invoice) of last six months must be attached. Nexus C (Sales Tax Invoice) deduction tax must be
show in sales tax return. Certificate of LCCI must be attached.
7. The Financial offer must contain the tender form related to financial proposal.
8. Successful tenderer will have to submit performance security @ 10% of the cost of
contract agreement.
9. The bidder must attach the fresh bank certificate of financial soundness and fresh Bank statement
last one years with the technical bid.
10. The bidder must submit the complete kits of sample of uniform along with the tender with firms
stamp and signature. Incomplete kit(s) will lead to disqualification from the competition.
11. The earnest money shall be fortified if;
a) If the tender issued during the validity period of the offer is not accepted by the tenderer and
the store shall be purchased at the risk and expenses of the tenderer.
b) In case the contractor fails to execute the contract strictly in accordance with terms and
conditions laid down in the contract, the security deposit by him shall be forfeited and the stores will
be purchased at the risk and expenses.
c) In case the offer is withdrawn amended or revised during the validity period of the offer, the
earnest money is liable to be forfeited.
12. The Headmaster Govt. Special Education Centre, Thokar Niaz Baig, Lahore will not be responsible for
any cost or expenses incurred by bidders in connection with the preparation or delivery of bids.
13. If the contractor is found to have engaged in corrupt or fraudulent practices in competing for the award
of contract or during the execution of the contract, the purchaser may, any time, without prejudice to
any other right of action/remedy it may, blacklist the contractor either indefinitely or for a stated
period, for future tenders.
14. The buyer reserves the right to claim compensation for the loss caused by the delay in the delivery of
store.
15. The terms and conditions will be applicable in accordance to the tender notice.
16. The prices quoted must include any taxes applicable, such as GST, income tax, etc. if not specifically
mentioned in the quotations, it will be presumed that the prices include of the taxes.
17. Failure to supply items within stipulated time period will invoke penalty/ liquidated damages .02% of
the value of the contract per month as specified in this document. In addition to that 5% CDR amount
will be fortified and the company will not be allowed to participate in the future tender as well.
Headmaster
Govt. Special Education Centre
Thokar Niaz Baig Lahore
Special Instructions:
1. Bidding document (1) a procuring agency shall formulate precise and unambiguous bidding documents that
shall be made available to the bidders immediately after publication of the invitation to bid
2. (02) For competitive bidding, whether open or limited the bidding documents shall include the following
3. (a) Invitation to bid.
4. (b) Instructions to bidders,
5. (c) Form of bid.
6. (d) Form of contract.
7. (e) General or special conditions of contract
8. (f) Specification and drawings or performance criteria (where applicable)
9. (g) List of goods or bill of quantities (where applicable)
10. (h) Delivery time or completion schedule.
11. (i) Qualification criteria (where applicable).
12. (j) Bid evaluation criteria.
13. (k) Format of all securities required (where applicable)
14. (l) Details of standards (if any) tht are to be used in assessing the quality of goods works or services specified.
15. (m) Any other detail not inconsistent with these rules that the procuring agency may deem necessary
16. The stores items are required by the consignee as early as possible after the finalization of the
tendering process; however, the bidders are required to clearly indicate their own guaranteed
earliest date in the offer by which the store will be supplied by them.
17. The tenderer should quote their full and final rates both in words as well as in figures in Pakistani
rupee.
18. This is to certify that M/S
obtain the quotation from against invitation to tender No.
And the firm has agreed to supply the said stores strictly. In accordance with the specification laid down in
the said invitation of the tender No.
19. No supplementary or revised offer for the opening of the tender will be entertained.
20. The tenderer shall indicate in their tender the complete address or the place/places where store will be
offered for inspection.
21. The sample must be according to the specification mention in letter.
22. All pages of the tender must properly be signed. Offer with any over writing shall in no circumstances
be accepted.
23. A certificate should be given by the tenderer that he will be responsible for the free replacement of the
store/items if same is found to be substandard and or in variance with the specification given in the
tender enquiry at any point of time after inspection/installation. Stores/ items offer for a specification
superior to the one specified in the tender shall be acceptable.
24. Testing charges of the samples if any against the tender enquiry will be borne by the tenderer/contractor
irrespective of the result of the samples/samples.
Headmaster
Govt. Special Education Centre
Thokar Niaz Baig Lahore.
CERTIFICATE
1. We hereby confirm to have read carefully the description of the store all the terms and conditions
of your tender enquiry due to opening of
in addition to the condition laid down in PR XX and PRIII
and also all the special instructions attached to the said tender enquiry. We agree to abide by all these
instructions/conditions.
2. We also hereby categorically confirm that the stores offered by us are exactly to the particulars and
specifications as laid down in your tender enquiry in all respect.
3. The store offered by us is of (a) foreign origin or (b) local origin.
4. We accept that if the required earnest money is not furnished or our offer is found lacking in any of
the requirement to your tender enquiry, it shall be ignored.
5. We hereby confirm to adhere to delivery period required in the tender enquiry which should be
essence of the contractor and which we will strictly adhere to. In case of failure we agree
unconditionally accept the recovery of liquidate damages.
6. Certified that the prices quoted in the Department tender enquiry No. are
not more than the rates charges from any other purchasing agencies in the country and if any case of
any discrepancies, the Tenderer hereby to refund the prices charged in excess. Form PR-VIII duly
filled in and signed is attached.
Dated: / /2024.
Name of firm with seal and signature:
Company/Firm Name:
NTN:
GST Number:
Professional Tax Year:
Name of the Tenderer
(Representative)
Signature of Representative:
(Attached CNIC)
Owner of Firm (Name):
Signature (Owner):
(Attached CNIC)
Designation of Representative:
Seal:
Contact No.:
Full Address:
AFFIDIVATE
TO WHOM IT MAY CONCERN
We hereby that we
M/S. have never been
Blacklist/Defaulter from Procuring Agency / Govt. Special Education
Centre Thokar Niaz Baig, Lahore.
We hereby declared that our offered rates are the reasonable and
comparative is not greater than prevailing market rates.
Signature & Stamp
Proprietor/Supplier/Contractor
CHECK LIST
SR. DOCUMENTS PROVIDED YES/NO Evaluation Criteria
NO
1 Tender form of Technical Proposal (Completely Mandatory
Filled)
2 CNIC of Owner & Representative Mandatory
3 Income Tax Certificate Mandatory
4 Sales Tax Certificate with Nexus C Mandatory
5 Certificate of LCCI must be attached. Mandatory
6 Income Tax Returns (Last two Years) 15 Marks(each year carry 5 marks)
7 Sales Tax Return with Nexus C (Last Six Months) 12 Marks (Each Month carry 0.5Marks)
8 Affidavit Stamp Paper Rs.100/- Mandatory
9 Reference from Clients 6 Marks(each work carry 2 marks)
10 Similar Type of work Done & In Hand 10 Marks(each work carry 2 mark
11 Bank Maintenance Certificate Mandatory
12 Bank Statement (Last 1 Years) 10 Marks (each year carry 5 marks)
13 Closing Account Balance (at least 05 lac) 10 Marks
14 Complete Samples (All Items) with company Girls=30 Marks
Seal (Girls &Boys) Boys=30 Marks
15 Evaluation of Quality of Sample Kit 35 Marks
16 Call Deposit Receipt (CDR) 5% Mandatory
17 Registration in LCCI Mandatory
18 Technical specification of items as per notification
no. DGSE-DP-2022/uniform/Spec/11305 Dated
22-09-2022
All blocks must be “Yes” for Technically Qualification regarding Mandatory Documentations.
Total Marks of Documents: 63
Minimum Required marks: 55
Total Marks of Uniform Sample: 95
Minimum Required marks: 80
Required marks for Qualifying Technical Bids: 135
Name of firm with seal and signature:
FINANCIAL PROPOSAL WINTER/SUMMER SEASON 2024-25
Sr. Kits KIT Season Size Rate with including
No. all taxes
1 Boys Kit Shirt, Pant with (Winter Season) Small
belt, Vest, Tie,
Socks, Jersy & Medium
Shoes
Large
2 Girls Kit Qameez, (Winter Season) Small
Shalwar, Sash
(Patti), Shawl, Medium
Shameez,
Large
Socks, Jersey &
Shoes
3 Boys Kit Shirt, Pant with (Summer Season) Small
belt, Vest, Tie,
Socks & Shoes Medium
Large
4 Girls Kit Qameez, (Summer Season) Small
Shalwar, Sash
(Patti), Shawl, Medium
Shameez,
Large
Socks & Shoes
Note. Average rate can be consider
Signature & Stamp of Firm
8.3. Manufacturer’s Authorization Form
[To be signed and stamped by the Bidder and to be attached with Technical Bid]
[See Clause 2.3.6 (iii) of the Instructions to Bidders.]
To: [name of the Procuring Agency]
WHEREAS [name of the Manufacturer], who are established and reputable manufacturers of [name and/or
description of the goods] having factories at [address of factory] do hereby authorize [name and address of
Agent] to submit a Bid, and subsequently negotiate and sign the Contract with you against for the
above goods manufactured by us.
We hereby extend our full guarantee and warranty as per Clause 15 of the General Conditions of
Contract for the goods offered for supply by the above firm against this Invitation to Bids.
[Signature for and on behalf of Manufacturer]
Note: This letter of authority should be on the letterhead of the Manufacturer and should be signed
by a person competent and having the power of attorney to bind the Manufacturer. It
should be included by the Bidder in its Bid.
8.4. Bidder Profile Form
[To be signed & stamped by the Bidder and reproduced on the letter head. To be attached with
Technical Bid]
Sr.# Particular
s
1. Name of the company:
2. Registered Office:
Address:
Office Telephone Number:
Fax Number:
3. Contact Person:
Name:
Personal Telephone Number:
Email Address:
4. Local office if any:
Address:
Office Telephone Number:
Fax Number:
5. Registration Details:
a) Audited Financial Statement Attachment/Income Tax Returns (Last years )
b) Details of Experience (Last Years)
(i) Similar Project Item Name
(Agency/Department)
(ii) Value of total Projects/Tenders/POs Amount
c) Staff Detail and last month Payroll
Yes No
[The Procuring Agency should formulate Bidder Profile Form in accordance with PPR-14
keeping in view its requirements, nature of procurement i.e. Bulk/Framework, item wise/package
wise and form of contract to be adopted (i.e. DDP, CIF, C&F, FOR, FOP etc. if applicable).
However, for a standard procurement/contract, contents of a generalized Bidder Profile Form
may be as provided above.]
8.5. General Information Form
[To be signed & stamped by the Bidder and reproduced on the letter head. To be attached with
Technical Bid]
Particular
s
Company Name
Abbreviated Name
National Tax No. Sales Tax Registration
No
PRA Tax No.
No. of Employees Company’s Date of
Formation
*Please attach copies of NTN, GST Registration & Professional Tax Certificate
Registered State/Province
OfficeAddress
City/Town Postal Code
Phone Fax
Email Address Website Address
[The Procuring Agency should formulate General Information Form in accordance with PPR-14
keeping in view its requirements, nature of procurement i.e. Bulk/Framework, item wise/package
wise and form of contract to be adopted (i.e. DDP, CIF, C&F, FOR, FOP etc. if applicable).
However, for a standard procurement/contract, contents of a generalized General Information
Form may be as provided above.
8.6. Performance Guarantee Form
[To be signed & stamped by the Bidder and reproduced on the letter head. To be attached with
Technical Bid]
To,
[name and address of the Procuring Agency]
WHEREAS (Name of the Contractor/ Supplier)
hereinafter called "the Contractor" has
undertaken, in pursuance of “INVITATION TO BID FOR THE “PROVISION OF
”procurement of the following:
1. [Please insert details].
(Here in after called “the Contract").
AND WHEREAS it has been stipulated by you in the Contract that the Contractor shall furnish
you with a bank guarantee by a scheduled bank for the sum specified therein as security for
compliance with the Contractor's performance obligations in accordance with the Contract;
AND WHEREAS we have agreed to give the Contractor a Guarantee;
THEREFORE WE hereby affirm that we are Guarantor and responsible to you, on behalf of the
Contractor, up to a total of (Amount of the guarantee
in words and figures), and we undertake to pay you, upon your first written demand declaring the
Contractor to be in default under the Contract, and without cavil or argument, any sum or sums as
specified by you, within the limits of (Amount of Guarantee) as
aforesaid without your needing to prove or to show grounds or reasons for your demand or the
sum specified therein.
This guarantee is valid until day of , 20 , or [insert number
of days] after the rectification of the Defects, whichever is later.
[NAME OF GUARANTOR]
Signature
Name
Title
Address
Seal
Date
[The Procuring Agency may alter or modify the details of this form in accordance with PPR-14
keeping in view its requirements, nature of procurement i.e. Bulk/Framework, item wise/package
wise and form of contract to be adopted (i.e. DDP, CIF, C&F, FOR, FOP etc. if applicable).
However, for a standard procurement/contract, contents of a generalized this Form may be as
provided above.]
8.7. Technical Bid Form
[To be signed & stamped by the Bidder and reproduced on the letter head. To be attached with
Technical Bid]
Sr. Item Brand name Make Quantity Country of Specification
No. name with Country & Origin sdimensions
of model
Manufacture
r
Stamp & Signature of Bidder
[The Procuring Agency may alter or modify the details of this form in accordance with PPR-14
keeping in view its requirements, nature of procurement i.e. Bulk/Framework, item wise/package
wise and form of contract to be adopted (i.e. DDP, CIF, C&F, FOR, FOP etc. if applicable).
However, for a standard procurement/contract, contents of a generalized this Form may be as
provided above.]
8.8. Contract Form
[To be signed & stamped by the Bidder and reproduced on the letter head. To be attached with
Technical Bid]
THIS AGREEMENT made on the day of 20 between [name of Procuring
Agency] of [country of Procuring Agency] (hereinafter called “the Procuring Agency”) on the one part and
[name of Supplier] of [city and country of Supplier] (hereinafter called “the Supplier”) on the other part:
WHEREAS the Procuring Agency invited Bids for certain goods and ancillary services, viz., [brief
description of goods and services] and has accepted a Bid by the Supplier for the supply of those goods
and services in the sum of [contract price in words and figures] (hereinafter called “the Contract
Price”).
NOW THIS AGREEMENT WITNESSETH AS FOLLOWS:
1. In this Agreement words and expressions shall have the same meanings as are
respectively assigned to them in the Conditions of Contract referred to.
2. The following documents shall be deemed to form and be read and construed as part of
this Agreement, viz.:
(a) the Bid Form and the Price Schedule submitted by the Bidder;
(b) the Schedule of Requirements;
(c) the Technical Specifications;
(d) the General Conditions of Contract;
(e) the Special Conditions of Contract; and
(f) the Procuring Agency’s Notification of Award.
(g) Contract agreement
(h) Complete Bidding document
3. In consideration of the payments to be made by the Procuring Agency to the Supplier as
hereinafter mentioned, the Supplier hereby covenants with the Procuring Agency to provide
the goods and services and to rectify defects therein in conformity with all respects in accordance
with the provisions of the Contract.
4. The Procuring Agency hereby covenants to pay the Supplier in consideration of the
provision of the goods and services and the rectification of defects therein, the Contract Price
or such other sum as may become payable under the provisions of the contract at the times
and in the manner prescribed by the contract.
IN WITNESS whereof the parties hereto have caused this Agreement to be executed in accordance
with their respective laws the day and year mentioned above.
Signed, sealed, delivered by the (for the Procuring
Agency)
Signed, sealed, delivered by the (for the Supplier)
[The Procuring Agency should formulate Contract Form in accordance with PPR-14 keeping in
view its requirements, nature of procurement i.e. Bulk/Framework, item wise/package wise and
form of contract to be adopted (i.e. DDP, CIF, C&F, FOR, FOP etc. if applicable). However, for
a standard procurement/contract, contents of a generalized Contract Form may be as provided
above.
E-TENDER NOTICE
Procurement of Uniform for Special Students Financial Year 2024-25
The HEADMASTER Govt. Special Education Centre Thokar Niaz Baig, Lahore has intends to invite
sealed bids online through E-PADS for procurement of uniform items & shoes for winter & summer season for 86
students from registered bidders with Income Tax, Sales Tax & E-PADS as per specifications under PPRA Rules-
2014and its subsequent amendments.
Lot Detail of Items Estimated Cost
01 Shirt, Pant with belt, Vest , Tie, Socks 400,000/-
02 Shalwar, Qameez, Sash (Patti), Dupatta (summer season) 450,000/-
/Shawl (Winter season), Shameez, Socks.
03 School Shoes Black Color Boys & Girls (BATA / SERVICE) 350,000/-
04 Sweater (Jersey) Boys & Girls (Winter Season) 300,000/-
Grand Total 1500,000/-
Terms & Conditions:
1. All the procuring procedure shall be governed by the Punjab Procurement Rules-2014.
2. Interested firms may download the tender documents from PPRA website or E-PADS right after issuance
of this E-Tender Notice.
3. Bid security / earnest money @ 5% of each Lot- in the form of CDR in favor of Headmaster Govt. Special
Education Centre Thokar Niaz Baig Lahore must be uploaded in PDF format on E-PADS with the Technical
Proposal and also be submitted to undersigned in original before the Closing of Submission Time of bids
i.e 09:30 AM.
4. Pursuant to Clause 38, sub-clause 2(a) of said rules single stage two envelopes mechanism will be applied
for this procurement, financial bids to be evaluated on the basis of total amount.
5. Tender Forms to be uploaded on E-PADS till 20-01-2025 by 9:30 AM and Technical Bids to be opened
on the same day by 10:00 AM in the office of undersigned in the presence of Purchase Committeead owners
/ nominees of contesting firms.
6. Financial Bids of technically qualified firms will be opened on E-PADS after the time period of grievance.
Financial bids including CDR(s) of the disqualified firm(s) will be returned unopened after the Grievance
Time upon request.
7. All the rates must be inclusive of the prevailing taxes.
8. Bidders will submit (1) samples of Uniform Items with the Technical Bids (Physically), as per
Specifications of Special Education Department (details in tender document) (Mandatory) and
(2) assessment report of the sample of uniform issued by National Textile Research Centre (NTRC), Faisalabad / any
Govt. Lab (Mandatory). (3) Later on a random Sample from Uniform Items supplied by the successful bidders will be selected by
the Procurement Committee and re-examined / re-assessed by the National Textile Research Centre (NTRC), Faisalabad whose
expenditure will be borne by the respective firm.
9. Attested copies of CNIC of owner, Proof of General Sales Tax (Certificate), Income Tax Registration /
Income Tax Active Proof must be uploaded with Tender Documents. (Mandatory)
10. Pursuant to clause 35 of PPRA rules 2014 procuring agency may reject all bids any time prior to the
acceptance of same while informing to the firms concerned.
11. Pursuant to clause 56 of PPRA Rules-2014 in order to secure the conformity of procurement drive, the
Successful bidder shall be liable to furnish Performance Guarantee i.e 5% of contract amount before
issuance of supply order by the undersigned.
12. Successful Bidder (s) is / are responsible to supply the uniform items at this institute within office
hours whose transportation charges are to be borne by him.
13. Successful Bidder(s) is / are responsible to take sizes of students within 10 working days after completion
of grievance time and supply Uniform Items within 25 days after issuance of Supply Order otherwise late
delivery charges may apply as per rules, and bid security may be forfeited and supply order may be deemed
cancelled without issuance of notice and second firm will be contacted, furthermore, loss of risk purchase
will be borne by the first firm (Concerned Firm).
14. Bidder(s) is / are to submit Affidavit on E-Stamp Paper of Rs. 100 that neither his / their firmis blacklisted
by any Government Department nor involved in any case (sample script is attached with tender
documents).(Mandatory)
15. Terms and conditions in addition to this notice mentioned in tender documents may also apply.
16. Approved rates will be valid up to 30-06-2025.
17. It is imperative to attach proofs of sales tax and income tax submitted during F.Y. 2023-
2024.(Mandatory)
18. Professional Tax Certificate with Payment Chalan (Latest)
ADVERTISER
HEADMASTER
Govt. Special Education Centre
Thokar Niaz Baig, Lahore
Contact # 042-37815779 Email: [email protected]
