Date: 09/09/2024
Time: 5:00 PM
Location: Sector 112-113 – land A4 - 10th of Ramadan - Sharqia
Meeting Type: Supplier Quality System Assessment Checklist
Attendees Table
Name Position Signature
Mostafa Mohamed
RINA lead auditor
Saber
Amr El-Sayed Sales Manager
Amgad Fayez CCU’S Manager
Samir Ahmed Quality Assurance Manager
Gomaa Awaad Quality Control Manager
Omar Ahmed Sabry Technical Office Manager
Muhamed Saeed Health, Safety and Environment Manager
Ahmed Iraqi Logistics and Painting Manager
Ahmed Omar Human Resources Manager
Amr Hassanin Financial Manager
Ahmed Talaat Supply Chain Manager
Ashraf Eid Procurement Manager
Muhamed
Production Manager
Abdelwahab
Samy Hegab Maintenance Manager
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Minutes of Meeting (MoM)
1. Opening Meeting Statement
Third party auditor [ENG. Mostafa saber], with the presence of the following
attendees representing the company provide TOTAL SOLUTIONS LTD team with a
brief of audit agenda include audit scope, audit criteria and audit objectives. The
audit inducted in base of sample of documents.
2. Introduction to Total Solutions LTD
A brief presentation was given on the company’s operations, services, and
key markets.
3. Review of Certification
o Review of all ISO 9001:2015, ISO3834-2, ASME, API, CE - EN 1090,
UKAS - EN 1090 and other relevant certifications was conducted.
4. Financial Department Review
o Financial statements for the last 5 years were reviewed.
o Client guarantee letters and their status were also checked.
5. Health and Safety Department Review
o The policies and procedures of the Health and Safety Department were
examined.
o The training programs for employees were reviewed.
o Certificates of training for employees were inspected.
o HSE record and organization chart.
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6. ENGINEERING Review (In house facilities for Design Inputs, Designing, Design review,
verification, validation)
o The data sheets maintained by the Technical Office were reviewed.
o Review design change procedures were discussed, and all forms
related technical office and how to be implemented within the
organization.
o Review of the software list used by the Technical Office.
o Procedures for controlling revisions.
o Review of Time schedule.
7. Quality Control Review
o Review QC procedure, quality manual and policy.
o Review sampling and documentation to assure the implementation of
quality manual and policy.
o Quality control record and organization chart.
o Review Cover page of audit.
o Review all certificates of quality management CWI, NDT and other
relevant certifications was conducted
o Review MDR for recent Project.
o Review painting program of QC department.
o Procedures for sample for all vessels and air receivers of client
“WETCO”.
o Review case of NCR and all outsourced action, preventative action.
o Review Plate works restructure and steel structure
o Procedures for all material receiving and checked all report.
o Review of the identification, storage, protection, retrieval, retention
time.
8. Painting and Logistics Department Review
o Review shipping and packing procedures.
o Review Painting procedures.
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o Review of painting equipment necessary for the type of coating
application.
9. Maintenance Department Review
o Review of the preventative maintenance of tools and equipment
procedure.
10. Supply Chain Review
o Review control and provider procedures.
o Review Approval supplier list of all procedures.
o Review of ITP external Vendor.
11. Quality Management System
o Review all quality management system procedures.
o Review of the effectiveness QMS, Quality Manual, Policy and internal
audit system in place.
12. Workshop Tour
o From 2 pm to 5 pm, starting from passing by the Consumable stores
and the holding material store, then Hangar 1 and Hangar 2 for the
equipment department, then passing by all the manufacturing and
welding hangars, then passing by Hangar 3 to Hangar 7, then the
received raw materials store, then going to the sandblasting, painting
and shipping area, then going to the third factory, which is also
dedicated to storage and shipping operations.
13. Findings From the Audit
o Quality Assurance and HSE objectives were not on a SMART way
(Smart Objective).
o Internal Audit Report is not available during the visit.
o Quality Management System attachment details are not mentioned in
the procedures itself.
o Unstamped Drawing were found at the workshop during the tour.
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o Some QA forms have duplication and not match the actual used format
o Temporary lifting lugs need more control from technical office
department (design Weise)
o Material traceability was fully controlled however one plate found
without traceability marking.
o Fitters’ tools (measuring taps, water levels) not calibrated, however,
the final inspection done with quality control calibrated tools.
o Dimension report may be included different readiness for the same
dim at different location.
o Some of WPS- PQR’s not fully stamped by authorized person.
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