Introduction and Background

REREC has a Wide Area Network linking its branch offices and stores to its head office located at KAWI
complex. The cabling infrastructure in some of these offices is dilapidated and requires overhaul to meet
the required ICT standards and also cater for increase in the number of staff deployed in those offices.
Through this tender, the corporation now intends to carry out structured cabling in the above-mentioned
offices and stores.

The bidder will supply all components necessary to complete the installation, testing, and
commissioning of the integrated Local Area Network (LAN) in the said regions.

Scope of Work
● Install a Local Area Network in accordance with International Structured Cabling implemented
using Category 6 cablings System and designs
● supply, installation and commissioning of Network cabinets, UPS powering the network cabinets,
Face Plates and Modules
● Provision of additional power outlets where non is not provided
● Civil works including but not limited to :
o Trenching
o Optical Fibre Cable Installation
o LAN trunking and pulling of cables
● Carry out Annual Maintenance for the first year post defect liability period (AMC shall be capped
at a maximum of 10% of the total cost). AMC shall include but not limited to
o re-installation / re-termination / relocation of data points
o Troubleshooting LAN
o Addition of network points
o Preventive maintenance on devices installed in this project
Note: the bidder should ensure that any civil works carried out reinstates the office to its original form in
terms of quality, material and aesthetics.

MINIMUM Technical specifications

1.1 Local Area Network Installation - LAN Overview & Installation Practice
No Technical Specifications Compliance Reference Information To
(Yes/No) Support Compliance

1 The LAN installation will consist of a star topology with

horizontal UTP subsystem originating from switches
and terminating with RJ45 sockets. For each data point,
a patch cord of appropriate length with RJ45 connectors
at both ends will be required to connect the information
point to the network interface adapter.
2 Cables must be run in the trunking (s) within building
wall and surface pathways. This must be metal trunking
installations.
3 The Bidder will be responsible for supplying all
materials and components that are necessary to
complete the installation of the structured cabling
system.
4 The horizontal cabling will include outlets and
consolidation or transition points, connectors,
mechanical terminations and patch cords that compose
horizontal cross-connect.

1.2 Horizontal Cabling

Installation Technical Specifications Compliance Reference Information
(Yes/No) To Support Compliance
1 Each room to be networked shall have wall plates
installed and each outlet terminated with 8-pin
modular jacks (RJ-45).
2 Cables will be required to move through metal
trunking firmly pulled.
3 Cables should not be crushed using cable ties.
4 Cable conduits must not be overfilled.
5 No distortion due to kinks, sharp bends or excessive
hauling tension shall be allowed.

6 Cables shall be run in a manner eliminating any

possibility of strain on the cable itself or on the
terminations
7 Cables shall be kept at a minimum distance of 150mm
from items liable to become hot or cold.

8 Bending radii shall not be less than eight times the

overall cable diameter.

9 The manufacturers hauling tension shall not be

exceeded.

10 All cable ties and fixings shall be tightened to

support the cable loom without distortion of the cable
sheath.

11 All cables must pass through trunking and should not

be seen from outside
12 There shall be no splicing of installed cables.
Intermediate cross-connects and transition points are
not allowed.
13 All user-area patch chords shall be at least 3-metre in
length. Unless otherwise indicated. All user-area patch
chords and cabinet patch cords will be supplied to
match the total number of data outlets

14 Data outlets shall be flash mounted on the metal

trunking.
17 The contractor shall pull two cables for each faceplate
and terminate both cables.

1.3 Backbone Cabling Fiber

No Installation Technical Specifications Compliance Reference Information To

(Yes/No) Support Compliance

1 The primary media for backbone cabling will be

fiber optic.

2 Multimode fiber optic cable (62.5/125 micron)

will be used.

3 The fiber optic cable shall have a minimum of eight

(8) strands.
4 All strands must be terminated at each end of the
fiber cable whether used or not.

5 All optical fiber components and installation

practices shall meet applicable building and safety
codes requirements and shall provide well
organized cable installation management in
accordance with the manufacturer’s guidelines
6 Fiber optic cables running through risers must be
protected by PVC conduits to protect them from
interferences from other bidders providing other
services in future
7 All fiber optic backbone links will be terminated at
the identified MDF room

8 All fiber interfaces for uplink must use relevant

transceivers.
1.4 Patch Panels, Equipment Cabinets
No Installation Technical Specifications Compliance Reference Information
(Yes/No) To Support Compliance
1 Patch panels must be equipped with RJ45 Category 6
sockets contacts with capacity of 24 or 48 ports as
needed.
2 Fiber Optic patching shall be done from the cabinet
housing optic boxes/ panels as well as the optic electronic
equipment.
3 Fiber Optic patch panel (ODF) shall have a sliding tray.
4 All patch panels, including fiber optic patch panels must
be rack mounted.
5 All patch panels must be earthed to provide electrical
safety to users in future and screening to prevent
electromagnetic radiations.
6 Fiber optic patch panels shall be used for distribution and
management of fiber optic cable, Provision of fiber
splicing, termination, management and storage in one
unit.
7 Fiber optic patch panels will be connected as per the
amount of strands terminated at each location.

8 Each Fiber optic patch panel should be fully loaded with

adapters, pigtails, splice trays and other required
accessories.
9 Except for the patch cords used to connect NICs to the
RJ45 sockets, all patch cords must be labelled at each
extremity with soft PVC indelible marking. For all other
components, the label type should be of stiff plastic PVC.
10 Power to the cabinets shall be switched off from within
the cabinets. Proper power socket cables to be supplied
with the cabinets. The bidder shall be required to provide
at least a 8-way Power Distribution Unit (PDU).
11 All cabinets shall have at least 4U free space after all the
passive and active equipment are mounted

12 The exact placing of the cabinets should be defined at the

start of the works by the bidder
PRICE SCHEDULE
Tenderers are advised to conduct site survey to confirm the conditions of site and quantities in
price schedule

SITE 2: KISUMU

Item
Description Unit Qty Unit Price Total

A Structured Cabling
1 86mm x 86mm faceplate frame with one 1/2-size
sloped shuttered insert, accepts two keytsone
No 22
modules, includes label and label cover. Arctic
White.- As Panduit
2 Category 6, 8-position, 8-wire, keystone
punchdown jack modules, international white.- As No 44
Panduit
3 Copper patch cord, category 6, CM/LSZH, 1
No 44
meter, blue UTP cable. As Pannduit
4 Copper patch cord, category 6, CM/LSZH, 3
No 44
meters, blue UTP cable. As Pannduit
5 CAT 6 Patch Panel - Patch Panel, Category 6,
No 2
Flat, 24 Port, 1 RU As Pannduit -
6 Front Only Cover, ABS, 1RU, Black (Panduit®
No 2
PatchLink® Horizontal Cable Manager
7 CAT 6, 4-PR, 24 AWG, UTP, CM, Euro Pallet,
305m, 4-pair (Conductors Are 24 AWG, Twisted In
No 6
Pairs, Separated By An Integrated Pair Divider And
Protected By A PVC Jacket)
8 CAT 6A U/UTP, 4-PR, 23 AWG, UTP, CM, Blue,
Euro Pallet, 1000ft/305m, 4-pair (Conductors Are
24 AWG, Twisted In Pairs, Separated By An Mtrs 80
Integrated Pair Divider And Protected By A PVC
Jacket) To link the new office
9 9U Network Cabinet - No 1
9 Accessories ( Cable ties, Lables, Screws, etc ) Lot 1
Sub-Total Carried Forward to Summary page
B Electrical Work
B Pathways
1 100mm X 50mm Trunking double compartment Lm 37
2 100mm X 50mm Single Knockout No 22
3 100mm X 50mm Twin Knockout No 22
Sub-Total Carried Forward to Summary page
C Civil Works
1 Allow 32mm pvc heavy guage conduit to be
Mtrs 70
trenched from main building to new office
2 Construction for manhole No 3
3 Concrete Blocks for Safety No 50
Sub-Total Carried Forward to Summary page

D Logistics and Installation

1 Logistics and operations Lot 1
2 Professional Installation, Testing(Fluke test), and
No 1
Commissioning
Sub-Total Carried Forward to Summary page

SUMMARY PAGE

Amount

Structured Cabling

Electrical Work

Civil Works

Installations Works

Sub-Totals
VAT 16%
TOTAL CARRIED FORWARD TO THE MAIN SUMMARY PAGE