NEP2 - Task1Attach - Bullzai - Response To Request For Proposal
NEP2 - Task1Attach - Bullzai - Response To Request For Proposal
Solicitation: JP14001
PAGE 1
NEP2: Choosing a Vendor Bullzai_Response to Request for
Proposal
Solicitation: JP14001
PAGE 2
NEP2: Choosing a Vendor Bullzai_Response to Request for Proposal
Cover Letter
April 27, xxxx
I am presenting this proposal as outlined in your Request for Proposal (RFP). We agree with
the scope, terms, and conditions of this RFP. We have attached all required documents
from the Endothon Inc. RFP and have filled out any information that was required.
The pricing we have submitted is for those services that are being requested in your RFP.
We have developed what we believe to be the best possible solutions for Endothon Inc. as
well as your customers as discussed in this proposal. We have also provided a quote for our
ERP maintenance services in the “Pricing and Performance” section as well as a description
of this service in the attachments section. We believe that every utility should take
advantage of this program as there is absolutely no risk, and the only outcome for
Endothon Inc. is additional service and support.
We are currently working with the Louisville Water Company and the Metropolitan Sewer
District. After reviewing approximately 40,000 accounts since February of this year, we
have increased their annual revenues by just over $1,000,000 per year due to platform
changes and efficiencies similar to changes we are proposing for Endothon Inc. We will also
mention additional services that we can provide and the costs of these services given the
scope of this RFP. Please know that our platform solution can provide much more value to
your operations than just outsourced utility. We can become the point for all contact with
your service providers, from setting up new accounts to issuing service orders for repairs or
service.
We are committed to the performance of this contract, as stated in this proposal, for the
term of the contract and any extension thereof. If we are selected as the winning bidder,
we guarantee we will be ready and willing when that date arrives. This offer will be
irrevocable for a period of 90 days subsequent to the due date of this proposal; however,
our desire to contract with Endothon Inc. will remain in effect indefinitely. Bullzai, Ltd.
would like to thank Endothon Inc. for including us in this opportunity, and we look forward
to working with you in any way we can. Please do not hesitate to contact us for any
questions or concerns that you may have. We look forward to the opportunity to make an
oral presentation later in the month.
I am authorized by Bullzai Ltd. to negotiate on its behalf. By signing below, I authorize that I
have sufficient authority to commit Bullzai Ltd. to this proposal.
Sincerely,
Fatima Patel
Vice President
International Accounts
Bullzai Ltd.
PAGE 3
NEP2: Choosing a Vendor Bullzai_Response to Request for Proposal
Legal Disclaimer
Thank you for the opportunity to submit this nonbinding (other than pricing for services
listed in our quotes) proposal for your consideration. Please note that this proposal may
include proprietary, confidential, and/or trade-secret information, which, if included, will be
clearly marked as such in the proposal. Any information that Bullzai Ltd. considers to be a
trade secret will not be subject to disclosure under any public records act.
PAGE 4
NEP2: Choosing a Vendor Bullzai_Response to Request for Proposal
Table of Contents
Legal Disclaimer.................................................................................................................... 4
Executive Summary............................................................................................................... 7
Response to the Endothon Request for Proposal...................................................................8
I. Introduction to the Point by Point RFP Response.........................................................8
II. Risk Assessment........................................................................................................ 11
III. Bullzai Ltd Personnel and Systems Qualifications..................................................12
Signature of Agreement....................................................................................................... 12
Signature Agreements......................................................................................................... 20
Statement of Work............................................................................................................... 21
1. Introduction............................................................................................................... 21
2. Background............................................................................................................... 21
3. Current Environment................................................................................................. 21
4. Objectives................................................................................................................. 21
5. Scope........................................................................................................................ 22
6. Key Deliverables, Milestones and Schedule...............................................................22
7. Constraints................................................................................................................ 23
8. Pricing and Performance...........................................................................................23
9. Place of Performance................................................................................................ 24
10. Points of Contact.................................................................................................... 24
Signatures from Involved Parties.........................................................................................25
Service Level Agreement..................................................................................................... 26
1. Summary...................................................................................................................... 26
2. Goals & Objectives....................................................................................................... 26
4. Program Review........................................................................................................... 26
5. Service Agreement....................................................................................................... 26
5.1. Service Scope........................................................................................................ 26
5.2. Endothon Inc. Requirements..................................................................................27
5.3. Service Provider Requirements..............................................................................27
5.4. Service Assumptions.............................................................................................. 27
6. Service Management.................................................................................................... 27
6.1. Service Availability................................................................................................ 27
6.2. Service Requests................................................................................................... 27
Signature of Agreement....................................................................................................... 27
PAGE 5
NEP2: Choosing a Vendor Bullzai_Response to Request for Proposal
Executive Summary
It’s important to note that this response is not about trying to persuade you to discontinue
the use of your ERP plans with Epicor. Your organization has now made plans for a strategic
investment in SAP ERP for improved operational efficiency and margins. But as a supply
chain professional, you know there are still many opportunities to increase efficiencies in
your operations. Knowing what options exist and evaluating them on their own merits will be
vital to your organization’s success.
The truth is that no software vendor has the best solution to every business problem. And
companies are finding that the value delivered by the best solution is far greater than any
costs to integrate and manage those applications. In fact, with the availability of cloud-
based, supply-chain applications, many barriers to rapid and risk-free adoption can now be
largely mitigated if not completely removed.
Through our strategy of acquiring and integrating solution vendors with industry-proven and
analyst-recognized best-in-class applications, Bullzai’s Oracle OWS product portfolio includes
a number of applications that deliver rapid, tangible, and sustainable results to SAP ERP
users.
Organizations with a strategic investment in SAP need to be confident that any non-SAP
application delivers significant business value. By choosing a best-in-class ERP application
from Oracle Web Services, you gain the functional advantages of market-leading software
and the broadest suite of applications across the entire value chain as well as many other
benefits:
There are three key areas where Bullzai’s Oracle web service applications can deliver
immediate and lasting business benefits to SAP ERP users by using the following SAP
modules: Financial Accounting and Controlling, Human Resource Management System, and
Sales and Distribution. This response to the Endothon Inc. request for proposals will
establish how Bullzai can leverage Oracle Web Services to establish a state of the art SAP
implementation while reducing overall infrastructure, licensing, and labor resource costs,
and providing significant improvements in functional applications and utility.
Sincerely,
Reo Raj Bindu
PAGE 6
NEP2: Choosing a Vendor Bullzai_Response to Request for Proposal
a. Evaluate and assess Endothon’s current business, manufacturing, finance, sales, human
resources, customer service, and technology environment, including services provided,
application software, infrastructure, funding, and technology service methodology
Bullzai will provide the results of the analysis that will include an assessment of each
of the above target areas. Bullzai Ltd. will also provide a requirements document to
resolve the gaps and issues discovered in the analysis.
b. Evaluate Endothon’s organizational structure and staffing to ensure that these are
positioned to support and properly meet Endothon’s current needs and the next five
years of ERP needs with the necessary reporting relationships
Bullzai will research and review the as-is organizational structure and staffing
assignments relative to the needs of a new ERP system and make pertinent
recommendations to provide resources to successfully configure and support the
systems. The organization plan will support Endothon’s strategic and tactical goals
for the ERP system.
PAGE 7
NEP2: Choosing a Vendor Bullzai_Response to Request for Proposal
Endothon in adopting the framework for the governance of the planning, design,
development, implementation, and maintenance of the Endothon ERP systems
international environment.
d. Collaborate with all levels of management in all company departments and other key
ERP stakeholders, as well as the IT staff, to determine current and future functionality
needs and the company’s desired business systems end state.
The Oracle SAP web service environment also supports additional modules and third-
party applications that may also be needed, but will be addressed in subsequent
proposals.
Bullzai’s Endothon proposal will engage the three modules within the Oracle Web
Services environment. Bullzai will also recommend increasing the scope for this
project, including unexpected time and cost changes that may occur. When
suggesting increases to the scope, Bullzai will use those additional rate cards given
herein. Bullzai will fully plan, design, configure, implement, and support (via the
ExtendedCare Solution) these modules as described in the Endothon SAP ERP RFP.
PAGE 8
NEP2: Choosing a Vendor Bullzai_Response to Request for Proposal
f. Prioritize recommended actions and plans that ensure projects are based on industry
standards and best practices.
g. Conduct workshops tailored to company departments to present draft findings and elicit
additional business needs.
1. A five-year plan and detailed budget to install and support the ERP
environment.
3. Project the costs associated with ongoing staffing to support the system.
PAGE 9
NEP2: Choosing a Vendor Bullzai_Response to Request for Proposal
receiving metric progress reports. Special status reports will be generated for
the one sponsor, steering committee, and stakeholders as required in the RFP.
4. Outline key project methods and processes, using best practices and a
standards-based approach.
6. Identify staff resources and training required to implement the entire ERP
plan.
PAGE 10
NEP2: Choosing a Vendor Bullzai_Response to Request for Proposal
site training material, certification exams, and other training costs within this
two-year period.
8. Document and present the final plan to Endothon’s departments, IT staff, and
executive senior management.
h. Agree to complete a fully functional implementation of the ERP no later than 10 months
after signing the SOW.
PAGE 11
NEP2: Choosing a Vendor Bullzai_Response to Request for Proposal
Bullzai will also provide a gap analysis that will determine any weaknesses and a
review of best practices along with applicable international policies and laws
associated with those practices. Bullzai will provide the following:
1) determined threat levels (high, medium, low)
2) level of effort to mitigate threats (high, medium, low)
3) estimated resource, cost, and time requirements to mitigate threats
4) a full analysis and pass through of Oracle Web Services security protocols,
protections, and detection capabilities.
1) Bullzai Ltd., along with Oracle Web Services, have a minimum of ten years of
experience in developing, configuring, and implementing SAP ERP systems,
especially on the web as an SaaS application.
2) Bullzai Ltd., along with Oracle Web Services, are 100% independent, which is defined
as receiving no fees or commissions from any manufacturer, vendor, or organization
that could potentially be considered as a qualified provider of hardware or software
to Endothon.
3) Bullzai Ltd., along with Oracle Web Services, have prior experience and have
completed at least three (3) IT strategic plans or similar projects over the last five (5)
years in the public sector.
4) Bullzai Ltd., along with Oracle Web Services, maintain errors and omissions insurance
as well as workers’ compensation policies that meet or exceed the minimum
requirements of Endothon as designated in Endothon’s Request for Proposal.
PAGE 12
NEP2: Choosing a Vendor Bullzai_Response to Request for Proposal
Signature of Agreement
This response to request for proposal is signed on the date indicated by duly authorized
representatives of Endothon Inc. and Bullzai Ltd. Systems and represents the agreement of
the parties to all elements of the this agreement as witnessed by the signatures that follow:
Name:_________________________________Name:_____________________________
(Please Print) (Please Print)
Signature:___________________________Signature:_____________________________
Date:_______________________________Date:_________________________________
Address:_____________________________Address:______________________________
PAGE 13
NEP2: Choosing a Vendor Bullzai_Response to Request for Proposal
AGREEMENT
2. Term of Agreement.
(a) The term of this Agreement will commence on the Effective Date set forth below
and will continue until terminated by either party, as provided below (“Term”).
In the event that the SOW provides for a different Term, the SOW Term will
control for that specific SOW only.
(b) Either party shall have the option to terminate this Agreement, without cause,
by providing one hundred twenty (120) days’ notice of its intent to terminate
the Agreement without cause. In the event that a SOW provides for a different
termination notice period, the SOW termination clause will control for that
specific SOW only.
(c) In the event that there is a continuing need for any Services identified in a SOW
after the expiration of this Agreement, and Customer requests, in writing, to
have Company complete the Services, this Agreement will automatically renew
for the period of time that it takes for the completion of such Services.
(d) The Agreement can be terminated for cause, as defined in paragraph 14(a) herein,
at any time provided the alleged breaching party is provided an opportunity to cure
the alleged breach in the manner set forth in paragraph 14(a) below or a permitted
delay, as defined in paragraph 14(d) herein, does not apply.
PAGE 14
NEP2: Choosing a Vendor Bullzai_Response to Request for Proposal
(a) In exchange for the Services performed by Company, as set forth in any SOW,
Customer agrees to compensate Company at the rates identified in the fee
schedule set forth in a SOW. Such rates are exclusive of any federal, state, or
local sales or use taxes, or any other taxes or fees assessed on, or in
connection with any of the Services rendered herein. Customer will pay all
undisputed invoices within fifteen (15) days of receipt thereof.
(c) A late charge of one and one-half percent (1½%) per month, or the legal
maximum if less, shall accrue on past due billings unless Customer notifies
Company of a billing dispute in writing prior to the payment due date. Customer
shall be responsible for any costs incurred by Company in the collection of
unpaid invoices including, but not limited to, collection and filing costs and
reasonable attorney’s fees of not less than fifteen percent (15%) of the
outstanding balance due.
5. Ownership of Materials Related to Services. The parties agree that any materials
prepared and delivered by Company in the course of providing the Services shall be
considered works made for hire. All rights, title, and interests of such materials shall
be and are assigned to Customer as its sole and exclusive property. Notwithstanding
the foregoing, the parties recognize that performance of Company hereunder will
require the skills of Company, and, therefore, Company shall retain the right to use,
without fee and for any purpose, such "know-how", ideas, techniques, and concepts
used or developed by Company in the course of performance of the services of this
Agreement.
7. Confidential Information.
(a) Customer understands and acknowledges that Company may, from time to
time, disclose “Confidential Information” to Customer. For purposes of this
Agreement, the term “Confidential Information” shall include but not be limited
PAGE 15
NEP2: Choosing a Vendor Bullzai_Response to Request for Proposal
(b) Company also understands and acknowledges that Customer may, from time to
time, disclose to Company proprietary ideas, concepts, expertise, and
technologies developed by Customer relating to computer application
programming, installation, and operation (collectively “Customer’s Confidential
Information”). Customer may further provide to Company documentation,
reports, memoranda, notes, drawings, plans, papers, recordings, data, designs,
materials, or other forms of records or information relating to Customer’s
business operations (collectively “Confidential Trade Information”). Company
agrees (i) not to use any Customer Confidential Information or Confidential
Trade Information for its own use or for any purpose other than the specific
purpose of completing the Services; (ii) not to voluntarily disclose any Customer
Confidential Information or Confidential Trade Information to any other person
or entity; and (iii) to take all reasonable measures to protect the secrecy of, and
avoid disclosure or use of, Customer Confidential Information and/or
Confidential Trade Information in order to prevent it from falling into the public
domain or the possession of persons other than those persons authorized
hereunder to have such Customer Confidential Information and/or Confidential
Trade Information. The foregoing duty shall survive any termination or
expiration of this Agreement.
(d) The following shall not be considered Confidential Information for purposes of
this Agreement: (a) information which is or becomes in the public domain
through no fault or act of the receiving party; (b) information which was
independently developed by the receiving party without the use of or reliance
on the disclosing party’s Confidential Information; (c) information which was
provided to the receiving party by a third party under no duty of confidentiality
to the disclosing party; or (d) information which is required to be disclosed by
law with no further obligation of confidentiality, provided, however, prompt
prior notice thereof shall be given to the party whose Confidential Information is
involved.
PAGE 16
NEP2: Choosing a Vendor Bullzai_Response to Request for Proposal
(e) The parties agree that the disclosure of any of the foregoing Confidential
Information by either party shall give rise to irreparable injury to the owner of
the Confidential Information, inadequately compensable in monetary damages.
Accordingly, the non-disclosing party may seek and obtain injunctive relief
against the breach or threatened breach of the foregoing undertakings, in
addition to any other legal remedies which may be available.
(a) To ensure that the necessary business and application knowledge is available
and conveyed from the Customer’s existing support team to Company’s
support team. Provide ready access to all appropriate computing platforms,
documentation (e.g., program source, copybooks, tables, subroutines), and
personnel (i.e., end users and technical representatives) necessary to fully
understand the current business systems and environments throughout the life
of the engagement.
(b) Provide at its facility, office space and equipment for Company’s on-site
employees. Access will also be provided to the Customer’s source libraries, test
systems, and test data.
(c) Provide external communications capability and/or access to its work facility to
enable Company’s on-site project team to access the Customer’s information
technology system for after hours or weekend Services as required.
PAGE 17
NEP2: Choosing a Vendor Bullzai_Response to Request for Proposal
10. Warranty of Services. Any warranty offered by Company for Services provided herein
shall be set forth in the SOW. In the absence of any warranty language in the SOW,
Company warrants that all Services performed pursuant to this Agreement will be
performed in accordance with the general standards and practices of the information
technology industry in existence at the time the Services are being performed. In the
event that there is no warranty set forth in the SOW, the foregoing express limited
warranty is in lieu of all other warranties and conditions expressed or implied, oral or
written, contractual or statutory, including but not limited to any implied warranties
of merchantability or fitness for a particular purpose to the extent applicable.
11. Limitation of Liability. Customer agrees that Company shall not be liable to
Customer, or any third party, for (1) any liability claims, loss, damages, or expense of
any kind arising directly or indirectly out of services provided herein for (2) any
incidental or consequential damages, however caused, and Customer agrees to
indemnify and hold Company harmless against such liabilities, claims, losses,
damages (consequential or otherwise) or expenses, or actions in respect thereof,
asserted or brought against Company by or in right of third parties or for (3) any
punitive damages. For purposes of this Agreement, incidental or consequential
damages shall include, but not be limited to, loss of anticipated revenues, income,
profits or savings; loss of or damage to business reputation or good will; loss of
Customers; loss of business or financial opportunity; or any other indirect or special
damages of any kind categorized as consequential or incidental damages under the
law of the State of Pennsylvania. Company’s liability for any damages hereunder
shall in no event exceed the amount of fees paid by Customer to Company as of the
date the alleged damages were incurred.
12. Indemnification. Each party shall indemnify, defend, and hold harmless the other, its
employees, principals (partners, shareholders, or holders of an ownership interest, as
the case may be), and agents from and against any third-party claims, demands,
loss, damage, or expense relating to bodily injury or death of any person or damage
to real and/or tangible personal property directly caused solely by the negligence or
willful conduct of the indemnifying party, its personnel, or agents in connection with
the performance of the Services hereunder. To the extent that such claim arises from
the concurrent conduct of Customer, Company, and/or any third party, it is expressly
agreed that Company’s liability shall be limited by the terms and provisions of
paragraph eleven (11) herein and that, with respect to any remaining obligations to
pay any third party claims, demands, losses, damages, or expenses that are not
limited by the terms and provisions of paragraph eleven (11) herein, each party's
obligations of indemnity under this paragraph shall be effective only to the extent of
each party's pro rata share of liability. To receive the foregoing indemnities, the
party seeking indemnification must promptly notify the other in writing of a claim or
suit and provide reasonable cooperation (at the indemnifying party's expense) and
full authority to defend or settle the claim or suit. The indemnifying party shall have
no obligation to indemnify the indemnified party under any settlement made without
the indemnifying party's written consent.
13. Equal Opportunity Employer. Company is an Equal Opportunity Employer and does
not discriminate in recruitment, hiring, transfer, promotion, compensation,
development, and termination of its employees on the basis of race, color, sex, age,
marital status, national origin, handicap, religious beliefs, veteran's status, or other
protected categories as required by applicable federal, state, and local laws.
Customer likewise represents that it will not discriminate in the referral or
acceptance of consultants hereunder on the basis of race, color, sex, age, marital
status, national origin, handicap, religious beliefs, veteran's status, or other
protected category as required by applicable federal, state, and local laws.
PAGE 18
NEP2: Choosing a Vendor Bullzai_Response to Request for Proposal
14. Termination.
(a) Termination for Cause: If either party believes that the other party has failed in
any material respect to perform its obligations under this Agreement (including
any exhibits or amendments hereto), then that party may provide written
notice to the other party’s management representative describing the alleged
failure in reasonable detail. If the alleged failure relates to a failure to pay any
sum due and owing under this Agreement or if Customer makes an
unauthorized solicitation of a Company employee under the provisions of
paragraph eight (8) herein, the breaching party shall have ten (10) business
days after notice of such failure to cure the breach. If the breaching party fails
to cure within ten (10) business days, then the non-breaching party may
immediately terminate this Agreement, in whole or in part, for cause by
providing written notice to the management representative of the breaching
party. With respect to all other defaults, if the breaching party does not, within
thirty (30) calendar days after receiving such written notice, either (a) cure the
material failure or (b) if the breach is not one that can reasonably be cured
within thirty (30) calendar days, then the non-breaching party may terminate
this Agreement, in whole or in part, for cause by providing written notice to the
management representative of the breaching party.
(b) Termination for Bankruptcy: Either party shall have the immediate right to
terminate this Agreement, by providing written notice to the other party, in the
event that (i) the other party becomes insolvent, enters into receivership, is the
subject of a voluntary or involuntary bankruptcy proceeding, or makes an
assignment for the benefit of creditors; or (ii) a substantial part of the other
party’s property becomes subject to any levy, seizure, assignment, or sale for
or by any creditor or government agency.
(c) Payments Due: The termination of this Agreement shall not release either party
from the obligation to make payment of all amounts then or thereafter due or
payable.
(d) Permitted Delays: Each party hereto shall be excused from performance
hereunder for any period and to the extent that it is prevented from performing
any services pursuant hereto in whole or in part as a result of delays caused by
the other party or an act of God or other cause beyond its reasonable control
and which it could not have prevented by reasonable precautions, including
failures or fluctuations in electric power, heat, light, air conditioning, or
telecommunication equipment, and such nonperformance shall not be a default
hereunder or a ground for termination hereof. Company’s time of performance
shall be enlarged, if and to the extent reasonably necessary, in the event (i)
that Customer fails to submit information, instructions, approvals, or any other
required element in the prescribed form or in accordance with the agreed upon
schedules; (ii) of a special request by Customer or any governmental agency
authorized to regulate, supervise, or impact Company’s normal processing
schedule; (iii) that Customer fails to provide any equipment, software,
premises, or performance called for by this Agreement, and the same is
necessary for Company’s performance hereunder. Company will notify
Customer of the estimated impact on its processing schedule, if any.
(e) Continuation of Services: Company will continue to perform Services during the
notice period unless otherwise mutually agreed upon by the parties in writing.
In the event that Customer provides the notice of termination and directs
Company not to perform the services through the notice period, Customer
agrees to pay Company an amount equal to the amount normally due to
Company for the notice period. Upon termination by either party, Customer will
PAGE 19
NEP2: Choosing a Vendor Bullzai_Response to Request for Proposal
pay Company for all services performed and charges and expenses reasonably
incurred by Company in connection with the services provided under this
Agreement through the date of termination.
(b) Waiver. The rights and remedies provided to each of the parties herein shall be
cumulative and in addition to any other rights and remedies provided by law or
otherwise. Any failure in the exercise by either party of its right to terminate
this Agreement or to enforce any provision of this Agreement for default or
violation by the other party shall not prejudice such party’s rights of termination
or enforcement for any further or other’s default or violation or be deemed a
waiver or forfeiture of those rights.
(c) Force Majeure. Neither party will be liable to the other for failure to perform its
obligations hereunder if and to the extent that such failure to perform results
from causes beyond its control, including and without limitation: strikes,
lockouts, or other industrial disturbances; civil disturbances; fires; acts of God;
acts of a public enemy; compliance with any regulations, order, or requirement
of any governmental body or agency; or inability to obtain transportation or
necessary materials in the open market.
(d) Notices. All notices required under or regarding this Agreement will be in writing
and will be considered if delivered personally, mailed via registered or certified
mail (return receipt requested and postage prepaid), given by facsimile
(confirmed by certification of receipt), or sent by courier (confirmed by receipt)
addressed to the following designated parties:
If to Vendor: If to Customer:
Company Name Customer Name
Attention: Attention:
Street Address Street Address
City, State, Zip City, State, Zip
(f) Captions. The section headings in this Agreement are intended solely for
convenience of reference and shall be given no effect in the construction or
interpretation of this Agreement.
(g) Entire Agreement. This Agreement and the SOW(s) and/or CAO(s) incorporated
herein constitute the entire agreement between the parties and supersede any
prior or contemporaneous communications, representations, or agreements
between the parties, whether oral or written, regarding the subject matter of
this Agreement.
(h) Amendments. This Agreement and the Exhibits may be amended only by an
instrument in writing executed by the parties hereto. Any written work order
submitted by Customer shall not amend the terms of this Agreement and will
only be considered (1) a statement of the work to be performed, (2) to set forth
PAGE 20
NEP2: Choosing a Vendor Bullzai_Response to Request for Proposal
any deadlines or schedules, and (3) the additional fees to be charged, if any, for
any out of scope work or services stated on the work order.
(i) Applicable Law. This Agreement is made under and will be construed in
accordance with the law of Pennsylvania without giving effect to that state's
choice of law rules. The forum for any dispute or litigation arising out of this
Agreement shall be in the Courts of Common Pleas of Company’s Home County
Court or in the Federal District Court for Company’s Federal District Jurisdiction.
(j) Successors and Third Party Beneficiaries. This Agreement shall inure to the
benefit of Company and Customer and any successors or assigns of Company
and Customer. No third party shall have any rights hereunder.
PAGE 21
NEP2: Choosing a Vendor Bullzai_Response to Request for Proposal
Signature Agreements
Each party represents and warrants that the foregoing is agreed to and accepted and that
this Master Services Agreement has been executed by a duly authorized representative of
each party on behalf of such party.
IN WITNESS WHEREOF, the parties hereto have executed this Master Services Agreement as
of the date upon which the last party executes below.
Name:_______________________________Name:________________________________
(Please Print) (Please Print)
Signature:___________________________Signature:_____________________________
Date:_______________________________Date:_________________________________
Address:_____________________________Address:______________________________
Please sign upon acceptance of this Master Service Agreement. Thank you for your
business!
PAGE 22
NEP2: Choosing a Vendor Bullzai_Response to Request for Proposal
Statement of Work
1. Introduction
This Statement Of Work (“SOW”), by and between Endothon Inc. (“Endothon”) and Bullzai
Ltd. (“Bullzai”), and is governed by the terms and conditions as set forth in the Master
Services Agreement between Endothon and Bullzai dated February 6.
This SOW shall be effective as of the date it is executed by both parties (“Effective Date”)
and shall remain effective until January 31 unless otherwise terminated in accordance with
the MSA or extended via a Change Order (collectively the “SOW Term”).
This SOW describes the SAP ERP planning, design, configuration, implementation, and
maintenance support services that will be performed for Endothon as part of this
engagement. The following information is pertinent to this project work.
2. Background
Bullzai will provide a cloud-based strategy outlining the impetus and benefits of migrating to
cloud services, including acceleration of data center consolidation and better utilization of
existing infrastructure assets. Based on the Endothon Request for Proposal for an SAP
enterprise resource management system, Bullzai will leverage the new SAP enterprise
resource systems (ERP) strategy to begin planning the migration of Endothon’s ERP services
to cloud solutions on Oracle’s Web Services System (OWSS). Bullzai recognizes the
importance of harnessing these fundamental shifts in IT investment patterns to increase IT
efficiencies and cut IT costs for Endothon.
Software as a service (SaaS) has demonstrated benefits for industry organizations, including
reducing costs per user per month, scalability to the enterprise using bill-by-the-mailbox
pricing concepts, reduced burden of lengthy software upgrades, and reduced complexity
through vendor-provided equipment and services. Bullzai recommends SaaS as a solution
for this project.
3. Current Environment
The CEO and the board have indicated they want a new ERP system for the company, and
they would like it to be compatible with their customers’ systems, all of which have various
forms of SAP as their ERP. They want the SAP ERP system to be configured and implemented
in the next 10 months. Realizing this is an aggressive schedule, they have authorized the
service to be outsourced to either an inshore or offshore company, along with contracted
services for the necessary resources to accomplish this project. The Endothon team will be
involved in this endeavor so that they will eventually learn the system. However, the initial
configuration, implementation, maintenance, and support will have to be engaged by the
PAGE 23
NEP2: Choosing a Vendor Bullzai_Response to Request for Proposal
selected partner and transitioned to the Endothon team completely within the next two
years.
4. Objectives
The objective of this SOW is to acquire the SAP ERP solution via the Oracle Web Services
system as a software-as-a-service arrangement (SaaS), which will be planned, configured,
implemented, and tested by Bullzai.
In line with the requirements in the Endothon RFP JP14001, Bullzai has proposed an ERPaaS
(Enterprise Resource Planning as a Service) solution that will achieve the business,
technical, security, management/administrative, migration, and integration objectives as
outlined in the RFP to the approval and confirmation of Endothon.
5. Scope
The scope of this SOW is to identify the applicable services, deployment modules, and
company-specific needs as well as implementation and ongoing support of awarding the
contract order, based on the requirements identified in the EaaS RFP.
Table 1 outlines the scope of services across the service offerings, delivery models, and
pricing options for the EaaS solution.
The following major milestone tasks are time-scoped in the following manner:
PAGE 24
NEP2: Choosing a Vendor Bullzai_Response to Request for Proposal
7. Constraints
Bullzai proposes a fixed price and performance model for pricing as indicated in the table
below. Additionally, a performance bonus for a fully tested employment of a milestone
ahead of schedule is proposed. That bonus schedule is listed below the pricing table.
PAGE 25
NEP2: Choosing a Vendor Bullzai_Response to Request for Proposal
The following table is the bonus program schedule in percentage of milestone costs
contained in Table 3 above.
Once integration and implementation take place, a monthly subscription service for Oracle
Web Services will begin at the following rate based on the number of computing
transactions at the time of implementation (monthly costs will vary with changes in monthly
transactions). Endothon can expect this charge to begin at month 9 in the annual schedule
as systems and data are migrated to Oracle Web Services.
PAGE 26
NEP2: Choosing a Vendor Bullzai_Response to Request for Proposal
9. Place of Performance
All hosted email, collaboration tools, and related services will be provided at Oracle’s Virtual
Web Services operating environments (Cloud Service Environment).
All initial migration and integration efforts will be performed on site at Endothon
headquarters in the IT Department. Planning and requirements gathering efforts will take
place at the various Endothon offices and manufacturing plants, both domestic and
international. Testing will occur also at each of Endothon’s locations, including its
headquarters in Atlanta, Georgia.
Each party represents and warrants that the foregoing is agreed to and accepted and that
this Statement of Work has been executed by a duly authorized representative of each party
on behalf of such party.
IN WITNESS WHEREOF, the parties hereto have executed this Statement of Work as of the
date upon which the last party executes below.
Name:_________________________________Name:______________________________
(Please Print) (Please Print)
Signature:___________________________Signature:_____________________________
Date:_______________________________Date:_________________________________
PAGE 27
NEP2: Choosing a Vendor Bullzai_Response to Request for Proposal
Address:____________________________Address:______________________________
PAGE 28
NEP2: Choosing a Vendor Bullzai_Response to Request for Proposal
1. Summary
The purpose of this Agreement is to ensure that the proper elements and commitments are
in place to provide consistent IT service support and delivery to Endothon Inc. by the service
provider(s).
The goal of this Agreement is to obtain mutual agreement for ERP services between the
Oracle Web Services and Endothon Inc. Endothon Inc. requires that the SAP ERP system
maintain a 99.9% availability minus scheduled downtime.
3. Program Review
This Agreement is valid from the Effective Date outlined herein and is valid until further
notice. This Agreement should be reviewed at a minimum once per fiscal year; however, in
lieu of a review during any period specified, the current Agreement will remain in effect.
The Bullzai Ltd. business relationship manager ("Document Owner") is responsible for
facilitating regular reviews of this document. Contents of this document may be amended as
required, provided mutual agreement is obtained from the primary stakeholders and
communicated to all affected parties. The Document Owner will incorporate all subsequent
revisions and obtain mutual agreements/approvals as required.
PAGE 29
NEP2: Choosing a Vendor Bullzai_Response to Request for Proposal
4. Service Agreement
The following detailed service parameters are the responsibility of Bullzai Ltd. in the ongoing
support of this Agreement.
5. Service Management
Effective support of in-scope services is a result of maintaining consistent service levels. The
following sections provide relevant details on service availability, monitoring of in-scope
services, and related components.
PAGE 30
NEP2: Choosing a Vendor Bullzai_Response to Request for Proposal
emails received outside of office hours will be collected; however no action can
be guaranteed until the next working day
online or telephone assistance guaranteed within 72 hours during the business
week
0–8 hours (during business hours) for issues classified as “high priority”
within 48 hours for issues classified as “medium priority”
within 5 working days for issues classified as “low priority”
remote assistance will be provided in line with the above timescales and will be
dependent on priority of the support request
6. Statement of Recourses
The following recourses are provided as rebates for services not meeting the above Service
Level Agreement.
# Description Amount
1 All high-priority issues where Bullzai fails to respond $1,200/incident
within 8 hours of notification
2 All medium-priority issues where Bullzai fails to $1,000/incident
respond within 48 hours of notification
3 All low-priority issues where Bullzai fails to respond $800/incident
within 48 hours of notification
4 Failure of the telephone support line to answer a call $200/incident
within four rings
5 Failure of the system to respond to user entries of $3,000/issue
more than 3 seconds. 1 remediation attempt of 30
days from notification per issue.
6 Failure of the system to run and maintain a 99.9% $3,000/issue
availability due to architectural engineering issues
(nonoperational or user management errors). 1
remediation attempt of 30 days from notification per
issue.
Endothon shall notify Bullzai of the recourse issue and give Bullzai 10 days in which to
respond and/or remediate. If response and/or remediation are not satisfactory for Endothon,
it shall notify Bullzai that it will exercise the recourse per the above schedule. All payments
shall be made by Bullzai within 30 days of this notification.
PAGE 31
NEP2: Choosing a Vendor Bullzai_Response to Request for Proposal
Signature of Agreement
Each party represents and warrants that the foregoing is agreed to and accepted and that
this Service Level Agreement has been executed by a duly authorized representative of
each party on behalf of such party.
IN WITNESS WHEREOF, the parties hereto have executed this Service Level Agreement as of
the date upon which the last party executes below.
Name:_____________________________Name:________________________________
(Please Print) (Please Print)
Signature:__________________________ Signature:_____________________________
Date:______________________________ Date:_________________________________
Address:____________________________Address:______________________________
PAGE 32