A pplication Guidelines for

Undergraduate Admissions
For September ���� International Enrollment
Faculty of Engineering
Table of Contents

Application Timelines 1

Application Process and Steps 2

Application Eligibility 3

Apply Online 6

Application Fee 7

Required Documents 8

Online Interview 11

Scholarships 12

Student Accommodations 12

Enrollment Procedures 13

Student Visa 15

Admissions Policy 16

Privacy Policy 17

*You can jump to the given page by clicking on the corresponding page number.
 Application Timelines Enrollment: September ����

Early Entry

Online applications open: October �, ����

Online applications close: October ��, ����

Interviews (for applicants who are asked): Mid November to early December, ����

Offers and scholarship results released: December ��, ����

Final offer acceptance deadline: January ��, ����

Regular Entry

Online applications open: December �, ����

Online applications close: January ��, ����

Interviews (for applicants who are asked): Late January to mid February, ����

Offers and scholarship results released: March ��, ����

Final offer acceptance deadline: April �, ����

Final Entry

Online applications open: February ��, ����

Online applications close: March ��, ����

Interviews (for applicants who are asked): Late March to early April, ����

Offers and scholarship results released: April ��, ����

Final offer acceptance deadline: May ��, ����

The International Admissions Office is closed from December ��, ���� until January �, ����.

*Applicants who are not sure if they meet our academic requirements (see Page � for details) and think that they require individual eligibility
screening should contact the International Admissions Office two weeks before their desired Entry Period begins.
*Applicants can only apply for one of the three application periods indicated above.
*All dates are stated in Japan Standard Time.

1
 Application Process and Steps:

Step Check your eligibility

1 a)Check the academic requirements
b)Check the English language requirements

Prepare the required documents

Application essay, academic transcripts, standardized test results*, English language
test results* and other documents
Step
*Applicants must contact the test agency where they took their standardized test /
2 English language test and have the results sent directly to KUAS.
Examples of test results that should be sent to KUAS directly:
ACT, SAT, TOEFL iBT, PTE, Duolingo, etc.

Apply online
a)Complete the Online Application
b)Upload the required documents
Step
3 c)Request and have your letter of recommendation uploaded (by your teacher, etc.)
d)Pay the application fee

Take an online interview (if requested)

Step
4

2
 Application Eligibility
Applicants MUST fulfill all of the following requirements outlined in sections a) and b):

a)Academic Requirements:
Applicants must possess or expect to possess academic qualifications which meet the following criteria by the time
of their enrollment to KUAS:

�)Applicants must satisfy at least one of the following criteria:

■ Completed a ��-year standard school education.

■ Obtained an International Baccalaureate Diploma, Abitur, Baccalaureate Diploma, or GCE A level.

■ Completed a ��-year education at an educational institution in Japan accredited by an international

evaluating organization (WASC, ACSI, CIS, NEASC).

■ Completed an educational program of �� years or longer at an overseas school which has been
recognized as meeting the requirements of the Minister of Education, Culture, Sports, Science and
Technology of Japan.

■ Completed an education at an overseas school recognized as equivalent to a Japanese senior high

school.*¹

■ Completed a program at a school for international students in Japan recognized as equivalent to an

overseas high school or upper secondary school by the Minister of Education, Culture, Sports, Science
and Technology of Japan.*¹

■ Passed a high school equivalency exam outside Japan that certifies the academic ability to complete a
program at an overseas high school or upper secondary school.*¹

■ Be at least �� years of age and passed an equivalency exam that certifies the academic ability to
complete a ��-year standard school education (including those who passed the examination of the
Certificate for Students Achieving the Proficiency Level of Upper Secondary School Graduates).

■ Completed a program at an overseas Japanese school that is recognized as equivalent to a Japanese

senior high school by the Minister of Education, Culture, Sports, Science and Technology of Japan.

■ Completed an advanced course of study at a specialized training college designated by the Minister of
Education, Culture, Sports, Science and Technology of Japan.

■ Be personally certified by the Minister of Education, Culture, Sports, Science and Technology of Japan as
meeting requirements.

■ Be at least �� years old and recognized through individual eligibility screening for admission to KUAS.*²

The above criteria are established based on the academic requirements stipulated by Japanese education laws.

*¹ Applicants from a country where the standard education curriculum is less than �� years are required to complete a
university preparatory course designated by the Minister of Education, Culture, Sports, Science and Technology of Japan
before enrollment.
*² Please contact the International Admissions Office ([email protected]) at least two weeks before the Entry Period which
you intend to apply to opens.

3
 Individual eligibility screening:
Requests for individual eligibility screening cannot be accepted after an Entry Period begins. Please ensure
that you contact the International Admissions Office at least two weeks prior to the application start date.

After you contact the International Admissions Office, you will be provided with details about what
documents and information you need to submit for individual eligibility screening. You will be asked to
submit your graduation certificates, academic transcripts, syllabuses, etc. These documents and information
must be submitted within two weeks of receiving instructions from the International Admissions Office. The
International Admissions Office cannot accept documents and information submitted later than two weeks
from the date instructions are given.

�) Applicants must have a comprehensive understanding of a majority of the following mathematics and
physics-related fields equivalent to a high school/upper secondary school level.

Mathematics Algebra, Geometry, Pre-calculus, Statistics

Physics Force and Motion, Waves, Electricity and Magnetism, Atoms

*If you are not sure whether your study areas meet the requirements, please contact the International Admissions Office.

*Please contact the International Admissions Office if you can certify that you have a high school-level understanding of these
subjects, even if you have not taken them at school.

*All documents required to provide proof of the above-mentioned competencies must be submitted before enrolling at KUAS.
*If you have other educational qualifications, please consult the International Admissions Office before applying.
*For more details, please contact the International Admissions Office before sending an application.

Enrollment: September ����

b)English Language Requirements:

Applicants must meet the minimum scores stated in the table below to satisfy KUAS’ English language requirements. At
KUAS’ Faculty of Engineering, English is the language of instruction. The Faculty does not offer an English as a Second
Language (ESL) program. Therefore, all applicants must prove that they can thrive in an English academic environment
before enrollment.
KUAS accepts the following English proficiency test scores. English test score reports must be sent to KUAS directly by the
testing institution.

Test Minimum Score

● Test of English as a Foreign Language (TOEFL) Internet-based (iBT): ��

● International English Language Testing System (IELTS) Academic overall band score: �.�

● Pearson Test of English (PTE) Academic: ��

● Duolingo English Test Total: ���

*KUAS also accepts TOEFL iBT Home Edition and IELTS Indicator.

4
 TOEFL iBT / KUAS accepts MyBest™ scores in addition to TOEFL iBT and TOEFL iBT
TOEFL iBT Home Edition scores from a single test date. For further information, visit
Home Edition www.toefl.org.

For information about IELTS tests and registration procedures, contact

IELTS /
the IELTS Office, University of Cambridge Local Examination Syndicate at
IELTS Indicator
www.ielts.org.

For information about the Pearson Test of English, visit

PTE www.pearsonpte.com.

Duolingo For information about the Duolingo English Test, visit

English Test https://englishtest.duolingo.com/en.

*If an applicant is unable to take these tests in their region or country, we ask that they consult with the International Admissions Office
immediately.

English Language Requirement Exemptions

Applicants who may qualify for an exemption from the English language requirements:
● Applicants who have spent the last three years of their formal education studying in English in the following
countries. (A total of three years of English education must be completed by the time the applicant enrolls at
KUAS).

U.S., Australia, New Zealand, Singapore, Ireland, the United Kingdom (England, Scotland, Northern Ireland,
Wales), or Canada (excluding Quebec)
● Applicants who have obtained an International Baccalaureate (IB) Diploma in English by the time of their
enrollment in KUAS.
Applicants who may apply for a waiver of the English language requirements:
● Applicants who completed the last three years of their formal education in English in a country other than the
above-mentioned countries. (A total of three years of English education must be completed by the time the
applicant enrolls at KUAS).
*Applicants who do not fall under any of the above descriptions must submit English language test scores.

Applying for an English Waiver

Applicants who wish to apply for an English proficiency waiver must:
● Request an English proficiency waiver on their TAO application.
● Upload an English ability evaluation letter from one of their teachers to their TAO application. This teacher must
have taught the applicant as part of their formal education within the last three years.

This letter must be from a teacher who taught the applicant as part of their formal education within the last
three years and can evaluate their English language abilities. The letter must include an appraisal of the
applicant’s English language skills and the teacher’s signature. The teacher should indicate what language
the applicant’s school curriculum was taught in and how long. (The applicant is required to have studied in
English for at least three years). The teacher’s letter should include their school’s letterhead if available. If
the student has been enrolled in multiple schools, the letter must testify that the student has spent at least
the last three years studying in English.
*Please remember that applicants may be asked to take an interview in which several teachers will verify their English language abilities. If
your English proficiency is judged to be insufficient by our admissions panel, you may be disqualified from receiving an exemption or a
waiver. 5
 Apply Online
We request that all applicants apply through our Online Application System called The Admissions Office
�
(TAO). Please go to the “Admission & Aid” page on our website and click the “Apply” button in the
Undergraduate section to submit your application. If you do not have access to the internet, please contact the
International Admissions Office.

URL of the Apply page and TAO manual (PDF & Youtube Video):
https://www.kuas.ac.jp/en/faculty-of-engineering/undergraduate-ap/u-apply/

� All documents must be submitted online through TAO unless otherwise indicated.

Documents marked with ♦ on Page �, �, and �� must be sent to KUAS by physical mail if requested by the
�
International Admissions Office. Documents sent by physical mail must be originals (copies are not
acceptable). Specific instructions will be given to applicants at a later date (if applicable).

NOTE:

01 All required documents, as well as payment of the application fee, must be received by the online
application closing date. No application will be accepted under any circumstances if procedures or
documents remain incomplete or if errors remain uncorrected on the day of the deadline.

02 If you do not receive an automated confirmation email from TAO within one day acknowledging that
your application has been received, please contact the International Admissions Office immediately.

03 Please check your email and your TAO messages regularly, as all notifications will be sent to you
electronically. (Please ensure that message notifications from TAO are not being marked as junk mail).

04 Falsifying any information in applications or related documents may result in rejection/dismissal from
KUAS.

6
 Application Fee
The application fee is �,��� JPY (non-refundable).

International Payments
In the case of international payments, the application fee is payable with a credit/debit card or other international
payment options available through Flywire. Please complete the payment by selecting Flywire at the time of
payment. KUAS utilizes Flywire for the processing of our international students’ school fees. Flywire allows for
payment from most banks, offers competitive exchange rates, and provides ��-hour user support.

If you are from one of the countries indicated below, please pay careful attention to the following information.
China: An invoice issued by KUAS will be required if you choose to pay using an international bank wire. Please
contact us for the issuance of an invoice.
Vietnam: An invoice issued by KUAS will be required if you choose to pay using an international bank wire. Please
contact us for the issuance of an invoice.

In some countries, some international payment options, including credit/debit cards, are not available. Please select
one of the payment methods available in your region according to the options displayed on Flywire.

Domestic Payments

In the case of domestic payments, the application fee should be paid through the SB Payment Service. The SB
Payment Service allows for payment by credit card. Please complete the payment by selecting the SB Payment
Service at the time of payment. Domestic payment cannot be made through Flywire.

NOTE:
*The application fee will not be waived or refunded under any circumstances.

*The Application fee payment must be processed and completed by ��:�� Japan Standard Time on your
designated online application closing date. Please ensure that you make your payment well in advance
to allow for sufficient processing time. Especially in cases of bank transfer, payments take several days
to process. (Refer to Page � to check which online application closing date applies to you).

*All charges involved in payment transactions (bank transfer fees, bank commissions, remittance fees, etc.)
must be paid by the applicant.

7
 Required Documents
All applicants MUST submit the following documents:

▶ Photograph
Required file type: JPEG (JPG)
Please upload your photo through TAO. Your photo must be taken within the last three months, showing a
portrait (front) view above the chest against a plain background. No caps or hats are allowed.

▶ Passport copy
Required file type: PDF / JPEG (JPG)
Please scan or photocopy the photo ID page of your passport and upload it to your TAO application for
identification purposes. The scanned copy must be in color and clearly show your photo, name, and passport
number. Applicants who do not have a valid passport should submit a photocopy of another form of
government-issued photo ID. Applicants with neither of these forms of ID are still eligible to apply. However,
they will be required to submit a passport photocopy before enrollment.

▶ Residence card copy (only for applicants who have a valid Japanese residential status)
Required file type: PDF / JPEG (JPG)
If you are a resident of Japan, please upload a copy of your residence card to your TAO application. The
scanned copy must be in color and include both sides of the card.

▶ Application essay (��� words minimum, ��� words maximum*)

Required file type: PDF
Please write one short essay in English that includes the following three topics:
�.Why do you want to study at KUAS, and what do you want to learn while you are there?
�.What makes you qualified to study at KUAS?
�.How do you want to use what you will learn at KUAS in the future?
There are no specific requirements for the essay’s formatting, spacing, etc.
*Essays that go over the maximum word count will not be scored.

▶ Official academic transcript(s) for the last two years ◆

(If not in English, a certified English translation is required)
Required file type: PDF

Please upload your official transcripts (along with a certified English translation if needed) to your application
on TAO.
● Applicants who have not yet graduated from high school should submit their academic transcripts for their
two most recently completed* years of high school .
*e.g., if you are in your third year of high school, you should submit your transcripts from your first and second years.
● Applicants who have already graduated from high school are required to submit their complete and final high

school transcripts with their application.

● Applicants who have completed less than two years of their university education should submit all university

course transcripts up to their most recent semester as well as their complete high school transcripts.
● Applicants who have completed more than two years of their university education should submit all university

course transcripts up to their most recent semester. (High school transcripts are not required).
● Applicants who have already graduated from university are required to submit their complete and final
university transcripts with their application.
Transcripts must include all courses, credits, grades, and term information along with details about your
school's grade scale (e.g., ��-��� = A, ��-�� = B, etc.).

All successful applicants who intend to enroll at KUAS will be required to submit their complete and final high
school transcripts before they enroll in KUAS.

8
 ▶ Certificates of (expected) graduation ◆
(If not in English, a certified English translation is required)
Required file type: PDF
Please upload your certificates and certified English translation if needed through TAO.
Applicants will be required to submit their certificate of graduation at their time of enrollment.
Note: In general, a “Certificate of Graduation” is a document that proves when you graduated from school
(it should have your graduation date written on it). A “Certificate of Expected Graduation” proves that
you will be a graduate of school (it should have your expected date of graduation written on it).

▶ Evidence of English language proficiency (TOEFL iBT/IELTS/PTE/Duolingo)

Applicants whose native language is not English are required to provide proof of their English proficiency.
Please submit a valid score* from one of KUAS’ accepted standardized tests. Please refer to Page � and � for
details about each test and applying for exemption.

● TOEFL iBT, PTE, and Duolingo English Test

These test scores must be sent directly from their respective testing agency. Applicants cannot upload the
results of these tests to TAO nor email them to KUAS. Applicants must contact the testing agency and request
that their scores be sent directly to KUAS (or register on the testing agency’s website or perform the
appropriate online registration if required).
-For TOEFL iBT, KUAS’ institution code is C���.

Test results may take an extended period of time to arrive at KUAS, so please send them well in advance.
Therefore, we highly recommend that you take these tests well in advance.

●IELTS
Applicants should upload a PDF scan of their score (TRF) to TAO.

*Test scores must be no more than two years old on their day of arrival at KUAS for them to be considered valid for admission.

▶ One letter of recommendation

Required file type: PDF
KUAS requires one letter of recommendation. This letter should be from a teacher at your current school* who
can affirm your achievements, character, dedication, or leadership abilities. Please note that KUAS may
contact the recommender for more details. The recommendation letter must be directly uploaded to your
TAO application by the recommender by the application due date. To do this, a request for a recommendation
letter must be sent to your recommender via your TAO portal. The recommendation letter must be typed in
English, must be signed by the recommender and must include the recommender's school letterhead if
available.

When asking your recommender for a letter, please be considerate and ensure that you ask well in advance so
that they have time to draft and upload your letter before the deadline.

Please be aware that it is your responsibility as the applicant to ensure that your teacher submits their
recommendation letter to KUAS via TAO before your application deadline. No exceptions can be made.

*If you have not undergone any education for five or more years, and it is difficult for you to obtain a letter of recommendation
from one of your past teachers, please contact the International Admissions Office ([email protected]).

9
 ▶ Standardized Test Results ◆
(If not in English, a certified English translation is required)

Required file type: PDF

Please submit / upload one of the following official test result certifications / transcripts listed on this Page.
If your standardized test provides a predicted score, please submit it to KUAS.
As a general rule, you need to demonstrate your level of understanding of mathematics and physics through
your test results. However, if you have difficulty doing so through your standardized test results, please
consult the International Admissions Office.

If the results of your standardized test which you took as part of your high school curriculum are older than
five years, and you will also need to provide a new standardized test score by taking the SAT, ACT, EJU, etc.
Test scores (SAT, ACT, EJU, etc.) must be no more than three years old on their day of arrival at KUAS for
them to be considered valid for admission.

For applicants who have taken the SAT or ACT examinations, please request that your score report be sent
directly to the International Admissions Office. (Only valid test scores will be accepted.)

-For the SAT, KUAS’ institution code is ����.

-For the ACT, KUAS’ institution code is ����.

Please be advised that you will be required to physically mail us your OFFICIAL test results if requested to
do so by the International Admissions Office. These official test results must be sealed in an envelope.

University entrance tests and other standardized test certifications:

● Abitur ● Indian School Certificate (ISC) (CISCE) - India

A ● All India Senior School Certificate Examination I ● International Baccalaureate (IB)
(AISSCE) (CBSE) - India ● Irish Leaving Certificate (ILC) - Ireland

● American College Testing (ACT)

● Natioanl Achivement Test (NAT) ‒ Philippines
● Advanced Subjects Test (AST) - Taiwan N
● National High School Examination - Vietnam
● Australian Tertiary Admission Rank (ATAR) -

Australia ● Ontario Secondary School Diploma (OSSD) -

● College Scholastic Ability Test (CSAT) - Korea O Canada
● Ordinary National Educational Test (O-NET) -
● Baccalaureate
B Thailand
● SAT Reasoning Test
●Examination for Japanese University
S ● School Leaving Certificate Examination
E Admission for International Students (EJU) -
Japan
● Seleksi Bersama Masuk Perguruan Tinggi

Negeri (SBMPTN) ‒ Indonesia

●Exame Nacional do Ensino Médio (Enem) ‒ ● Senior Secondary Examination (NIOS) - India
Brazil ● Sijil Tinggi Persekolahan Malaysia (STPM) -
●Examen Nacional de Ingreso a la Educación Malaysia
Superior (EXANI-II) ‒ Mexcio ● Singapore-Cambridge GCE A level - Singapore
● Elseltiin Yeronhii Shalgalt of Mongolia (EYESH) ‒ ● Sri Lankan GCE A level - Sri Lanka
Mongolia
● Unified Examination Certificate (UEC) - Malaysia
● GCE A level and other international A level
U
G ● General Scholastic Ability Test (GSAT)-Taiwan
● West African Senior School Certificate

● Higher Secondary School Certificate (HSC/HSSC)

W Examination (WASSCE) ‒ West Africa
● Hong Kong Diploma of Secondary Education
H *Test results other than those listed above
(HKDSE) - Hong Kong

10
 NOTE:
*If the name of the test in your country or region is not listed above, select “other” and indicate the name of the test
in your TAO application.
*Due to testing schedules, late submissions of standardized tests which are part of your high school curriculum may
be accepted. However, late submissions of other types of standardized tests (SAT, etc.) cannot be accepted.
*If there is no equivalent standardized test or educational system in the country or region where you live, indicate so
in your TAO application.
*If you have taken more than two different tests, it is highly recommended that you submit both results.
*Applicants will not be penalized for not submitting test results if there is a valid reason. (See our FAQ for details:
https://www.kuas.ac.jp/en/faculty-of-engineering/undergraduate-ap/u-faq/#application).
*Current university students majoring in STEM subjects (or graduates of such programs) need only submit their
standardized test scores, even if those scores are older than what our requirements otherwise stipulate. However,
non-STEM university students (or graduates) may be required to submit additional standardized test results, and
should inquire with our International Admissions Office for guidance.

When physical documents are requested, please send them to the following address.

International Admissions Office

Faculty of Engineering
Mailing address
Kyoto University of Advanced Science
�� Yamanouchi Gotanda-cho, Ukyo-ku, Kyoto ���-����, JAPAN

Information Regarding Financial Status

On your TAO application, please submit the name of the person who will be the source of your financial support
while at KUAS and your relationship with them. Additionally, you must state their income and bank account balance
to demonstrate their financial capacity to support your studies at KUAS.
You will be asked to submit the necessary documents to certify their financial capacity during your admission
procedures.

Online Interview
In order to learn more about applicants, we may ask you to take an online interview so that we may confirm the
contents of your application. All interviews will be conducted via an online video chatroom, so it is not necessary for
applicants to travel to Japan if they are requested to take an interview.
In the event that we wish to interview you, we will send you an online interview invitation with detailed information,
including an interview schedule. The exact date and time of your interview will be determined by KUAS. Please
check your email / TAO account regularly for these notifications. If we wish to interview you, we will notify you by
November ��, ���� (Early Entry applicants), February ��, ���� (Regular Entry applicants) or March ��, ����
(Final Entry applicants). After that, interviews will be held in November - December, January - February, and March
- April, respectively.
Please keep in mind that, regardless of whether you are asked to take an interview or not, it will not affect your
chances of being accepted.

Screening Methods
The screening of applications will be conducted based on the documents submitted. In cases where more
information is required, the applicant may be asked to take an interview. Each application will be reviewed fairly
and with due care by our faculty members.

Announcement of Results
Results will be announced through TAO on the designated result announcement days. Please note that KUAS cannot
answer any inquiries regarding results.
11
 Scholarships
Scholarships are provided to a limited number of outstanding students based a comprehensive evaluation.
KUAS offers two types of scholarships: the Super KUAS-E Scholarship (���% tuition and admission fee waiver +
stipend) and the KUAS-E Scholarships (���% or ��% tuition and admission fee waivers). The academic performance
of each scholarship recipient will be regularly reviewed. Scholarship recipients are expected to maintain high
academic performance and act as a role model for other students. Scholarship recipients who do not perform to the
university’s academic and social standards will have their scholarships revoked.

Applicants who wish to apply for a scholarship must indicate their intent on the appropriate section of their TAO
application. Scholarship applicants will be evaluated based on their submitted documents. Please note that KUAS
cannot divulge any information regarding the specific selection criteria for its scholarships to applicants or other
third parties.

KUAS cannot provide assistance with applications to external (non-KUAS) scholarships during the application
process or prior to enrollment. Information and assistance regarding external scholarships will be provided to
successful applicants after enrollment. Information regarding external scholarships is also available on our website.

Student Accommodations
At KUAS, students can choose to live in a dormitory or in private accommodation. If you prefer private
accommodation, the KUAS International Office can introduce you to English-speaking real estate agents. Successful
applicants will be asked to fill out a form to declare their housing plans. Due to limited dormitory avaiability, a
lottery will be held if applications exceed the dorms’ maximum capacity.
Note: All dormitory residence terms are limited to two years, after which students are required to seek off-campus
housing.

Dormitory Fees

Dormitory Key Money Room Rent

On-campus dormitory
Uzumasa A ��,��� JPY ��,��� JPY/month
Includes two meals on weekdays

Uzumasa B** ��,��� JPY ��,��� JPY/month Apartment-type dormitory

*Each fee is subject to change.

*Key Money includes maintenance costs for the shared areas of the dormitory and room cleaning costs after residents move out. Payment
of the Key Money is required along with payment of rent for the first month. Please note that the Key Money is non-refundable.
**Uzumasa B is available to male students only.

For details about dormitory (the International Student Residence) please visit the link below:
https://www.kuas.ac.jp/en/life-at-kuas/dormitory-info/

12
 Enrollment Procedures
Admitted applicants must pay the required admission procedure fees and submit all the requested documents by their
deadlines. Please be aware that non-payment or incomplete submission of documents will result in cancellation of
admission. For more details, please carefully read all relevant documents when you receive your offer.
If there are any changes in your personal information, please contact the International Admissions Office immediately.
Otherwise, you may not receive the necessary documents from us in time.

1 2 3 4 5
Result Admission Admission Obtaining Admission to
Announcement Procedure Approval Student Visa KUAS
First Payment
Second Payment
Submission of
Required
Documents

First Payment Second Payment Document

Deadline Deadline Submission Deadline
Early Entry January ��, ���� February ��, ����
May ��, ����
Regular Entry April �, ���� April ��, ����

Final Entry May ��, ���� June �, ����

Admission Procedure Fees

To complete the enrollment procedure, you must pay the admission fee, partial tuition fee, facility fee, laboratory
fee, association fees, and insurance fee by the specified deadlines. Please ensure that you have sufficient funds
before applying. Invoices for the admission procedure fees will be sent along with your result notification.

Scholarship Tuition Reduction (percentage)

�% ��% ���%

First Payment admission fee ���,��� JPY ���,��� JPY � JPY

partial tuition,
���,��� JPY ���,��� JPY � JPY
facility and laboratory fee
Second Payment
association fees
��,��� JPY ��,��� JPY ��,��� JPY
and insurance fee

Total fees due before enrollment ���,��� JPY ���,��� JPY ��,��� JPY

*The admission fee is non-refundable.

*Fees for each student will vary depending on whether they received a scholarship and what tuition reduction percentage said
scholarship provides.
*If you fail to pay the required fees by their respective deadlines, you may not be allowed to enroll.
*Students must pay their second semester tuition, facility, and laboratory fees at the beginning of the second semester.
*Please note that scholarship recipients are still expected to cover expenses that fall outside the scope of their school activities at KUAS
(e.g., travel expenses, insurance, etc.)

13
 Payment Summary for the First Year
*Currency = JPY

Annual Breakdown

Upon entry
First Year Annual For the second
(For the first semester)
semester
First Payment Second Payment

Admission fee (a) ���,��� ���,��� - -

Tuition ���,��� - ���,��� ���,���

Facility ���,��� - ���,��� ���,���

School fees
Laboratory ���,��� - ��,��� ��,���

Subtotal (b) �,���,��� - ���,��� ���,���

Entrance
Student ��,��� - ��,��� -
fee
Guardian
Association Membership
��,��� - ��,��� -
fee

Association Entrance
fees fee
��,��� - ��,��� -
Student
Council Membership
�,��� - �,��� -
fee

Subtotal (c) ��,��� - ��,��� -

Insurance fee (for � years) (d) �,��� - �,��� -

Total (a + b + c + d) �,���,��� ���,��� ���,��� ���,���

*Each fee is subject to change.

*The admission fee and entrance fees are only required at the time of enrollment.

Estimated Total Annual Payments to KUAS

First year Second year Third year Fourth year

�,���,��� JPY �,���,��� JPY �,���,��� JPY �,���,��� JPY

*These amounts are subject to change.

*The admission fee and entrance fees are only required at the time of enrollment.
*The laboratory fee is ���,��� JPY from the second year. This fee is included in the amounts shown in the above table.
*An alumni association fee is required in the fourth year. This fee is included in the amounts shown in the above table.

14
Insurance

The accidental insurance fee is a one-time (non-recurring) payment that provides four years’ coverage for accidents
and liability. This insurance must be paid for prior to enrollment. All international students are required to register
for this insurance. In addition, international students who will stay in Japan for more than � months MUST enroll in
National Health Insurance (approximately ��,��� JPY per year depending on the students’ income). The National
Health Insurance subsidizes medical expenses when you get injured or sick.

Declining Enrollment
If you decide not to enroll at KUAS after all admission procedures have been performed, you must submit the
designated statement May ��, ���� (Early and Regular Entry applicants) or June �, ���� (Final Entry
applicants) so that your second payment can be refunded (the admission fee can NOT be refunded). More details
will be provided along with the release of admission results.

Student Visa
KUAS will take the necessary procedures to ensure that the Japanese Immigration Bureau issues you a Certificate of
Eligibility (COE). This COE can be used to obtain your visa at the Japanese embassy or consulate general in your
country or region.

To apply for a COE:

1 Applicants must pay all necessary admission procedure fees by their specified deadlines.

2 Applicants must prove they possess sufficient finances for their period of study.

Applicants must give KUAS permission to apply for the COE on their behalf.
3 (This permission is granted via your application for Certificate of Eligibility.)

4 Applicants must submit all required documents by the specified deadlines.

Applicants must begin applying for a student visa as soon as they receive their COE. Specific details will be
provided with the release of admission results.

If you need any assistance in preparing or submitting your application, contact us at

[email protected] or one of our appointed representatives or agents in your
region.

15
 Admissions Policy
One of the founding principles of Kyoto University of Advanced Science (KUAS) is that education should foster
“first-class graduates capable of identifying and resolving issues critical to leading society into the future.” To this
end, KUAS seeks applicants who understand the scope of subjects taught by the Faculty or Department of their
choice and who desire to deepen their knowledge, further their skills, and acquire the education necessary to make
positive contributions to global society. In particular, applicants should:

have already acquired the basic knowledge and skills necessary for their university studies, at high
1 school or an equivalent institution;

be able to consider, critically evaluate, and express their opinions on topics related to disciplines
2 such as science, culture, society, nature, and health;

3 possess a strong interest in education and technology as well as a desire to learn independently;

4 be capable of working with people of diverse backgrounds to acquire new knowledge and skills; and

desire to acquire an international education and to improve their linguistic skills in English, among
5 other languages.

The Faculty of Engineering seeks applicants who feel motivated by our mission and objectives. Applicants are
expected to have a comprehensive understanding of mathematics and physics at the high school level, the ability to
think about those subjects logically, and to have basic English communication skills. In particular, applicants should:

1 already possess the basic knowledge and skills required to study engineering at the university level;

2 be able to consider, evaluate, and express their opinions on topics related to engineering;

3 be highly motivated to develop critical thinking skills, and possess a strong interest in engineering;

be able to work with people from diverse backgrounds, and tackle complicated issues across
4 multiple disciplines; and

5 desire to improve their language abilities, and to function as a global citizen.

Graduation Requirements
To complete our Faculty of Engineering Undergraduate Program, students are required to enroll at KUAS for a period
of four years, or the equivalent to eight full-time semesters of instruction. Students must obtain at least ��� credits
consisting of at least �� credits from Common Courses and �� credits from Specialized Courses to receive a Bachelor
of Engineering degree from KUAS.
*The Undergraduate Program is a four-year program.

Non-discrimination Policy
KUAS welcomes any prospective students wishing to start their undergraduate education from September ����,
regardless of age, gender, ethnic background, religion, nationality or place of residence.

16
 Privacy Policy

KUAS may use personal information collected from applicants to:

contact applicants or their high school if there are deficiencies or inaccuracies in their application
1 documents;

2 send examination notifications to applicants;

3 release admission results to applicants;

4 send admission documents to successful applicants;

send information to new students and their guardians about the Entrance Ceremony and
5 comprehensive insurance for students;

6 send information to students and their guardians following enrollment;

create name lists and other school documents for administrative and academic purposes after
7 enrollment; and

8 perform data aggregation/processing (individual data will be anonymized).

Due to the nature of KUAS’ entrance examinations, the results of partner school recommendation
screenings are sent directly to the schools of applicants. Only applicants who agree to this condition may
apply.

We may entrust part of the handling of personal information and admission results to third-party
organizations. However, this information will only be used for the purposes authorized by KUAS and may
not be used beyond the scope of the defined, outsourced task. Third-party organizations are selected based
on careful consideration of their appropriate management of personal information.

Please be informed that personal information will not be provided to third parties without the express
permission of applicants unless:

1 an exceptional situation authorized by the relevant laws and regulations calls for it; or

an extraordinary situation occurs. (For instance, a situation in which it is necessary to release

2 information in order to protect the life, health or property of an individual and KUAS is unable to
reach the applicant or obtain their permission.)

If you have concerns about any of the above, please contact the International Admissions Office.

17
Contact Information
International Admissions Office (Kyoto Uzumasa Campus)
�� Yamanouchi Gotanda-cho, Ukyo-ku, Kyoto ���-����, JAPAN
Tel : +��-��-���-���� Email : [email protected]
Mon. to Fri. �:��-��:�� (JST)
Office hours
Closed on Saturday, Sunday and national holidays