Annex-1: Format for SOLAR Electromechanical Equipment

Technical Details
1. Design:
I. System Voltage:
II. SOLAR Array
a) SOLAR Array Capacity (Wp):
b) Capacity of each SOLAR Module (Wp): Total No of SOLAR Modules:
c) Manufacturer Name:
d) Brand/Model:
e) No of SOLAR Modules in a string (x):
f) No of Parallel Strings (y):
g) Design Calculations (Mathematical calculation/ Simulation / Performance Curve):
h) Catalogues:
i) RETS Certificates:
j) Agreement with principal manufacturer:
III. Pump
a) Pump Type:
Submersible: Surface:
If Surface,
Suction head (m): Delivery head(m): Total Head(m):
b) Manufacturer Name:
c) Brand/Model:
d) Pump Capacity (HP):
e) Design calculations for Pump selection and sizing (Mathematical calculation/ Simulation / Performance Curve):
f) Catalogues:

Page 1 of 65
 g) IEC certificate/Test report:
h) Controller:
a. Rating (amp/watt):
b. Manufacturer name:
c. Model/Brand:
i) Agreement with principal manufacturer:
IV. Cable
a) Manufacturer Name:
b) Brand :
c) Cross sectional area ( sqm):
d) Cable Length (SOLAR array to Pump):
e) Maximum Voltage Drop between PV Modules and Pump (shall be <=3%):
f) Cables shall be PVC insulated, weather resistant and suitable for a wide temperature range (Yes/No):
g) UV Resistant (yes/No):
V. Protection System
a. Air Termination System:
i. Length of the Air terminal rod above the PV array: …….m
ii.Diameter of the air terminal rod...........mm
iii. Material of air terminal rod: Aluminum / copper / copper bonded.
iv. Comply with IEC 62305
v.Technical datasheet of Air termination system
b. Down Conductor:
i. Cross sectional area of Down Conductor..........mm2
ii.Material of Down conductor: Copper / Aluminum / GI/ Copper bonded
iii. Comply with IEC 62305
iv. Technical datasheet of Down Conductor
c. Earthing:

Page 2 of 65
 i. Length of the earth electrode:.........m
ii.Diameter of the rod :….mm
iii. Comply with IEC 62305
iv. Technical datasheet of Earthing system
d. Surge Protector:
i. SPD is DC Type
ii.SPD of Type 2
iii. Manufacturer Name:
iv. Brand /Model:
v.Comply with IEC 61643-31:2018
vi. Technical Datasheet
e. Lighting Arrester:
1 set of Lighting arrester,
wire having down conductor size: 25mm width x 3 mm thickness copper strip.
LPS height: Minimum 10 meters
VII. Mounting Structure
a) Mounting structure material (shall be of aluminum or steel angles and channels with properly galvanized):
b) Mounting structure shall be non-corrosive (Yes/No):
c) Tilt angle:
d) Orientation of SOLAR panel:
e) Foundation type for mounting structure:
f) Clearance between ground level and bottom edge of PV modules (shall be >0.5m):
g) Fasteners used for fixing structure shall be non-corrosive (Yes/No):

The design of above-mentioned components should be supplied with mathematical calculation sheets, performance curves, single line diagrams and all
other relevant document

Page 3 of 65
 Annex-2: Format for Price Schedule (Bill of Quantities)
Design, Supply, Delivery, Installation, Testing and Commissioning, R&M training, After-sale services of Solar water lifting System
Bidders can make necessary changes in Quantity, size, ratings, and specification of the equipment by providing justification for doing so and provided that the Works will meet
the requirements set out in the Scope of Works, the Specification, and the Drawings. The changes made by bidders will be accepted if it is found to be more cost effective with
enhanced quality
The prices in the Bill of Quantities shall be inclusive of all things necessary to meet the requirements set out in the Scope of Works, the Specification, and the Drawings.
Where an item of work, equipment or material required is not specifically listed in the Bill of Quantities description given below the Bidder shall include it within the most
appropriate item or add a further item to the Bill of Quantities as most appropriate.

Name of Assignment: Solar Powered Water Lift System for Gavar Valley Lions Park
Location: Baijnath Rural Municipality-01, Banke

Site Information:
Head in mt 125
Water demand in liter/day 25,000 Ltr/day
Elec. cable length in mt 130
Complete Solar Pumping System
Unit Price, Rs. Item Total, Rs.
S. N. Item Description Qty VAT Free
VAT Free Item VAT-able Item VAT-able Item
Item
1 PV Array Poly or Mono/ Mono perk
Crystalline Solar array. Minimum
each PV Module of capacity
325Wp, having minimum 5kWp -
efficiency of 21%. With minimum
capacity of 5kWp
(RETS Passed)

Page 4 of 65
2 Submersible pump All body Stainless steel AC Solar
Pump of minimum capacity 2.5KW
with inbuilt MPPT Charge
Controller and dry running sensor
capable to lift average annual 1
discharge of 25m3/day at a head of
125 meters
(RETS Passed)
(IEC 62253 certified)
3 Inverter Supply of & Installation of Inverter
of 5KVA specification with all
1
complete accessories
(RETS Passed)
4 Grounding and Grounding System with DC and AC
Protection System surge protector, 1 set of DC MCB, 1
set of AC MCB, 2 set of Earthing
1
Electrode 2m length, 2 set of
Backfill chemical, wire, junction
box etc.
5 Lighting Arrester 1 set of Lighting arrester, wire
having down conductor size:
25mm width x 3 mm thickness 1
copper strip.

5 Mounting Structure Aluminum / GI Mounting Structure

with necessary works capable to
1
withstand the wind speed of 160km
per hour.
6 Fitting Materials Nipples, elbows, sockets, Non
returning valve required to fit pump
and connect to the delivery GI pipe.
Additional Hardware materials
including pressure gauze (up to 1
30kg pressure), glove valve 1"dia,
unequal tee and fitting accessories
as per attached drawing.

Page 5 of 65
 7 Armored Cable Armored Copper Cable 3 Core 6sq.
mm. 130
8 Installation Installation Materials including
Materials weatherproof junction box, DC
MCB, termination kits, submersible 1
cable, pvc conduit, and other
accessories.
9 Transportation Installation, Transportation, Testing
Installation, Testing and Commissioning 1
and Commissioning
10 After Sales Service After Sales Services with 2 site
1
visits
Total

Certified that:
1. The above rates are in accordance with the specifications & various terms & conditions mentioned in the tender document. (*
Please attach breakdown of cost of individual components, but the figure quoted in this page is considered for evaluation)
2. The unit price shall include all custom duties and taxes, transportation cost to the final destination and insurance cost including
all incidental cost whatsoever.
Notes:
 In case of discrepancy between unit price and total, the unit price shall prevail.
 In case of discrepancy between amount in figure and words, the amount in words shall prevail.
 Bidder needs to provide break down cost of each component in separate page
Name……………………………………….
Duly authorized to sign the Bid for and on behalf of …………………….
In the capacity of…………………….
Signed………………………………………. Date………………………….

Page 6 of 65
 Annex-3: Technical Specification
The purpose of the Technical Specifications (TS) is to define the technical characteristics of the goods
and related services that are required to be procured for the installation. The TS, as a part of the
schedule of requirements, constitute a contract document and are, therefore, a part specification of
all the indicated equipment of power generation and distribution system including performance
curve, power and energy curve, test certificates, warranty assurance certificate, international
standard that the proposed goods comply with.
Where the contract includes design by the Contractor the Contractor shall be responsible for the
detailed specification of the Works which shall, as a minimum, conform to the standards specified in
the TS.
1. Solar Photovoltaic (PV) Module
General Description
The proposed SOLAR PV Modules for the site must comply with the following standards and
technical specifications.

Specifications Offered Reference Document

S.N. Specifications Required
with Compliance (Specify Document)
1 Manufacturer Name/Brand/Model

Manufacturer's experience in
2 manufacturing PV modules: Minimum
10 years

The manufacturer shall have:

3 ISO 9001, ISO14001, OHSAS 18001
Certificates

Peak Power of Individual Module under

4
STC ≥ 250 Watt-peak

5 PV Module Efficiency: ≥ 21%

6 Cell type: Crystalline

7 No. of Cells per Module: Minimum 60

Junction Box Protection: IP67 or better

8
according to IEC 60529

Operating Temperature: Minimum range

9
of -20oC to +50oC

Nominal Module Operating

10
Temperature: 42±3 oC

11 System Voltage: Minimum 1000 VDC

Page 7 of 65
 Specifications Offered Reference Document
S.N. Specifications Required
with Compliance (Specify Document)
A letter provided by principal PV module
manufacturer in their letter head stating
the warranty period for their PV module.
Product Workmanship Warranty: ≥ 10
years
12 Performance Guarantee:
first year: ≥ 97% of STC power
10 year: ≥ 90% of STC Power
25 years: ≥ 80% of STC Power
linear warranty ≤ 0.8% per year from
year 2 and onwards

Local Certification required:

RETS Certificate (PIT Certificate must be
13 submitted with Bid and RST Certificate
must be submitted before testing &
commissioning)

International Certification:
IEC 61215:2005 2nd Edition or
IEC 61215-1:2016 and IEC 61215-2:2016
for Terrestrial photovoltaic (PV) modules
- Design qualification and type approval
14 – Part 1: Test requirements and Part 2:
Test Procedures.
IEC 61730 for PV module safety
qualification, IEC 62804 for detection of
potential induced degradation (PID)
The test certificates must be provided.

All PV modules offered for the project

15 must be of same type, same model,
same power rating and same
manufacturer
The Bidder must submit the technical
16
datasheet of PV Module

17 SOLAR Array Capacity.........kWp

18 Number of Module

19 Number of Modules in a string (X)

20 Number of Parallel Strings (Y)

Page 8 of 65
 Specifications Offered Reference Document
S.N. Specifications Required
with Compliance (Specify Document)
Design Calculations (Mathematical
21 calculation/ Simulation / Performance
Curve):

2) Support Structure for PV Modules

The support structure shall comply with the following standards and technical specifications.

Specifications Reference Document

S.N. Specifications Required Offered with
Compliance (Specify Document)

Tilt angle and orientation: Optimum PV

1 production angle at given latitude/longitude of
the site, oriented towards south
Mounting structure design and foundation or
fixation mounting arrangements shall consider all
static and dynamic loads suitable for site.
2
Support structure design and foundation or
fixation mounting arrangements should
withstand wind speed up to 160 km/hr.
The SOLAR PV module structure must be made
of MS hot dip galvanized or aluminum suitable
sections of rectangular tubes, angles, and
channels. The minimum standards to be followed
are:
Vertical leg (Main leg): Minimum
40mmx80mmx2mm Rectangular tube

Rafter: Minimum
40mmx80mmx2mm Rectangular tube

Purlins:
3 Minimum 40mmx80mmx2mm Rectangular tube
or
Angles: Minimum 50mmx50mmx5mm

Column bracing or supporting bracing: Minimum

40mmx40mmx5mm angle
Base plate: 200mmx200mmx6mm
The horizontal spacing between 2 vertical legs
must be between
1.5-2 meters as per load conditions.
The PV array must be designed with cross section
with a maximum of 2 numbers for vertical
placement and 4 numbers for horizontal

Page 9 of 65
 Specifications Reference Document
S.N. Specifications Required Offered with
Compliance (Specify Document)
placement. There must be a minimum of 25mm
uniform spacing between the modules.

The minimum thickness of galvanization must be

at least 85 microns throughout the surface.
The mounting structure and its accessories shall
4 be able to resist at least 20 years of outdoor
exposure without suffering damage or corrosion.
Mounting structure shall be installed in such a
5 way that PV array shading is minimized as much
as possible considering site condition
Clearance: Minimum necessary clearance
between ground level and bottom edge of the PV
modules/arrays must be at least 80cm for
6
ground based and for inclined roof top system,
the clearance must be at least 20cm for easy
maintenances. (Drawing to be added)
If installed on Roof: The structure must not cause
any damage to the roofing, (appropriate
7
procedure must be applied) in case of roof-top
system
Stainless Steel (SS 304) nuts & bolts should be
used for fixing modules with the structure.
Stainless Steel (SS 304) or Galvanized bolts, nuts,
fasteners, washers, mounting clamps should be
8
used for fixing structure and compatible with
materials which it is being fixed. In case of
welding structure, the galvanization should be
done after the fabrication work.
The foundation of PV structure shall be minimum
0.8 meter deep with 0.3(L) x 0.3(B) size with
9 0.3m thick stone soling with sand filling and
0.3(L) x 0.3(B) x 0.8(H) pillar in 1:2:4 PCC with
0.3m pillar above ground.

3) Solar PV Pump

A SOLAR motor pump set shall be designed for daily demand of 24.77 m3 per day for a head of
125 meter (Suction Head 10 m and delivery head 115 m). The motor-pump system should have
low operating costs and high efficiency at rated head and discharge. It is recommended that all
parts of the pump and the motor of the submersible pumps should be made of corrosion-
resistant stainless steel with a minimum grade of AISI 304 or higher. Other technical minimum
requirements are mentioned below in the table below:

Page 10 of 65
 Reference
Specifications Document
S.N. Specifications Required Offered with
Compliance (Specify
Document)

Pump Type: Submersible: Surface:

1 Centrifugal Positive displacement

Rated head and rated discharge of the pump: …..m and

2 ……..m3/day

3 Name of Manufacturer

4 Brand/model of Pump

5 Pump Capacity of Pump

The manufacturer shall have: ISO 9001, ISO 14001, IEC

6 62253 Certificates

Warranty: Manufacturing warranty of minimum 2 years

from SOLAR pump manufacturer in their letter head
7 signed and with company stamp

Minimum Combined Efficiency (pump + motor): >= 55% at

8 rated discharge and head

9 Pump Performance curve i.e. flow vs input pump power

Protection: The pump must have protection against dry

running, over speed, lightning, reverse PV polarity, PV
10 transient voltage surge, over temperature

Sand and silt protection: The pump must have protection

11 against sand and silt

12 Enclosure Class: The pump must have IP 68 rating

Material: The pump must be manufactured with non-

corrosive materials.
Ceramic or equivalent non-corrodible materials must be
used for bearings.
Rotors and impellers must be made of stainless steel with
13 a minimum grade of AISI 304 or higher

International Standard: The accepted quality certification

14
systems are IEC or certificated according to ISO 9000 series

Page 11 of 65
 Reference
Specifications Document
S.N. Specifications Required Offered with
Compliance (Specify
Document)
or quality assurance certification from national or
international laboratory/institutions.

Pump quality must meet safety standards of EN 809 and

15 complies with IEC 60034-1

Bidder must submit the technical datasheet of SOLAR

pump including design calculation for pump selection and
16 sizing

4) Pump Controller/Inverter:

The total required pumping inverter capacity must be at least …. kVA. The Pump Controller/ Inverter
shall comply with the following standards and technical specifications.

Specifications Reference
S.N. Specifications Required Offered with Document
Compliance (Specify Document)
1 Manufacturer Name/Brand/Model:
Manufacturer's experience in manufacturing
2
inverters: Minimum 3 years
The manufacturer shall have:
3
ISO 9001, ISO 14001 Certificates
Warranty: Manufacturing warranty of minimum
4 3 years from inverter manufacturer in their letter
head signed and stamped
Inverter type: built-in electronics with MPPT
5
(Maximum Power Point Tracking) function.
6 Rated Power: …. kVA
Surge Handling Capacity: The surge capacity shall
7
be at least 150% for 3 sec
8 Peak Efficiency: Minimum 95%
Inverter efficiency: The efficiency when operating
loads at power levels within 40% to 90% of the
9 rated load must be greater than 90%. The bidder
must submit the efficiency curve of the inverter
to justify operational efficiency
Total Harmonic Distortion
10
(THD) < 5%

Page 12 of 65
 Specifications Reference
S.N. Specifications Required Offered with Document
Compliance (Specify Document)
11 Protection class: IP54 or above
Operating Temperature: Minimum range of -20⁰C
12
to +50⁰C
RETS Certification or Quality certificate validation
13
by AEPC or third party assigned by AEPC
If the separate MPPT charge controller is used
14 with inverter, both must be from the same
manufacturer
The Bidder must submit the technical datasheet
14
of the Pump Controller/inverter

5) DC Combiner Box

DC combiner box refers to the box where the PV modules/ strings are collected, and cables
are routed towards SOLAR Pump Controller. The DC combiner box shall comply with
following standards and technical specifications.

Specifications Reference
S.N. Specifications Required Offered with Document
Compliance (Specify Document)

The DC combiner box shall be rated for

exterior installation suitable for the Site
1 Conditions, shall be UV and weather
resistant, and must be rated minimum for
IP65 according to IEC 60529

If the number of strings into DC combiner

box is more than two, then DC box shall
include the fuses reverse current to each
2
string. String fuses shall be selected
according to PV module manufacturer’s
recommendation on reverse current limit

The system shall have DC isolation switch

which can isolate the connection between
3
PV array and the system. This isolation can
be also within DC box.

System must have appropriately sized

4 surge protection device conforming to IEC
61643- 11 and grounded adequately.

Page 13 of 65
 Specifications Reference
S.N. Specifications Required Offered with Document
Compliance (Specify Document)

DC box installation shall be protected from

5
direct rain, Sun and dust

All cables must be connected properly and

cable entering/outings into/from the box
must be sealed properly (use of cable
6
glands, cables shoes, copper tube, thimble,
cable ties) so that dust and insects, mice
cannot enter the box

6) Cables and Accessories

The cables and accessories shall comply with the following standards and technical specifications.

Specifications Reference Document

S.N. Specifications Required Offered with
Compliance (Specify Document)

1. Manufacturer Name

2. Brand Name

3. Cross Sectional Area in square mm

4 Cable length in meter

Cables shall be selected with an insulation

voltage level applicable to the system
5
voltage for which they are used and
ampacities suitable for the load being serve

Cables shall be multi-strand, PVC insulated

6 cables and UV resistant, suitable for
outdoor installations

7 All DC and AC cables must be copper

Allowable voltage drop from PV Module or

8
PV Array to Pump shall be <=3%

Protection and safety: PV array to Charge

9 Controller or Inverter cables: Cabling trench
with high grade insulation protection

Page 14 of 65
 Specifications Reference Document
S.N. Specifications Required Offered with
Compliance (Specify Document)

Outdoor cables from PV plant to Pump

should be armored.

10 The cable must be underground at a depth

of 0.3 meter with sand and soil filling. Any
underground cable interconnections must
be water-tight corrosion resistant types

All external wiring, cabling, insulation

material and junction boxes must be UV-
11 resistant and
terminals protected against dust and
moisture.

String junction boxes/string combiner

boxes/main combiner boxes/grid connected
12
AC combiner box must be minimum of IP65
according to IEC 60529

7) Earthing and Protections

The earthing and protections must be done separately for following points of the system such as
PV module frame & array structure, Equipment Earthing, System Earthing, Lightning Protection
System (LPS) Earthing. The earthing and protections shall comply with the following standards
and technical specifications.

Specifications Reference
S.N. Specifications Required Offered with Document
Compliance (Specify Document)

The PV modules frame and array structure must

be properly earthed, connected to an earth
electrode via insulated stranded copper earth
wire of minimum 10mm2 and using the shortest
1 practical direct route downwards that directs
the cable away from sensitive electronic
equipment and shall not enter the building. The
maximum allowable earth resistance between
array frame and earth electrode is 5 Ohms.

Equipment Earthing: Equipment bonding shall

be used to tie together casings of all equipment
and enclosures, including all electronic
2 equipment casings (MPPT controllers,
2
inverters), with minimum 10 mm earth cable,
and connected via an insulated stranded
copper
earth wire of minimum 10 mm2 connected to an
Page 15 of 65
 Specifications Reference
S.N. Specifications Required Offered with Document
Compliance (Specify Document)
earth electrode. The maximum allowable earth
resistance between the metal parts of the
devices and metal parts of the consumer earth
terminal is 5 Ohms

For PV frame & array structure earthing,

equipment earthing and system earthing, plate
earthing or rod earthing shall be preferred.
For Plate Earthing: The earthing plate/rod/strip
must be copper type.
Copper Plate Size: 600mm (L) x 600mm (B) x 3
mm thickness
3 Copper Rod Size: 1 no. of each
minimum 2.5 meters length x 16mm diameter
For Rod Earthing:
Copper Rod Size: 1 no. of each minimum 2.5
meters length x 25mm diameter
Down Conductor Size: 25mm width x 3 mm
thickness copper strip
Backfill Compound: 2 nos. of each 25Kg

4 Air Terminal Conductor: Stainless Steel

Down Conductor Size: 25mm width x 3 mm
thickness copper strip
LPS height: Minimum 10 meters

Metal pole to install vertical air terminal-

5 Galvanized MS pole of 6 m, minimum of 4-inch
diameter and 3 mm thickness

DC SPD-Type 1 + 2, Nominal Voltage 1000 V,

6 Imax 20 kA, as per IEC 61643-31:2018 or EN
50539-11:2013 at the input side of Inverter

AC SPD- Type 1 + 2, Nominal Voltage 230 V,

7 Imax 20 kA, as per IEC: 61643-11:2011 at Main
Distribution Box

The Lightning Protection System (LPS) must be

able to minimize the damage to the
8
surrounding environment and must comply
with IEC 62305- 3.

Separation between earthing system: Minimum

9
10 meters

Page 16 of 65
 Specifications Reference
S.N. Specifications Required Offered with Document
Compliance (Specify Document)

MCB- IS/IEC 60898-1-2002 Rated Short Circuit

10 Breaking Capacity 10 kA, Rated Voltage 240/415
V

The Switches/Circuit
11 Breakers/Disconnectors/Fuses used must
comply with IEC 60947 Part 1, 2 & 3: All parts

8) Plumbing and others

 Pump shall be placed vertically inside the water well in submerged condition using a
steel rope.
 Complete GI fittings shall be provided by company/suppler matching with the size of
delivery pipeline mentioned in salient features. Plumbing Works (to connect pump with
Delivery pipeline): GI Fittings: Nipples, elbows, sockets, Unions, Tee, flange sets etc.;
Equipment: Pressure Gauge, Non-returning Valve, Globe Valve etc.; Metal rope/frame to
support Pump in pump tank.
 Details of fittings are provided in Fig-1
 Appropriate labelling to the SOLAR powered sockets, SOLAR PV Power components and
its wirings.
 Single Line Diagram (SLD) must be provided in Technical Bid.
 Safety breakers and surge protectors: Internationally Recognized certifications
 Safety Signage: High visibility warning signs such as electrical shock, acid burn, explosion
etc., shall be placed at the recommended sections

9) Operation, Maintenance Manual and Training Program

The bidder shall provide system operation, technical instruction and maintenance manual in
Nepali language upon completion of the project. Moreover, details of system wiring, and
connection diagrams (As-Built Drawing) shall be provided along with the manual. The
supplier/contractor shall also provide operation and maintenance training as per the
manual, to at least 2 persons selected by Users' committee.
10) System Warranty and Guarantee
 All the components listed in the price schedule must be warranted against any
manufacturing/design/installation defects for a minimum period of two (2) years. Align with
Bid Document.
 The Warrantee/ Guarantee Card to be supplied with major components must contain the
details of the system supplied. The manufacturers can provide additional information about
the system.
 During the Warrantee/Guarantee period, Employer will have all the rights to cross check the
performance of all systems. Employers may carry out frequent inspections of the system
installed and randomly pick up its components to get them tested at any test center. If
during

Page 17 of 65
 such tests any part is not found as per the specified technical parameters, the Employer will take
the necessary action. The decision of Employer in this regard will be final and binding to the
Bidder,

11) System Testing and Commissioning Requirement

Shop Test
12) The bidder must submit the test report of the equipment from the accredited laboratory.
Site test
As per standard norms, the following tests shall be carried out at the field.
13) One day full testing shall be conducted to measure the daily pumping capacity
(performance) of the pump. The output of the system on a full sunny day shall be at least
95% of design value.
14) Each finished component or item installed at site shall be inspected against applicable
requirements as indicated in the technical specifications.
15) RW standard format will be used for testing & commissioning.
16) Dry Run as per procedure

Annex-3: Drawings

1) Single Line Diagram

Page 18 of 65
2) Gavar Valley Lions Park

Page 19 of 65
Page 20 of 65