Summer Training Project Report

ON
PAYROLL AND TIME OFFICE
AT

Submitted to

JIWAJI UNIVERSITY GWALIOR

For the partial fulfillment of the award of Master of BusinessAdministration

(Batch 2022-2024)

Submitted By

RADHA SHARMA

IPS COLLEGE OF TECHNOLOGY AND MANAGEMENT (GWALIOR)

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 Declaration by the Candidate

I hereby declare that the training report entitled, “PAYROLL AND TIME OFFICE” submitted
by me to IPS College of Technology & Management, Gwalior in fulfillment of the requirement
for the award of masters of Business Administration is a record of my original work carried out
by me.I further declare that the work reported in this report has not been submitted, and will not
be submitted, either in part or in full, for the award of any other degree or diploma of this
University or to any other institute or university.

Date:

Place:

Signature of the candidate

Radha Sharma

(Name of the Candidate)

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 Certificate

This is to certify that Mr./ Ms. Student of Radha Sharma program has completed his/her summer
training of 5 Weeks from 11 Sept 2023 to 26 October 2023 and prepared this report entitled
PAYROLL AND TIME OFFICE under my guidance.

His/ her performance during the training was excellent.

Date: Dr. Vinod Bhatnagar

Place: Head
Department of Management
IPS College of Technology & Management
Gwalior

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ACKNOWLEDGEMENT

The successful accomplishment of this project work is the outcome of the contribution of number
of people, especially those who have given the time and effort to share their thoughts and
suggestions to improve the report. At the very beginning I would express my deepest gratitude to
Almighty God for giving me the strength and the composure to finish the task within the
scheduled time.

I would like to thank Mr. Amit Bhargav, HR-Employee Relations, Mondelez Malanpur, giving
me this opportunity. I would also like to thanks Mr. Ram Kumar HR Executive, of Mondelez
Malanpur for rendering their valuable time and providing me with information that was very
much needed in order to successful completion of this report.

I am also thankful to our director Dr. Arun Kumar Tyagi and Dr. Rama Tyagi Principal of IPS
for providing me the platform and the facilities to complete the project. My project has been
influenced by numberof standards and popular textbooks. I express my gratitude to the
respective author.

Finally, my sincere gratitude goes to my family and friends for supporting me, sharing their
thoughts and giving me the moral support during the preparation of this report.

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Daily report format for Student

Name of the Student: Radha Sharma

Course and Semester: MBA(FT) 2nd Semester

Batch: 2022-24

Specialization: HR

Name of Summer Training Organization: Cadbury (Mondelez International)

Day Description of Work Remark

1. Briefing
2. Deployment Sheet Entry
3. Deployment Sheet Entry
4. Deployment Sheet Entry
5. Deployment Sheet Entry
6. Deployment Sheet Entry
7. OFF
8. Over Time Slip Entry
9. Over Time Slip Entry
10. Over Time Slip Entry
11. Over Time Slip Entry
12. Over Time Slip Entry
13. Over Time Slip Entry
14. OFF
15. Half days entry
Late coming entry
16. Half days entry
Late coming entry
17. Half days entry
Late coming entry
18. Half days entry
Late coming entry
19. Half days entry
Late coming entry
20. Half days entry
Late coming entry
21. OFF
22. Shift change slip entry and update
23. Shift change slip entry and update
24. Shift change slip entry and update

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 25. Shift change slip entry and update
26. Shift change slip entry and update
27. Shift change slip entry and update
28. OFF
29. Form 16 Distribution
30. Form 16 Distribution
31. Form 16 Distribution
32. Form 16 Distribution
33. Form 16 Distribution
34. Form 16 Distribution
35. OFF
36. Leave card update
37. Leave card update
38. Leave card update
39. Leave card update
40. Leave card update
41. Leave card update
42. OFF
43. Area visit
44. Area visit
45. Area visit

Name of faculty Guide:

Signature of faculty guide:

Note: Student have to enclose this daily work report sheet with their summer training report at the time of
submission along with the signature of their Faculty Guide. Student will not be able to submit his/ her
file to the department without the signature of faculty guide.

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Format for Students Performance Evaluation by Industry Guide

Name of Student: Radha Sharma

Duration for Summer Training: 45 Days
Department: Payroll
Course: MBA(FT)
Batch: 2022-24

You are requested to give your valuable feedback on following parameters on a scale of 1 to 5
where 1 indicates the strongly disagree for the statement and 5 indicates for maximum agreement
for the student’s performance who has undergone training in your valuable guidance.

Regularity and Punctuality during training

1 2 3 4 5

Openness for Learning and Acceptability of task allotted

1 2 3 4 5

Able to work in team

1 2 3 4 5

Behavior in the Organization

1 2 3 4 5

Quality in work allotted

1 2 3 4 5

Any other observation

………………………………………………………………………………………………………
………………………………………………………………………………………………………
………………………………………………………………………………………………………

Date:
Place:

Name and Signature of Industry Guide

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 Format for Students Performance Evaluation by Faculty Guide:

Name of the Student: Radha Sharma

Course: MBA(FT)

Specialization: HR

Batch:2022

Date and Day when student reported first time :

Kindly give feedback for the following points

1. Whether the student have reported before he/she proceeded for summer training .
a. YES
b. NO

2. Whether the Student get the approval for Topic of Summer Training
a. YES
b. NO

3. Kindly mark the performance of the student for following Parameters on a scale of 1 to 5

a. Regularity and Punctuality during training including reporting and submission of

Weekly wok report

1 2 3 4 5

b. Openness for Learning and Acceptability of task allotted

1 2 3 4 5

c. Able to work in team

1 2 3 4 5

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 d. Behavior

1 2 3 4 5

e. Quality in work allotted

1 2 3 4 5

Overall Remark on Student performance

………………………………………………………………………………………………………
………………………………………………………………………………………………………
………………………………………………………………………………………………………

Date:

Place:

Name and Signature of Faculty Guide

Note: This evaluation sheet need to be enclosed with the report of the student at the time of
submission.

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 CONTENT
 Declaration
 Acknowledgement

 Introduction
 Origin of Cadbury
 Cadbury India
 Mondelez mission
 Cadbury Mondelez Malanpur
 Theoretical aspect
 Time office
 payroll
 Practical aspect
 Findings
 Suggestions

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INTRODUCTION

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INTRODUCTION

Cadbury was established in Birmingham, England in

1824, by John Cadbury who sold tea, coffee and
drinking chocolate. Cadbury developed the business
with his brother Benjamin, followed by his sons Richard
and George. George developed the Bournvilleestate, a
model village designed to give the company's workers
improved living conditions. Dairy Milk chocolate,
introduced in 1905, used a higher proportion of milk
within the recipe compared with rival products. By
1914, the chocolate was the company's best-selling product. Cadbury, alongside Rowntree's
and Fry, were the big three British confectionery manufacturers throughout much of the
nineteenth and twentieth century’s.

Cadbury was granted its first Royal Warrant from Queen Victoria in 1854. It has been a
holder of a Royal Warrant from Elizabeth II since 1955.Cadbury merged with J. S. Fry &
Sons in 1919 and Schweppesin 1969, known as Cadbury Schweppes until 2008, when the
American beverage business was split as Dr Pepper Snapple Group; the rights ownership of
the Schweppes brand had already differed between various countries since 2006. Cadbury was
a constant constituent of the FTSE 100 on the London Stock Exchange from the index's 1984
inception until the company was bought by Kraft Foods in 2010.

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Cadbury, formerly Cadbury's and Cadbury Schweppes, is a British multinational
confectionery company wholly owned by Mondelez International (originally Kraft Foods)
since 2010. It is the second largest confectionery brand in the world after Mars. Cadbury is
internationally headquartered in Uxbridge, west London, and operates in more than 50
countries worldwide. It is known for its Dairy Milk chocolate, the Creme Egg and
Rosesselection box, and many other confectionery products. One of the best-known British
brands, in 2013 The Daily Telegraph named Cadbury among Britain's most successful
exports.

COMPANY PROFILE

Founded 19 July 1948

Type Food industry

Headquarters Mumbai, India

Branch Induri (Pune)

and Malanpur(Gwalior), Hyderabad, Bangalore and
Baddi (Himachal Pradesh) and sales offices in New
Delhi, Mumbai, Kolkata and Chennai

Products Cadbury Dairy milk, 5-star, Perk, Gems, Eclairs,

Oreo ,Fuse and Bourn vita

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MISSION:

• Increase the width of chocolate consumption with low price point pack.

• Maintain image leadership through a superior marketing mix.

• Be a significant player in the gifting segment.

VISION:

• Cadbury India has defined its Vision as "Life Full of Cadbury and Cadbury Full of Life".

• Cadbury India will participate in many spaces of consumer life through a cache of
product offerings - be it chocolates or snacks or gum.

• Cadbury India, it's all about work hard, play harder! Bring moments of delight to our
consumers everyday and every time. Therefore, Cadbury strongly believe that the people who
create these products should also have fun while doing so.

MONDELEZ MISSION:

Lead the future of snacking around the world by offering

• The right snack, for the right moment, made the right way.

• Right for real, everyday life.

• Right for when all you want is a yummy bite.

• Right for that feel-good moment and for your well-being.

• Right for our communities as well as the planet.

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 Cadbury India Food Pvt. Ltd.
Mondeleze India Food Pvt. Ltd.
Mondeleze International
Malanpur Plant(Bhind)

 The plant has two zones RED and GREEN.

 Before entering into green zone employees has to wears safety shoes, hair net and have to
follow some safety norms of the company.
 Company has great concern with cleanness and safety of employees.
 The product such as Cadbury shots, five stars, perk, fuse are manufacturing in plant.

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THEORITICAL
ASPECTS
OF
TOPIC

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TIME OFFICE PAYROLL OFFICE

TIME WORK PAYROLL WORK

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TIME OFFICE:

Time Office consists of manpower planning, leave management, shift management, overtime
management, reporting tool and employee self-help application. It is configurable to suit even
most unique time office requirements and work-flows. It is seamless multi-location system.

Time management:

Typically this module is used to track time spent on projects or specific activities. Consulting
firms such as audit firms, specialist doctors, etc., who manage critical projects require a robust
time management module for tracking time and at times this data may also be used for billing
clients.

Attendance:

Maintaining attendance is crucial to help you do well as an employee as well as allows you to be
in good standing with your employer. Being present and on time helps you strengthen your work
credibility and work history. If you are absent or tardy consistently it could affect your current
employment and hinder any future job opportunities.Attendance not only affects you, but it can
create extra work for your co-workers and put a burden on your employer.

Leave management:

In every organization, employees are entitled to take a certain number of leaves such as privilege
or annual leave, casual leave, sick leave, holiday, etc.If the software has leave management
feature, HR can directly credit these leaves to the account of every eligible employee. As and
when required, the employee can apply for leave through the system. A good system should also
be able to define a workflow to notify the employee’s manager for either approval or rejection.
Robust payroll software with built-in leave management feature can help attain accurate payroll.

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Over time management:

Overtime is the time worked beyond an agreed workweek. Overtime can wreak havoc on the
operating budget of companies. It therefore needs to be handled with care. To prevent excessive
overtime, organizations set monthly cap on overtime hours. In many of them, a few number of
employees makes up for the biggest share of total overtime. Such a disparity should raise a red
flag because people who routinely log more hours are candidates for fatigue-related errors.

PAYROLL WORK MANAGEMENT

COLLECT GROSS AND NET

PAYROLL INPUTS SALARY
CALCULATION

DEFINE PAY
FORM 16
COMPONENTS

DEPOSIT AND
REPORT DUES DISTRIBUTE PAY
LIKE PF, STAFF SLIPS
SALE DEDUCTION

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 • Payroll work is very crucial task single mistakes can happen faster than you think. For a
moment, think about the employees for whom monthly salary is the only source of income.
Imagine what if the salary is not paid accurately or there is a delay in releasing salary. Such
irregularities can take a toll on the morale of the employees and ultimately affect the company
productivity.

• While ensuring accurate and timely payment of salary is important, follow to the various
laws and regulations such as labor law, PF, PT and other statutory compliance is also critical. If
not follow with these laws can attract serious legal and financial consequences.

• To make sure that your employees are happy and you are law compliant, you need to
have a proper understanding of what payroll is and how to run payroll effectively.

Payroll is a list of employees who get paid by the company. Payroll also refers to the total
amount of money employer pays to the employees. As a business function, it involves:

• Developing organization pay policy including flexible benefits, leave encashment policy, etc.

• Defining pay slip components like basic, variable pay, HRA, and LTA

• The actual calculation of gross salary, statutory as well as non-statutory deductions, and arriving
at the net pay

• Releasing employee salary

• Depositing dues like PF, Subsidy , tax deduction etc. with appropriate authorities and filing
returns

In short, we can say that payroll process involves arriving at what is due to the employees also
called as ‘net pay’ after adjusting necessary taxes and other deductions.

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PRATICAL
ASPECT
OF
TOPIC

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TIME WORK ACTIVITY

DEPLOYMENT
DATA RECORD

SHIFT CHANGE
DATA RECORD

HALF DAY AND

LATE COMING
DATA RECORD

OVERTIME
DATA RECORD

REPORT

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DEPLOYMENT DATA

Staff deployment is a personnel activity to ensure that the labor of the organization would be
continuously in an optimal relation to the jobs and organizational structure. The purpose of the
deployment and staffing is to continually ensure optimal performance of the entire organization.
There are 10 different lines in which employees are deployed, daily 10 different line attendance
sheets of 4 different shift data entered in deployment sheet of Excel to mark daily attendance of
employees.

10 different lines are:

• Assets care

• Fitter

• New fitter

• Line chocolates

• Line shots

• Perk

• Five star

• New perk

• New five star

• Quality

• Data & Store

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SHIFT CHANGE

The practice typically sees the day divided into shifts, set periods of time during which different
groups of workers perform their duties. The term "shift work" includes both long-term night shifts
and work schedules in which employees change or rotate shifts.

Things mention in shift change slip:

• Date

• Employee number(both the employees)

• Name of employees

• Their shifts

• Signature

• Authority signature

Different shifts are:

A -- 6:00 AM TO 2:00 PM

B – 2:00 PM TO 10:00 PM

C – 10:00 PM TO 6:00AM

G (GENERAL) – 9:00 TO 5:00 PM

OVER TIME

Due to not having required manpower overtime (OT) arise or needed to complete the task.
Employees are get compensation on behalf of doing extra work in company. If an employee done
over time he will not allow to do extra work for next few days, this is done to maintain his
efficiency level.

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HALF DAY AND LATE COMING

Half day employee records are important to see how frequently or number of time an employee
going out. On first half employee are allowed to go out after duty of one and half hour and on
second he is allowed after for ours working.

Late coming, if an employee are coming late continuously 3 days ,so he will be not allow to enter
in company for third day and one day salary is deducted from his account.

REPORT

1. After entering all the data, daily report prepared and sends to the different manager of company.

2. From deployment data daily attendance of employee marked

3. From shift change data, we analysis number of employees changed their shifts. And band all
those employee who changed their shift 8 times in a months and employee also band in case of
absent after changing his shift. They are band for 15 days.

4. Over time data are shown, in which line (department) overtime done and total over time done by
workers.

5. Over time data is over compared from past data. To analysis the changes to take corrective
measures.

6. If any workers or employee taken leave or half day is also mention in attendance report.

 R –half day
 E –earn leave
 L –casual leave
 S-- sick leave
 A – absent

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7. If any employee was not coming more than 4 days are mail is sent by time office, in case of no
respond a letter on the employee or worker name and send to them. This is also mention in daily
time office report.

After 15th of every month payroll work is started. This work related to the addition and subtraction
from employee or workers salary.

 In case any employee or worker taken loan, monthly installment deducted from his salary.
 Staff sale education (it’s the total amount of product a worker or employee purchase from
companyon some percent of discount which directly deducted from his salary).
 LIC and house rent allowance subsidy added in their salary.
 30 days OT data are made and display on notice board.
 If employee or workers have some issue or queries they came come to payroll office and
rectify them.
 Total over time calculation is done and the extra amount (overtime amount) added to
workers salary.
 Till 17thLop repay and other deduction and addition in salary of worker or employee are
done and this data report sends to top management.
 All data inputs are prepared and send to managers and head office.
 The top management checks all the records and reports, in case they found error they send
it to payroll again for correction.
 After corrections they report send again to top management, this process is continuing till
all inputs are ok. Top management close salary of every employee.
 On23rd all the salary slipis issued and on 27th salary is credited in accounts of every
worker and employees of the company.

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Apart ofthese entire tasks, activity that include in daily
task of time office is:

Filling the application

Solving the queries of workers.

Notice, daily information notice

type and display.

Documentation is done that is

managing the worker record.

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 FINDINGS
AND
SUGGESTIONS

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FINDINGS

 Format of attendance is not so effective.

 Portal of applying leaves is complicated.
 Queries timing, worker is coming anytime with their queries which create distraction and
chances of data getting wrong.
 Work load is more on time office.
 Support of top management.
 Extra task is given during crucial work.
 Answers given to queries of worker are effective and satisfied.
 Tasks are completed on time.

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 SUGGESTIONS

 Attendance should be digitalized; BIO MATRIC machine should be used for attendance of
workers.
 Portal of applying should be lenient and user friendly.
 There should be a proper timing or time slots are told to workers in which they can sort out their
queries.
 Top management should give support to time office as well as payroll.
 Burden of work should be decrease. To increase the efficiency.

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