Home > Administrative Assistant Job

Vacancy at Habitat for Humanity

Administrative Assistant Job

Vacancy at Habitat for
Humanity
Full Time

Full Time

Dar es Salaam

Posted 30 mins ago

! WebsiteHabitat for
Humanity
Habitat for Humanity is a nonprofit
organization that helps people in your
community and around the world build
or improve a place they can call home

Administrative Assistant Job Vacancy at

Habitat for Humanity

Habitat for Humanity Tanzania seeks to

improve the standard of living of low-
income families by enabling community
members to live in decent and affordable
houses. Habitat Tanzania started
operations in 1986 in the Kigoma region. In
June 2009, a housing microfinance product
known as “Makazi Bora” was established.
Currently Habitat Tanzania operate in
Dodoma, Dar es Salaam and Arusha. The
National Organization (NO) is a beacon of
housing transformation, articulating a clear
vision and strategy in support of national
housing goals and Habitat for Humanity’s
global mission. The NO convenes and
leads public and private coalitions to
implement innovative, evidence-based,
systemic housing solutions; build public
awareness and support; and secure
institutional funding in support of these
solutions. The NO is an expert in
developing and implementing scalable
housing solutions, empowering local
communities in co-creating sustainable
solutions and deepening sector knowledge
of potential solutions and their impact on
human development and poverty
alleviation.

Job Overview

The Admin Assistant shall assist in

implementing administration and operation
roles including handling preliminary
procurement work such as vendor
quotation collection, vendor roaster
management, procurement analysis
preparations and generic office
management duties, including utilities and
office supplies management as well as
logistic management. She/he is expected to
assist the management of office petty cash
handling, Initiate payment process and
upload to the system.

Key Roles and Responsibilities

Administration and Logistical Support

Ensure that HFHT National Office
receives adequate administrative support
such as processing incoming and outgoing
correspondence, drafting, and typing
letters, make copies, prints and scans.
Purchase requested material and
ensured that all purchases related to
program activities and specific events are
done according to HFHT or HFHI’s policy.
Plan for, obtain and manage venues,
finalize menus, and transport arrangements
for meetings organized by the HFHT
including Board meetings.
Link up with Internet service providers
and always ensure connectivity.
Answers telephones, routes call, takes
messages, and provides general
information; greets and directs visitors;
answers routine inquiries; maintains log of
inquiries as required.
Opens and routes incoming mail
distributes correspondence and other
material to staff.
Order, stock, and distribute office
supplies.
Performs miscellaneous job-related
duties as assigned.
Ordering of Office consumables
Stock control and monitoring for all
materials used.
Documentation
Create and maintain files of
correspondence/documents and
electronically received information and
ensure up-to- date filing. Maintain both
hardcopies and electronic copies of the
office records and reference files on various
subjects.
Manage the frequent updating of
contacts, mailing groups and such.
Manage the records for travel,
passports, permits, pictures, travel
preferences and more.
Support the ND on preparing key
documents for the organization.
Budgeting and compliance
Petty Cash Management: Handle petty
cash requests and manage transactions.
Facilitate daily payment: Prepare daily
payment processing include uploading
transactions to the system and writing
cheques or online payments.
Managing preliminary procurement
processes including quotations collections,
quotations analysis and reporting.
Origination of business process
documents: in compliance to policy budget
and accounting principles, generating
required business process documents for
review as needed to support the
organizational accounting process.
Plan, develop and sets-up document
and filing systems: filing of documents,
records management, communications
(telephone, correspondence), supplies and
Program documentation management.
Performs other related duties as
assigned by supervisor.
Reporting
Administration Assistant shall be
reporting to Operations & Admin Officer:
She/he shall be responsible for:
Preparations of monthly Administration
report
Provide in puts for the Administration
quarterly report.
Prepare petty cash report.
Prepare procurement plan
implementation report.

Competencies & Values Functional

competencies:
Good computer skills Microsoft Office
package, Google package (Gmail, Drive,
Docs, Sheets, Forms) and Web search
engines is required.
Good handling of technological tools
and use of software and online platforms is
desirable.
Ability to manage data, documents,
correspondence and reports information
and workflow.
Ability to handle a large volume of work,
also under time constraints.

Required skills and experience:

Strong academic background: Bachelor’s
degree in, Public Administration, Program
management, or related field is required, or
additional three (3) years of relevant
experience to the post.
Finance skills: Short course on Finance
for non-finance personnel will be an added
advantage.
INGO experience: Previous working
experience with INGO/donor funded
organization will be an Asset.
Communication: Ability to write clearly
and effectively; listen to others, interpret
messages correctly and respond
appropriately; show openness in
information sharing and keep everyone
informed.
Teamwork: Ability to work with teams,
demonstrate leadership, conflict
management and consensus facilitation
skills; ability to work in a multicultural
environment, and to respect diversity;
willingness and ability to work in difficult
environments.
Mandatory Requirements:
Must be a Tanzanian Nationals
Fully aware of Tanzania municipal
regulations, policies and procedures and
local laws.

Active support of HFHI Values:

Humility – We are part of something bigger
than ourselves.
Courage – We do what’s right, even when
it is difficult or unpopular.
Accountability – We take personal
responsibility for Habitat’s mission.
Safeguarding: HFHI requires that all
employees take seriously their ethical
responsibilities to safeguard our intended
beneficiaries, their communities, and all
those with whom we work. Managers at all
levels have responsibilities to support and
develop systems that create and maintain
an environment that prevents harassment,
sexual exploitation, and abuse safeguards
the rights of beneficiaries and community
members (especially children) and
promotes the implementation of Habitat for
Humanity’s code of conduct.

At Habitat for Humanity International, we

embrace a history rooted in creating equity
and take our mission seriously by
courageously committing to a culture and
workplace where all staff feel safe,
welcome, visible, respected, supported,
and valued. As an equal opportunity
employer, we realize that our success
depends upon building an inclusive
workforce of diverse perspectives and
encouraging people of varied races,
ethnicities, national origins, tribes, religions,
ages, gender identities and expressions,
genders, sexual orientations, marital
statuses, disabilities, veteran/reserve
national guard statuses, socio-economic
statuses, thinking and communication
styles to work with us.

About Habitat for Humanity International

Founded in 1976, Habitat for Humanity

International is a global Christian-based
nonprofit organization which grew out of
an intentionally multi-racial community in
rural Georgia. Seeking to put God’s love
into action, Habitat brings together people
of all faiths and people of no faith to build
homes, communities, and hope. Working
alongside each other, we help families and
individuals build and improve places to call
home and achieve the strength, stability,
and self-reliance they need to build better
lives for themselves. Habitat for Humanity
seeks individuals who have a willingness
to affirm these principles and values.

Habitat for Humanity Vision is a world

where everyone has a decent place to live

HFHI works through a broad network of

national Habitat organizations and other
strategic partners, such as corporations,
financial service providers, individuals, non-
governmental organizations, foundations,
and local governments, as well as private
sector actors. HFHI supports program and
project implementation by national HFH
organizations and directly implements
projects and programs regionally.

How to apply
Qualified and interested candidates should
submit a motivation letter and updated CV
with three referees (as one document) in
English to [email protected]
Closing date for applications is 25th
January 2024.
Only short-listed candidates will be
contacted for an interview.

View: Administrative Assistant Job Tips

Recommended: Read our Job Tips Here to

enhance your Application

View More Office Administration Job

Opportunities Here

See More Job Opportunities in Dar es

Salaam Here

Apply for job

Sponsored by
Open
instagram.com

IMPORTANT NOTE

Employment Seekers are advised to not

entertain any requests for money / bribes
from any source in the name of guaranteed
interviews or placements with employers.
Also don't be tricked into paying for
Psychometric Tests by Smart Scammers. In
Brief Do not Pay anyone , any money to get
a Job, you will simply lose your money
without getting anything in return!

Home

About

About Us

Privacy Policy

Contact Us

Jobs

Helpful Updates

CV Writing Services

Job Tips Join our WhatsApp / Telegram Groups

Follow / Join Us

Useful Links

© Helpfuljobs.info 2023 -JobScout | Developed

By Rara Theme. Powered by WordPress.

Sponsored by
Open
instagram.com