7Azadl Ka Government of India
G2
Ministry of Railways
Amrit Mahotsav (Railway Board) H 2023 INDIA
Dated 30.1.2023
No. 2020/RS(L)/779/1 (E-3328350)
CORE
The General Managers, All Indian Railways/PUs, NF(C),
DG/RDSO/Lucknow, NAIRVadodara
PCAO, DMW/Patiala, COFMOW
CAO, WPO/Patna, RWP/ Bela
Sub: Approval for GTE below Rs. 200 cr. from the competent authority.
Ref: i) Railway Board letter No.2020/RS(LI779/1 dated 13.7.2022
(ii)DoE's O.M. No. F.4/1/2023-PPD dated 27.1.2023 regarding general
recommendations made by competent authority in the GTE meetings held on
29.12.2022 and 05.01.2023.
Railway Board vide ref (i) above, has issued consolidated circular on approval
of GTE below Rs 200 crores from the competent authority.
Recently, a meeting was convened by the competent authority i.e. Secretary
(Coordination), Cabinet Secretariat regarding the proposals submitted on GTE portal
for GTE approval. In this regard, the general recommendations from the competent
authority circulated by DoE vide ref (i) above, is enclosed herewith for necessary
action please.
301
23
Enc: As above
(Chandan Kumar )
Director Railway Stores (IC)
Railway Board
Room No. 363, Rail Bhawan, Raisina Road, New Delhi-110001
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8rHav{rrr{ / Government of India
dfId''set afBZTav / Cabinet Secretariat
WFrfR ilm / Rashtrapati Bhawan
++++
Subject: - General Recommendations made by the Competent
Authority in the GTE Meetings held on 29.12.2022 and
05.01.2023-reg.
Kind reference is invited to the meetings of Group of Officers (GoO) on
Global Tender Enquiry (GTE) held on 29.12.2022 and 05.01.2023 under the
Chairmanship of Secretary (C), Cabinet Secretariat with D/o Expenditure,
D/for Promotion of Industry and Internal Trade (as Permanent Members) and
representatives from various Administrative Ministries/ Departments (AMD).
2. In this regard, the undersigned is directed to convey the following
general recommendations.
i. The proposals which fits the following categorization would be deemed
to have lapsed :
a. Date of submission is prior to 01.04.2022.
b. Period from the closing date of latest domestic tender has crossed 1
year.
C. Proposals for which domestic tender was floated in FY 2020-21
unless a strong justification is brought out for consideration
d. Proposals which are lying unattended for more than 6 months at the
level of AMD.
Concerned AMDs may close the proposals which are deemed to have
lapsed on the GTE Portal accordingly.
iII. Provision to withdraw proposals submitted on GTE portal at anY stage
may be provided to the agencies.
iv. Withdrawn/lapsed proposals may be resubmitted afresh (with new GTE
IDs), if required.
V. Re-tendering will not require re-validation of approval of Competent
Authority provided the first "Notice Inviting Tender" is issued within 3
months of approval. AMDs may ensure the compliance in this regard
VI Ministries / Departments may provide their comments/ clarifications,
when requested by Cabinet Secretariat / DOE /DPlIT, within 15 daYS
extendable by another 15 days, if considered necessary. Thereafter, the
said Ministries / Departments may be invited directly to the GTE
meeting .
vii. The AMDs shall be responsible for ensuring time bound decisions on
proposals of their Agencies.
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viii. When a GTE meeting is scheduled, AMDs may present essence of their
proposals in not more than 3 slides on each proposal. Connected
proposals relating to the same Agency may be clubbed
ix. A facility of cloning (for retrieving details) of any archived proposal may
be provided in the portal for the purpose of fresh submissions with those
retrieved data .
X. The word limit for entering remarks on the proposal may be raised from
100 to 200.
xi. On the GTE Portal, the proposal submission form may capture the lead
time for procurement consisting of the following:
a. Time required to issue Notice Inviting Tender (NIT) from date of
approval of Competent Authority (in months).
b Time required to conclude the bid and sign agreement from date of
lst NIT (in months).
C. Delivery period (in months).
xii. "Consequences of non-procurement of the Goods/Services/Works
through GTE may be removed from GTE portal. Column 10.1 i.e. "Date
on which tender was floated" may be modified as "Closing date of latest
domestic tender".
xiii. GTE cell may endeavour to improvise the portal with more user-friendly
features.
xiv. The list of reasons provided in drop down menu in the account of AMDs
for returning/rejecting/closure of proposals may be increased in
consultation with AMDs for ease of processing.
3. DoE may issue directions as per this ID to all Ministries/Departments.
4 This issues with the approval of the Competent Authority.
IU
(Ravindra Pratap Singh)
Director
Tel: 2301 3507
Secretary, D/o Expenditure
Secretary, Department for promotion of Industry and Internal Trade
Cabinet Sectt.'s ID No 213/2/1/2020-CA.IV (Vol. XVIII) dt. 19tt1 January, 2023
Copy for necessary action to:
Technical Director, NIC, Cabinet Secretariat
