CAPM Cheat Sheet
1. Project Management Framework
Key Terms:
Project: A temporary endeavor to create a unique product, service, or result.
Program: A collection of related projects.
Portfolio: A collection of projects and programs aligned with strategic goals.
PMO: Project Management Office, responsible for governance and
standardization.
Triple Constraints:
Scope, Schedule, and Cost (with Quality as the center).
Any change to one impacts the others.
Process Groups:
1. Initiating: Define the project.
2. Planning: Establish scope, objectives, and procedures.
3. Executing: Complete the work.
4. Monitoring and Controlling: Track and adjust progress.
5. Closing: Finalize and close the project.
Knowledge Areas:
1. Integration
2. Scope
3. Schedule
4. Cost
5. Quality
6. Resource
7. Communication
8. Risk
9. Procurement
10. Stakeholder
2. Formulas
Earned Value Management (EVM):
Planned Value (PV): Budgeted cost of work scheduled.
Earned Value (EV): Budgeted cost of work completed.
Actual Cost (AC): Actual cost of work performed.
Schedule Variance (SV): SV=EV−PVSV = EV - PVSV=EV−PV
o Positive = Ahead of schedule; Negative = Behind schedule.
Cost Variance (CV): CV=EV−ACCV = EV - ACCV=EV−AC
o Positive = Under budget; Negative = Over budget.
Schedule Performance Index (SPI): SPI=EVPVSPI = \frac{EV}{PV}SPI=PVEV
o 1 = Ahead; <1 = Behind.
Cost Performance Index (CPI): CPI=EVACCPI = \frac{EV}{AC}CPI=ACEV
o 1 = Under budget; <1 = Over budget.
Estimate at Completion (EAC):
EAC=BAC/CPIEAC = BAC / CPIEAC=BAC/CPI
o BAC: Budget at Completion.
Critical Path Method (CPM):
Longest duration path in the project network diagram.
Float (Slack):
Float=LS−ESFloat = LS - ESFloat=LS−ES or Float=LF−EFFloat = LF -
EFFloat=LF−EF.
Other Formulas:
Communication Channels:
Channels=n(n−1)/2\text{Channels} = n(n-1)/2Channels=n(n−1)/2, where nnn is
the number of stakeholders.
To-Complete Performance Index (TCPI):
TCPI=(BAC−EV)/(BAC−AC)TCPI = (BAC - EV) / (BAC -
AC)TCPI=(BAC−EV)/(BAC−AC) for work remaining.
3. Project Documents and Plans
Project Charter (Initiating):
High-level project purpose, objectives, stakeholders, and authorization.
Project Management Plan (Planning):
Subsidiary Plans:
o Scope Management Plan
o Schedule Management Plan
o Cost Management Plan
o Quality Management Plan
o Resource Management Plan
o Communication Management Plan
o Risk Management Plan
o Procurement Management Plan
o Stakeholder Management Plan
Project Documents (Throughout Lifecycle):
Assumption Log: Records assumptions and constraints.
Risk Register: Identifies risks and responses.
Issue Log: Tracks ongoing issues.
Stakeholder Register: Details stakeholders’ influence and engagement.
4. Key Tools and Techniques
Integration Management:
Tools: Expert Judgment, Change Control Board (CCB).
Scope Management:
WBS: Work Breakdown Structure.
Schedule Management:
Gantt Charts: Visualize schedule.
Network Diagrams: Identify dependencies.
Cost Management:
Bottom-Up Estimating: Detailed cost estimation.
Earned Value Analysis: Tracks performance.
Quality Management:
Control Charts: Monitor quality variations.
Fishbone Diagram: Root cause analysis.
Risk Management:
Risk Response Strategies: Avoid, Transfer, Mitigate, Accept.
Qualitative vs. Quantitative Risk Analysis.
Communication Management:
RACI Chart: Responsible, Accountable, Consulted, Informed matrix.
Procurement Management:
Contract Types:
o Fixed Price (FP), Cost-Reimbursable (CR), Time and Material (T&M).
Stakeholder Management:
Stakeholder Engagement Matrix: Monitor stakeholder influence and
expectations.
5. Critical Concepts
Leadership Styles:
Directive: Clear instructions, often used in crises.
Servant: Focused on team needs.
Transformational: Inspires and motivates.
Conflict Management Styles:
Avoid, Accommodate, Compete, Compromise, Collaborate.
Change Management:
Formal change requests are documented and approved via the Change Control
Process.
Risk Probability and Impact Matrix:
Visual tool to prioritize risks based on likelihood and impact.
