MS-Excel

Shortcuts
Keys
STRAIGHT FROM SOURCE

@shivamtofficial

SHIVAM TYAGI
Excel Shortcuts Cheat Sheet
 F1 Displays the Office Assistant or (Help >  Shift + F10 Displays the (Shortcut) menu for
Microsoft Excel Help) the selected item
 F2 Edits the active cell, putting the cursor at  Shift + F11 Inserts a new worksheet (before
the end the active sheet) into the active workbook
 F3 Displays the (Insert > Name > Paste) dialog (Insert > Worksheet)
box  Shift + F12 Saves, Displays the (File > Save

 F4 Repeats the last worksheet action (Edit > As) dialog box if a new workbook
Repeat)  Ctrl + F1 Closes and reopens the current
 F5 Displays the (Edit > GoTo) dialog box task pane (ribbon in 2007)
 F6 Moves to the next pane in a workbook (if  Ctrl + F2 Print Preview
the window is split)  Ctrl + F3 Displays the (Insert > Name >
 F7 Displays the (Tools > Spelling) dialog box Define) dialog box
 F8 Toggles whether to extend a selection  Ctrl + F4 Closes the selected workbook
with the arrow keys window
 F9 Calculates All the worksheets in All the  Ctrl + F5 Restores the size of the active
open workbooks workbook or window
 F10 Toggles the activation of the Menu Bar  Ctrl + F6 Moves to the next open workbook or
 F11 Displays the (Insert > Chart) dialog box window
that creates a chart (on a chart sheet) using the  Ctrl + F7 Activates the Move window command
highlighted range  Ctrl + F8 Activates the Resize window
 F12 Displays the (File > Save As) dialog box command
 Shift + F2 Inserts or edits a cell comment  Ctrl + F9 Minimises the size of the active
(Insert > Comment) workbook or window
 Shift + F3 Displays the (Insert > Function)  Ctrl + F10 Maximises the size of the active
dialog box workbook or window
 Shift + F4 Repeats the last Find, the same as  Ctrl + F12 Displays the (File > Open) dialog
(Edit > Find Next) box
 Shift + F5 Displays the (Edit > Find) dialog  Alt + F1 Creates a chart (on a chart sheet)
box using the highlighted range
 Shift + F6 Moves to the previous pane in a  Alt + F2 Displays the (File > Save As) dialog
workbook (if the window is split) box
 Shift + F8 Toggles between switching Add  Alt + F4 Closes all the workbooks (saving
Mode on or off* first) and exits Excel (File > Exit)
 Shift + F9 Calculates just the active  Alt + F8 Displays the (Tools > Macro > Macros)
worksheet dialog box
1

@shivamtofficial
 Alt + F11 Toggles between the Visual Basic  Ctrl + Shift + 0 Unhides the columns in the
Editor window and and the Excel window current selection
 Alt + Ctrl + F9 Calculates All cells on All  Ctrl + Shift + 2 Enters the value from the
worksheets in All workbooks cell directly above into the active cell
 Alt + Shift + F1 Inserts a new worksheet  Ctrl + Shift + 8 Selects the current region
(before the active sheet) into the active (surrounded by blank rows and columns)
workbook (Insert > Worksheet)  Ctrl + Shift + 9 Unhides the rows in the
 Alt + Shift + F2 Displays the (File > Save current selection
As) dialog box  Ctrl + A Displays formula palette given a
 Alt + Shift + F4 Closes all the workbooks function name or selects the whole
(saving first) and exits Excel (File > Exit) worksheet or current date
 Alt + Shift + F10 Displays the drop-down  Ctrl + B Toggles bold on the current
menu for the corresponding smart tag selection

 Alt + Shift + F11 Activates the Microsoft  Ctrl + C Copies the current selection to the
Script Editor window clipboard

 Ctrl + Shift + F3 Displays the (Insert >  Ctrl + D Copies the first cell in the selection
Name > Create) dialog box downwards

 Ctrl + Shift + F6 Moves to the previous  Ctrl + F Displays the Find dialog box
open workbook or window  Ctrl + G Displays the GoTo dialog box
Ctrl + Shift + F10 Activates the Menu Bar or  Ctrl + H Displays the Replace dialog box

Shortcut Characters in 2007  Ctrl + I Toggles italics on the current
Ctrl + Shift + F12 Displays the (File > Print) selection

dialog box Ctrl + K Displays the Insert Hyperlink dialog

Ctrl + 0 Hides the columns in the current box

selection  Ctrl + L Displays the Create Table dialog box
 Ctrl + 1 Displays the formatting dialog box  Ctrl + N Creates a new workbook
 Ctrl + 2 Toggles bold on the current  Ctrl + O Displays the Open dialog box
selection  Ctrl + P Displays the Print dialog box
 Ctrl + 3 Toggles italics on the current selection  Ctrl + R Copies the leftmost cell in the
Ctrl + 4 Toggles underlining on the current selection to the right
selection Ctrl + S Saves, Displays the Save As dialog box
 
Ctrl + 5 Toggles the strikethrough of text on if a new workbook
the current selection Ctrl + U Toggles underlining on the current
 
Ctrl + 6 Toggles between hiding, displaying selection
Ctrl + 8 Toggles the display of Outline symbols Ctrl + V Pastes the entry from the clipboard
 
on the active worksheet Ctrl + W Closes the active workbook or window
 
Ctrl + 9 Hides the rows in the current selection Ctrl + X Cuts the current selection to the
(Format > Row > Hide) clipboard
 

@shivamtofficial
 Ctrl + Y Repeats the last workbook action  Alt + Down Arrow Displays the Pick From
 Ctrl + Z Undo the last workbook action List drop-down list Esc Cancels the cell entry
 Ctrl + Shift + F Activates the Font Tab of the and restores the original contents
format cells  Delete Deletes the selection or one character
 Ctrl + Shift + O Selects all the cells with to the right
comments  Backspace Deletes the selection or one
 Ctrl + Shift + P Activates the Font Size tab character to the left Shift + Delete Cuts the
of the format cells selection to the clipboard
 Enter Enters the contents of the active cell  Ctrl + Delete Deletes text to the end of the
and moves to the cell below (by default) line Ctrl + - Displays the Delete dialog box
 Shift + Enter Enters the contents of the  Ctrl + Shift + = Displays the Cells dialog
active cell and moves to the cell above (by box
default)  Ctrl + \ Selects the cells in a selected row
 Tab Enters the contents of the active cell that do not match the value in the active cell
and moves one cell to the right  Ctrl + Shift + \ Selects the cells in a

 Shift + Tab Enters the contents of the active selected column that do not match the value
cell and moves one cell to the left in the active cell

 Alt + = Enters the SUM() function (AutoSum)  Ctrl + / Selects the array containing the
to sum the adjacent block of cells active cell
Alt + 0128 Enters the euro symbol (€) (using Alt + ; Selects the visible cells in the current
 
Number keypad) selection
Alt + 0162 Enters the cent symbol (¢) (using Ctrl + Shift + (8 or *) Selects the current
 
Number keypad) region (surrounded by blank rows and
Alt + 0163 Enters the pound sign symbol (£) columns)

(using Number keypad) Ctrl + * Selects the current region (using the

 Alt + Enter Enters a new line (or carriage * on the number keyboard)
return) into a cell Ctrl + [ Selects all the cells that are directly

Ctrl + ' Enters the contents from the cell referred to by the formula in the active cell

directly above into the active cell (precedents)
Ctrl + Shift + 2 Enters the value from the Ctrl + Shift + [ Selects all the cells that are
 
cell directly above into the active cell directly (or indirectly) referred to by the

 Ctrl + ; Enters the current date into the formula in the active cell

active cell  Ctrl + ] Selects all the cells that directly refer to
the active cell (dependents)
 Ctrl + Shift + ; Enters the current time into the
 Ctrl + Shift + ] Selects all the cells that directly
active cell
(or indirectly) refer to the active cell Ctrl +
Ctrl + Shift + Enter Enters the formula as an
  Shift + Page Down Selects the active
Array Formula
worksheet and the one after it
Shift + Insert Enters the data from the

clipboard

@shivamtofficial
 Ctrl + Shift + Page Up Selects the active  Ctrl + Shift + (4 or $) Applies the Currency
worksheet and the one before it format "£#,##0.00" to the selection
 Ctrl + Shift + Spacebar Selects all the  Ctrl + Shift + (5 or %) Applies the Percentage
objects on the worksheet when an object is format "0%" to the selection
selected or selects the whole worksheet  Ctrl + Shift + (6 or ^) Applies the Exponential
 Ctrl + Spacebar Selects the current column format "#,##E+02" to the
 Shift + Arrow keys Selects the active cell selection
and the cell in the given direction  Ctrl + Shift + (# or ~) Applies the General
 Shift + Backspace Selects the active cell format to the selection
when multiple cells are selected  Ctrl + (# or ~) Applies the Custom Date
 Shift + Spacebar Selects the current row format "dd-mmm-yy" to the selection
 Ctrl + Shift + Arrow Key Extends the  Ctrl + Shift + (7 or &) Applies the outline
selection to the next cell adjacent to a blank border to the selection
cell in that direction  Ctrl + Shift + (- or _ ) Removes all the
 Ctrl + Shift + End Extends the selection to borders from the selection
the last used cell on the worksheet  Arrow Keys Moves to the next cell in that
 Ctrl + Shift + Home Extends the selection direction
to the beginning of the worksheet  Ctrl + Tab Moves to the next open
 Shift + Arrow Keys Extends the selection by workbook or window
one cell in that direction Alt + Tab Moves to the next application

 Shift + Home Extends the selection to the open on your computer
first column  Alt + Shift + Tab Moves to the previous
 Shift + Page Down Extends the selection application open on your computer
down one screen  Enter Moves to the cell directly below
 Shift + Page Up Extends the selection up  Tab Moves to the next cell on the right (or
one screen unprotected cell)
 End + Shift + Arrow Keys Extends the  Home Moves to the first column in the current
selection to the next non-blank cell in that row
direction  End + Arrow Keys Moves to the next non
 End + Shift + End Extends the selection to empty cell in that direction
the last cell in the current row*  End + Enter Moves to the last cell in the
 End + Shift + Home Extends the selection current row that is not blank
to last used cell on the worksheet  End + Home Moves to the last used cell on
 Alt + ' Displays the Style dialog box the active worksheet*
 Ctrl + Shift + ( ' or ) Applies the Time  End + Home Moves to the last used cell on
format "hh:mm" to the selection the active worksheet*
 Ctrl + Shift + (1 or !) Applies the Comma  Page Down Moves to the next screen of rows
separated format "#,##0.00" to the selection down

@shivamtofficial
 Page Up Moves to the previous screen of rows  Scroll Lock + End Moves to the last cell in the
up current window
 Shift + Enter Moves to the cell directly  Scroll Lock + Home Moves to the first cell
above (opposite direction to Enter) in the current window
 Shift + Tab Moves to the cell directly to the left  Scroll Lock + Page Down Moves you down one
(opposite direction to Tab) screen (current selection unchanged
 Alt + Page Down Moves you one screen of  Scroll Lock + Page Up Moves you up one
columns to the right screen (current selection unchanged)
 Alt + Page Up Moves you one screen of  Enter Moves from top to bottom within a
columns to the left selection
 Ctrl + Home Moves to cell "A1" on the  Tab Moves from left to right within a
active sheet selection

 Ctrl + End Moves to the last used cell on  Ctrl + . Moves clockwise to the next corner
the active worksheet* within a selection

 Ctrl + Up Arrow Moves to the first row in  Shift + Tab Moves from right to left within a
the current region selection (opposite direction to Tab)

 Ctrl + Down Arrow Moves to the last row in  Alt + Ctrl + Left Arrow Moves to the left
the current region between non adjacent cells in a selection
Ctrl + Left Arrow Moves to the first column Alt + Ctrl + Right Arrow Moves to the right
 
in the current region between non adjacent cells in a selection
Ctrl + Right Arrow Moves to the last = Starts a Formula

column in the current region  Ctrl + ` Toggles between the value layer and
Ctrl + Page Up Moves to the previous the formula layer

worksheet in the workbook Ctrl + Insert Copies the current selection to

Ctrl + Page Down Moves to the next the clipboard

worksheet in the workbook  Ctrl + Shift + ( Unhides any hidden rows
Ctrl + Shift + Tab Moves to the previous open within the selection

workbook or window Ctrl + Shift + ) Unhides any hidden columns

Scroll Lock + Arrow Keys Moves the workbook within the selection

or window one cell the corresponding direction Ctrl + Shift + \ Select unequal cells


@shivamtofficial