National Highways Authority of India Request For Proposal
PROCEDURE UNDER E-TENDERING
INSTRUCTIONS TO BIDDER FOR e-TENDERING
(Note: RFP stands modified to the extent required as per these instructions)
Name of Work: Construction of Approach on Rail cum Road Bridge over River Ganga in
Ghazipur on NH-24 in the State of Uttar Pradesh on EPC mode..
Definitions:
a. National Informatics Centre (NIC): A service provider to develop and customize the
software and facilitate the process of e-tendering on application service provider model.
b. http://etenders.gov.in: An e-tendering portal of National Highways authority of India
(“NHAI”) introduced for the process of e-tendering which can be accessed on
http://etenders.gov.in.
c. Words in capital and not defined in this document shall have the same meaning as in the
Request for Proposal (“RFP”).
1. Accessing/ Purchasing of BID documents
(i) It is mandatory for all the Bidders to have class-III Digital Signature Certificate (DSC)
(in the name of Authorized Signatory / Firm or Organization / Owner of the Firm or
Organization) from any of the licensed Certifying Agency (Bidders can see the list of
licensed CAs from the link www.cca.gov.in) to participate in e-tendering of NHAI.
DSC should be in the name of the authorized signatory as authorized in Appendix III of
this RFP or person executing/delegating such Appendix III in favour of Authorized
Signatory. It should be in corporate capacity (that is in Bidder capacity / in case of JV in
the Lead Member capacity, as applicable). The Bidder shall submit document in support
of the class III DSC. In other cases, the bid shall be considered Non-responsive. The
Authorized Signatory holding Power of Attorney (POA) or the person
executing/delegating such POA shall only be the Digital Signatory. In other cases, the
Bid shall be considered non–responsive.
(ii) The Authorized Signatory holding Power of Attorney (POA) or the person
executing/delegating such POA shall only be the Digital Signatory. In other cases, the
Bid shall be considered non–responsive.
(iii) To participate in the bidding, it is mandatory for the bidders to get registered their firm /
Joint Venture with e-tendering portal of NHAI http://etenders.gov.in and BIMS Portal
i.e. https://bims.gov.in/ to have user ID & password which has to be obtained free of cost.
Following may kindly be noted:
(a) Registration should be valid at least up to the date of submission of BID.
(b) BIDs can be submitted only during the validity of their registration with the
Construction of Approach on Rail cum Road Bridge over River Ganga in Ghazipur on NH-24 in the State of Uttar
Pradesh on EPC mode
National Highways Authority of India Request For Proposal
http://etenders.gov.in.
(c) The amendments / clarifications to the BID document, if any, will be hosted on
the NHAI website (http://nhai.gov.in)/ NHAI e-tendering portal
http://etenders.gov.in and BIMS Portal i.e. https://bims.gov.in/.
(d) If the firm / Joint Venture is already registered with e-tendering portal of NHAI,
Government of India and validity of registration is not expired the firm / Joint
Venture is not required a fresh registration.
(iv) The complete BID document can be viewed / downloaded from e-tender portal of NHAI
http://www.nhai.gov.in or http://etenders.gov.in or https://bims.gov.in/ from 12.12.2024
to 20.01.2025 (upto 1100 Hrs. IST).
(v) To participate in bidding, bidders have to pay a sum of Rs. 10,000/- (Rupees Ten
Thousand Only) as a cost of the RFP process (non-refundable) transmitted online to
NHAI.
2. Preparation & Submission of BIDs:
(i) Detailed tender documents for RFP may be downloaded from e-tender portal of
NHAI http://etenders.gov.in and BIMS portal i.e. https://bims.gov.in/ from
12.12.2024 to 20.01.2025 (up to 1100 Hrs. IST) and tender may be submitted online
following the instruction appearing on the screen. A buyer manual containing the
detailed guidelines for e-tendering is also available on e- tender portal of NHAI,
Government of India.
Bid must be submitted online only through e-procurement portal of NHAI
(http://etenders.gov.in) and BIMS Portal i.e. https://bims.gov.in/ using the digital
signature of authorized representative of the Bidder on or before 20.01.2025 (upto
1100 hours IST).
(ii) The following documents shall be prepared and scanned in different files (in PDF or
RAR format such that file size is not more than 30 MB) and uploaded during the on-
line submission of BID.
A. Only Electronic Form (to be uploaded on the https://etenders.gov.in and
https://bims.gov.in/) (Refer to Clause 2.11.1 of the RFP)
I. Technical Bid
(a) Appendix IA (Letter comprising the Technical Bid) including Annexure-I to VI
and supporting certificates / documents.
(b) Power of Attorney for signing the BID as per the format at Appendix-III;
(c) if applicable, Power of Attorney for Lead Member of Joint Venture as per the
format at Appendix-IV;
Construction of Approach on Rail cum Road Bridge over River Ganga in Ghazipur on NH-24 in the State of Uttar
Pradesh on EPC mode
National Highways Authority of India Request For Proposal
(d) if applicable, Joint Bidding Agreement for Joint Venture as per the format at
Appendix-V;
(e) Deleted;
(f) BID Security of Rs. 0.71 Crore (Rupees Seventy One Lakh only) in the
form of Insurance Surety Bond (in the format at Appendix-X issued by the
Insurance Company authorized by Insurance Regulatory and Development
Authority of India), Account Payee Demand Draft, Fixed Deposit Receipt
Banker’s Cheque or Bank Guarantee (including e-Bank Guarantee) in the
format at Appendix-II from a Scheduled bank.
(g) Copy of Online payment of Rs. 10,000/- (Rupees Ten Thousand Only) for
cost of Bid document to National Highways Authority of India, New Delhi at
its designated Bank i.e. Canara Bank, Account No. 8598201005819 and IFSC
Code: CNRB0008598;
(h) Deleted;
(i) Bidder shall comply with the provisions of NHAI/Policy
th
Guidelines/Vigilance/2020 Policy Circular No.: 5.8 dated 29 December 2020,
issued by NHAI (Appendix-VI) regarding Integrity Pact (IP) and the Integrity
Pact (IP) duly signed by Authorised signatory shall be submitted by the Bidder
with the RFP Bid & shall be part of the Contract Agreement;
(j) An undertaking from the person having PoA referred to in Sub. Clause-(b)
above that they agree and abide by the Bid documents uploaded by NHAI and
amendments uploaded, if any;
(k) Annexure-VIII of Appendix – IA showing details of all ongoing project works
(Ref Clause 10.3 (iv) of Draft EPC Agreement);
(l) Copy of Memorandum and Articles of Association of the Bidder or of each
Member (in case of Joint Venture), if the Bidder is a body corporate, and if a
partnership then a copy of its partnership deed;
(m) Copies of duly audited complete annual accounts of the Bidder or of each
member (in case of Joint Venture) for preceding 5 years; and
(n) Copy of originals of experience certificates apostile at foreign origin, if any
(o) Certificate regarding Compliance with Restrictions under Rule 144 (xi) of the
General Financial Rules (GFRs) as per format given in Appendix-IX shall be
submitted by the Bidder with the RFP Bid duly signed by Authorised signatory
& shall be part of the Contract Agreement.
(p) Copy of Registration from the Competent Authority as defined in Public
Procurement Order No. F. No. 6/18/2019-PPD dated 23rd July 2020, if
applicable (to be submitted by the “Bidder from a country which shares a land
border with India”).
FINANCIAL BID
Construction of Approach on Rail cum Road Bridge over River Ganga in Ghazipur on NH-24 in the State of Uttar
Pradesh on EPC mode
National Highways Authority of India Request For Proposal
(q) Appendix-IB (Letter comprising the Financial Bid) shall be submitted online
through e-procurement portal http://etenders.gov.in on or before 1100 Hrs IST
on 20.01.2025.
Self-Certification
Self- certification by the Bidder that its Bid meets the Local Content requirement for
‘Class - I Local supplier’/ ‘Class - II Local supplier’, as the case may be. The Self-
certification shall also have details of the location(s) at which the local value addition is
made. In case, bidder do not submit the aforesaid Certification, the bidder will be
summarily treated as ‘Non Local Supplier’.
In case of procurement for a value in excess of Rs. 10 crores, the ‘Class - I Local
supplier’/ ‘Class - II Local supplier’ shall have to provide a Certificate from the
Statutory Auditor or Cost Auditor of the Company (in case of Companies) or from a
practicing Cost Accountant or practicing Chartered Accountant (in respect of Suppliers
other than Companies) giving the percentage of Local Content upon Construction of the
Project.
B. Original (in Envelope) by the Lowest Bidder before issuance of Letter of
Acceptance (LOA) by the Authority (Refer to Clause 2.11.2 of the RFP)
(a) Original Power of Attorney for signing the Bid as per the format at Appendix-
III;
(b) If applicable, Original Power of Attorney for Lead Member of Joint Venture as
per the format at Appendix–IV;
(c) If applicable, Original Joint Bidding Agreement for Joint Venture as per the
format at Appendix–V;
(d) BID Security of Rs. 0.71 Crore (Rupees Seventy One Lakh only) in the form
of Insurance Surety Bond (in the format at Appendix-X issued by the Insurance
Company authorized by Insurance Regulatory and Development Authority of
India), Account Payee Demand Draft, Fixed Deposit Receipt Banker’s Cheque
or Bank Guarantee (including e-Bank Guarantee) in the format at Appendix-II
from a Scheduled bank.
(e) Deleted;
(f) Deleted;
(g) Bidders shall comply with the provisions of NHAI/Policy
th
Guidelines/Vigilance/2020 Policy Circular No.: 5.8 dated 29 December 2020,
issued by NHAI (Appendix-VI) regarding Integrity Pact (IP) and the Integrity
Pact (IP)duly signed by Authorised signatory shall be submitted by the Bidder
with the RFP Bid& shall be part of the Contract Agreement;
(h) An undertaking from the person having PoA referred to in Sub. Clause-(a)
Construction of Approach on Rail cum Road Bridge over River Ganga in Ghazipur on NH-24 in the State of Uttar
Pradesh on EPC mode
National Highways Authority of India Request For Proposal
above that they agree and abide by the Bid documents uploaded by NHAI and
amendments uploaded, if any;
(i) Copy of experience certificates apostille at foreign origin, if any;
(j) Certificate regarding Compliance with Restrictions under Rule 144 (xi) of the
General Financial Rules (GFRs) as per format given in Appendix-IX shall be
submitted by the Bidder with the RFP Bid duly signed by Authorised signatory
& shall be part of the Contract Agreement;
(k) Copy of Registration from the Competent Authority as defined in Public
Procurement Order No. F. No. 6/18/2019-PPD dated 23rd July 2020, if
applicable (to be submitted by the “Bidder from a country which shares a land
border with India”).
While submitting Bid Security and Performance Security via Account Payee demand
draft, Fixed Deposit Receipt or Banker’s Cheque, it is to be ensured by the bidder
that Account Payee demand draft, Fixed Deposit Receipt or Banker’s Cheque are
submitted physically latest within 5 working days of the Bid Due Date (upto 11:00
hours) to the following address placed in the sealed envelope and bearing the
identification “Construction of Approach on Rail cum Road Bridge over River
Ganga in Ghazipur on NH-24 in the State of Uttar Pradesh on EPC mode”.
{Address:- National Highway Authority Of India, G-5 & 6, Sector-10, Dwarka, New
Delhi-110075}. Else the bid submitted will be rejected.
(iii) The documents listed at clause 2.11.2 of RFP and specified above in point no. 2 (ii) (B)
together with their respective enclosures shall be placed in an envelope, which shall be
sealed. The envelope shall clearly bear the identification “BID for the “Construction of
Approach on Rail cum Road Bridge over River Ganga in Ghazipur on NH-24 in
the State of Uttar Pradesh on EPC mode” and shall clearly indicate the name and
address of the Bidder. The envelope shall be addressed to the following officer and shall
be submitted at the respective address:
ATTN. OF : Bharat Singh Joiya
DESIGNATION : General Manager (T)
ADDRESS : National Highways Authority of India,
G – 5 & 6, Sector – 10, Dwarka,
New Delhi - 110075
PHONE NO. : +91-11-25074100/200 (Extn. 1309)
E-MAILADDRESS :
[email protected] The Bidder shall upload scanned copies of the documents as specified in point nos.
2(ii)(A)&(B) above on the http://etenders.gov.in and https://bims.gov.in/ before 1100
hours Indian Standard Time, on the B i d Due Date. In the event of any discrepancy
between the original and the copy (in electronic form), the original shall prevail.
(iv) It may be noted that scan copies can be prepared in different file format i.e. PDF or RAR
only. The Bidders can upload a single file of size of 30MB only but can upload multiple
Construction of Approach on Rail cum Road Bridge over River Ganga in Ghazipur on NH-24 in the State of Uttar
Pradesh on EPC mode
National Highways Authority of India Request For Proposal
files.
3. AMENDMENT OF RFP:
Any Addendum to the RFP shall be uploaded only on the http://etenders.gov.in and/or
https://bims.gov.in/. (Refer Clause 2.9.2 of the RFP)
4. MODIFICATION/SUBSTITUTION/WITHDRAWAL OF BIDS (Refer Clause
2.14.3 of the RFP):
(i) The Bidder may modify, substitute or withdraw its e- BID after submission prior
to the BID Due Date. No BID can be modified, substituted or withdrawn by the
Bidder on or after the BID Due Date & Time.
(ii) For modification of e-BID, Bidder has to detach its old BID from e-procurement
portal and upload / resubmit digitally signed modified BID. For withdrawal of
BID, Bidder has to click on withdrawal icon at e-procurement portal and can
withdraw its e-BID. Before withdrawal of a BID, it may specifically be noted
that after withdrawal of a BID for any reason, Bidder cannot re-submit e-BID
again.
5. OPENING AND EVALUATION OF BIDS (Refer to Clause 3.1 of the RFP):
(i) The Authority shall open documents of the Bid received in electronic form as
mentioned in point nos. 2(ii)(A) & (B) at 1130 hours Indian Standard Time on
21.01.2025, online, in the presence of the Bidders who choose to attend. The
Authority will subsequently examine and evaluate the Bids in accordance with the
provisions set out in the RFP.
DISCLAIMER
The Bidder must read all the instructions in the RFP and submit the same
accordingly.
Construction of Approach on Rail cum Road Bridge over River Ganga in Ghazipur on NH-24 in the State of Uttar
Pradesh on EPC mode
