The Railway Employees Co-operative Bank Ltd.
, Jaipur
Concurrent Audit Report- Head Office
Report Date : _____________________ Report Prepared on Dt.
Discussion on Dt.
Audit Periodicity : _____________________ Irregularities
Report for the month/quarter : _____________________
No. of times the auditor
Visited the Branch during the month : (mentioned dates)_____
Audit Report submitted by
(Please specify Firms' name) :
Audit carried out by :
To,
Railway Employees Cooperative Bank,
____________________,
Concurrent Audit Report of Head Office, as of Quarter/Month ending ………………..
We M/S ------------------------------------------ have carried out Concurrent Audit of Head Office of RECB for the period from ………….. to
…………….
We certify that the working of the Head Office has been checked by us in accordance with the guidelines provided to us by the Bank. Our
report on irregularities/discrepancies observed in the working of the Head Office is given in enclosed report.
We confirm having discussed the irregularities/discrepancies noticed during the course of our audit with the Head Office Manager.
We also confirm having sent a Special Report dated _______on certain serious irregularities noticed in the working of the Head Office,
during the course of our audit. (Delete if not applicable)
For M/S ……………. & Associates
Place: Partner
Date: Chartered Accountants
(Membership No. ___________)
1
Periodicity:
HEAD OFFICE PROFILE
1. Name of the Head Office :
2. Date of Opening of the Head Office :
3. Whether Head Office is provided with :
a) Safe Deposit Locker : Yes/No
b) ATM facility : Yes/No
4. Particulars of the Head Office Manager :
Name Scale From To
Existing:
Previous:
5. Date of last internal inspection: ___________________
Risk Rating : ___________________
6. Staff Position:
As at the end of the month of Officers….
Clerks….
Sub-Staff….
Others….
_____________
Total: _____________
PERIOD COVERED :
2
1. DEPOSITS: (Rs. in lakhs)
Parameters Whether reported in Brief details of irregularities & Remarks
Inspection Report / Audit Classification of Irregularities such
Report ( also specify date / as MAJOR / OTHER
month of the report)
Balance in CD A/c with RBI
Balance in CD A/c with Other banks
FDRs Deposits with other banks
SLR Investment :
(i) CENTRAL GOVT. SECURITIES
(ii) T N STATE SECURITIES
(iii) KERALA STATE SECURITIES
NON SLR INVESTMENT IN DEBT
FUND
2. Progress In Key Financial :- (Rs. in crore)
Details As on March______ Last Month Current Month Growth from last %
_____________ _______________ month
Total Deposits
SB Deposits
Time Deposits
CTD Deposits
Other Deposits
Loan & Advances
Share Capital
Reserve Funds
No. of Members
NPA
3
3. OPERATIONS UNDER NOMINAL ACCOUNTS –
S. Particulars Yes / No *
No. (Please specify)
1 Vouchers relating to Sundry Creditors Account / any other Office Account are passed by
Branch Manager and the vouchers are countersigned by another supervising official.
2 Sufficient reasons are given, justifying the delay in adjusting the entries for large
amounts outstanding in the above GL heads.
3 Branch accounts are tallied with Head Office
4 Number of entries pending reconciliation with age wise break up
5 The HO balances with other banks, if any, are reconciled/tallied
* DEFICIENCIES OBSERVED:
(Deficiencies in all above aspects be specified giving the date since, the details and the reasons of it.)
4. HO administration on Computer environment and security :
S. Particulars Yes / No *
No. (Please specify)
1 Whether all users in the system are STAFF members as per Attendance Register?
2 Whether all the vouchers are signed by authorized officials?
3 Whether Exception reports are verified and authenticated by HO/IT Head?
4 UPS & Batteries are in working condition.
5 Registered is maintained for software/hardware problem.
6 Proper User-id is given to the operators. No duplicate or impersonal user id exists.
7 Secrecy of the user password is maintained/changed periodically
8 Whether extinguishers have been provided in the HO and validity date have been mentioned or not.
4
9 Whether CCTV cameras have been installed in the HO.
Whether working properly, and recording is being checked by officials of HO/IT and record is properly
maintained or not.
10 Is System Breakdown Register maintain properly by IT.
* DEFICIENCIES OBSERVED:
(Deficiencies in all above aspects be specified giving the date since, the details and the reasons of it.)
5. VOUCHERS & RECORD MAINTENANCE :
S.No. Particulars Yes / No *
(Please specify)
1 Vouchers Register is maintained properly.
2 All vouchers are in order as regards to genuineness, authenticity and proper
accounting.
3 The vouchers are filed regularly and checked through by HO Officials on the next day.
4 Vouchers are segregated, stitched and sealed on the following day and the voucher
bundle is signed by Clerk and Asstt. Manager/Manager.
5 Upkeep of records and vouchers, stationery items is satisfactory.
6 All the vouchers are duly signed by second signatory wherever required.
* DEFICIENCIES OBSERVED :
6. CLEARING TRANSACTIONS : (TRANSACTION RELATED CONTROLS)
S.No. Particulars Yes / No *
(Pl. specify)
1 Security Deposit Bankers Cheque HO maintain properly.
2 Security Deposit amount return in proper time.
7. LEAKAGE OF INCOME :
S.No. Particulars Yes / No *
(Pl specify)
1 Income from business such as deposit / GOI interest applied are verified and are in order
(Exceptions given below)
5
2 Head office is exercising effective control over expenditure.
* DEFICIENCIES OBSERVED:
8. CUSTOMER SERVICE AND OBSERVANCE OF RBI GUIDELINES:
S. Particulars Yes / No *
No. (Please specify)
1 Complaints received from customers are quickly attended to.
2 Claims in respect of deceased account holders are settled promptly.
3 ‘Staff Meet’ is conducted time to time.
* DEFICIENCIES OBSERVED :
9. SECURITY MEASURES:
S. Particulars Yes / No *
No. (Please specify)
a) Security items :
1 Proper record is maintained for security items such as Cheque Books, Deposit Receipts, Bankers
Cheques, etc. and joint custody is ensured.
2 Physical verification of security items is done by the HO periodically.
3 Physical verification of security items is done by us every quarter and found to be in order.
4 Dead Stock articles, furniture and fixtures are in marked with inventory number and are verified
periodically.
b) Postage & Stamps ;
1 Mail is dispatched promptly and Inward/ Dispatch Register is being checked regularly.
2 Physical balance of stamps verified by the HO monthly and ensured that it tallies with books / Dispatch
Register.
* DEFICIENCIES OBSERVED:
10. TDS:
S.No Particulars Remarks
6
.
i
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ii
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iii
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11. HO maintenance : Comments on premises ambiance upkeep, and maintenance.
S.No Particulars Remarks
.
12. Sensitive Heads : (at HO Leval)
Parameters Last Two Financial Year Last date of the
month
___/___/20___ ___/___/20___
___/___/20___
SB Sundry Creditors
Sundry Creditors
CTD In Operative
Matured FDR's
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7
13. DEA Fund : (at HO Leval)
Parameters DEA Fund Amount (In lakh)
Received from
Branches
Sent to DEA Fund (RBI)
14. NPA Details : (at HO Leval)
Branch NPA as on ____/___/20____ Current months NPA position
No. of Accounts No. of Amounts No. of Accounts No. of Amounts
Jaipur
Ajmer
Kota
Bandikui
Phulera
15. Monthly/ Quarterly/ Fortnight/ Half yearly/ Yearly Return Position :
Name of Return Type Due Date Submission Date Remarks
8
16. Policy review Position :
Name of Policy Review date Review by Remarks
Loan Policy
Audit Policy
Customer Service Policy
ALM Policy
Cyber Security Policy
Deposit FDR Payment Policy
Information Technology & Information Security Policy
Investment Policy
IT Policy & Password Policy
KYC Policy
Locker Policy
Purchase Policy
RECORD MAINTENANCE POLICY
Statutory Auditors Appointment Policy
Transfer & Promotion Policy
9
CCTV Policy
17. Compliance Report :
Particular Received dated Compliance Date Remarks
Concurrent Audit Report
SA Audit Report
Internal Audit
RBI Inspection Report
Branch Inspection
18. Annual Maintenance Contract Position :
Particular Vendor Name Order Date Period Remarks
Computer Hardware AMC
ATM
19. IT Department :
Particular Remarks
CBS Vendor Contract status
Issue Register Total Issue _____________________ Pending Issue_________________
Downtime Register
10
20. Money, Fire & Burglary Insurance Policy Status :-
1- Co. Name :___________________________________________________ 2-Renewal Date :________________________________________
3- Due Date :___________________________________________________ 4- Total Premium Paid :___________________________________
21. Any other deficiency/irregularity is observed during concurrent audit. (Specify):
22. COMPLIANCE FUNCTION:
S.No. Particulars Yes / No *
Please specify
1 Whether the head office has taken steps to rectify the irregularities
Pointed out in the previous Audit reports etc.
Date of Commencement:
FOR Charted Accountants
Regn. No.______________
Date: ( )
Partner
M. No
11
