VETTING – IDENTITY CHECK DECLARATION FORM
The Designated Person (Head of Department/Head of School/Department Manager/Principal
Investigator or member of the Dept. of Human Resources) is required to check and confirm the
applicant’s identity.
One document must be produced from each of the three groups OR the applicant must
produce one document from Group 1 and two documents from Group 2 to satisfy the vetting
process. Please retain copies of the documents used to confirm the applicant’s identity.
See group lists on ‘Vetting - Proving Identity: Information for Applicants’ document.
TO BE COMPLETED by designated person.
Name of Individual being vetted.............................................
GROUP 1 GROUP 2 GROUP 2 or 3
(i)....................................................(i).............................................................(i)...............................
(Please detail above valid documents that are being used to verify the applicant’s identity from list of documents per group
below)
DESIGNATED PERSONS DECLARATION
I have checked the identity of the individual in the attached application form against the
documents listed above and confirm that this is the person who is applying for a disclosure. I
have informed the applicant that vetting information will be passed to the University College
Cork and they have agreed to share their personal information with University College Cork and
appropriate, relevant organizations.
Name of Designated Person: (Choose as appropriate)
Name.......................................................Role………………………………………….
(Please Print Name)
Signed......................................................Date.............................................
WARNING
It is an offence if you knowingly make a false statement for the purpose of obtaining, or
enabling another person to obtain a disclosure.
This ID Check Declaration form will be made available to the National Vetting Bureau on
request.
Please return this declaration form with the National Vetting Bureau Form to the Department
of Human Resources, Ground Floor, Block E, Food Science Building, UCC.
The applicant must provide one document from each of the three groups OR provide one
document from GROUP 1 and two documents from GROUP 2 to satisfy the vetting process.
Group 1
Irish Driving Licence or Learner Permit (new credit card format)
Irish Public Services Card issued by Dept. of Social Protection
Current Passport (from country of citizenship)
Group 2* (Proof of Current Address)
Bank / Building Society/ Credit Union Statement
Credit Card Statement
Utility Bill e.g. gas, electricity, television, broadband (ROI) (Printed online bills are
acceptable, mobile phone bills are not acceptable)
Payslip (with home address) or P60, P45
Letter from Employer Confirming Name and Address
Employment ID ( ID Card issued by Employer with name and address)
Mortgage Statement
Correspondence from ( educational institution/SUSI/CAO, insurance company regarding
an active policy, bank/credit union/government body/state agency)
*All documentation must be less than 6 months old
Group 3
Original Birth Certificate / Adoption Certificate
National Identity Card from EU/EEA Member States or Swiss Citizens
Irish Certificate of Naturalisation
Credit/Debit Cards/Passbooks (only one per institution)
Irish Driving Licence or Learner Permit (unexpired old paper format)
Garda National Immigration Bureau (GNIB) Card
National Age Card ( issued by An Garda Siochana)
Free Travel Pass Card issued by Dept. of Social Protection
Student Identity Card issued in the ROI by a recognized 3rd level institution
Diplomatic ID card issued by Dept. of Foreign Affairs & Trade (ROI)
Irish Travel Document (this is a document which assists qualifying non Irish Nationals
who are resident in the State to travel, issued by Irish Naturalisation and Immigration
Service)
Membership Card (club, union or trade, professional bodies, education institution)
Children under 18 years (any one of the following documents to verify your identification)
Birth Certificate
Passport
Written statement by a School Principal confirming attendance at an educational
institution on a letter head of that institution
Recent arrival in Ireland (less than 6 weeks)
Passport
Vetting Subject unable to produce relevant identification documentation
Affidavit witnessed by a Commissioner for Oaths
Please provide originals of the chosen documentation to your designated person along with the
National Vetting Bureau Form.
