A Project Report on

Title
Submitted to

VISVESVARAYA TECHNOLOGICAL UNIVERSITY

Belagavi-590014, Karnataka
In partial fulfillment of the requirement for the award of the degree of
Bachelor of Engineering
In
Computer Science and Engineering

Submitted by
Name : Bhakti (3GN23CS014)
Name : Mahvin Ashfaque (3GN23CS035)
Name : Aliya Anjum (3GN23CS007)
Name : Ayesha (3GN23CS011)
Name : Bhavyashree (3GN23CS016)
 Under the guidance of
Prof. Reeba Rani

DEPARTMENT OF COMPUTER SCIENCE AND ENGINEERING

GURU NANAK DEV ENGINEERING COLLEGE
MAILOOR ROAD, BIDAR-585403, KARNATAKA

Phone: 08482- 226949 Website: www.gndecb.ac.in

 GURU NANAK DEV ENGINEERING COLLEGE

BIDAR-585401, KARNATAKA

Phone: 08482- 226949

www.gndecb.ac.in

DEPARTMENT OF COMPUTER SCIENCE AND ENGINEERING

CERTIFICATE

This is to certify that the Mini Project Report entitled “Email Administration Application” is
a bonafide work carried out by Bhakti (3GN23CS014), Mahvin Ashfaque (3GN23CS035),
Ayesha (3GN23CS011), Aliya Anjum (3GN23CS007), Bhvyashree (3GN23CS016)in
practical fulfillment of the requirements for the award of Bachelor of Engineering in III
Semester Computer Science and Engineering of Visvesvaraya Technological
University, Belagavi during the year 2023-24. It is certified that all the
corrections/suggestions indicated for Internal Assessment have been incorporated in the
report deposited in the department library. The major project has been approved as its
satisfies the academic requirements in respect of major project work prescribed for the said
degree.

Signature of Guide Signature of HOD

Mr.Guru Prasad Dr.Anuradha A

Name of the Examiner Signature with Date

1.
 2.
ACKNOWLEDGEMENT

The mini project report on “Email Administration Application” is the outcome of

guidance, moral support and devotion bestowed onus throughout our work. Fort this we
acknowledge and express out profound sense of gratitude and thanks to everybody who have
been a source of inspiration during the project work

First and foremost, we offer our sincere phrases of thanks with innate humility to our
Dr .Suresh R Reddy, Principal & Dr. Dhananjay M ,Vice Principal for their support and
encouragement. We feel deeply indebted to our Dr. Anuradha A,HOD CSE for right help
provided from the time of inception till date. I would take this opportunity to acknowledge
our Mr. Guru Prasad, Asst Professor CSE Dept who not only stood by us as a source of
inspiration, but also dedicated his time to enable us to present the project on time.

1. Name: Bhakti (3GN23CS014)

2. Name: Mahvin Ashfaque (3GN23CS035)
3. Name: Ayesha (3GN23CS011)
4. Name: Aliya Anjum (3GN23CS007)
5. Name: Bhavyashree (3GN23CS016)
 ABSTRACT
To design a user friendly application that assist in managing bank account operations effectively This
project aims to enhance the learning experience of beginners by providing hands on practise in Java
programming and implementing essential banking functionalities It strives to create a solid
foundation for understanding the application of programming concepts .As an IT Support
Administrator Specialist , this Java application streamline the process of creating email accounts for
new employees. The system generates email Addresses following the syntax “
Firstname.lastname@department company.com”, Determines the department (Sales , marketing,
accounting), and creates a random password. Additional features include Setting methods to change
password set mailbox capacity and finds alternate email addresses Get methods to display employee
name, email address and mailbox capacity Automated email addresses generation Department
determinations, sales, marketing, accounting, random parts, word generation, password change,
functionality, mailbox capacity setting Alternate email address definition employee information
display
 TABLE OF CONTENT
Sl.No. Content Page No.

1 Introduction 7
2 Literature Survey 7
3 Motivation 7
4 Problem Statement 7
5 Existing System 7
6 Proposed System 7
7 Hardware and Software Requirement 7
8 Design 8
9 Implementation 8
10 Interpretation of Results 8
11 Conclusion 8
12 Future Scope 8
13 References 8
14 Sample code 9
15 Sample output 10
CHAPTER 1
1. Introduction:
Definition: Email administration applications are software solutions designed to manage, monitor,
and maintain email services. They help administrators handle user accounts, configure settings,
ensure security, and optimize performance.

2. Literature Survey:

A literature survey on email administration applications involves reviewing existing research,

articles, and case studies related to the management and functionality of email systems.

3. Motivation:
Motivation for developing and using email administration applications stems from several key
factors that enhance both individual and organizational communication efficiency

4.Problem statement:
In the modern workplace, effective communication is critical for success, yet managing email
communication can be overwhelming due to the sheer volume of messages, multiple accounts, and
security concerns. Users often face issues such as difficulty in organizing and retrieving important
emails, managing spam, ensuring data security, and maintaining compliance with regulations.This
leads to decreased productivity, increased frustration, and potential security vulnerabilities.
Therefore, there is a need for a comprehensive email administration application that centralizes
email management, enhances user experience, improves security, and provides analytical insights to
streamline communication processes within organizations.

5.Existing system:
Existing systems for email administration applications typically include a variety of features and
functionalities aimed at managing email communications effectively

6. Proposed system:
The proposed email administration application aims to enhance the overall email management
experience for users and organizations by addressing the limitations of existing systems

7. Hardware And Software Requriement:

Hardware requirement:

- Processor: Minimum dual-core processor (e.g., Intel Xeon or AMD equivalent)

- RAM: At least 16 GB (32 GB recommended for larger organizations)

- Storage: SSD with a minimum of 500 GB (scalable storage options for larger data)

Software requirement:

- Operating System: Linux or Windows Server

- Web Server: Apache or Nginx

 - Database: MySQL, PostgreSQL, or MongoDB for data management

- Email Server Software: Postfix, Exim, or Microsoft Exchange for email handling

- Security Software: Firewall and antivirus solutions for server protection

8. Design:
Email administration applications are designed to manage email accounts, facilitate communication,
and ensure security and efficiency.

9. Implementation:
Email administration applications can be implemented using various technologies and programming
languages

10. Interpretation of results:

Interpretation of results for an email administration application involves analyzing the data collected
from its usage to understand user behavior, system performance, and overall effectiveness

11. Conclusion:
The effectiveness of the email administration application is determined by various factors, including
user engagement, performance metrics, security, and feature utilization. High user engagement and
positive feedback indicate that the application meets user needs, while low delivery success rates or
frequent security incidents highlight areas that require immediate attention. To enhance the
application, it is essential to focus on improving performance, addressing user concerns, and
ensuring robust security measures. Regularly analyzing user behavior and feature usage can guide
future updates and help prioritize enhancements that will provide greater value to users. Ultimately,
a well-optimized email administration application can lead to improved user satisfaction and
retention, making it a valuable tool for effective email management.

12. Future Scope:

The future scope of an email administration application can encompass several key areas for
enhancement and innovation: Integration with Other Tools, AI and Machine Learning, Enhanced
User Interface and User Experience, Collaboration Features. By focusing on these areas, the email
administration application can evolve to meet the changing needs of users, ensuring it remains
relevant and valuable in an increasingly digital world.

13. References:
Books, research papers and relevant publications, online articles
14. Sample code:

import javax.mail.*;

import javax.mail.internet.InternetAddress;

import javax.mail.internet.MimeMessage;

import java.util.Properties;

import java.util.Scanner;

public class EmailAdministrationApplication {

private static final String USERNAME = "[email protected]";

private static final String PASSWORD = "your-password";

public static void main(String[] args) {

EmailAdministrationApplication application = new EmailAdministrationApplication();

Scanner scanner = new Scanner(System.in);

System.out.println("Email Administration Application");

System.out.println("-------------------------------------");

while (true) {

System.out.println("1. Send Email");

System.out.println("2. Exit");

System.out.print("Enter your choice: ");

int choice = scanner.nextInt();

scanner.nextLine(); // Consume newline left-over

switch (choice) {
 case 1:

System.out.print("Enter recipient's email: ");

String to = scanner.nextLine();

System.out.print("Enter email subject: ");

String subject = scanner.nextLine();

System.out.print("Enter email body: ");

String body = scanner.nextLine();

application.sendEmail(to, subject, body);

break;

case 2:

System.out.println("Exiting application...");

System.exit(0);

break;

default:

System.out.println("Invalid choice. Please try again.");

public void sendEmail(String to, String subject, String body) {

Properties properties = new Properties();

properties.put("mail.smtp.host", "(link unavailable)");

properties.put("mail.smtp.port", "587");

properties.put("mail.smtp.auth", "true");

properties.put("mail.smtp.starttls.enable", "true");
 Session session = Session.getInstance(properties, new Authenticator() {

@Override

protected PasswordAuthentication getPasswordAuthentication() {

return new PasswordAuthentication(USERNAME, PASSWORD);

});

try {

MimeMessage message = new MimeMessage(session);

message.setFrom(new InternetAddress(USERNAME));

message.setRecipient((link unavailable), new InternetAddress(to));

message.setSubject(subject);

message.setText(body);

Transport.send(message);

System.out.println("Email sent successfully!");

} catch (MessagingException e) {

System.out.println("Error sending email: " + e.getMessage());