Topic: How To Make A Report Outline.
Group: 5 (BS Zoology 1st Semester)
Subject: English ( ENG-100)
Submitted to: Ma am Saira Kazmi
Submitted by: Ayesha, Faiza, Nayab, Laiba Khalid, Waseemullah,
Zuhaid Ali, Muhammad Tahir, Mariam Shehzadi, Areeba Riaz.
Contents:
• Introduction.
• Decide on terms of reference.
• Conduct your research.
• Create a report outline.
• Write the first draft.
• Analyzing the draft.
• Recommend a course of action.
• Edit and distribute the report.
• Conclusion.
Introduction:
• A report is a written document that presents the results of an
investigation, project or initiative. It can also be an in-depth
analysis of a particular issue or data set. The purpose of a report
is to inform, educate, and present options and recommendation
for future action.
Decide on terms of reference.
• Firstly we decide on terms of reference of report. These terms
include: 1; What the report is about. 2; Why its necessary. 3;
When it was written. 4; What its purpose is. Settings these
terms help both the writer and their readers to understand why
the report is important and what it hopes to accomplish.
Conduct your research.
• Most reports will require you collect a store of data that directly
relates to your topic. For your report, you may need to create
charts, graphs, of timelines that make your raw information easier
to comprehend.
• You will also need to carefully sites your sources and keep track
of where and how you found your reports data to present it
professionally.
• Create a report outline.
• The next step in writing a report is to construct your reports outline. Your
reports outline might look like this:
• Title page.
• Abstract.
• Table of contents.
• Introduction.
• Main body.
• Conclusion.
• References.
• Appendices.
• Write the first draft.
• Writing the first draft of your report is one of the most important stages of
constructing a successful one. The purpose of the first draft is not to write a
perfect document, but rather to get all the main points of your information
out of your head and onto the page. You will have time to add to and edit
this first attempt, so your primary goal is just to organize your data and
analysis into a rough draft that will eventually become a final product.
• Analyze the data and record findings.
• The focus of every report is the “ findings” section i.e. the part where you
present your interpretation of the data. For example, for an accountant, the
findings, could involve and explanation as to why a company's stock dropped
the previous quarter.
• The findings section should always provide valuable information related to
the topic or issue you are addressing, even if the results are less than ideal.
• Recommend a course of action.
• The final section of your reports body is your recommendation.
After examining the data and analyzing any outcomes, you are
qualified to present an idea as what action should be taken in
response your findings.
• Edit and distribute the report.
• The final stage of writing a report is editing it thoroughly and
distributing it to your audience. You will need to edit for grammar
mistakes, spellings errors and typing mistakes.
• If the report is going to be read by a wide audience, you might
decide to ask someone else to proofread it or give you their
opinion on the readability of the content.
• Conclusion.
• Here are some final suggestion to guide you that how to write a report:
• Know you audience:
• Understand who the report is for, why they need the information and what you
want them to do after reading it.
• Proofread carefully:
• Before you submit or present your report, be sure to proofread it carefully for any
errors.
• Cont…
• Use your time wisely:
• Writing a quality report can take hours to several weeks. Before you begin, be sure
to budget your time and set a regular writing schedule and daily tasks to keep your
progress on track.
• References:
• https://www.indeed.com/career-advice/career-development/how-to-write-a-report
