FEATURES AND FUNCTIONALITES OF REAL PROPERTY INFORMATION SYSTEM

(RPIS)

LOCAL RPIS
REPORTS
The reports provide the detailed and organized information about the property valuations, including
land, building, machineries appraisal and assessments, to ensure fair and accurate property tax
calculations.

ASSESSMENT ROLL
The Assessment Roll report serve as list of all assessments of real property made.

Data Requirements:
Data DESCRIPTION
ARPN ARP No.: Indicate the Assessment of Real Property Number assigned to the
property as stated in the FAAS.
TD No. TD No.: Indicate the tax declaration number.
PIN PIN: Indicate only the Assessor’s Lot number which is the 2-digit number
assigned to the land including the four 4-digit suffixes for buildings or
machinery, if any.
LOT/BLOCK NO. Lot/Block No.: Indicate the Lot Number and Block No.
PROPERTY Property Owner: Indicate the name of the property owner with the
OWNER surname written first followed by the first/given name and the middle
initial.
ADDRESS OF Address of Property Owner: Indicate the full address of the property owner.
PROPERTY
OWNER
KIND Indicate the code of the kind of the property as stated in the FAAS such as
“L” for Land “B” for Building and “M” for Machinery
CLASSIFICATIO Indicate the Classification Code of the subject property, i.e. R for
N residential, etc. (RACIMST).
ASSESSED Indicate the assessed value as stated in the FAAS under “Property
VALUE Assessment.”
PREVIOUS Previous ARPN: Indicate the superseded ARPN as shown in the Record of
ARPN Superseded Assessment.
PREVIOUS TD Previous TDN: Indicate the superseded TDN as shown in the Record of
NO. Superseded Assessment.
EFFECTIVITY Effectivity: Indicate the year or quarter when the assessment took effect.
REMARKS Indicate any explanatory remark regarding the property that led to the
subsequent assessment such as subdivision, duplication of assessment etc.
(Transaction Code may be used such as “SD” for subdivision etc.)
ASSESSMENT ROLL BY CLASSIFICATION (RACIMST)
The Assessment Roll report refers to a method of organizing and categorizing property assessments
in a jurisdiction. It typically involves grouping properties into different classifications based on their
usage, value, or type, and then assigning a value to each classification for tax purposes.

Data DESCRIPTION
TD No. TD No.: Indicate the tax declaration number.
PIN PIN: Indicate only the Assessor’s Lot number which is the 2-digit number
assigned to the land including the four 4-digit suffixes for buildings or
machinery, if any.
LOT/BLOCK NO. Lot/Block No.: Indicate the Lot Number and Block No.
PROPERTY Property Owner: Indicate the name of the property owner with the
OWNER surname written first followed by the first/given name and the middle
initial.
ADDRESS OF Address of Property Owner: Indicate the full address of the property owner.
PROPERTY
OWNER
KIND Indicate the code of the kind of the property as stated in the FAAS such as
“L” for Land “B” for Building and “M” for Machinery
CLASSIFICATIO Indicate the Classification Code of the subject property, i.e. R for
N residential, etc. (RACIMST).
ASSESSED Indicate the assessed value as stated in the FAAS under “Property
VALUE Assessment.”
PREVIOUS TD Previous TDN: Indicate the superseded TDN as shown in the Record of
NO. Superseded Assessment.
EFFECTIVITY Effectivity: Indicate the year or quarter when the assessment took effect.
REMARKS Indicate any explanatory remark regarding the property that led to the
subsequent assessment such as subdivision, duplication of assessment etc.
(Transaction Code may be used such as “SD” for subdivision etc.)
OWNERSHIP RECORD FORM (ORF)
The Ownership Record Form (ORF) is a document used to officially record the details of the
ownership of a property or asset. The form serves to capture essential information about the
property owner, such as the owner’s name, address, legal description of the property, and other
relevant details. The ORF is typically used by government authorities, tax assessors, or organizations
managing property records to maintain up-to-date ownership information.

Data DESCRIPTION
DATE OF ENTRY indicates the date the card/form initially prepared.
KIND Indicate the code of the kind of the property as stated in the FAAS such as “L”
for Land “B” for Building and “M” for Machinery
CLASS CODE Indicate the Classification Code of the subject property, i.e. R for residential,
etc. (RACIMST).
PIN PIN: Indicate only the Assessor’s Lot number which is the 2-digit number
assigned to the land including the four 4-digit suffixes for buildings or
machinery, if any.
TITLE NO. A Title Number refers to a unique identifier assigned to a specific property or
parcel of land in land or property records. This number is used by government
authorities, such as land registries or recording offices, to track and manage
the legal ownership and history of the property.
LOT/BLOCK NO. Lot/Block No.: Indicate the Lot Number and Block No.
ARPN/TD NO. ARP No.: Indicate the Assessment of Real Property Number assigned to the
property as stated in the FAAS. TD No.: Indicate the tax declaration number.
PREVIOUS The previous owner refers to the individual or entity who held the title or
OWNER ownership rights to a property before the current owner.
LOCATION OF The location of a property refers to its physical address or geographic position,
PROPERTY which helps identify the property on a map or in relation to other landmarks.
The specific location details can vary depending on the country or jurisdiction,
but typically include the following elements: Street Address, Legal Description,
Coordinates, Parcel No., and Subdivision or Development name
AREA The area of a property refers to the measurement of the total space or land
covered by the property. It is typically expressed in units of square feet, square
meters, acres, or hectares, depending on the local measurement system or the
size of the property.
MARKET VALUE Market value refers to the estimated amount a property would likely sell for in
a competitive and open market, under normal conditions. It is the price at
which a willing buyer and a willing seller agree to exchange the property, both
acting in their best interests and without undue pressure.
ASSESSED Assessed value refers to the value assigned to a property by a local
VALUE government or tax assessor for the purpose of determining property taxes.
Unlike market value, which is determined by what a property could sell for in
an open market, the assessed value is primarily used to calculate the amount
of property tax a homeowner or property owner must pay.
REMARKS Indicate any explanatory remark regarding the property that led to the
subsequent assessment such as subdivision, duplication of assessment etc.
(Transaction Code may be used such as “SD” for subdivision etc.)
TAX MAP CONTROL ROLL (TMCR)

The Tax Map Control Roll is a reference system used by local government authorities, particularly
tax assessors and land registries, to organize and track properties for tax purposes. It typically
includes a collection of maps and records that help determine the tax obligations for real estate,
ensuring that property taxes are assessed accurately and fairly.

Data DESCRIPTION
PIN PIN: Indicate only the Assessor’s Lot number which is the 2-digit number
assigned to the land including the four 4-digit suffixes for buildings or
machinery, if any.
SURVEY / LOT Survey Number is a unique identifier used to describe a specific parcel of land
NO. in property records, typically in regions that use cadastral surveys to map and
record land ownership. Lot no indicates the lot number of the property
TITLE NO. A Title Number refers to a unique identifier assigned to a specific property or
parcel of land in land or property records. This number is used by government
authorities, such as land registries or recording offices, to track and manage
the legal ownership and history of the property.
LAND AREA The area of a property refers to the measurement of the total space or land
covered by the property. It is typically expressed in units of square feet, square
meters, acres, or hectares, depending on the local measurement system or the
size of the property.
CLASS CODE Indicate the Classification Code of the subject property, i.e. R for residential,
etc. (RACIMST).
PROPERTY Property Owner: Indicate the name of the property owner with the surname
OWNER written first followed by the first/given name and the middle initial.
ARPN/TD NO. ARP No.: Indicate the Assessment of Real Property Number assigned to the
property as stated in the FAAS. TD No.: Indicate the tax declaration number.
NO. OF Indicates refers to the total number of buildings or structures present on a
BUILDING particular property or parcel of land.
STRUCTURE
NO OF Indicates refers to the total number of machineries present on a particular
MACHINERIES property or parcel of land.

OTHERS Indicates refers to the total number of other structures such as improvements
present on a particular property or parcel of land.
REMARKS Indicate any explanatory remark regarding the property that led to the
subsequent assessment such as subdivision, duplication of assessment etc.
(Transaction Code may be used such as “SD” for subdivision etc.)
CERTIFICATE OF LAND HOLDING

A Certificate of Land Holding is an official document issued by relevant governmental authorities

Data DESCRIPTION
TD NO. TD No.: Indicate the tax declaration number.
LOCATION OF The location of a property refers to its physical address or geographic position,
PROPERTY which helps identify the property on a map or in relation to other landmarks.
The specific location details can vary depending on the country or jurisdiction,
but typically include the following elements: Street Address, Legal Description,
Coordinates, Parcel No., and Subdivision or Development name
KIND OF Indicate the kind of the property as stated in the FAAS such as “L” for Land “B”
PROPERTY for Building and “M” for Machinery
AREA The area of a property refers to the measurement of the total space or land
covered by the property. It is typically expressed in units of square feet, square
meters, acres, or hectares, depending on the local measurement system or the
size of the property.
MARKET VALUE Market value refers to the estimated amount a property would likely sell for in
a competitive and open market, under normal conditions. It is the price at
which a willing buyer and a willing seller agree to exchange the property, both
acting in their best interests and without undue pressure.
ASSESSED Assessed value refers to the value assigned to a property by a local
VALUE government or tax assessor for the purpose of determining property taxes.
Unlike market value, which is determined by what a property could sell for in
an open market, the assessed value is primarily used to calculate the amount
of property tax a homeowner or property owner must pay.
REAL PROPERTY TAX ORDER OF PAYMENT (RPTOP)
The Real Property Tax Order of Payment (RPTOP) is an official document or receipt issued by local
government units (LGUs for the payment of real property taxes. It serves as proof that the property
owner has paid the required taxes on their property.

Data DESCRIPTION
TD No. TD No.: Indicate the tax declaration number.
LOT NO Lot No.: Indicate the Lot Number
LOCATION The location of a property refers to its physical address or geographic
position, which helps identify the property on a map or in relation to other
landmarks. The specific location details can vary depending on the country
or jurisdiction, but typically include the following elements: Street Address,
Legal Description, Coordinates, Parcel No., and Subdivision or Development
name
CLASSIFICATIO Indicate the Classification Code of the subject property, i.e. R for
N residential, etc. (RACIMST).
MARKET VALUE Market value refers to the estimated amount a property would likely sell
for in a competitive and open market, under normal conditions. It is the
price at which a willing buyer and a willing seller agree to exchange the
property, both acting in their best interests and without undue pressure.
ASSESSED Indicate the assessed value as stated in the FAAS under “Property
VALUE Assessment.”
BASIC This is the general tax levied by local government units (LGUs) on real
properties, such as land, buildings, and other structures, based on their
assessed value.
SEF This is an additional tax imposed to fund the education system in the
Philippines, particularly for public schools.
TOTAL Indicate the combined value of basic and sef.

DELINQUENCY

GENERATION OF DELINQUENCY
The generation of delinquency is the module that generates all the values and information need
to track overdue taxes, calculate penalties and interest, and generate notices for delinquent taxpayers. It
is also used in outlining key elements, steps, and calculations that can be used by the tax office to
automate or guide the process of managing unpaid property taxes.
LIST OF DELINQUENT PROPERTIES
The Real Property Tax Order of Payment (RPTOP) is an official document or receipt issued by local
government units (LGUs for the payment of real property taxes. It serves as proof that the property
owner has paid the required taxes on their property.

Data DESCRIPTION
ACCOUNT NO. TD No.: Indicate the tax declaration number.
OWNER’S Property Owner: Indicate the name of the property owner with the
NAME surname written first followed by the first/given name and the middle
initial.
OWNER’S Address of Property Owner: Indicate the full address of the property owner.
ADDRESS
LOT/BLOCK NO Lot/Block No.: Indicate the Lot and Block Number
PIN PIN: Indicate only the Assessor’s Lot number which is the 2-digit number
assigned to the land including the four 4-digit suffixes for buildings or
machinery, if any.
CLASS Indicate the Classification Code of the subject property, i.e. R for
residential, etc. (RACIMST).
TAX YEAR Indicates the tax year the property is delinquent
QUARTER Indicates the quarters the property is delinquent
ASSESSED Indicate the assessed value as stated in the FAAS under “Property
VALUE Assessment.”
BASIC Indicate the computed principal amount of basic tax the property is
PRINCIPAL delinquent with
BASIC INTEREST Indicated the amount of computed basic interest.
BASIC SUB- Indicate the Sub-total amount for the basic tax
TOTAL
SEF PRINCIPAL Indicate the computed principal amount of SEF tax the property is
delinquent with
SEF INTEREST Indicated the amount of computed SEF interest.
SEF SUB-TOTAL Indicate the Sub-total amount for the SEF tax
TOTAL Indicates the total amount the property is delinquent with.
DELINQUENCY
LIST OF DELINQUENT ACCOUNT
Delinquency Account refers to an account in which the property taxes, dues, or other financial
obligations have not been paid by the property owner within the specified period. This term is
commonly used by local government units (LGUs) or tax authorities to track overdue real property
taxes, business taxes, or other fees that remain unpaid.

Data DESCRIPTION
ACCOUNT NO. Indicate the account number of the property owner.
ACCOUNT Indicate the name of the property owner with the surname written first
NAME followed by the first/given name and the middle initial.
ACCOUNT Indicate the full address of the property owner.
ADDRESS
NUMBER OF Indicate the number or Land properties of the owner.
RPUs
LAND
NUMBER OF Indicate the number of building properties of the owner.
RPUs
BLDG
NUMBER OF Indicate the number of machineries properties of the owner.
RPUs
MACH
NUMBER OF Indicate the number of improvement properties of the owner.
RPUs
IMPR
NUMBER OF Indicate the number of Trees properties of the owner.
RPUs
TREES
NUMBER OF Indicate the number of multiple claimed properties of the owner.
RPUs
MULT
NUMBER OF Indicate the total number of the delinquent properties owned by
RPUs delinquent account
TOTAL
AMOUNT DUE Indicated the total amount due of the delinquent account.

TAX CERTIFICATION
Tax Certification is an official document issued by a local government unit (LGU) or tax authority to
certify that a taxpayer has either complied with their tax obligations or to verify the status of their
tax payments. In the context of Real Property Taxes, a tax certification typically confirms that the
taxes due on a particular property have been paid or are still outstanding.
TAX CLEARANCE
This certification confirms that all taxes due, including real property taxes, income taxes, and other
taxes, have been settled.

Data DESCRIPTION
KIND Indicate the code of the kind of the property as stated in the FAAS such as
“L” for Land “B” for Building and “M” for Machinery
PIN PIN: Indicate only the Assessor’s Lot number which is the 2-digit number
assigned to the land including the four 4-digit suffixes for buildings or
machinery, if any.
ARPN ARP No.: Indicate the Assessment of Real Property Number assigned to the
property as stated in the FAAS.
LOCATION OF The location of a property refers to its physical address or geographic
PROPERTY position, which helps identify the property on a map or in relation to other
landmarks. The specific location details can vary depending on the country
or jurisdiction, but typically include the following elements: Street Address,
Legal Description, Coordinates, Parcel No., and Subdivision or Development
name
AREA The area of a property refers to the measurement of the total space or land
covered by the property. It is typically expressed in units of square feet,
square meters, acres, or hectares, depending on the local measurement
system or the size of the property.
SURVEY NO Survey Number is a unique identifier used to describe a specific parcel of
land in property records, typically in regions that use cadastral surveys to
map and record land ownership.
LOT/BLOCK NO Lot/Block No.: Indicate the Lot and Block Number
ASSESSED Indicate the assessed value as stated in the FAAS under “Property
VALUE Assessment.”
PARTICULARS Indicate the particulars paid such as Basic and SEF taxes.
AMOUNT Indicate the amount paid for the current tax year
O.R NO Indicated the official receipt number
O.R DATE Indicated the date the payment has made.
TERM Indicated the payment term of the property paid e.g Installment or full
payment.
TAX YEAR Indicated the latest tax year the property is paid.