Hiring of Service provider for providing Instrumentation support
REGIONAL DIRECTORATE BHUBANESWAR
NATIONAL PRODUCTIVITY COUNCIL
A/7, SURYA NAGAR, BHUBANESWAR-751003
Advt No: BBSR / 22-23/01 Date: 04.04.2022
ADVERTISEMENT FOR INVITING PROPOSALS FOR INSTRUMENTATION &
SUPPROT SERVICES FOR CONDUCTING ENERGY AUDIT OF BUILDINGS
(HOSPITALS)
1. INTRODUCTION
National Productivity Council (NPC) is national level organization to promote
productivity culture in India. Established by the Ministry of Industry, Government of India in
1958, it is an autonomous, multipartite, non-profit organization with equal representation from
employers’ & workers’ organizations and Government, apart from technical & professional
institutions and other interests. NPC is a constituent of the Tokyo-based Asian Productivity
Organization (APO), an Inter-Governmental Body, of which the Government of India is one
of the founder members.
NPC teams up with its clients to work out solutions towards accelerating productivity,
enhancing competitiveness, increasing profits, augmenting safety, and reliability, and
ensuring better quality. It provides reliable database for decision-making, improved systems
and procedures, work culture as well as customer satisfaction both internal & external. The
solutions can be all-encompassing or specific depending on the nature of the problem.
Promotional and catalytic in nature, NPC’s services have bearings on economic growth and
quality of life. The Council promotes a comprehensive view of productivity focused on
improving triple bottom line – economic, environmental, and social and adds value for all the
stakeholders through generation & application of advanced knowledge for inclusive Growth.
For further details, please visit our website: www.npcindia.gov.in
Energy Management (EM) Division of NPC offers Consultancy / Training services since
1964. NPC has core strength of 30 EM professionals which include about 20 BEE certified
Energy Auditors. The areas of expert services of this division are enlisted below:
Energy Management and Audit in All Types of Industries, Commercial Buildings &
Establishment, Power-Generating Plants, Distribution System.
Demand Side Management Potential with Focus on The Industrial Sector.
To Strengthen Policy Aspects and Increase Public Awareness of Energy
Conservation Issues Through Modular Training Programmes for Senior, Middle and
Shop Floor Level Executives.
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National Productivity Council, Bhubaneswar
Hiring of Service provider for providing Instrumentation support
Technological Upgradation and Resource Conservation in SME's Through Cluster
Approach.
Providing Technical Expertise Services to APO Member Countries in Energy
Efficiency.
Providing Hands on Training at Centre Excellence for Training in Energy Efficiency
and Indo-Japan Project on Regional Energy Efficiency Centre at Dr. Ambedkar
Institute Of Productivity, Chennai, Sponsored By DIPP, With Support From BEE &
NEDO, Japan.
NPC Has Been Conducting the Prestigious National Certification Examination for
Energy Managers and Energy Auditors on Behalf of The Bureau of Energy Efficiency
(BEE), Ministry Of Power, India, Since 2004.
SECTION-1 Invitation of Techno-Commercial Proposals
1. Bidders/Tenderers are advised to study the document carefully. Online Submission shall be
deemed to have been done after careful study and examination of the bid document with full
understanding of its implications.
2. Not more than one tender shall be submitted by one bidder or bidders having business
relationship. Under no circumstance will father and his son(s) or other close relations who have
business relationship with one another (i.e. when one or more partner(s)/director(s) are
common) be allowed to tender for the same contract as separate competitors. A breach of this
condition will render the tenders of both parties liable to rejection.
3. Tenderer who has downloaded the tender from the NPC website www.npcindia.gov.in shall not
tamper/modify the tender form including downloaded price bid template in any manner. In case
if the same is found to be tempered/modified in any manner, tender will be completely rejected,
and tenderer is liable to be banned from doing business with NPC.
4. Bids will be opened as per date/time as mentioned in the Clause 5. After online opening of
Technical-Bid the results of their qualification as well Price-Bid opening will be intimated to
qualified bidders only.
5. Schedule for Invitation to Bid
a) Addressee and Address:
The Regional Director
National Productivity Council,
A/7, Surya Nagar, Bhubaneswar, PIN:751003
Email:
[email protected] b) Name of the Contact Person for any clarification:
Shri Avijit Nayak
Deputy Director
National Productivity Council (NPC),
A/7, Surya Nagar, Bhubaneswar, PIN:751003
Email:
[email protected] ,
[email protected] 2
National Productivity Council, Bhubaneswar
Hiring of Service provider for providing Instrumentation support
c) Important Dates:
The following table provides information regarding the important dates of the Bid process:
CRITICAL DATE SHEET
Published Date 04.04.2022
Submission Start Date 04.04.2022
Submission End Date & Time 17.04.2022 18:00 Hrs
Technical Bid Opening Date 18.04.2022
To be informed separately to
Financial Bid Opening Date & Time
technically qualified bidders
6. Proposal Submission Process
i. Agency/vendor needs to submit the technical detail and financial quotation for above
mentioned work as separate attachments through email. (Separate attachments in PDF
format).
ii. Technical Bid Contains signed & scan copy of the advertisement inviting proposal, filled
in Annexure-I and supporting documents.
iii. The Financial Bid to contain only the Annexure-II. The estimated cost of the project is
Rupees 2,25,000.00 (Rupees Two Lakh Twenty Five Thousand Only).
iv. Please note that Agency/vendor need to submit the financial quotation (in PDF file
format) with password protection.
v. Both the documents should be submitted via mail to
[email protected] on or before the specified date and time. Subject
may be filled with Advertisement number Advt No : BBSR / 22-23/01
vi. After Bid Submission end date and time on successful qualifying the technical
evaluation process, NPC will request (vide email: [email protected])
to share the password of financial bid for evaluation. The password to be shared
through return email.
vii. No email to share the financial bid password will be sent from NPC if the vendor does
not meet the technical criteria(s).
7. Important Instructions
i. The financial quote to be as per the annexure and should clearly mention the
professional fees and applicable taxes separately.
ii. Travel, Board & Lodge, Local Transport to be in the scope of agency, NPC would bear no
additional expenses in leu of travel and B&L of officials of the agency.
iii. Even though proposal may satisfy the above requirements, the same may be disqualified
for the following reasons:
If misleading or false representation of facts are made or deliberately suppressed in
the information provided in the forms, statements, and enclosures of this document.
If they have a record of poor performance such as abandoning work, not properly
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National Productivity Council, Bhubaneswar
Hiring of Service provider for providing Instrumentation support
completing the contract or financial failures/weaknesses.
If confidential inquiry reveals facts contrary to the information provided by the bidder
or unsatisfactory performance in any of their previous engagement.
iv. All agencies must follow the project monitoring and quality review guidelines as decided
by NPC on case-to-case basis.
v. Any agency can be debarred if the performance during the execution of project or
compliance to the guidelines is found to be unsatisfactory.
vi. National Productivity Council reserves the right to accept or reject any or all the
quotations either fully or partly at any stage without assigning any reason.
Section-2 Support to be provided to NPC
1. NPC Bhubaneswar intends to conduct Investment Grade Energy Audit (IGEA) at five District
Headquarter Hospitals (DHH) located in Odisha. A detail study to be carried for energy
conservation options of various energy sources like Electricity and Fuel oil in the building
campuses. The List of Hospitals are as follows:
SL NO. DESCRIPTION
1 IGEA AT DHH GAJAPATI, ODISHA
2 IGEA AT DHH KENDRAPADA, ODISHA
3 IGEA AT DHH BHADRAK, ODISHA
4 IGEA AT DHH MALKANAGIRI, ODISHA
5 IGEA AT CITY HOSPITAL BERHAMPUR, ODISHA
The Agency is expected to provide instrumentation support (as mentioned at Clause 2 of
this section) and skilled manpower for measurement and data collection as per the scope of
work. The agency also to prepare a field measurement report as per the template provided
by Project Co-Ordinator of NPC. All the information collected during the process of Audit are
strictly confidential and no part of the work to be reported anywhere.
Following are the indicative list of systems for performance evaluation, but not limited to,
A. Electrical Distribution System
B. Lighting System
C. Heating, Ventilation & Air-Conditioning System (HVAC system)
D. Diesel Generator (DG) Sets
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National Productivity Council, Bhubaneswar
Hiring of Service provider for providing Instrumentation support
E. Motor Load Survey
F. Energy monitoring & Accounting System
Details scope of study in above areas in view of following points.
1.1. Study of monthly electricity bills / energy consumption pattern and present demand
management and providing suggestions for improvement.
1.2. Study of the present metering and monitoring system and providing suggestions for
improvement.
1.3. Performance assessment of room-wise/floor wise/area-wise lighting system and
suggestions for lighting optimization based on simulation/ room wise lux intensity
measurements to optimize lighting load in each room.
1.4. Performance evaluation of Air Conditioning Systems. Performance evaluation of Air
Handling unit (AHU). Room wise/ floor wise Load assessment of fan/ventilation systems.
1.5. Motor loading of all motors (Major only) and Identification of improperly loaded motors and
suggestions for improvement.
1.6. Performance evaluation of Pumps and suggestions for performance improvement.
1.7. To explore the opportunities for generation of power/heat through Solar Energy (Solar
Thermal and Solar PV).
1.8. Identification of techno-economically feasible energy conservation options and vendor
information.
2. The following instruments must be in possession of the agency at work site during the field
study. All the instruments must have a valid calibration certificate. The same to be submitted
along with field measurement report.
a. Three Phase Power Analyzer,
b. Ultrasonic Water Flow meter,
c. Digital Hygro Meter,
d. Thermo Anemometer &
e. Lux meter
3. Mandatory Qualification criteria: (i) Agency/vendor should have the experience of
conducting minimum 5 nos. of energy audit in commercial building and the list & supporting
documents to be provided with the technical details. (ii) Agency should provide the
complete detail about instruments with calibration report / certificate and (iii) information
about their technical manpower.
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National Productivity Council, Bhubaneswar
Hiring of Service provider for providing Instrumentation support
4. Selection criteria:
NPC would assess the technical detail first. Agencies submitting documentary proof meeting
the mandatory conditions for items in sl. no 3 mentioned above, will qualify Technical
Evaluation
Least Cost Selection / L1: Bidders offering services at least cost among the technically
responsive bidders will be selected
5. Duration:
Energy audit field study with report submission to be completed within one month from issue
of LoI / work order.
6. Payment & Other Terms:
100 % payment only after on completion of study and acceptance of report by client (unit) /
NPC.
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National Productivity Council, Bhubaneswar
Hiring of Service provider for providing Instrumentation support
ANNEXURE I
Format of Application for submission of technical Proposal
1. Name of the Company
2. Type of Organization (Please provide copies of
Memorandum & Articles of Association, etc.)
3. Year of Establishment
4. Address of Corporate Office, Telephone/Telefax
Numbers, corporate email-ID and website URL
name of the Applicant
5.
Names, Address and Email IDs & mobile numbers
of Authorized Representatives / contact persons
6. Name and addresses of Directors / Partners /
Proprietors / Key Managerial Personnel
7.
GST No. (attach supporting documents)
8. Company or Firm PAN Number (attach supporting
documents)
9. Details of Applicant’s Account
1. Bank Name & Branch
2. Account Name
3. Account Number
4. IFSC
(attach supporting documents)
10. Nature of present or previous association with
NPC (if any) for providing similar or any other
nature of service
(attach supporting documents)
11. List the business association / work executed
of Similar Nature. Provide Supporting
Documents.
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National Productivity Council, Bhubaneswar
Hiring of Service provider for providing Instrumentation support
12. Reference Name and contact details
Persons in Client organizations for
verification of credentials of the applying agency.
13. Details of Skilled Manpower for conducting the
field Study:
(Curriculum Vita of the team members to be
attached)
14. List the instruments in possession as per the Scope:
(Attach the calibration certificates of the
instruments)
15. Have you been blacklisted /debarred by any
of the Government Undertakings/ Companies
/Organizations, and if so, name of the
i. Company as well as period of debarring
andreasons thereof.
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National Productivity Council, Bhubaneswar
Hiring of Service provider for providing Instrumentation support
ANNEXURE II
Format of Application for submission of Financial Proposal
SL PROFESSIONAL FEE AMOUNT
DESCRIPTION
NO. (Excluding GST)
PROFESSIONAL FEE FOR INSTRUMENTATION & SUPPORT SERVICES FOR CONDUCTING
INVESTMENT GRADE ENERGY AUDIT
1 IGEA AT DHH GAJAPATI, ODISHA
2 IGEA AT DHH KENDRAPADA, ODISHA
3 IGEA AT DHH BHADRAK, ODISHA
4 IGEA AT DHH MALKANAGIRI, ODISHA
5 IGEA AT CITY HOSPITAL BERHAMPUR, ODISHA
Total Value
In figures:
In Words:
Applicable Taxes (GST):
Gross Total Value
In figures:
In Words:
(Authorized Signature & Seal)
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National Productivity Council, Bhubaneswar
