2025

Class of 2025 Spring Edition

PUERTO
RICO
DELUXE HOTEL CATEGORY:
WHAT’S LA CONCHA RENAISSANCE
Student package prices are based on: 6 days/5 nights and
INCLUDED? quadruple occupancy (4 per room, 2 per bed) unless noted
otherwise.
Prices do not include: Departure Tax ($65, Hotel Incidentals
or Hotel Occupancy Fees (for less than 4 in a room).

TRIP PACKAGES Atlanta $1,679

Boston $1,729
INCLUDE: Charlotte/Raleigh $1,729
• Roundtrip Airfare
Chicago $1,749
• Hotel Accommodations
(up to 5 nights) Denver $1,749
• On-site Airport/Hotel Little Rock $1,679
Transfers Los Angeles $1,779
• GradWeek Wristband (good Memphis $1,679
for exclusive discounts at
restaurants and tours) Miami $1,629
• On-site Welcome Orientation Nashville $1,679
• Hotel Taxes, Bellman and New Orleans $1,679
Maid Gratuities
New York City $1,679
• 24-Hour Adult Destination
Staff (not chaperones) Philadelphia $1,679

• Travel Protection Insurance Phoenix $1,799

(for coverage details and Sacramento $1,849
restrictions please review
San Diego $1,799
the insurance flyer)
• Online Payments, 24/7 San Francisco/Oakland/San Jose $1,799
Account and Trip Status Seattle $1,799
Note: Hotel occupancy fees (per person)
are in addition to the package price listed.

BONUS INCLUSIONS
5 El Yunque Rain Forest
Day Tour
5 Old San Juan Tour
5 Vivo Beach Club

CON TAC T US!

(800) 448-4444
www.gradweek.com
[email protected]
 2025 GRADWEEK TERMS AND CONDITIONS
This Plan and Agreement sets forth the terms and conditions under which International Student confirmation. Notice of cancellation must include name of participant and traveler account number 15) PERSONAL EXPENSES: Prices include only those services specifically stated in the brochure or
Tours, Inc. (IST) and also d/b/a/ GradWeek located at 2330 East Bidwell Street, Suite #201, that corresponds to the registration. The following cancellation schedule will apply: Cancellations registration form. Items such as food, clothing, room service, telephone calls, internet, on-site
Folsom, CA 95630, Tel# (800) 448-4444, Email [email protected], agrees to provide the Travel received by December 31, 2024, are assessed a cancellation fee of $150 (per person). transportation, purchased activities, tipping, and other items not specifically mentioned in the
Package described within this brochure/flyer/invoice/website/confirmation. Please note that if you Cancellations received on January 1, 2025, through February 21, 2025, are assessed a brochure or registration form are not included, and will be the expense of the participant.
are under the age of 18 at the time of signing the application, your parents or legal guardians must cancellation fee of $250 (per person). Cancellations received on February 22, 2025, through March
also sign. IST and GradWeek are not responsible for forged signatures or fraudulent transactions. 20, 2025, are assessed a cancellation fee of $350 (per person). Cancellations received on March 16) SELLER OF TRAVEL: IST/GradWeek is registered as a seller of travel services in the states of
21, 2025, through April 3, 2025, are assessed a cancellation fee of $550 (per person). In addition, California, Washington, Florida, and Nevada. Respective sellers of travel registration numbers are
IMPORTANT TERMS AND CONDITIONS OF CONTRACT – READ CAREFULLY California - #2085879-40, Washington #602-913-696, Florida #41799. Please check website for
you will be assessed any non-refundable fees (i.e., bank fees, discounts, etc.). Cancellations
1) RESPONSIBILITY: Neither IST nor GradWeek, nor IST’s or GradWeek’s employees, affiliates, received on April 4, 2025, and after will receive NO REFUND. The actual fee depends on the date updated information. Registration as a Seller of Travel does not constitute approval by the State of
officers, directors, successors, agents, and assigns (collectively “IST” and “GradWeek”, the cancellation is received in writing by GradWeek. Once canceled, there will be a $40 California. Right of California Customer to Make Claim on the California Travel Consumer
respectively) owns or operates any person or entity which is to or does provide goods or services reinstatement fee, plus any additional airline/hotel fees, and only on a space-available basis to Restitution Fund: In the event of the default of GradWeek, you may be eligible for a refund of up to
for your trip including, for example, accommodations, air, land, rail, water or other transportation, reinstate. Name changes (if permitted) are allowed up to 14 days prior to departure, subject to $15,000 from the California Travel Consumer Restitution Fund. If you as a travel participant or
designated airline’s fees and eligibility. Cancellation eligible for a refund will be issued back in the GradWeek that is due because of the bankruptcy, insolvency, cessation of as the person making
food service, local guides, etc. As a result, unless IST or GradWeek is negligent, IST and
same payment method they were received (i.e., card payments = card refunds to the same card(s) payment on behalf of the travel participant (a “California customer”) are located in California at the
GradWeek, respectively, will not be responsible for personal injury or property damage caused by
the supplier of these services, and if these services and components are prevented, restricted or used, and check or money order payments = one check refund) and in the same name as the time of your purchase, you have a right to make a claim against the Fund for a refund of any
interfered with by reason of events or causes beyond IST’s or GradWeek’s control, including registered participant within 4-8 weeks of the approved cancellation date. GradWeek is not money paid to operations, or material failure to provide transportation or travel services sold. The
without limitation, acts of civil or military authorities, by reason of statute, rule, or local law, action of responsible for misdirected refunds due to a change of address, closed bank accounts or claim must be filed within one year after you become aware of your loss. For a claim form and
transactions processed on pre-paid credit cards or gift cards. additional information, write to: Travel Consumer Restitution Corporation, P.O. Box 8474,
federal, state or local government or agency, acts of public enemy, acts of terrorism, criminal
Northridge, CA 91327. Non-California customers are not covered by California Travel Consumer
activity, war, riot, embargoes, civil commotion, insurrection, strike or labor unrest, acts of God,
8) DEPARTURE DATES AND AIRPORTS: No representation is made concerning a particular date of Restitution Fund and are not eligible to file a claim against that Fund in the event of the default of
attacks by animals, severe weather and climatic conditions, storm, flood, fire, earthquake, power or
departure, except that the date of departure will usually be within 1-14 days after confirmed IST or GradWeek.
communication line failure, mechanical or structural failures or difficulties, Government or state
graduation date, unless graduation is before May 16, 2025, in which case the date of departure
closures and/or restrictions, unprecedented events, diseases, sickness, food poisoning, unsafe 17) ALCOHOL CONSUMPTION POLICY: GradWeek does not provide, promote, or profit from the use
maybe later, and you will be notified of that confirmed date approximately 30 days prior to
sanitary conditions, quarantine, pandemics, accident or illness in remote places without access to of alcohol in any of its programs. The legal drinking age in the Republic of Mexico, Puerto Rico and
departure. All departure trip dates are considered “TENTATIVE” until you receive your official
medical facilities, transportation, or means of rapid evacuation and assistance, acts or omissions of the Bahamas is 18 years old. The legal drinking age in Hawaii and Florida is 21 years old and the
Departure Packet, which is issued 2-3 weeks prior to the listed departure date. Travel dates are
carriers including but not limited to breach of contract, failure to comply with any laws such as the restaurants, bars and nightclubs may require identification and proof of age to consume alcohol.
subject to change due to restricted or interfered with by reason of events or causes beyond IST’s
Americans with Disabilities Act (“ADA”), cancellation, delay or overbooking, acts or omissions of GradWeek has contractual relationships with certain suppliers in Mexico, Puerto Rico and the
or GradWeek’s control, including without limitation, airline schedule changes, travel restrictions,
other providers such as hotels, local ground handlers, entertainers or sightseeing services or Bahamas who sell optional packages to our travelers. Some of these packages may make
pandemics, acts of God, reason of statute, rule, or local law, action of federal, state, or local
restaurants including but not limited to breach of contract, failure to comply with any laws such as alcoholic beverages available. Some activities occur in locations that serve alcohol. Excessive use
government or agency. If you have paid your account in full (have no balance due) and have not
the ADA, cancellation, delay or overbooking, or travel participant negligence, IST and GradWeek of alcohol can result in injury and severely impaired judgment. GradWeek does not condone the
received your airline or bus ticket at least 7 days prior to confirmed departure date, please contact
cannot assume and are not to be held responsible for any claims, losses, damages (direct, indirect, abuse of alcohol.
the corporate office. Some departure cities listed on the brochure has multiple airports. Departure
consequential or incidental), costs or expenses including without limitation, injury, accident or
airports for New York are Kennedy, LaGuardia, or Newark; for Chicago: O’Hare, Midway; for 18) PARTICIPANT RESPONSIBILITY: You (registered participant) are responsible for your actions on
death, inconvenience, loss of enjoyment, loss of pay, upset, disappointments, distress, or
Washington: Baltimore, Dulles or National; for Charlotte/Raleigh: Charlotte or Raleigh; for San the entire tour, beginning and ending with air flights or bus. GRADWEEK AND IST STAFF ARE
frustration, whether physical or mental, arising out of or in connection therewith. Participant
Francisco: San Francisco, San Jose, Oakland, or Sacramento; for Tulsa: Tulsa or Oklahoma City; NOT CHAPERONES and our staff do not impose curfews, bed checks, or restrict travelers from
assumes complete and full responsibility, and hereby releases GradWeek and IST from any duty of
for Orlando: Orlando or Tampa; for San Antonio: San Antonio or Austin, for Miami: Miami or Ft. leaving the hotel property. It is your decision and choice to participate or not to participate in the trip
checking and verifying any and all passport, visa, vaccination, or other entry requirements of each
Lauderdale. The selection of the actual date of departure or specific airport (for multiple airports and activities. Activities are not mandatory; they are voluntary. Your decision to participate is not
destination or venue, and all safety and security conditions of such destination, during the length of
only) is at the option of IST and GradWeek and will not entitle you to a refund. actionable against GradWeek or IST. Further, you are responsible for the consequences of your
the proposed travel. GradWeek recommends that you visit the websites of the Department of
Transportation (www.dot.gov), the Federal Aviation Administration (www.faa.gov), and the US 9) FLIGHT SCHEDULES/CHANGES/DELAYS/CANCELLATIONS: All scheduled flights are booked participation. You should be aware of the risks and possible danger inherent in traveling and in
State Department (www.state.gov) for current news and releases regarding air travel and safety. using commercial airlines and are under standard/coach or basic economy categories; this will be various water/resort activities in which you may, at your own discretion, voluntarily participate. Your
GradWeek reserves the right to make changes in the published itinerary whenever, in its judgment, noted on your itinerary. Flight times are subject to change (not guaranteed) and may affect actual participation in such activities is entirely voluntary, and if you choose to participate in such
conditions warrant, or if it deems it necessary for the comfort, convenience, or safety of the trip. length of time in destinations. Any flight information provided prior to departure is considered activities, you do so at your own risk. In appropriate and/or illegal behavior can be cause for
GradWeek reserves the right to decline any person as a member of the trip, or to require any tentative and is subject to change in accordance with this agreement. Therefore, it is the sole eviction from your hotel and/or the program without refund for the unused portion of the trip and
participant to withdraw from the trip, if at any time such action is determined to be in the best responsibility of the tour participant to reconfirm both outbound and return flights by visiting the can be cause, to be sent home at your expense. Please check travel advisory boards for your
interest of the health, safety, and welfare of the trip, group or of the individual participant. Under assigned airline(s) website. Flight delays and cancellations are unfortunate but are an inherent risk particular destination prior to travel. Final trip documents will be sent to you, your group, group
such circumstances, no refund will be given. Baggage and personal effects are solely the in air travel. Flight delays and cancellations, missed night accommodations, and expenses incurred leader, or campus representative 2-3 weeks prior to departure. Documents will not be sent until full
responsibility of the owner. due to flight delays and missed connections to/from charter or scheduled flights are beyond the payment (meaning accounts with a zero balance) and a signed copy of the Tour Participant
control and responsibility of GradWeek and IST. GradWeek is not responsible for persons failing to Agreement/Registration is received in our office. GradWeek cannot be responsible for lost or
2) RESERVATIONS & REQUIREMENTS: A $150 non-refundable deposit *per person and a board the appropriate flight on time. GradWeek will not compensate any person for additional misdirected mail, or for participants that did not provide their correct name(s), or spelling. Any
completed, signed Registration Form is required to secure a reservation by December 31, 2024. transportation costs incurred should they miss their flight. GradWeek is not responsible for any changes and updates in your name, address, phone number and email must be submitted in
For registrations or reservation reinstates received on or after January 01, 2025, payment in full is luggage and/or carry-on items at flight departure, airport/hotel transfers, hotel check-in/check-out, writing or online by logging into your traveler account at www.gradweek.com as soon as possible.
required plus $40 late fee will be required and will automatically be placed onto a Waitlist until trip or at any other time. It is the responsibility of each participant to ensure that your belongings are Starting 2/22/25 you will be subject to a $25 change fee, plus any additional airline or hotel
availability can be determined. Once registered (prior 1/1/25), mandatory $50 monthly payments placed on the correct bus, or flight and transfer bus and brought to their assigned hotel. Please be correction or change fees.
will be required throughout the year to keep the account Active. Failure to make payments will put sure that all belongings have current identification tags attached. By signing this agreement, the 19) INTERNATIONAL FLIGHTS: The operation of these flights is subject to the foreign governments
your account into an ‘unconfirmed’ Pending status, incur late fees, subject to any pricing increases participant signifies his or her understanding that GradWeek trip packages include supplemental involved granting landing rights for the flight. If the air carrier cannot obtain these rights, the flight
and possible cancellation, requiring you to reinstate based on space availability. Travelers who luggage insurance (as noted in section 10). If forces beyond GradWeek’s reasonable control (i.e., will be cancelled and a full refund and/or cost of the ticket, less any non-refundable service charges
registered prior to October 01, 2024, are required to have a minimum of $250 worth of payments storms/weather, or other natural disasters, pandemics, transportation strikes, local law, action of or other charges incurred by IST and GradWeek will be made to the participant.
paid into their account by November 30, 2024, to avoid penalty fees. Complete full payment is due federal, state or local government or agency, etc.) cause the trip to be extended, the participant
in our office by no later than February 22, 2025, regardless of when you registered; otherwise, you must pay or reimburse GradWeek for all extra costs associated with such trip extension (i.e., 20) AIRCRAFT: We use a combination of scheduled carriers and are as follows, but not limited to:
will be automatically cancelled. Traveler accounts are not considered completely “Paid in Full” until lodging, meals, and transportation). In the unlikely event the entire trip is canceled due to United Airlines, American Airlines, Alaska Airlines, Hawaiian Airlines, Southwest Airlines, Aero
all trip rooming is complete, and any owed room occupancy or additional fees are paid. GradWeek circumstances beyond IST and GradWeek’s reasonable control, GradWeek will refund the entire Mexico, Delta, Frontier Airlines, Spirit Airlines, and Jet Blue.
will process applications for reservations on a first-come first- served basis. If space is not available trip price to the participant, less any non-refundable service or other charges/expenses incurred by
when your reservation is received, we will retain your payment and place your name on a Waiting 21) HOTELS: Cancun: NH Krystal Cancun, Krystal Grand. Cabo San Lucas: Tesoro Los Cabos, Riu
IST and GradWeek. As with all travel, there can be the unfortunate Flight Delay or Flight Resorts, Pueblo Bonito Resorts. Nassau: Atlantis, Melia, Riu Resorts, Breeze’s Resort, Baha Mar
List until space becomes available, or you may request a refund in writing. The Waitlist for Cancellation. This is rare but does happen from time to time, and many times the traveler is made
GradWeek trips can occur at any time. There is a $25 per person fee (plus any airline or tour Hyatt. Hawaii: Aston Hotels, Twin Finn Hotels, Hyatt Place Hotels, Alohilani Resort, Marriott
aware of this before GradWeek is. If a traveler ends up experiencing a Flight Delay or Flight Resorts. Puerto Rico: The Condado Plaza Hilton, La Concha Resort. Florida: Shores of Panama,
package-imposed fees) for changing your reservation in any way, if permitted once your deposit Cancellation, we kindly ask that you direct all communication to the airline/airport. In addition,
has been received by GradWeek. Checks, money orders, cashier’s checks, Mastercard, and Visa Casa Loma, Holiday Inn Resorts, SpringHill Suite. In case the of hotel overbooking or unavailable
parents should communicate directly with their traveler for flight updates, as they will be receiving accommodations (standard/run of house rooms), GradWeek will relocate you to a property of equal
may be used for payments up to February 22, 2025. Once your deposit is received, you will be sent first-hand information from the airline. While GradWeek is the issuing Agent on the flight tickets,
a confirmation billing statement within 5 business days that includes your Traveler ID Number and or superior value at no extra cost to you.
once your group is within 24 hours of departure, the airline/airport takes complete control of any
trip information. This number is used as your account number and should be written on all mailed changes due to flight delays or cancellations. IST and GradWeek is not able to intercede and make 22) DISABLED ACCESSIBILITY & FOOD ALLERGIES: Hotels, transportation services, and other
payments or email correspondence. Payments may also be made online with credit card at any demands that the airline is not willing to do. The airlines have a team that deals directly with facilities in foreign countries are not necessarily disabled accessible or follow the same food allergy
www.gradweek.com. IST and GradWeek are not responsible for forged signatures or fraudulent these situations on a daily basis and are the only ones that can make changes to the traveler’s requirements, as the U.S. If you have a disability or a food allergy that requires accommodation or
transactions. There will be a $20 service charge for every returned check and a $10 service charge flight reservation. Once those changes have been made by the airline, GradWeek will get notified special assistance, you must notify us no less than 30 days in advance of departure date.
for every declined credit card. Any traveler account that encounters a returned check payment or and we can then contact our ground team – transfers, hotels, and GradWeek Staff at your Travelers with special travel needs and/or food allergies are still responsible for double checking
credit card chargeback, IST or GradWeek will no longer accept the same form of payment on the destination, so they can prepare for the traveler’s new arrival time. However, it is important that we with the airlines, hotel and/or restaurants about special accommodations or food options due to
traveler account. Trip credits, discounts and/or incurred fees are non-refundable and non- direct the traveler to the proper individuals (the airlines) that can determine the best options for the their allergies. Upon written request, information will be provided to you regarding accessibility to
transferable. group. various facilities.
3) APPLICATION OF PAYMENT: In accordance with the California Seller of travel Law, all payments 10) TRAVEL PROTECTION: We include a Travel Protection Plan insurance as part of your trip 23) TRAVEL VOUCHERS: By reason of events or causes beyond IST’s or GradWeek’s control (noted
related to scheduled air services and to secure accommodations, transfers and all other package. This plan is from Cultural Insurance Services International (CISI), which helps provide in section 1), a Travel Voucher (no cash value) may need to be issued to the registered participant.
components of your tour will be made available to GradWeek and will be placed into GradWeek’s coverage for Primary Medical, Trip Cancellation for Medical Reasons, Travel Delay and In the event a Travel Voucher is issued, the voucher amount will be determined by the associated
Client Trust Account#3368097493, Wells Fargo Bank, El Dorado Hills, CA 95762. Interruption, Baggage Delay or Loss, Emergency Medical Coverage, 24/7 Non-Insurance vendors (i.e., airline, hotel, and/or IST and GradWeek, etc.) for the non-refundable funds. If a
4) PRICES: The price of the trip, the original city and destination, and the hotels are set forth in this Assistance Services, and more. A Cultural Insurance Services International (CISI) information participant is to receive a flight voucher, the terms of that credit voucher will be determined at the
brochure and are incorporated herein by reference. Prices stated are based on airfares and rates sheet/coverage details are available on our website under RESOURCES, by clicking on the time of issue, by the airline. If a participant is to receive a GradWeek travel voucher, the terms of
in effect prior to December 01, 2024. Airfare and other vendors rates are subject to change without Cultural Insurance Services International (CISI) link. No premium refunds for this insurance are that credit voucher will be determined at the time of issue, by destination vendors and GradWeek.
notice. Changes could include fuel surcharges, tax increases, increase in fare and other available; unless there is a cancellation where you, the customer, are not at fault and have not All vouchers are issued in name and contact information of the registered participant listed on the
unforeseeable fees. We will notify you in writing if these fees change. Should your group require a canceled in violation of the terms and conditions of this agreement. Note: The provided medical traveler account/booking only. In certain cases, all or part of the registered participants GradWeek
specific departure date, and the associated costs for this trip are higher than our contracted rate, coverage from Cultural Insurance Services International does not cover for sickness or medivac for Travel Voucher can be transferred to a friend or family member. The registered participant must fill
you may incur a higher price to accommodate this special request. If your group or a traveler travel within the United States (Hawaii and Florida). For medical cancellation, the participant must out a GradWeek Travel Voucher Transfer Form and there will be a $100 transfer fee, that must be
decides to change the destination or hotel, and the change is requested/made after December 01, cancel with IST and GradWeek in writing first, before being eligible to contact Cultural Insurance paid by either the transferee or the receiving participant. IST and GradWeek will not be involved in
2024, you may incur additional charges and possible Waitlist. Prices for most Services International (CISI) for claims assistance. any exchange of funds between travelers. All exchanging of funds will have to be done directly
destinations/packages are based on quad occupancy (4 sharing a room, two sharing one bed) and between the travelers involved. The transferring of a GradWeek Travel Voucher to another person
11) BAGGAGE: Due to the frequent changes in baggage allowance, neither IST nor GradWeek can is only valid for a GradWeek Travel Program and must be within one calendar year of voucher’s
are “Run of House” (standard room) availability, unless otherwise specified. Travelers are state what the baggage allowance is per carrier. IST and GradWeek will mail official Departure
responsible for paying any additional cost associated with rooming in an under-occupancy room. If issue date. A participant’s GradWeek Travel Voucher is void if the registered participant of that
Packets (travel documents) approximately 2-3 weeks prior to departure, which will state the airline voucher or the future participant to be transferred to has performed a credit card chargeback with
requested in writing, we will try to assist you in finding a roommate(s), however there is no you have been assigned and their web address. It is the responsibility of the participant to verify
guarantee of traveler availability. GradWeek is not responsible if any traveler has less than the IST and GradWeek in 2023, 2024 or 2025.
the baggage allowance or any carry-on restrictions directly with the airline carrier and/or TSA either
required number of roommates per room, or for groups with an uneven number of travelers to room online or by phone. Please be aware that some of the airlines do charge for carry-on or checked 24) COVID RELEASE OF LIABILITY: As a traveler or parent or guardian of a traveler, you
with. Each registered participant is one hundred percent responsible for finding/selecting their own baggage and it is the responsibility of the participant to be aware of their policies prior to departure. acknowledge that despite all government, local venue, and tour provider efforts to mitigate the
friends/roommates for the trip from the point of registering until the trip completion. Once final Neither IST nor GradWeek is responsible for lost or damaged luggage, or items discard by spread of COVID, there still remains a risk of exposure and potentially contracting the COVID virus.
rooming is completed (March 2025), you will be billed for any additional charges if your room has Transportation Security Administration (TSA) for not meeting guidelines. Furthermore, you acknowledge that contracting COVID can bring severe illness and possible
less than the required number of roommates per room, which will require immediate payment. Your death. Contracting COVID either prior, during or after travel is beyond IST or GradWeek controls,
account is not considered officially “Paid in Full” until all rooming is complete and any incurred 12) TRAVEL DOCUMENTATION: United States citizens traveling to Mexico and the Bahamas must described in section 1 above. Based on this understanding, you agree and release IST and
occupancy fees are paid. Published prices do not include the departure taxes described in section carry a valid U.S. Passport booklet. Please visit www.travel.state.gov/passport to find out how to GRADWEEK of any and all liability associated with contracting COVID during the trip.
5 below, any difference in airfare cost for any flight ticket changes, hotel security deposit described obtain a U.S. Passport. Passengers that are not U.S. citizens must contact the appropriate
in section 6 below, or hotel occupancy fees, but these items will be included in your invoice. Any consulate office for their documentation requirements. Visit www.travel.state.gov/travel for the most 25) SHARING OF INFORMATION: Because our travel services are offered in conjunction with the
tips or gratuities not specifically mentioned as included in the total price of your package are at current Travel Documentation Requirements. Those traveling to Hawaii, Puerto Rico or Florida will services of other companies such as airlines, hotels, and other tour operators, IST or GradWeek
your discretion. Brochure prices will not be guaranteed for those registering or reinstating, and/or need a valid government issued picture identification (Real ID required by all U.S. states and may be sharing your personal information with those companies. We may share the following
changing their trip package after December 01, 2024. territory residents, starting May 7, 2025, per extended deadline released in January of 2023). information: Name, address, phone, birth date, gender, and school you attend or teach at, and/or
GradWeek assumes no responsibility for any changes in documentation requirements, nor are we email. IST or GradWeek may also share this information with other nonrelated companies unless
5) DEPARTURE TAXES: Prices on the brochure do not include U.S., Mexico and Caribbean responsible for carriage or entry into the destination city and/or country for any passenger not you inform GradWeek in writing that you do not consent to sharing of your information to non-
departure taxes and fees. For most cities, taxes total $175 for Bahamas, $165 for all other having proper travel documentation. It is the participant’s sole responsibility to have proper travel related companies. GradWeek may capture the Tour on film and digital images and use photos,
International and $65 for Domestic U.S. and Puerto Rico, as well as any applicable airport documentation. No refunds will be issued to participants who are denied boarding or entry due to videos, and digital images for its marketing materials, including but not limited to brochures,
passenger facility charges and usage fees that may arise. Some cities may vary. These taxes and lack of proper travel documentation or misbehavior. internet websites, mailers, etc. As a result, you may notice people taking photos, shooting videos,
fees will be included in your trip price and must be paid to GradWeek at time of final payment. and/or asking comments of you and your friends during the tour. We appreciate your participation
Government taxes and airport passenger taxes and fees are subject to change as noted in section 13) BUS TRANSPORTATION: Transportation supplied is subject to any state or foreign and unless otherwise notified, we may use your image in our photos, videos, and evaluations, and
4 above. A participant’s account becomes fully “paid-in-full” once all services, fees, rooming, government(s) involved granting operating rights, and subject to all applicable and foreign laws, GradWeek reserves the right to use these to promote and advertise future tours.
upgrades, taxes, refundable and nonrefundable deposits, and merchandise have been fully paid. regulations, and treaties governing ground transportation. IST and GradWeek reserves the right to
substitute licensed transportation providers and/or to change the bus type, capacity, and routing. 26) ASSIGNMENT: This Agreement and the rights granted hereunder may be assigned in whole or in
6) HOTEL SECURITY DEPOSIT: The hotels used by IST and GradWeek may require each traveler No refund will be given for such substituting or changes. The transportation pick-up point will be part by the IST and GRADWEEK without the prior written consent by the Company. IST and/or
to provide an additional credit card authorization or cash payment for a hotel security deposit for designated by IST and GradWeek. It is the responsibility of the participant to be at the pick-up point GRADWEEK may assign this Agreement and the rights granted hereunder to any third party.
incidental charges (i.e., cleaning fees, damages, parking fees, refrigerators, rollways, room service, at the time and day specified (to be determined prior to the trip). You will be notified when and
etc.) at the time of check-in. The security deposit amount is determined by the hotel and is not where to be at the pick- up point. Participant agrees to be solely responsible for boarding all 27) ENTIRE AGREEMENT: The terms of this agreement shall serve as a complete release and
included in the trip price. If any incidentals are reported by the hotel for your room, the traveler(s) of transportation on time with a valid picture identification and parental permission if the participant is express assumption of risk for the undersigned trip participant, his or her parent(s)/legal
that room will be required to pay for any balance due to the hotel prior to their departure. under 18 years of age. IST and GradWeek shall not be obligated to make alternate arrangements guardians(s), heirs, assignees, administrators, executors, and all members of his/her family. I/we
for missed transportation. No refund will be given for any missed or unused transportation. have read and fully understand the provisions and legal consequences of this voluntary
7) CANCELLATION AND REFUND: If you cancel your reservation, your right to refund is limited, as release/assumption of risk, and I/we hereby agree to all of its risks and conditions. *Re-Usable:
set forth below. All Cancellations and requests for refunds, if applicable, must be submitted in Participants are not allowed to drive to the destination as all packages are air or bus transport
packages only, unless a parental waiver is signed. Only the original participant and their original non-refundable registration deposit may be reused as
writing mailed, emailed, or faxed to GradWeek’s corporate office. NO REFUNDS WILL BE ISSUED a credit towards the balance of a new GradWeek Travel Program within the next 3 years after they
FROM VERBAL COMMUNICATIONS OR CANCELLATIONS GIVEN TO STUDENT 14) JURISDICTION AND VENUE: The terms and conditions set forth herein are governed by, and are have provided a new signed registration form and deposit, provided their original account was
ORGANIZERS OR EVENT COORDINATORS. IT IS THE PARTICIPANT’S OBLIGATION TO to be construed in accordance with, the laws of the State of California. If any action at law or in cancelled prior to December 31, 2024. This deposit is only fully creditable under the full refund
ENSURE A WRITTEN CANCELLATION NOTICE IS RECEIVED BY GRADWEEK. To protect the equity, including an action for declaratory relief, is brought to enforce or interpret any term or provisions of Section 7 of this Agreement.
participant, mailed cancellations should be sent with a Return Receipt Requested. For faxed Federal court in the State of California with a venue in the County of Sacramento. © 2023-2025 International Student Tours, Inc.
cancellations, keep confirmation of transmittal. For emailed cancellations, request read receipt
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