Building Information Modelling Execution Plan (BEP)

Project Name:

Project Address:

Project Number:

Date:

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Document Control Sheet
Rev Status Page # Amendment Date Author

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The post contract-award building information modelling execution plan (BEP)
Preface:

The BEP shall list the agreed targets for responsibility, timely delivery, exchange, reuse and final
handover to the client body. It will also list all of the agreed elements as outlined in the employers
information requirements, the brief, the BS1192:2007, PAS1192-2:2013, the BIM protocols and the
contract documents.

This BEP is structured in accordance with PAS1192-2:2013.

Project Delivery Manager:

This document is owned and maintained by the project delivery manager noted below:

Project delivery manager name Company responsible

Project team representatives and role:

Company Representative and Authorised Responsible Agent Role

Name

Document Authority:

This project plan has been agreed by the representatives of the project team as listed above with the
authority of their parent companies to accept this document as the Agreed BIM Execution Plan.

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Contents

1 Project Information 7

2 Information Required by the EIR x

2.1 Planning of Work and Data Segregation x

2.2 Co-Ordination and Clash Detection x

2.3 Collaboration Process x

2.4 Health and Safety/CDM Management x

2.5 Compliance Plan x

3 Management x

3.1 Roles, Responsibilities and Authorities x

3.2 Major Project Milestones x

3.3 Project Information Model Delivery Strategy x

3.4 Survey Strategy x

3.5 Existing Legacy Data Use x

3.6 Approval of Information x

4 Planning and Documentation x

4.1 Revised Project Implementation Plan x

4.2 Agreed Project Processes for Collaboration and Information Modelling x

4.3 Agreed Matrix of Responsibilities Across the Supply Chain x

4.4 Task Information Delivery Plan (TIDP) x

4.5 Master Information Delivery Plan (MIDP) x

5 Standard Method and Procedure x

5.1 Volume Strategy x

5.2 PIM Origin and Orientation x

5.3 File Naming Convention x

5.4 Layer Naming Convention x

5.5 Agreed Construction Tolerances for All Disciplines x

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5.6 Drawing Sheet Templates x

5.7 Annotations, Dimensions, Abbreviations and Symbols x

5.8 Attribute Data x

6 IT Solutions x

6.1 Software Versions x

6.2 Exchange Formats x

6.3 Process and Data Management Systems x

List of Tables
Table 1 – Project Information x

Table 2 – Roles and Responsibilities x

Table 3 – Role Authorities x

Table 4 – Major Project Milestones x

Table 5 – Strategy for Information Delivery x

Table 6 – Survey Strategy x

Table 7 – Schedule of Information Approval Responsibilities x

Table 8 – Supplier Resource Summary x

Table 9 – Processes for Collaboration and Information Modelling x

Table 10 – Clash Rendition Viewer x

Table 11 – Authorisations for Security, Extranet and Document Distribution x

Table 12 – Responsibility Matrix For Information Production x

Table 13 – Template For Task Information Delivery Plans x

Table 14 – Record of Information Model Origin and Orientation x

Table 15 – Template for File Naming x

Table 16 – Discipline Codes (See BS1192-5) x

Table 17 – Extended Discipline Codes for This Project x

Table 18 – Agreed Tolerances for Construction Elements According to Project Discipline x

Table 19 – List of Drawing Sheet Templates x

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Table 20 – Drawing Sheet Scales x

Table 21 – Agreed Units of Measurement x

Table 22 – Agreed Software Versions x

Table 23 – Agreed Exchange Formats for Models and Drawings x

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1 Project Information
Table 1 – Project Information:

Project Name
Project Address
Project Numbers
Contract Form
Project Design Start Date
Project Construction Start Date
Project Completion & Handover Date
Project Description (EIR)
Project Brief and CDM Requirements
Project Deliverable as defined in the EIR

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2 Information required by the EIR
PAS1192-2:2013 Clause 5.3 defines the minimum contents of the Employers Information
Requirements. The following subsections of the BEP respond to the parts of the EIR that call for
stakeholders proposals.

2.1 Planning of Work and Data Segregation

The planning of work and data segregation relevant information for the project is described in detail
in later parts of the BEP, in particular Section 3 Management, Section 4 Planning and documentation
and Section 5 Standard method and procedure.

2.2 Co-ordination and Clash Detection

Each task team shall take ownership of their own Work in Progress (WIP) information and model(s)
and check and review these with their task team manager before issuing the information and
model(s) to the SHARED part of the Common Data Environment (CDE).

Models issued to the shared data environment are to be linked with the shared coordinates system
as described in the BIM protocols and then checked for clashes every time new revisions are
integrated.

If a clash is detected it should be reported to the stakeholders responsible for the items in conflict
who should then work with their own teams and the project team to resolve the clash.

If a clash is detected which cannot be resolved by the task team or the interface manager then the
lead designer shall be involved in the discussion to reach agreement and make the necessary
changes to the models.

Once the lead designer is satisfied that clashes have been resolved, both the local model and data
files can be published in there revised format for integration into central model files by the BIM
manager / Co-ordinator.

In order to maintain central model file continuity revision numbering and version control for all
stakeholders WIP models shall be kept in step between any model and its related information,
whenever either the model or the information is changed.

Specialist design, manufacturing and fabrication models shall be reviewed for clashes in the same
way as described above.

Clash checking shall be carried out during design, with particular focus on hard clashes and
construction tolerances.

Clash avoidance/checking shall be carried out during specialist design and development of the virtual
construction model, with particular focus on soft clashes (for example, positioning of insulation
around ductwork and pipework) and proximity checks for sensitive items and equipment.

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Clash avoidance/checking shall continue during the construction process as the models are updated
with as-constructed information and checked against the construction tolerances specified in the
contract.

Construction or manufacturing defects or deviation out of tolerance shall be measured and the
models updated within a time agreed across the project (usually 24 or 48 hours) so that impact on
following trades can be checked and appropriate decisions can be taken. Responsibility for this
activity should be defined in the PEP.

To achieve spatial co-ordination when the software solutions of the individual teams are incapable
of a reasonable level of interoperability then clash renditions shall be used. The clash renditions shall
be made in the format of the viewing tool that has been chosen for the project. The clash rendition
for each model for each discipline shall be issued to the shared area along with all other deliverables
and be maintained in dated file structure relating directly to revision and issue dates.

The coordination and clash detection process described above should be employed to achieve the
requirements laid out in PAS 1192-2 clause 9.4.

2.3 Collaboration Process

Details of the collaboration process are required by the EIR and are described fully in section 4.2 of
this document.

2.4 Health & Safety / CDM Management

Health and safety and CDM management should be employed as noted in the agreed upon BIM
protocols with a collaborative approach used to design out risk where possible and all additional
risks detailed and scheduled out to enable draw down of the information and issue to relevant
interested parties.

2.5 Compliance Plan

This refers to the management and implementation of section 2.2 noted above and the consistent
use of the CDE ‘4 projects’ in line with the methodology described in the agreed upon BIM protocols
(AEC (UK) V2. For Autodesk Revit).

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3 Management
This section of the BEP covers the requirements of PAS 1192-2 Clause 7.2.1 a).

3.1 Roles, Responsibilities and Authorities

At the start of a project it is important to identify the roles and responsibilities of the design teams.
Table 2 is used to record the names and contact details of the individuals fulfilling the necessary
project roles

Table 2 – Roles and responsibilities

Role Company Contact Name Email Address Telephone number

Lead Designer
Project
Delivery
Manager
Construction
Manager
Project
Information
Manager
Task Team
Manager
Architectural
Task Team
Information
Manger
Architectural
Task Team
Interface
Manager
Architectural
Task Team BIM
Authors
Architectural
Task Team
Manager
Structural
Task Team
Information
Manger
Structural
Task Team
Interface
Manager
Structural
Task Team BIM
Authors
Structural
Task Team
Manager MEP
Task Team
Information
Manger MEP
Task Team
Interface
Manager MEP
Task Team BIM
Authors MEP
Specialist Sub
Contractors

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The standard authorities of the different roles related to production and management of
information are given in Table 3.

Table 3 – Role authorities

Role Authority
Project Information Manager Enforce the project BIM standard and ensure the delivery of the information requirement in the
EIR.
Lead Designer Enforce spatial coordination
Task Team Manager Enforce documentation standards
Interface Manager Negotiate space allocation
Task Team Interface Manager Reject non-compliant models, drawings and documents
CAD Coordinator Enforce CAD related project BIM standards

3.2 Major Project Milestones

Table 4 – Major project milestones

Project Phase / BIM Milestone Start Date Completion Date Project Stakeholders Involved
Briefing & concept design
Developed design
Planning submission
Technical design
Construction Documents
Construction Period
‘Final Issue’ Construction Data
Handover

Only the Major milestones are listed in the table above. A more detailed and co-ordinated MIDP and
Project Plan/programme is available ref: TM40R021 – P1 (Refer to current revision).

3.3 Project information model delivery strategy

The major goals and objectives for BIM implementation must be considered and stated as a project
strategy document, append to this document, under the headings listed in Table 5.

Table 5 – Strategy for information delivery

Stage Goal / Objective Start Complete Comments

0 Strategic Definition
1 Preparation & Brief
2 Concept Design
Brief / Concept Design
3 Developed Design
Develop Concept Design
Finalise Developed Design
60% cost certainty
Submit to Planning
4 Technical Design
Finalise Technical Design
Issue Design Packages for Enabling
Works Procurement
Complete Technical Design Proposal
Outputs for HM Govt Approval Process
Issue stage 4 design pack to supply
chain
100% cost certainty
Design Freeze

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5 Construction
Final issue construction data
6 Handover
7 In Use

3.4 Survey strategy

Table 6 – Survey strategy

Survey Method Delivery Format Survey Origin Notes / Comments

Topographical Survey .dwg (2D & 3D) Geographical stations indicated Point cloud data used to
on survey as laid out on site. generate site topo surface.

3.5 Existing legacy data use

Legacy data to be considered and included in model construction and maintenance is defined in the
EIR.

3.6 Approval of information

The protocol for the approval of project team information is described in the Design Management
Plan (DMP) issued by XX Ref: XX.

Table 7 – Schedule of information approval responsibilities

Name Role Discipline Information to Review Client Review

Required Y/N

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4 Planning and Documentation
This section of the BEP covers the requirements of PAS1192-2 Clause 7.2.1 b).

4.1 Revised Project Implementation Plan

The revised PIP confirms the capability of the supply chain. The PIP consists of the following
completed CPIx documentation:

 Supply chain capability summary form, which summarises the contents of …

 Supplier building information management assessment form(s)
 Supplier IT assessment form(s)
 Supplier resource assessment form(s)

Table 8 – Supplier resource summary

Supplier Discipline Resource Numbers Education Years of Name of Individuals

experience

4.2 Agreed project processes for collaboration and information modelling

Table 9 – Processes for collaboration and information modelling

Company Solution Network Data Base File Based Comments

The clash rendition viewer to be used across the whole project is noted below:

Table 10 – Clash rendition viewer

Agreed Clash Rendition Viewer Version

This section of the BEP also covers the agreed authorisations for security and extranet (4 Projects)
access and authority to distribute documents.

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Table 11 – Authorisations for security, extranet and document distribution

Company Authorised Manager Authority (Upload, Download, Change

Access / Distribution

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4.3 Agreed Matrix of Responsibilities across the Supply Chain
It is important to define who models what (the BIM Author) and to what Level of Detail (LOD).

There are 7 levels of detail defined in the PAS1192-2 which do not reflect specific modelling guidelines for any particular software, rather a generic
definition of model detail (graphical), how individual objects display themselves and the level of information as a minimum to answer the requirements
noted in the EIR.

Table 12 – Responsibility matrix for information production

Plan of Work
Example Native Exchange 1-Brief 2-Concept 3-Developed 4-Technical 5-Construction 6-Handover & 7-In Use
Model Authoring Software Format Formats Design Design Design Closeout
Space Planning
Site, Urban Design, A A
Context
Site and Existing Autodesk Revit .RVT, .DWG .RVT, .DWG A A
Buildings / CAD
Architectural Model Autodesk Revit .RVT .RVT A A A A
Structural Design Autodesk Revit .RVT .RVT S S S S
Model
HVAC Design Model Autodesk Revit .RVT .RVT M M M
Building Services MEP Autodesk Revit .RVT .RVT M, E M, E M, E M, E
Design Models
Lighting Design E E E
Electrical Design E E E
Interior Layouts and Autodesk Revit .RVT .RVT A A A A
Design Model
HVAC Fabrication X, Y X, Y
Model
Structural Steel X, Y X, Y
Fabrication Model
Curtain Wall X, Y X, Y
Fabrication Model
Road & Civil Design Autodesk Revit .RVT .RVT A, S S S S
Landscaping & Autodesk Revit .RVT .RVT A, S A, S A, S A, S
External Works

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Facility Management
Model
Construction Model Autodesk Revit .RVT .RVT A, S, M, E, Y A, S, M, E, Y K

Model Analysis
Brief Development
Alternative Design
Options Analysis
Sun & Shadow Studies
Structural Analysis
Thermal Simulation
Acoustic Analysis
Sustainability Analysis
Life Cycle Analysis
Model Clash
Detection Rendition
Cost Planning &
Control

4D Construction
Scheduling
Regulatory
Compliance
Disabled Access &
Egress
Fire Protection
FM Operation &
Maintenance
Linked Specifications
Solar Envelopes
Over Shading
Daylight Analysis
Solar Analysis
Photovoltaics
SBEM
BREAM
LEED
-
-

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4.4 Task information delivery plan (TIDP)
A task information delivery plan (TIDP) for each task within the project shall be prepared using the
template below so that the format is consistent with the format required for the master information
delivery plan. When completed by all team members the TIDPs should be published in this
document appendix and on the project extranet.

Table 13 – Template for task information delivery plans

File Identifier Model / Delivery Dates

Project Originator Volume Level File Discipline Drawing Milestone Milestone Milestone Milestone etc.
Type Title 1 2 3 4

4.5 Master information delivery plan (MIDP)

The master information delivery plan (MIDP) shall be developed from the separate TIDPs produced
for each task within the project. This more detailed, co-ordinated MIDP must be developed and
agreed with the stakeholders. When completed the MIDP should be published in this document
appendix and on the project extranet (4 Projects) as a project plan.

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5 Standard method and procedure
This section of the BEP covers the requirements of PAS1192-2 Clause 7.2.1 c).

5.1 Volume strategy

See Section 5.3 (file naming convention), sub-section Volume for the definitions and abbreviations of
volumes to be used on the project.

5.2 PIM origin and orientation

The origin and orientation of the project are based on the project location and its reference to other
global or local grids, for example Ordnance Survey. The Client team issued Topographical surveys
Ref: 14I 214/001, 14I 214/002 set out marked site station coordinates relative to the Ordnance
Survey.

Table 14 – Record of information model origin and orientation

Point Grid Intersection Easting (M) Northing (M) Elevation or Site Datum
Notation
Site Survey Station S1
Site Survey Station S2
Site Survey Station S3
Site Survey Station S4
Site Survey Station S5
Site Survey Station S6
Site Survey Station S7
Site Survey Station S8
Site Survey Station S9
Site Survey Station S10
Site Survey Station S11
Site Survey Station S12

5.3 File naming convention

Table 15 – Template for file naming

Project - Originator - Volume - Level - Type - Role - Description

2575 - CAP - V1 - 01 - M3 - A - Site_Plan_Existing

Refer to the agreed project BIM protocols for template heading clarifications, code definitions and
general model file, Division and Library Object naming protocols.

A list of discipline or role codes as recommended in BS1192 Part 5 are shown in the Table below.

Table 16 – Discipline codes (see BS1192-5)

Discipline Codes
BS 1192:2007 codes shown in Bold type
Additions shown in feint
A Architects
B Building Surveyors
C Civil Engineers

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 CR Road / Highways Engineers
D Drainage Engineers
E Electrical Engineers
EC Cable Containment
EF Fire Alarms
EL Lighting
EP Protection
ES Security
F Facilities Manager
G GIS, Land Surveyors
H Heating and Ventilation
I Interiors
K Client
L Landscape Architects
M Mechanical Engineers
ME Combined Services
MW Cold Water
MH Heating
MV Ventilation
P Public Health
PD Drainage
PF Fire Services
PH Public Health Services (EHS)
PS Sanitation and Rainwater
PW Water Services
Q Quantity Surveyors
S Structural Engineers
T Town and Country Planners
W Contractors
X Sub-Contractors
Y Specialist Designers
Z General (Non-Specific)

5.4 Layer naming convention

Each discipline should provide with a full list of all layer names to be used on the project although
the use of Autodesk Revit as a BIM solution suggests that layer names are not necessary it is
beneficial to provide a layer naming convention so that any linked flies imported to BIM can be
affectively managed within the software allowing the filtering of imported information.

5.5 Agreed construction tolerances for all disciplines

Table 17 – Agreed tolerances for construction elements according to project discipline

Discipline Element Tolerance

5.6 Drawing sheet templates

Table 18 – List of drawing sheet templates

Sheet Size Sheet File Name

A0
A1
A2
A3
A4

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All drawing template must be rendered and presented at one of a number of approved scales, which
are typically defined by the CAD Manager. Scales other than those approved should not be used. The
templates shall also be in the standard format for sharing and interoperability.

Table 19– Drawing sheet scales

Drawing Sheet Scales

All drawing template must be rendered and presented at one of a number of approved scales, which are typically defined by the CAD
Manager. Scales other than those approved should not be used. The templates shall also be in the standard format for sharing and
interoperability.

Scale Description of Detail

1:1000 1:1000 Scale details indicate shape and layout
1:500
1:200
1:100 1:100 Scale details indicate shape, layout and construction elements
1:50 1:50 Scale details show how the construction elements meet at junctions
1:20
1:10
1:5 1:5 Scale details show shape, dimensions and assembly of the separate construction elements
1:2 1:2 Scale details show shape, dimensions and assembly of the separate construction elements
1:1 All model files must be modelled at 1:1

5.7 Annotations, dimensions, abbreviations and symbols

Each discipline should provide the Design Manager and the CAD manager with a full list to be used on the
project. This list should be published to all members of the project team to ensure consistency of the
document graphical presentation and shall be consistent throughout the project. Also see BS8541 Parts 1, 2, 3
and 4.

Dimensions should be derived automatically from the underlying CAD coordinates by using the 'associative
dimensioning' function of CAD systems. Dimensions should not be entered as 'text' as they are purely graphic
characters having no relationship with the underlying CAD coordinates and will cause the relative positions of
elements in a drawing to be compromised.

The project team should agree common units of measurement. These should include distance (e.g. metre and
millimetre) and angles (e.g. degrees/radians measured clockwise or counter clockwise).

Table 20 – Agreed units of measurement

Type of Millimetres Meters Degrees Radians Clockwise Counter

Information
Survey  
Roads  
Models  
Drawings  

5.8 Attribute data

Attribute data for the project should be produced as defined in the EIR and appropriate COBie
templates.

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6 IT solutions
This section of the BEP covers the requirements of PAS1192-2 Clause 7.2.1 d).

6.1 Software versions

The CAD software and versions that will be used by the design teams shall be agreed before starting
the project.

Table 21 – Agreed software versions

Company Database CAD Software Version Format Comments

White Design Autodesk Revit 2016 .RVT

6.2 Exchange formats

The agreed formats for model and drawing file exchange are:

Table 22 – Agreed exchange formats for models and drawings

.RVT .DWG .DGN .DWF .PDF .IFC Other

Models
Drawings
Final Drawing
Format
Schedules /
Spreadsheets

6.3 Process and data management systems

The process and data management systems shall be described under section 4.2 Agreed project
processes for collaboration and information modelling.

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