Control of Incoming and Outgoing Document

DOCUMENT CONTROL (Project Site)

INPUTS PROCESS OUTPUTS
PROJECT(SITE)

Specific Client
Requirements if any

Organization Chart

Updated
Document
Logs/Register
Distribution/Routing

Set up Document Receive all incoming Maintain & Update Maintain Filling
Control Room documents/letters Register/Logs System
Etc.

Remove/Destroy Identify & Stamp

Timely
Superseded Superseded
Retrieval of
Documents Documents
Documents
DOCUMENT CONTROL

Dispatch/Deliver Obtain Process Outgoing

Documents & Obtain Clearance/Approval Documents/Submit
Acknowledgement from Project tals/Transmittals

Maintain File Update

Copies Logs/Register

Approved PQP &

Documents Control
QA/QC

Procedure
 Material Approval Process

Material Approval
Submittal Main Contractor Received

Document Review

Main Contractor Main Contractor

Complete Attachment

Send to SC through mail Send to SC through mail

via Doc Controller to via Doc Controller
comply then re-submit
Transmittal preparation to
consultant

Consultant
received/review

Status released

Rejected Approved
 25.0 PROJECT QUALITY RECORDS PROCESS:

Flow Chart

Document No Page 124 of 127

 Process Flow Chart for Material Inspection

START
INPUTS OUTPUTS

EEC STORE RECEIVED THE DELIVERY NOTE

EEC PO/LPO
DELIVERED MATERIAL FROM SUPPLIER

EEC STORE SUBMIT ALL

EEC INDENT EEC QA/QC
NEEDED DOCUMENTS TO
QA/QC FOR MATERIAL RECEIVED NEEDED
DOCS
INSPECTION

SITE ENGR/QA/QC WILL QA/QC INTERNAL

CONDUCT INTERNAL INSPECTION REPORT
INSPECTION

IF ACCEPTED THEN MDS EEC/MC MDS

WILL BE RAISED TO MC/SC FORMAT

MATERIAL APPROVED BY
SC.

EEC - QUARANTINE STORE - PROPER STORE – LOGISTICS

REJECTED MATERIAL AS STORAGE AND LOGS REPORT/FILLING
PER QA/QC PROCEDURE. MAINTAINED

EEC - IF SAMPLE AND

REMOVAL OF MATERIAL QA/QC – MATERIAL
TESTING REQUIRED IT
FROM STORE IF PROVEN TESTING LOGS /CHECK
WILL BE AS PER MS/ITP
NOT APPROVED SHEET

QA/QC WILL CONFIRM QA/QC – 3RD PARTY TEST

QA/QC – SAMPLE
THE REMOVAL AND IF REQUIRED, SAMPLE
FOR TESTING
INFORM MC/SC AND TEST RESULT TO BE
FORWARDED TO MC/SC.

3RD PARTY TEST AND

RESULTS

SC WILL REVIEW THE

RESULTS AND WILL
ISSUE
APPROVAL/REJECTION EEC – TEST RESULT
AND APPROVAL
STATUS.
LOGS/FILLING

ACCEPTED

END
Document No Page 69 of 127
 1. Flow Chart

INPUT START OUTPUT

MC/EEC LOOK AHEAD PROGRAM. SITE ENGR WILL PREPARE IR WITH IR FILLED WITH DETAILS INCLUDING
SITE READINESS AND EXECUTION. COMPLETE ATTACHEMENT AND APPROVED SD/CONTROLLED AND
SUBMIT TO QA/QC DEPT. HIGHLIGHTING THE AREA FOR
INSPECTION.

QA/QC WILL VERIFY AND CHECK ALL

THE ATTACHEMENT IF APPROVED COMPLETE VERIFICATION OF
OR NOT BEFORE ISSUING THE FINAL ATTACHEMENT IN RELATION TO THE
IR. CHECKLIST WILL BE ATTACHED IF AREA REQUESTED FOR INSPECTION.
REQUIRED.

QA/QC AND SITE ENGR WILL

CONDUCT AN INTERNAL
INSPECTION TO MAKE SURE THE SITE VERIFICATION READINESS FOR
READINESS OF THE SITE FOR INSPECTION.
INSPECTION. COMMENTS IF ANY TO
BE RECTIFIED.

QA/QC TO GIVE IT TO DC FOR LOGS

BEFORE SUBMITTING IT TO MC DC.
MAKE SURE THAT THE DATE
REQUIRED FOR INSPECTION IS 24
HRS.

IR TO MC DC FOR LOGS
MC ACKNOWLEDGEMENT OF
AND VERIFICATION THEN
SUBMITTED IR.
FORWARDED TO SC

SC SCHEDULED
INSPECTION SC COMMENTS ON THE
INSPECTION

TO BE
REVISED/RESUBMI APPROVED/APPROVED WITH
T BASED ON THE COMMENTS ON SAME DAY OF
INSPECTION SC INSPECTION.
STATUS
MC TO SEND THE APPROVED IR
COPY TO EEC TO PROCEED TO COPY OF IR SIGNED FROM SC AND
THE NEXT ACTIVITY. STATUS – FOR IR REGISTER

END

Document No Page 86 of 127