Abidsalan Ahmed Sulimean

Marodi-jeh, Hargeisa — Somaliland

Email: [email protected] +252-633384036

Date: 30/November/2023
Cover Letter

To: Save the Children International

Subject: Application for Administration Assistant

Dear Sir/Madam,

I am writing to express my interest in the Temporary Administration Assistant (Maternity Cover)

position at Save the Children. I am drawn to your organization’s commitment to children’s rights and
welfare, and I believe that my administrative skills and experience make me an excellent fit for this
role.

In my most recent role as an Administrative Officer at Hiraal Youth Centre, I was responsible for
coordinating various activities and managing communication channels. I designed banners, produced
short clips of training sessions, managed social media broadcasts, and arranged and coordinated events
such as graduation ceremonies and training orientations.

Prior to this, I worked as an Admin/HR Assistant at the American Refugee Committee. This role
further honed my administrative skills, particularly in the areas of human resources and office
management.

I also have experience as an Administration/Cashier at Muslim College, where I handled all cash
transactions, assisted in the preparation of budgets and financial reports, and served as the first point
of contact for students, staff, and visitors.

I am confident that my strong organizational skills, attention to detail, and ability to communicate
effectively would make me a valuable asset to your team. I am committed to the principles of child
safeguarding and have experience in implementing policies and procedures to ensure the safety of
children.

I am fluent in both English and Somali and I am comfortable working in a multicultural and
multilingual environment. My ability to communicate effectively in these languages will enable me
to interact with a diverse range of colleagues.

I am confident that my diverse skill set, and experiences can make a significant contribution to your
organization, I look forward to the possibility of contributing to Save the Children’s impactful work.

Thank you for considering my application.

Yours faithfully,

Abdisalan
 Curriculum Vitae: Abdisalan Ahmed Sulieman
Ibra Kodbur District, Hargeisa, Somaliland +252 633384036
[email protected] Abdisalam.119

Technical Competences

o Administrative Proficiency: I have substantial experience and knowledge in administrative

tasks. My expertise extends to managing and coordinating internal and external communication
systems effectively. I have supervised office premises ensuring safety and security, and have
experience in managing guesthouse supplies and planning their quarterly re-supply.
o Communication and Reporting: I am equipped with robust interpersonal communication
skills and have significant experience in enhancing organizational outputs. My proficiency lies in
increasing visibility, outreach, and crafting comprehensive reports.
o Operational Management: I have a solid background in administration, ensuring the smooth
running of daily operations.

Educational Background
o Bachelor’s Degree, Veterinary Medicine, University of Hargeisa, (Ongoing ).
o Diploma of Nursing, Muslim College
o Academic Skills and Report Writing, UNITY University.
o Effective Problem solving & Decision-making Skill’s – Baqdaad Online University
o Monitoring & Evaluation, Marodijeh International University
o MEAL, African Academy for professional
o Academic Skills and Report Writing, UNITY University.
o Data Entry and Data Analysis Using SPSS and Excel, YAZA Research Centre

Certifications:
o Certificate of photography and Video Editing at SOHASCO Org
o Certificate of Basic Medicine and Application at Tapie Medical University Hospital
o Certificate of Training Veterinary Laboratories at Ministry of Livestock & Fisheries Development
o Certificate of Somali Creative Writing Course
o Certificate of Internship photography and Video Editing at SOHASCO Org

Employment History
Jan 2022 – Oct 28 , 2023, Administration Officer – Hiraal Youth Centre.
May 2020 – Nov 15, 2021, Admin/HR Assistant – American Refugee Committee
Nov 2019 – April 2020 Administrative/ Cashier – Muslim College

Relevant Trainings and Workshops

- TOT, Entrepreneurship and Mentorship, Hur Hub July 2022

- Physical & Digital Security for HRD, Defend Defenders 24th Sep 2021
- Holistic Security Management & Well Being for HRD’s, Defend Defenders Aug 2022
- TOT, Complementary Feeding & Food Demonstration July 2023
- Effective Problem Solving & Decision-making Skills, Baqadaad Online Nov 2022
University
Page 2 of 4
 Experience:

I. Hiraal Youth Centre – Administrative Officer: Jan 2022– Up to now

In my role as an Administrative Assistant at Hiraal Youth Centre, I was instrumental in coordinating

various activities and managing communication channels. My responsibilities included:

Key Responsibilities include:

• Administrative Tasks: I handled a variety of administrative tasks such as maintaining
records, managing inventory, scheduling meetings, and liaising with vendors. I also
ensured the smooth running of office operations by managing supplies and equipment, and
addressing any issues promptly.
• Creative Design: I designed eye-catching banners for Muslim college stands, contributing
to the visual appeal and brand recognition of our institution.
• Media Production: I produced short clips of our training sessions, effectively capturing the
essence of our educational programs and promoting them to a wider audience.
• Social Media Management: I managed the broadcast of our training sessions and vacant
positions on social media platforms, ensuring timely and effective communication with our
audience.
• Event Coordination: I successfully arranged and coordinated graduation ceremonies,
creating memorable experiences for our students and their families.
• Training Organization: I organized orientation sessions for our training programs,
ensuring that participants were well-informed and prepared for their learning journey.
• Team Coordination: I supervised the work of support staff, ensuring that all tasks were
completed in a timely and efficient manner.

II. American Refugee Committee – Admin/HR Assistant: May 2020 – Nov 2021

Key Responsibilities include:

• Welcome visitors to ARC’s office and direct them accordingly.
• Ensure order and cleanliness of the office/guesthouse area.
• Supervise the day-to-day work of the cleaners and cooks.
• File administrative documents according to procedures
• Ensure that utility bills (e.g., electricity, water, phone) are paid on time.
• Oversee the maintenance and cleanliness in all office interiors and advise the cleaners
accordingly.
• Assist in any administrative matters: filing, typing, updating of phone lists, keeping
adequate stationery supplies for office consumption.
• Assist in maintaining inventory of office equipment, furniture and fittings.
• Arrange for internal/external conferences and workshops.
• Ensure order and cleanliness of the offices and accommodation facilities, including
arranging for general maintenance as needed.
• Arrange staff flight bookings, transport, and accommodation in coordination with other
ARC offices.
• Receive and reconcile all flight and accommodation invoices for payment processing.
• Maintain an appropriate filing, retrieval and archiving system for the office administration
section.
• Fulfil any other related duties as instructed.
• Help Senior HR Office in the maintenance of an effective, efficient and up to date staff
records and filing system including contracts, leave, medical, archiving, etc.
Page 3 of 4
 • With the support of Sn. HR Officer Coordinate clearance of staff separating from the
organization including exit interviews.
• Ensure maintenance of an effective, efficient and up to date staff records and filing system
including contracts, leave, timesheet, medical, awards, discipline, online archiving, etc.

III. Muslim College – Administration/ Cashier: Nov 2019– April 2020

Key Responsibilities include:

• Providing comprehensive administrative support to ensure smooth day-to-day operations.
• Handling all cash transactions, including receiving payments, issuing receipts, and keeping
accurate records.
• Assisting in the preparation of budgets and financial reports.
• Serving as the first point of contact for students, staff, and visitors.
• Maintaining accurate financial records and preparing regular reports on income and
expenditure.
• Ensuring all financial transactions comply with legal requirements and the college’s
financial policies.
• Working closely with other departments to ensure seamless administrative and financial
operations.
• Managing the college’s inventory and ordering supplies as needed.
• Coordinating with vendors and service providers to ensure all office needs are met.
• Organizing and maintaining files and databases in a confidential manner.
• Managing internal and external correspondence.
• Scheduling appointments, meetings, and reservations as needed.
• Assisting with planning and coordinating college events and functions.
• Ensuring the office environment is clean, organized, and pleasant for staff and visitors.

Languages Competences

Somali: Native English: Fluent Arabic: Fluent

Professional References

2. Hamze Mohamed Elmi

1. Abdirahman Osman Mohamed
Country Operations Manager
Director of Muslim College / Director of
Hargeisa Group Hospital American Refugee committee - ARC
Email: Email: [email protected]
Telephone: 063- 4075490 Telephone: +252-63- 4777057

Page 4 of 4