Proceedings of the International Conference on Inventive Research in Computing Applications (ICIRCA 2022)
IEEE Xplore Part Number: CFP22N67-ART; ISBN: 978-1-6654-9707-7
A Web based-College Event Management System
and Notification Sender
1
Dr.J.R.V. Jeny, 2 P.Sadhana, 3 B.Jeevan Kumar, 4 S.Leela Abhishek and 5 T.Sai Chander
1
Professor , 2,3,4,5 UG Students
1,2,3,4,5
Department of Computer Science and Engineering
2022 4th International Conference on Inventive Research in Computing Applications (ICIRCA) | 978-1-6654-9707-7/22/$31.00 ©2022 IEEE | DOI: 10.1109/ICIRCA54612.2022.9985774
1
[email protected]
Vignan Institute of Technology and Science, Deshmukhi (v), Hyderabad
Abstract. The Event Management S ystem (EMS ) is used to
manage all facets of an event. The proposed research work has 1.1. Technical Architecture
developed a web application to make it easier to attend and
run events. The proposed event management module enables
remote access with a preferred login. The novelty of the
The Model View Controller (MVC) framework has three
proposed model is that it has established social media main components such as Model, View and Controller. This
connections through which the event may be familiarized on a is also known as three–tier architecture. The controller acts
local level. The event manager will also have access to all like a servlet, where the entire business logic is
registration information at all stages. Additionally, organizers implemented. The view is determined by Java Server Pages
will be alerted when someone views or registers for the event. (JSP), which is used for developing a layout design. It is
The proposed system also allows users to select the date, time, widely used in cellular and net function platforms [4].
location, and event equipment.
Index Terms: Event Management, User, Admin, Events,
Database, S erver.
1. Introduction
A college event management system is a web-based
application that is used to manage events. This application
assists students in attending various types of events. Only
after the client/user logs into the page, the event organizer
sends them a confirmation email with the pricing and date
of the event [1].
The web-based system will automatically generate a
mail to users whoever registers. This system can efficiently
store, maintain and retrieve the data records from its
database. Instead of using the telephonic contact details for
generating a remainder, sending an automatic confirmation
mail saves a lot of time. The data will be made available to
all the event managers in a centralized way to control the
historical statistics from databases. Participants can register
Figure 1.1.Technical Architecture
for any upcoming activities remotely and event manager
maintains the report of individuals simultaneously [2].
The hardware necessities include processor I3, RAM
(4GB) and hard disk of about 500GB. The software
requirements for an event calendar management include a
database Server (MYSQL), database client (SQLyog),
server (Apache Tomcat), platform (Java), technology
(Servlets, JSP, JDBC), client-side technologies (HTML,
CSS, Js), IDE(Eclipse), UML design or E-R modeling tools
(Rational Rose, SQL Developer) and testing (J unit) [3].
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Proceedings of the International Conference on Inventive Research in Computing Applications (ICIRCA 2022)
IEEE Xplore Part Number: CFP22N67-ART; ISBN: 978-1-6654-9707-7
with barcode by using the logistics and validation technique
[7].
M Mahalakshmi proposed an event management system
with a verification code in background for the end user .
Sandeep Misal, Segar Jadhav, Tushar Jore and Archana
Ugale proposed a event management system to reduce the
overhead of the organizing committee .
3. Proposed Work: Three Layer Architecture
3.1. Model View Controller
The proposed device is developed from the traditional three-
tier architecture. The three-tier architecture used for web
Figure 1.2.System Architecture development permits the programmers to separate different
design solutions into modules and work on them separately.
That is, a developer who is satisfied at one part of
1.2. Functional Requirements development say that the UI development need not worry
about the implementation levels. It also allows for
Functional requirements include the feature carried out performing handy preservation and future enhancements.
through a display profile. This describes the utilization of The three-tiers of the solution include: The layout tier is at
system features. It also includes solution and user the uppermost layer and is intently bound to the user, i.e.,
necessities [5]. the system users interact through this tier .
The business-tiers are responsible for enforcing all the
admin business guidelines of different organizations. It operates on
=================== the facts provided by the users through the web-tier and the
login information stored in underlying data-tier. This tier works
add event on the different records obtained from the web-tier and data-
view events tier in order to operate a task for the users in settlement with
delete events the business rules of an organization .
The data-tier contains the persistable data that is required
with the aid of business tier to operate on. Data plays a very
user essential role in the functioning of any organization. Thus,
======================= persisting of such data is very important. The statistics tier
registration performs the job of persisting the data .
login
search occasions
view events
book event
view booked events
cancel booked event
forgot password
logout
1.3. Non-Functional Requirements
These requirements demonstrate the general properties of
the design by including the transition and performance Figure 3.1. MVC Components
requirements [6].
3.2. Software Development Life Cycle (SDLC)
2. Related Work SDLC is generally used for any of the software projects.
These pursuits in high end monitorization and quality
Aswin Chandrasekharan, Nikhail Venkat, Aniruddha P B configuration in each phase. It can reduce the burden for
and Siva Rama Krishnan Somayaji have suggested a method development and maintenance. This enhances the overall
system performance [8].
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Proceedings of the International Conference on Inventive Research in Computing Applications (ICIRCA 2022)
IEEE Xplore Part Number: CFP22N67-ART; ISBN: 978-1-6654-9707-7
4. Results
Figure 3.2. Typical SDLC Phases
Planning includes all the stakeholders’ requirements and Figure 4.1. Inserting Column into Database
risks associated are strictly determined in this stage. The
In the above Figure 4.1, different columns like id, name,
next stage is taken place through Software Requirements
description, banner, category, event date, end time, email
Specification (SRS) document where all products’ related
and location are inserted with a definite length. ID field is
measures are predicted. The further step is to design and
made as the primary key in the table.
develop the project using latest tools. Finally, the testing is
done and accepted.
3.3. Technologies and Tools
The Java technologies used for creating any of these Java
applications can be Java SE, Java EE. The Java Persistence
API is used in generating query and to map data. The client-
side technologies can be HTML, CSS which form the pillars
of Web development. To view the content and validate the
text JavaScript is used .
3.4. Key Eclipse IDE Features
Integrated Development Environments (IDE) make
developers and analysts to design a framework easily.
Spring Tool Suite is used as it is compatible with almost all
the versions. The functionality can also be enhanced .
3.5. SQLyog
This is a powerful Database GUI client used for MYSQL
database. This is efficient and comes in two versions. One is Figure 4.2. Checking key constraints
enterprise version and the other is community version. The
A “tickets” table is created in the event management
community version is an open source and free to use. The
database as shown in the above figure 4.2. All the key
client does not need to write SQL commands as most of
constraints are being checked.
them are inbuilt [9].
3.6. JUnit
Testing can be done through this starting from a small piece
.
of code. If all the test cases are passed the project will be
considered as successful [9].
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Proceedings of the International Conference on Inventive Research in Computing Applications (ICIRCA 2022)
IEEE Xplore Part Number: CFP22N67-ART; ISBN: 978-1-6654-9707-7
Figure 4.3. Adding Events
Adding event plays a vital role in these applications. The
administrator can add many upcoming events to the
calendar by including the details such as date, venue and
time. The admin can use “add a new event” tab to upload a
new event which is shown in the Figure 4.3.
Figure 4.5. Home Page
The home page contains many options like verify students,
view suggestions, recent activities etc. Also, students have
the option to change password and sign-out. The another
interesting feature out of these upcoming events is also
shown in Figure 4.5.
Figure 4.4. Adding New Event details
As shown in the Figure 4.4, the Add Event page contains
event details like title, date, description, timing, and images
related to event etc.
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Proceedings of the International Conference on Inventive Research in Computing Applications (ICIRCA 2022)
IEEE Xplore Part Number: CFP22N67-ART; ISBN: 978-1-6654-9707-7
have also been improved. The proposed system is tested
with all possible test cases and found to be more accurate
than other existing models .
In future, the software debugging techniques can be
boosted and the software will be made available online
across the globe. Further enhancement can be done by
incorporating advanced security mechanisms. This can be
achieved by implementing the appropriate authentication
and authorization techniques. In order to reduce the high
overload of queries, the master and slave database
structures can be used in the future.
References
[1] J M Raja Shanmugam, P T hirunavukarasu and T Ragunathan 2018
Event Management System on Web Platform(IJCRT)
[2] Amir Saleem, Davood Ahmed Bhat and Omar Farooq Khan 2017
Review Paper on an Event Management System(IJCSMC)
[3] L McCathie and K Michael 2005 Is it the End of Barcodes in
Supply Chain Management?, (Proceedings of the
Collaborative Electronic Commerce T echnology and
Research Conference LatAm)
[4] M Mahalakshmi, S Gomathi and S Krithika 2016 Event
Management System
[5] Sandeep Misal, Segar Jadhav, T ushar Jore and Archana Ugale
Event Management System
[6] Roozbeh Derakhshan, Maria E. Orlowska and Xue Li 2007 RFID
Data Management: Challenges and Opportunities (IEEE
Figure 4.6. Login Page International Conference on RFID)
[7] McDonnell I, Allen J, John Wiley And Sons, Milton M Young and
The user can use Email ID and password to directly login to O'T oole W 1999 Festival and Special Event Management
the portal. There is an option to login through face book or (T he T echnical Writer’s Handbook. Mill Valley, CA:
Google account. If a user is new to the website, the sign up University Science)
button can be used. In case he/she has forgot the password, [8] S Amutha, S S Vinsley, “Phase-based frame interpolation method
for videos with high accuracy using odd frames”, Int. J.
the forgot password option can be used to gain access as Biomedical Engineering and T echnology, Vol. 33, No. 3,
shown in Figure 4.6. 2020 .
[9] Yogita Gunjal, J.Rethna Virgil Jeny, “Data Security And Integrity
Of Cloud Storage In Cloud Computing” , International
5. Conclusion and Future Scope Journal of Innovative Research in Science, Engineering
and T echnology, Vol. 2, Issue 4, April 2013, ISSN: 2319 -
The primary objective of the proposed research study is to 8753, pp:1166-1170
assist students to register quickly for all events remotely.
The context and requirements of the user can also be
fulfilled satisfactorily. The productivity and capability
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