LETTER FORMAT WITH IMPORTANT LETTERS
INFORMAL LETTER
Name of The material to be written in the Examination
S.# Explanation
the Part Write a letter to your brother advising him to give up smoking and pay heed to studies
1 Heading Examination Hall, Name of Place
(Address of Name of City
A.B.C
Addressor) Date of Writing
1 September, 2023
2 Greetings/
Salutation Dear Brother, Compliments
Body of I am shocked to know that you have fallen prey to the Communication
3 Letter (It is the most
harmful habit of smoking. This is a horrible news for me. I still
important part of a
believe that it must not be true. Brother, give it up if you have letter, in which the
taken up this bad habit. You have not developed the habit yet. purpose of writing is
So, it is easy to nip it in the bud. Brother, you must know that mentioned)
smoking causes many diseases. People hate to sit with the
smokers. It is a social evil in the sense that it harms others also.
I hope that you would sincerely try to abandon it.
Moreover, I have been informed about your lack of interest
in studies. Your result of First Term Exams is not satisfactory.
You have failed in Chemistry and Biology. Even the result of
Urdu is not good. You should pay special heed to your studies.
Brother, you know that we belong to a poor family. We should
make extreme efforts to change our family dreams into reality.
I hope, you would act upon my advice and get rid of your
bad habits. I will soon visit you to see whether you have
changed yourself or not. May Allah help you to choose the right
path!
4 Subscription Your brother, Closing
Only
5 Name X.Y.Z given name
Note:
1. There are six parts (seven if signature added) of Formal Letters. We write "Address of Addressee" in Formal
Letters after "Address of Addressor". We write 'Designation/Post, Address and Place'. Subject is also written
sometime if needed.
2. In Formal Letters, Original Name is written and after the name Signature is the optional part of formal letters
and might be taken as necessary in near future.
3. We can write “Heading” and “Subscription” parts of letter on both sides, right-hand corner or left-hand corner.
But, in the same letter, both should be on the same side.
4. "Body of Letter" part is written in two ways. (i) With indentation (first line of paragraph short), it is old style and
(ii) Leaving a blank space as of one line before starting a new paragraph. (it is computer style). Here are formats.
Old style Both Formal and Informal letters have Computer style
some specific purposes behind their
writing, but Formal letter has more
important purpose than any informal
letter. Formal letter requires Addressee's
Address and much attention from writer.
(2) Write a letter to your friend inviting him to spend a few days with you.
Examination Hall,
A.B.C
25 March, 2023
Dear Friend,
I take pride in inviting you to spend a few days of the summer vacation with me at my village.
You know my village is situated in the heart of high mountains. The mountains are covered with
greenery. The tall green trees winding all over the hills add to the beauty of my village. They make the
whole valley fragrant. It is the world of beauty, colours and redolence.
I am sure you will love to sit among the flowers. The fresh cool air and the peaks covered with
dark clouds enlighten one's spirit. Nature exerts its magical effect here. The scenes of sunrise and
sunset are particularly unforgettable. The water of the running brooks is so cool, crystal and refreshing
that you will really enjoy it more than the cold drinks served in city hotels. I cannot tell how much fun
and joy is waiting for you here.
Just tell me the date of your arrival so that I may receive you at the bus-station. I hope you
would not disappoint me.
Hoping an early positive reply from you.
Your friend,
X.Y.Z
(3) Write a letter to your friend sympathizing with him on his failure in the examination.
Examination Hall,
A.B.C
25 March, 2023
Dear Friend,
I am really sad to hear about your failure in the examination. I still doubt that this news is true.
Even if it is true, you cannot be blamed for it. I know well the circumstances that caused your failure.
The sudden death of your father and then the illness of your mother are the real causes of it. I can still
feel the pain and grief you bear. It is really a hard time for you. Surely, you could not pay full heed to
your studies after these painful events.
My dear friend, you should not be hopeless. One should be ready to face the decree of fate with
courage. Accept the challenge of time and console your younger brother and sisters with your words and
deeds. I am sure that a courageous boy like you can face all these difficulties. You should be ready to
work with new determination. Your interest in work may be a source of comfort to your family. Support
your family like a brave boy. And you can do this by taking interest in your studies.
I hope that you would honour my humble wish. Soon I will come to see you.
Your friend,
X.Y.Z
(4) Write a letter to your mother telling her why you dislike the hostel life.
Examination Hall,
A.B.C
25 March, 2023
Dear Mother,
I want to tell you that I simply dislike living in hostel. A shudder of fear runs through my mind of
living here for two years. The place is full of many naughty students who seem to have nothing to do
except to make a noise all the time. They play the tape recorders; shout slogans and sing songs in loud
voice. The superintendent of the hostel seems to be asleep who takes no interest in the affairs of
hostel. I do not want to stay here at all.
Mother, I remember the comforts at home. I love to be in peaceful and calm surroundings. I also
do not like the food served here. The cook and the waiters are dirty and unclean. The pots are not
cleaned properly. The water here is dirty as well. Presently, I am suffering from fever and dysentery
due to dirty water. Now I am taking medicines. The doctor has advised me to drink pure water and to
eat fresh food. These things are not available here. It is the matter of my health and studies and I
cannot compromise on these two things. Please do something to free me from this boring life.
I am waiting for your response.
Your loving son,
X.Y.Z
(5) Write a letter to your mother telling her why you like the hostel life.
Examination Hall,
A.B.C
25 March, 2023
Dear Mother,
I have just received your kind letter. You have asked me to express my views about hostel life.
Mother, it is really a new experience for me to live among so many students. It is indeed a great feeling
of joy and fun. No doubt, I am enjoying my stay here. My room-mate is particularly a hardworking
student. He belongs to a noble family and helps me a lot in my studies. The discipline in hostel life is
wonderful. Our hostel superintendent is a man of principles. He never tolerates indiscipline. The calm
and peaceful environment of the hostel is very suitable for study.
Mother, the cleanliness is wonderful here. The timings and the standard of food are remarkably
good. The rules about the study hours are strict. No student can make a noise during this time.
Mother, now I am getting familiar with many students. There is an atmosphere of competition in
studies. The students also help each other in solving their problems. There is a doctor to provide
medical facilities to the students. In short, I am really enjoying my stay here. You need not worry about
me at all.
Your loving son,
X.Y.Z
(6) Write a letter to your father telling him about your health and studies.
Examination Hall,
A.B.C
25 March, 2023
Dear Father,
Yesterday I received a letter from you. In this letter, you have asked me to tell you about my
health and studies. Father, you will be pleased to know that I am enjoying good health. I am quite hale
and hearty. I daily take exercise in the morning and play football in the evening. I have been chosen as
the captain of our football team.
Father, I take special care about my diet also. I eat meal in time. I also drink milk daily. Monthly
medical check-up is also a part of my routine job. You need not worry about my health at all.
As far as my studies are concerned, I am making wonderful progress. My teachers are
particularly pleased with my work. In the recent college test, I secured 92% marks. I am sure that I
would get very good marks in the annual examination. My teachers are paying special attention to me.
They think that I would get a good position. I only need your blessings.
Your loving son,
X.Y.Z
(7) Write a letter to your friend and describe an accident you have recently seen.
Examination Hall,
A.B.C
25 March, 2023
Dear Friend,
I cannot write how much depressed I am! What a horrible accident it was! I observed this
accident last week. It was really a dreadful event. I was going to Multan in a bus. When we reached near
Sheirshah, railway gate, the driver applied full brakes. We were alarmed. He told us about the accident
that had just taken place on the road. We rushed out to help the injured. It was the accident between
an ill-fated wagon and a bus.
It was told that the bus driver turned the steering to save cyclist but unfortunately struck
against a wagon coming form the opposite side. The accident was so horrible that ten people died at the
spot. Only five surviving passengers were carried to the hospital. They were also in critical condition.
The wagon was lying smashed and destroyed on the road. I went to the hospital and gave a bag of blood
for the injured.
I finish this letter with the prayer that God might bless the departed souls with eternal peace.
Yours sincerely,
X.Y.Z
(8) Write a letter to your father requesting him to increase your monthly allowance.
Examination Hall,
A.B.C
25 March, 2023
Dear Father,
I trust this letter finds you well. I hope you will not mind my demand for an increase in my
monthly allowance. Father, you know, dearness is the order of the day. The price of every thing has
increased.
I have been trying to maintain the expenditures within my usual allowance for the last nine
months. Father, I know well that this will cause an extra burden on you. You are supporting a large
family. You have to work day and night to make both ends meet. I am also doing a part-time job to
meet my expenses. But in this way, much of my time is wasted. My annual examination is very near
now. I cannot afford this wastage of time any more.
You are requested to increase my monthly allowance for three months only. After the
examination, I would again try to get some part-time job. I hope you would not disappoint me. It is the
matter of my future; I just need your help and blessings.
Your loving son,
X.Y.Z
(9) Write a letter to your friend congratulating him on his brilliant success in the examination.
Examination Hall,
A.B.C
25 March, 2023
Dear Friend,
I just cannot tell how happy I am to hear the news of your success in the examination. This is
simply an admirable performance. You have got distinction in the pre-medical group. You have made us
feel proud. We all expected such a success from you. All of your relatives must be happy at this happy
occasion. Surely, the happiest among them must be your parents. You have turned their dreams into
reality.
I know your father is a hard working man. He works day and night to help you to get education.
You have well answered to his labour. Your admission to a medical college is certain. After a few years,
you would be a doctor and a respectable status would be waiting for you.
I would soon come to you to share the joy of your brilliant success. Just convey my heartfelt
feelings of joy to your parents. I formally congratulate you and your parents on this memorable
occasion.
Yours sincerely,
X.Y.Z
(10) Write a letter to your father telling him the causes of your failure in the examination.
Examination Hall,
A.B.C
25 March, 2023
Dear Father,
You might have received my result card. I am really sorry for the bad result. I have badly failed
in two subjects. But I cannot be blamed for that failure. The circumstances that I had to face before the
examination are really responsible for the failure. They were so critical and shocking. You know my
beloved mother died just two months before the examination. I could not study in a proper way. As a
result, two subjects remained unprepared. Now I am determined to get good marks in these two
subjects.
Father, you know how grieved we all were at the untimely death of my mother. I know, you still
remember her and weep alone in your room. So is the case with me. But man is helpless before the will
of God.
Now I have consoled myself. I would show you such a good result in the annual examination that
you would be pleased. I have started working with full zeal. I just need your blessings.
Your loving son,
X.Y.Z
(11) Write a letter to your friend condoling with him on the death of his mother.
Examination Hall,
A.B.C
25 March, 2023
Dear Friend,
I cannot tell how sad I am to hear about the death of your mother. It is really shocking news.
What a huge loss it is for us but we can do nothing. Man is helpless before the will of God. Everyone who
is born will die someday. No man is immortal. But, you know death is not the end of life; it is rather the
beginning of eternal life. We can only pray for her peace in the life hereafter. We should do such deeds
as may be a source of comfort to her.
My friend, your mother was really a great woman. She always regarded me as her son. She was
helpful to the needy. She was particularly popular with the poor women. She always tried to help them.
They have also lost their benefactress. I have never seen such a generous, kind and God-fearing lady in
my life.
I stand with you at this moment of grief and sorrow. Soon, I would be with you.
Yours sincerely,
X.Y.Z
(12) Write a letter to your friend about your first day at college.
Examination Hall,
A.B.C
25 March, 2023
Dear Friend,
At last we have succeeded in getting away from the whipping of teachers. It was my dream to be
a student of college. How excited I am to tell you about my first day at college.
I put on a clean white dress and went to college with some of my class-fellows. We were just a
furlong away from the college boundary when we observed a group of horrified students running
towards us. When they came near us they told us about the senior students who were making the new
students first year fool.
When we entered the gate of the college they asked us to dance and sing. We could do nothing
except to obey. After that a few other students came there and asked us to stand on our toes for ten
minutes. Then, we came to our classroom, where one of the professors told us about the difference
between school life and college life. The reality was that we had already seen an obvious difference.
While coming back home, I was comparing the punishment at school with the disgrace we had to
endure on the very first day of college life. This is how I spent my first day at college.
Yours sincerely,
X.Y.Z
(13) Write a letter to your friend about your future plan/ profession.
Examination Hall,
A.B.C
25 March, 2023
Dear Friend,
Recently, I have received a letter from you in which you have inquired my future plan. In this
letter, you also told me about your future plan. From you letter, I have learnt that you want to be a
doctor. This is undoubtedly a noble profession. Doctor serves the unhappy and the sick.
As for as my future plan is concerned, I want to be an engineer. I want to serve my nation as an
engineer. These are the engineers who work for the construction of a country. I want to build new
roads, hospitals, dams and universities. Our country is a developing country. I want to play my role in
the development of my country. I am working day and night to get my aim realized.
I am sure that I would get admission to an engineering university. May both of us succeed in
realizing our sacred missions! Ameen!
Please pay my humble greetings to mother and other members of your family.
Yours sincerely,
X.Y.Z
(14) Write a letter to your father about your first impression of college life.
Examination Hall,
A.B.C
25 March, 2023
Dear Father,
Recently, I have received your letter from you. In this letter, you have asked me to tell you
about my first impression of college. Father, it is really a wonderful life of freedom and learning. The
professors are very kind and generous. They guide us in every matter. They treat the students politely
and kindly and they encourage asking the questions.
The second thing that attracts me is the free discussion among the students. They debate about
the topics of studies, political issues and current international affairs. Sometimes, even the professors
join the students in the discussion. They guide us properly in every matter.
The most attractive thing of the college is its library. Books of many kinds are available here.
The students, during their free periods come into the library and study books and newspapers.
Father, the truth is that I am enjoying college life. I think it is really a golden period of my life.
Please pay my humble greetings to mother and other members of our family.
Your loving son,
X.Y.Z
(15) Write a letter to your father telling him about the co-curricular activities at college.
Examination Hall,
A.B.C
25 March, 2023
Dear Father,
I trust this letter finds you well. I wanted to share some exciting updates about the co-
curricular activities I've been involved in at college. Recently, I took part in a debate contest. The
topic was "Old is Gold". The debating society of our college arranged this debate function. The principal
presided over the function. The students of all classes took part in that competition. But the good news
is that I won the first prize. The principal greatly admired me for my speech. He asked me to take part
in the inter-college contest next month.
Father, you know our principal encourages co-curricular activities very much. He says that the
co-curricular activities are a necessary part of education. On the tenth of February, the inter-collegiate
competitions will start. I will take an active part in various games. I hope to win the prize of best
athlete. I am training hard in preparation for these games.
Father, I must tell you that I am also taking full interests in my studies. I have topped the class
in recent home examination of the college. I believe that a good sportsman should also be a good
student. I just need your blessings.
Your loving son,
X.Y.Z
(16) Write a letter to your father seeking permission to spend a few days with your friend at his
village.
Examination Hall,
A.B.C
25 March, 2023
Dear Father,
I hope this letter finds you in good health. I am writing to seek your permission to spend a
few days at my friend's village during the summer holidays.
Father, our college will be closed for the summer holidays next week. My friend Saleem has
invited me to spend few days with him at his village. His village is situated in the heart of mountains.
There is no problem of accommodation as he has a large house.
Father, the summer is at its peak now. It must be very hot in our city at this time. I want to
spend a few days with my friend at his village. We would do the homework of summer vacation
together. We would play and walk among the mountains. It would be a pleasant change for me to spend
a few days in the cool and refreshing atmosphere of mountains.
I expect that you would happily allow me to go there. I promise that I would take care of myself.
You need not worry about me. I just need your blessings.
Your loving son,
X.Y.Z
(17) Write a letter to your parents to attend the "Open Day."
Examination Hall,
A.B.C
25 March, 2023
Dear Parents,
I am quite healthy and hope that you will also be enjoying sound health. Father, the object of
writing this letter is to inform you about an important event that will take place soon in our college. It
is the function of "Open Day".
All the students have been asked to ensure the participation of their parents in the ceremony.
Father, you know that the parents-teachers meetings are exceedingly important. The teachers inform
the parents about shortcomings and merits of their children. It is necessary for parents to attend such
meetings so that they may be aware of their children's progress in studies.
Father, I request you to ensure your presence in this function. I hope that you will come and
enhance my honour in the institute.
Your loving son,
X.Y.Z
