CONTENTS

1. Introduction

1.1 Overview of the project

1.1.1 Problem Definition
1.2 System Specification
1.2.1 Hardware Specification
1.2.2 Software Specification
1.2.3 Software Selection
2. Analysis of the System

2.1 Scope of the System

2.2 Existing System
2.3 Proposed System
2.4 Feasibility Study
3. System Design

3.1 Input Design

3.2 Database Design
3.3 Process Design
3.4 Output Design
 4. Testing and Implementation

4.1 System Testing

4.1.1 Unit Testing

4.1.2 Integration Testing
4.1.3 Validation Testing
4.1.4 Output Testing

4.2 System Implementation

5. Conclusion

6. Coding
6.1 Table Structure

7. Bibliography
1.INTRODUCTION
1.1 Overview of the Project
We have got nine hostels in our university, which consist of four boy’s
hostel and five girl’s hostel. All these hostels at present are managed manually by
the hostel office. The Registration form verification to the different data
processing are done manually.

Thus there are a lot of repetitions which can be easily avoided. And hence
there is a lot of strain on the person who are running the hostel and software’s are
not usually used in this context. This particular project deals with the problems on
managing a hostel and avoids the problems which occur when carried manually.

Identification of the drawbacks of the existing system leads to the

designing of computerized system that will be compatible to the existing system
with the system which is more user friendly and more GUI oriented. We can
improve the efficiency of the system, thus overcome the drawbacks of the existing
system.

1.1.1 Problem Definition

Registration Form:

This section provides an online form to the students which can be filled by them,
and a copy of the filled page can be taken in the printed form. This is later
submitted to the Hostel authorities which can be verified by them before aloting
them to the respective hostels.

Notice Board:

All the 9 hostels have their Notice boards. Any change in the Hostel fee, mess
fee will be shown in this. It can be also used for different notifications.
Administrator Login

The Administrator can :

1. Allot different students to the different hostels.
2. Vacate the students for the hostels.
3. Control the status of the fee payment.
4. Edit the details of the students & modify the student records.

Allotment of the hostels:

Their will be pre-defined criteria for the admission to the hostels. He checks the
attested application forms of the students obtained from the internet and verify it
with the student database. If the students are found eligible then they are allotted to
the hostel.

Vacating the rooms:

As the student’s course is over they will vacate their rooms. So it is required for
the administrator to remove their records from the database tables. This section
includes the option for the room vacation and the deletion of the particular record
from the database.
1.2. SYSTEM CONFIGURATION

1.2.1 Hardware Specifications:

PROCESSOR : PENTIUM IV

SPEED : 2.4 GHZ

RAM : 512MB (DDRRAM)

HARD DISK : 80 GB

MONITOR : VGA COLOR

KEYBOARD : 104 KEYS

MOUSE : OPTICAL
1.2.2 Software Specifications:

OPERATING SYSTEM : WINDOWS XP

PLATFORM : VB.NET 2005

BACK END : MS ACCESS

1.2.3 Software Selection

Windows XP
Windows XP brings with new features, improved programs, and tools. See
what’s new; take an entertaining tour; learn about the programs Windows XP contains,
including systems, accessories, and communications and entertainment programs. Read
articles containing full descriptions for performing key tasks from start to finish. Look up
unfamiliar terms in the glossary. Learn the benefits of registering your copy of Windows
XP online.

Windows XP provides many ways for you to communicate with friends, co-
workers, and with the rest of the world. Learn how to set up and use e-mail, including
instant messaging. Explore the World Wide Web safely and in a secure environment.
Unlock the powerful advantages of networking - linking computers at home or in a small
business. Windows XP explorer and internet explorer and web based resources integrated
in a single view:

➢ Improved Web Features

➢ Internet Connection Wizard

➢ Internet Connection Sharing

➢ Active Desktop
Remote Desktop
Whether you're telecommunicating from home or traveling away from the
office, Windows XP helps you work where you are. Learn how to connect to your office
from home or another location, and to change your settings depending on where you are
and what you need to do.

Security and Administration

Windows XP is loaded with new tools and programs that ensure the privacy
and security of your data, and help you operate your computer at peak performance.
Learn how to assign a password, lock your computer, back up files and folders, and more
to protect the contents of your computer. Discover how to manage computer
components, services, and system tools; and how to work with disk management and
encryption features

Windows File Protection

In versions of Windows prior to Windows 2000, installing software in addition
to the operating system might overwrite shared system files such as dynamic-link
libraries (.dll files) and executable files (.exe files). Disk Management Overview

The Disk Management snap-in is a system utility for managing hard disks and the
volumes, or partitions that they contain. With Disk Management, you can initialize disks,
create volumes, format volumes with the FAT, FAT32, or NTFS file systems, and create
fault-tolerant disk systems. Disk Management enables you to perform most disk-related
tasks without shutting down the system or interrupting users; most configuration changes
take effect immediately.

Permissions on a File Server

One possible scenario for working with permissions is when you must
assign permissions for the files on a file server. For example, suppose you need to Set file
permissions on a server used by a small department. The file server includes an
applications folder, home folders for each of the department's users, a public folder
where users can share files, and a drop folder where users can file confidential reports
that only the group manager can read.

Protecting Against Viruses and Trojan Horses

In today's computing world, you must prevent intentional instruction into
your computer and network that take the form of viruses and Trojan horses. Follow these
tipsto help prevent virus outbreaks and Trojan horse attacks.
Computer Administrator Account
The computer administrator account is intended for someone who can make
system wide changes to the computer, install programs, and access all files on the
computer. Only a user with computer administrator account has full access to other user
accounts on the computer.

TaskManager Overview
Task Manager providesinformation about programs and processes running on
your computer. It also displays the most commonly used performance measures for
processes. You can use Task Manager to monitor key indicators of your computer's
performance. You can also assessthe activity of running processes using as many as
fifteen parameters, and see graphs and data on CPU and memory usage.

Open Database Connectivity

We can use Data Sources Open Database Connectivity (ODBC) to access data
from a variety of database management systems. For example, if you have a program that
accesses data in a SQL database, Data Sources(ODBC) will let you use the same
program to access data in a Visual FoxPro database. To do this, you must add software
components called drivers to your system. Data Sources (ODBC) helps you add and
configure these drivers.

Improved Reliability

Windows XP improves computer’s reliability by introducing new wizard

utilities and resources that helps you to keep your system running smoothly:

∙ Widows update
∙ System file checker
∙ Scan Disk
∙ Registry checker
∙ Back up
Faster Operating System

Windows XP includes tools that help your computer run faster. Without adding
new hardware, Windows XP includes the suit of programs designed to optimize our
computer’s efficiency especially when used together:

∙ Maintenance wizard
∙ Drive Converter
∙ Disk defragmenter

The learning edition allows programmer to create powerful application MS-windows

operating systems.

1.2.3 Software Selection

Microsoft Visual Basic 6.0

Visual Basic (VB) is an ideal programming language for developing

Sophisticated professional applications for Microsoft Windows. It makes use of
Graphical User Interface for creating robust and powerful applications. The
Graphical User Interface as the name suggests, uses illustrations for text, which
enable users to interact with an application. This feature makes it easier to
comprehend things in a quicker and easier way.

Coding in GUI environment is quite a transition to traditional, linear programming

methods where the user is guided through a linear path of execution and is limited
to small set of operations. In GUI environment, the number of options open to the
user is much greater, allowing more freedom to the user and developer. Features
such as easier comprehension, user-friendliness, faster application development
and many other aspects such as introduction to ActiveX technology and Internet
features make Visual Basic an interesting tool to work with.
 Visual Basic (VB) was developed from the BASIC programming
language. In the 1970s, Microsoft started developing ROM-based interpreted
BASIC for the early

microprocessor-based computers. In 1982, Microsoft QuickBasic

revolutionized

Basic and was legitimized as a serious development language for MS-DOS

environment. Later on, Microsoft Corporation created the enhanced version of
BASIC called Visual Basic for Windows.

IMPORTANCE FEATURES OF VISUAL BASIC (VB)

∙ Response to mouse and keyboard actions
∙ Clipboard and printer access
∙ Full array of mathematical, string handling, and graphics functions ∙ Can
handle fixed and dynamic variable and control arrays
∙ Sequential and random access file support
∙ Useful debugger and error-handling facilities
∙ Powerful database access tools
∙ ActiveX support
∙ Package & Deployment Wizard makes distributing your applications simple

VISUAL BASIC PROFESSIONAL EDITION

The professional Edition provides computer professionals with a full

featured set of tools for developing solutions for others. It includes all the features
of the learning edition, plus additional Active X controls, the internet information
server application designer, integrated data tools and data environment, active
data objects, and the dynamic HTML page designer. Documentation provides
with the professional edition includes the visual studio professional features book
plus Microsoft developer network CD’s containing full online documentation.
 VISUAL BASIC LEARNING EDITION

The Visual Basic Learning Edition allows Programmers to easily create

powerful applications for Microsoft Windows and Windows NT®. It includes all
intrinsic controls, plus grid, tab and data-bound controls. Documentation provided
with this edition includes Learn VB Now (a multimedia CD-ROM title), plus
Microsoft Developer Network CDs containing full online documentation.

VISUAL BASIC CONCEPT

In order to understand the application development process, it is helpful to

understand some of the keys concepts upon Which Visual Basic is a Windows
Development language, some familiarity with the Windows

Programming, you need to be aware of some fundamental differences

between programming for Windows versus other environments.

INTEGRATED DEVELOPMENT ENVIRONMENT ELEMENTS

One of the most significant changes in Visual Basic 6.0 is the Integrated
Development Environment (IDE). IDE is a term commonly used in the
programming world to describe the interface and environment that we use to
create our applications. It is called integrated because we can access virtually all
of the development tools that we need from one screen called an interface. The
IDE is also commonly referred to as the design environment, or the program.

The Visual Basic IDE is made up of a number of components

➢ Menu Bar

➢ Tool Bar

➢ Project Explorer

➢ Properties window

➢ Form Layout Window

➢ Toolbox

➢ Form Designer

➢ Object Browser
➢ Code editor

In previous versions of Visual Basic, the IDE was designed as a Single

Document Interface (SDI). In a Single Document Interface, each window is a free
floating window that is contained within a main window and can move anywhere
on the screen as long as Visual Basic is the current application. But, in Visual
Basic 6.0, the
IDE is in a Multiple Document Interface (MDI) format. In this format, the
windows associated with the project willstay within a single container known as
the parent. Code and form-based windows will stay within the main container
form.

MENU BAR

This Menu Bar displays the commands that are required to build an
application. The main menu items have sub menu items that can be chosen when
needed. The toolbars in the menu bar provide quick access to the commonly used
commands and a button in the toolbar is clicked once to carry out the action
represented by it.

TOOLBOX

The Toolbox contains a set of controls that are used to place on a Form at
design time thereby creating the user interface area. Additional controls can be
included in the toolbox by using the Components menu item on the Project menu.

PROJECT EXPLORER

Docked on the right side of the screen, just under the toolbar, in the
Explorer window. The Project Explorer as shown in figure server as a quick
reference to the various elements of a project namely form, classes and modules

PROPERTIES WINDOW

The Properties Window is docked under the Project Explorer window.

Properties Window exposes the various characteristics of selected objects. Each
and every form in an application is considered an object. Now, each Object in
Visual Basic has characteristics such as color and size.
OBJECT BROWSER

The Object Browser allows us to browse through the various properties,

events and methods that are made available to us. It is accessed by selecting
Object Browser from the View menu or pressing the key F2. The left column of
the Object Browser lists the objects and classes that are available in the projects
that are opened and the controls
those have been referenced in them. It is possible for us to scroll through
the list and select the object or class that we wish to inspect.

THE TOOL BAR

The toolbar provides quick access to commonly used commands. These

will be explained later in the manual. The Toolbar provides the user quick access
to the most commonly used functions of a program. A toolbar can be used stand-
alone or as a complement to the program's menu structure.

FORM LAYOUT WINDOW

This shows the Form Layout Window, which lets you determine the
starting position of your form relative to the screen.

CODE EDITOR

Visual Studio, like any other IDE, includes a code editor that supports
syntax highlighting and code completion using IntelliSense for not only variables,
functions and methods but also language constructs like loops and queries.
IntelliSense is supported for the included languages, as well as for XML and for
Cascading Style Sheets and JavaScript when developing web sites and web
applications.

FORM DESIGN WINDOW

This is where you design your form. A form is what you will present to a
user of your application. A form could be an introduction screen, it could be a
dialog box giving the user options, it could be a box containing a warning. All of
your VB programs will revolve around a number of forms.
VISUAL BASIC CONTROLS
POINTER

Provides a way to move and resize the controls form.

PICTURE BOX

Displays icons/bitmaps and metafiles. It displays text or Acts as a

visual container for other controls.

TEXT BOX

Used to display message and enter text.

FRAME

Serves as a visual and functional container for controls.

COMMAND BUTTON

Used to carry out the specified action when the user

chooses it. CHECK BOX

Displays a True/False or Yes/No option.

OPTION BUTTON

Option Button control which is a part of an option group

allows the user to select only one option even it displays multiple

choices.

LIST BOX

Displays a list of items from which a user can select one.

COMBO BOX

Item from the dropdown List Box, or to type in a selection in the

Text Box. Contains a Text Box and a List Box. This allows the user to
select
H SCROLL BAR, V SCROLL BAR

These controls allow the user to select a value within the specified range of
values.

TIMER

Executes the timer events at specified intervals of time.

DRIVE LIST BOX

Displays the valid disk drives and allows the user to select one

of them. DIR LIST BOX

Allows the user to select the directories and paths, which are

displayed. FILE LIST BOX

Displays a set of files from which a user can select the

desired one. SHAPE

Used to add shape (rectangle, square or circle) to a Form.

LINE

Used to draw straight line to the Form.

IMAGE

Used to display images such as icons, bitmaps and Metafiles.

But less capability than the Picture Box .

DATA

Enables the use to connect to an existing database and display information

from it. OLE

Used to link or embed an object, display and manipulate Data from

other windows based application.
LABEL

Displays a text that the user cannot modify or interact With.

Microsoft Access

Microsoft Access is an application used to create small and midsize

computer desktop databases for the Microsoft Windows family of Operating
systems. It can also be used as database server for a web-based Application. It is
also supported by ADO, ODBC, and the .NET Framework, etc.

This web site provides lessons on how to use Microsoft Office Access 2007
to create and manage databases. The lessons follow a step-by-step format with
practical examples.

To follow these lessons, you must have Microsoft Office Access 2007
installed on your computer. The lessons are listed on the left side of this age.
Below, thelessons are presented as topics.

Access stores data in its own format based on the Access Jet Database
Engine. It can also import or link directly to data stored in other Access Databases,
Excel, Share Point lists, text, XML, Outlook, HTML, dBase, Paradox, Lotus 1-2-3, or
any ODBC compliant data container, including

Visual objects used in forms and reports expose their methods and properties in the
VBA programming environment, and VBA code modules may declare and call
Windows operating system functions. VBA with .NET Framework can be considered
a successor to Accessin the sense that it can produce web front-ends for databases
and includes much of the functionality of VBA in Access.

FUNCTION

Microsoft Access is a database software program that makes manipulating data

manageable for users of many skill levels. You can input data and sort, filter or group
information according to your needs. It's particularly useful when there are thousands of
records and sorting through them individually would take hours. Access allows you to
obtain the information quicker by providing a few commands to tell the program what is
being sought. Reports can be created, too, that pull information out of the database
according to the project parameters. For example, information on a customer's age, sex,
marital status, address, email address, phone number and

cell phone number may be listed in your database. However, demographics about the
client may be the only thing necessary to complete a given project. You can then build a
report that will extract customers by age, sex and marital status.

BENEFITS

Flexibility is the key with Access. Knowing that not everyone is skilled at making
databases, Microsoft created basic templates that a user can go and use immediately.
However, a database can be built from scratch or the templates can be tweaked as needed
to fit your needs. Rather than inputting each record every time a project is started, Access
holds thousandsof records for you to revisit whenever needed, making it a time-saver,
too. Thisis great becausenot only is the information there, but it can be used alongside
other Microsoft programs such as Word. Simply create a mail merge with thousands of
letters and join it together with the Access database. All contacts will be pulled from
Access and dumped into each letter separately. Interaction between MS Outlook is
possible too. Import contacts from your MS Outlook contact book into Access or export
contact information in Access and save it as a contact in Outlook

PROTECTION

Microsoft Access offers several ways to secure the application while allowing
users to remain productive. The most basic is a database password. Once entered, the
user has full control of all the database objects. This is a relatively weak form of
protection which can be easily cracked.

A higher level of protection is the use of workgroup security requiring a user name
and password. Users and groups can be specified along with their rights at the object type
or individual object level. This can be used to specify people with read only or data entry
rights but may be challenging to specify. A separate workgroup security file contains the
settings which can be used to manage multiple databases. Workgroup security is not
supported in the Access 2007 ACCDB database format, although Access 2007 still
supports it for MDB databases. Databases can also be encrypted.

SPLIT DATABASE ARCHITECTURE

Microsoft Access applications can adopt a split database architecture. The

database can be divided into a front end database that contains the application
objects (queries, forms, reports, macros, and modules), and is linked to tables
 stored in a back end shared database containing the data. The 'back-end'
database can be stored in a location shared by many users, such as a file server.

The 'front-end' database is distributed to each user's desktop and linked to

the shared database. Using this design, each user has a copy of Microsoft Access
installed on their machine along with their application database. This reduces
network traffic since the application is not retrieved for each use, and allows the
front end database to contain

tables with data that is private to each user for storing settings or
temporary data.

This split database design also allows development of the application

independent of the data. When a new version is ready, the front end database is
replaced without impacting the data database. Microsoft Access has two Built-in
utilities, Database Splitter and Linked Table Manager, to facilitate this
architecture.
 2. Analysis of
the System
 2.1 SCOPE OF THE SYSTEM

This Project work is designed with the following scopes.

∙ The system is able to provide complete information about the college

Administarion and Students Details.
∙ The System is also able to maintain all the information even in critical
circumstances
∙ It is designed in a user friendly manner, in order to help the end user to avoid
errors.
∙ Precise and standard reports are generated according to the user wish.

2.2 Existing System

For the past few yearsthe number of educational institutions are increasing
rapidly. Thereby the number of hostels are also increasing for the accommodation of the
students studying in this institution. And hence there is a lot of strain on the person who
are running the hostel and software’s are not usually used in this context.This particular
project deals with the problems on managing a hostel and avoids the problems which
occur when carried manually Identification of the drawbacks of the existing system
leads to the designing of computerized system that will be compatible to the existing
system with the system which is more user friendly and more GUI oriented. We can
improve the efficiency of the system, thus overcome the following drawbacks of the
existing system.

· more human error.

· more strength and strain of manual labour needed
· Repetition of the same procedures.
· low security
· Data redundancy
· difficult to handle
· difficult to update data
· record keeping is difficult
· Backup data can be easily generated

2.3 Proposed System

The system design is divided in to two portions. The Administrator section

and the User(student’s) section.

1. The Administrator can allot different studentsto the different hostels.

2.He can vacate the students for the hostels.

3.He can control the status of the fee payement.
4.He can edit the details of the students.He can change their rooms, edit and delete the
student records.

A process of converting user originated inputsto a computer-based format. Input design

is an important part of development processsince inaccurate input data are the most
common cause of errorsin data processing. Erroneous entries can be controlled by input
design. It consists of developing specifications and procedures for entering data into a
system and must be in simple
format. The goal of input data design isto make data entry as easy, logical and free from
errors as possible. In input data design, we design the source document that
capture the data and then select the media used to enter them into the computer.

2.4 Feasibility Study

The project is feasible given unlimited resources and infinite time. It is

both necessary and prudent to evaluate the feasibility of the project at the earliest
possible time. Feasibility and risk analysis is related in many ways. If project risk
is great, the feasibility listed below is equally important.

The following feasibility techniques has been used in this project

∙ Operational Feasibility
∙ Technical Feasibility

∙ Economic Feasibility
Operational Feasibility

Proposed system is beneficial since it turned into information system

analyzing the traffic that will meet the organizations operating requirements in
security, the file is transferred to the destination and the acknowledgement is
given to the server. Bulk of data transfer is sent without traffic.
Technical Feasibility

Technical feasibility centers on the existing computer system (hardware,

software, etc.) and to what extent it can support the proposed addition. For
example, if the current computer is operating at 80% capacity. This involves,
additional hardware (RAM and PROCESSOR) will increase the speed of the
process. In software, language that is VB 6 and Access is used. We can also use in
Linux, Windows operating system.

The technical requirement for this project are Windows Operating System
as software and normal hardware configuration is enough ,so the system is more
feasible on this criteria.

Economic Feasibility

Economic feasibility is the most frequently used method for evaluating the
effectiveness of a candidate system. More commonly known as cost / benefit
analysis, the procedure is to determine the benefits and saving that are expected
from a candidate and compare them with the costs. If the benefits outweigh cost
then the decision is made to design and implement the system. Otherwise drop the
system.

This system has been implemented such that it can be used to analysis the
traffic. So it does not require any extra equipment or hardware to implement.
3. SYSTEM DESIGN
3.1 Input Design

Input design is a process of converting user orientation into a computer based format.
Input data are collected and organized into groups similar data. The goal of designing input
data is to make data entry as easy, logical and free from error as possible.

Once the input data are identified appropriate input media are selected for
processing. The major approaches for entering data into computer are.

➢ Links

➢ Forms

➢ prompts

Among these links and forms are used in the proposed system. Links are used to
provide a selection list that simplifies computed data access or entry. A form is pre-designed
templates that request the user to enter data in the appropriate location. Input and designs are
considered as the heart of the system. Input design forms are developed using visual basic in
user friendly manner

3.2 DATABASE DESIGN

DATABASE MANAGEMENT

Database Management System (DBMS) is a set of computer programs that controls the
creation, maintenance, and the use of the database with computer as a platform or of an
organization and its end users. It allows organizations to place control of organization-wide
database development in the hands of database administrators (DBA) and other specialists. A
DBMS is a system software package that helps the use of integrated collection of data records
and files known as databases. It allows different user application programs to easily access
the same database. DBMS may use any of a variety of database models, such as the network
model .

It's an organized collection of data. A database management system (DBMS) such

as Access, FileMaker Pro, Oracle or SQL Server provides you with the software tools
you need to organize that data in a flexible manner. It includes facilities to add,
modifyor delete data from the database, ask questions (or queries) about the data
 stored in the database and produce reports summarizing selected contents. When
we use work with data in a Microsoft Access database, user must first create a
connection to a Database file. The easiest way to create a connection to a
Microsoft Access file is to create a data environment using the Data Environment
designer.

CHARACTERISTICS OF DATABASE MANAGEMENT

SYSTEM: ➢ It represents complex relationships between data.

➢ Keeps all light control of data redundancy.

➢ Enforces user-defined rule to ensure the integrity of table data has a centralized

data dictionary for the storage of information pertaining to data and its

manipulation.

➢ Ensure that data can be shared across application.

➢ Enforces data access authorization have automatic, intelligent backup and

recovery procedures for data.

DATABASE DESIGN

When we design a database, first decide what tables we need, what type of
goes in each table, who can access each table and so on. As you create and work
with tables, you continue to make more detailed decisions about them.

The most efficient way to create a table is to define every a table is to

define everything you need in the table at one time, including its data restrictions
andadditional components. However, you can also create a basic table, add some
data to it,and then work with it for a while. This approach gives you a chance to
see what types of transactions are most common and what types of data are
frequently entered. Before you commit t firm design by adding constrains.
 3.3 Process Design

Process design plays an important role in project development. In order to

understand the
working procedure, process design is necessary. Data Flow Diagram and System Flow
chart are the tools used for process design. System Flow Chart is a graphical
representation of the system showing the overall flow of control in processing at the job
level; specifies what activities must be done to convert from a physical to logical model.
Data Flow Diagram is the logical
representation of the data flow of the project. The DFD is drawn using varioussymbols. It
has a source and a destination. The process is represented using circles
and source and destination are represented using squares. The data flow isrepresented
using arrows. One reader can easily get the idea about the project through Data Flow
Diagram.

3.4 OUTPUT DESIGN

In output design, the emphasis is on producing a hard copy of the

information request or displaying the output on the CRT screen in a pre-defined
format.

Computer output is the most important and direct source of information to

the user. Efficient, intelligible output design improves the system relationship
with the user and helps in decision making.

The output design mainly contributes towards the reports generated for
making the decision .by checking the desired condition, the reports are generated.
 4.TESTING AND
IMPLEMENTATION
4.1 Testing

The goals of verification and validation activities are to access and

improve quality of the work products generated during development is “Are we
building the product right?” and validation is “Are we building the right product?”

4.1. 1 System Testing:

Software once validate must be combined with other system elements.

System testing verifies that all the elements miss properly and that overall system
function performance is achieved. It also tests to find discrepancies between
system and its original current specification and system documentation.

4.1.2 Unit testing

Starting from the bottom, the first level of testing is component testing
some time it is called unit testing specified in the component correctly. In theory
an independent tester should do this. But in practice the developer does it as they
people to understand how a component works. The problem with a system, which
may not have been built it. To overcome component is that it performs only a
small part of functionality of a system and it relies on cooperating with other parts
of this developer either built or usesspecial software to make it accurately.

Black box testing is the most important testing to ensure that users of
the application have a flawless and satisfying experience. Because black box
testing is to identifying contradictions in function specification from the user’s
perspective, having a tool that brings efficiency to your testing process is
essential.

Testing anywhere gives the power and organization to gain efficiency

in the block box testing, with tools that make test creation and management a
breeze for
anyone. Automate the test with intuitive tools that make testing quickly and
effective allowing for quicker development. The purpose of any security testing
method is to ensure the robustness of the system in the face of malicious attacks
or regular software failure.
 The white box testing is performed based on the knowledge of
how the system is implemented. White box testing includes analyzing data flow,
control flow, information flow, coding practices exception and error handling
within the system.

To testing the intended and unintended software behavior. White box

testing can be performed to validate whether code. Implementation follows
intended design, to validate implemented security functionality and uncover
exploitable vulnerabilities.

4.1.3 Integration Testing:

Integration testing address issues associated with the dual problem

of verification and program construction. After the software has been integrates a
set of high-order tests are conducted.

The main objective of this testing process is to take unit tested modules
and build a program structure that has been dictated by design.

The following are the types of integration testing,

➢ Top-down integration

➢ Bottom-Up integration

4.1.4 Output Testing:

This system developed and give the different types of inputs and tested the
required outputs are displayed.

4.2 IMPLEMENTATION

The Hardware Sales and Service system developed may be totally new, replacing an
existing system. Proper implementation is essential to provide a reliable system to
meet organization requirements. Implementation is the stage of the project when the
theoretical design is turned into an actual working system.

The process of implementation involves:

∙ Training the implementation to learn the system. Careful planning and method to
implementation
∙ Making necessary changes to the system as desired by the user. ∙
Testing the developed program with adequate sample data.
Maintenance hold the software industry captive, typing up programming
resources; analyst and programmers spend for more time maintaining programs
that they do write them.

Maintenance is not as rewarding as exciting as developing system, few

tools and techniques are available for maintenance a good test plan is lacking.
Maintenance covers a wide range of activities, including correcting coding and
design errors,updating user support.

Maintenance hold the software industry captive, typing up programming

resources; analyst and programmers spend for more time maintaining programs
that they do write them. Maintenance is not as rewarding as exciting as
developing system, few tools and techniques are available for maintenance a good
test plan is lacking. Maintenance covers a wide range of activities, including
correcting coding and design errors, updating user support.
5. CONCLUSION
 It is an excellent tool for the maintenance of the Garment Management.

The development stages follows system analysis and design approach. This
system has undergone testing techniques and bugs have been removed in this
project. Input entries can be updated and maintained in several other systems. It is
also very useful for Performing day to day management activities. It is menu
driven and user-friendly.

POSSIBILITIES OF ENCHANCEMENTS:

Our aim is to make future enhancement To the Software Tool For The Additional
Business Logic. A website can be established with support of our system and the
transactions can be performed from remote access. The development stages
follows system analysis and design approach. This system has undergone testing
techniques and
bugs have been removed in the forms. It is very useful for performing day to day
management activities. Employee details and account number can also be
maintained in this project. Employee pay role can also be an Enhancement
6. CODING
#include <iostream.h>
#include <conio.h>
#include <fstream.h>
#include <string.h>

class Student {
int rollNo;
char name[50];
char gender;
int roomNo;
float feesPaid;
float totalFees;

public:
// Function to enter student details
void enterDetails() {
clrscr();
cout << "Enter Roll Number: ";
cin >> rollNo;
cout << "Enter Name: ";
cin.ignore();
cin.getline(name, 50);
cout << "Enter Gender (M/F): ";
cin >> gender;
cout << "Enter Room Number: ";
cin >> roomNo;
cout << "Enter Total Fees: ";
cin >> totalFees;
feesPaid = 0; // Initially no fee is paid
}

// Function to display student details

void displayDetails() {
cout << "\nRoll Number: " << rollNo;
cout << "\nName: " << name;
cout << "\nGender: " << (gender == 'M' ? "Male" :
"Female");
cout << "\nRoom Number: " << roomNo;
cout << "\nTotal Fees: " << totalFees;
cout << "\nFees Paid: " << feesPaid;
}

// Function to update fees

void updateFees(float amount) {
feesPaid += amount;
if (feesPaid > totalFees) {
feesPaid = totalFees; // Cap the fees paid to
total fees
}
}

// Function to write student details to a file

void writeToFile() {
fstream file;
file.open("students.dat", ios::out | ios::app);
 file.write((char*)this, sizeof(*this));
file.close();

// Function to read one student and move to next student

void readNextStudent(fstream &file) {
if (file.read((char*)this, sizeof(*this))) {
displayDetails();
}

// Function to search for a student by Roll Number

int searchByRollNo(int roll, fstream &file) {
if (file.read((char*)this, sizeof(*this))) {
if (rollNo == roll) {
displayDetails();
return 1;
} else {
return searchByRollNo(roll, file); //
Recursively search the next record
}
}
return 0; // Not found
}

// Function to modify the details of a student

int modifyDetails(int roll, fstream &file) {
if (file.read((char*)this, sizeof(*this))) {
if (rollNo == roll) {
cout << "Enter new details for Roll Number "
<< rollNo << ":\n";
enterDetails();
file.seekp(-sizeof(*this), ios::cur);
file.write((char*)this, sizeof(*this));
return 1;
} else {
return modifyDetails(roll, file); //
Recursively modify the next record
}
}
return 0;
}

// Function to update the fee for a student

int updateFeeByRollNo(int roll, float amount, fstream
&file) {
if (file.read((char*)this, sizeof(*this))) {
if (rollNo == roll) {
updateFees(amount);
file.seekp(-sizeof(*this), ios::cur);
file.write((char*)this, sizeof(*this));
return 1;
 } else {
return updateFeeByRollNo(roll, amount,
file); // Recursively update the next record

}
}
return 0;
}
};

// Function to display main menu

void displayMenu() {
cout << "\n****** Hostel Management System ******\n";
cout << "1. Add Student\n";
cout << "2. Display All Students\n";
cout << "3. Search Student by Roll Number\n";
cout << "4. Modify Student Details\n";
cout << "5. Update Fees\n";
cout << "6. Exit\n";
}

void processChoice(int choice, Student& s) {

int roll;
float amount;
fstream file;

// Open file for read and write where necessary

if (choice == 2 || choice == 3 || choice == 4 || choice
== 5) {
file.open("students.dat", ios::in | ios::out);
} else {
file.open("students.dat", ios::out | ios::app);
}

if (choice == 1) { // Add Student

s.enterDetails();
s.writeToFile();
}
else if (choice == 2) { // Display All Students
s.readNextStudent(file); // Read and display one
student at a time
while (file) {
s.readNextStudent(file); // Recursively display
all students
}
}
else if (choice == 3) { // Search Student by Roll
Number
cout << "Enter Roll Number to search: ";
cin >> roll;
if (!s.searchByRollNo(roll, file)) {
 cout << "Student not found!\n";
}
}
else if (choice == 4) { // Modify Student Details
cout << "Enter Roll Number to modify: ";
cin >> roll;

if (!s.modifyDetails(roll, file)) {
cout << "Student not found!\n";
}
}
else if (choice == 5) { // Update Fees
cout << "Enter Roll Number to update fees: ";
cin >> roll;
cout << "Enter the fee amount to add: ";
cin >> amount;
if (!s.updateFeeByRollNo(roll, amount, file)) {
cout << "Student not found!\n";
}
}
else if (choice == 6) { // Exit
cout << "Exiting the system.\n";
}
else { // Invalid choice
cout << "Invalid choice! Try again.\n";
}

file.close();
}

void main() {
clrscr();
Student s;
int choice;

// Initial Menu Display

displayMenu();

// Get the user's choice

cout << "\nEnter your choice: ";
cin >> choice;

// Process the chosen option

processChoice(choice, s);

if (choice != 6) {
// Ask if the user wants to perform another
operation
char continueChoice;
cout << "\nDo you want to perform another operation
(Y/N)? ";
cin >> continueChoice;
 if (continueChoice == 'Y' || continueChoice == 'y')
{
// Recursively call main again for another
operation
main();
} else {
cout << "Exiting the system.\n";
}
}
}
 6.1 Table Structure

regno Data Type Size Allow Nulls

Student name Text 50 False

hostel name Text 50 False

Blocktype Text 50 False

Blockdesc Text 50 False

BRANCH_INFO
Field Data S Allow Nulls
Name Type i
z
e

BCODE Text 5 False

0

BNAM Text 5 False

Ed 0

DURA NUMBE
TION R

FINE_DETAILS
ROOM NO Number

Finedesc Text 50 False

_fineamount Currency

dat Date/time False

FNO Text 50 False

Hostel_fee

Field Name Data Type Size Allow Nulls

Regno Number

name Text 50 False

bcode Number

bname Text 50 False

Hostel_name Text 50 False

Blocktype Text 50 False

roomno Text 50 False

Roomdesc Text 50 False

fees Currency

Hostel_info
 Field Name Data Type Size Allow Nulls

Hostel name Text 50 False

Room no Number 50 False

Room desc Text 50 False

No_of_person Number 50 False

Hostel_name Text 50 False

Blocktype Text 50 False

blockdesc Text 50 False

roomstart Number

roomend Number

Field Name Data Type Size Allow Nulls

NO_OF_PERSONS Number

STUD_INFO

Field Name Data Type Size Allow Nulls

App_no Number 50 False

Reg_no Number 50 False

Name Text 50 False

Sex Text 50 False

Maritalstatus Text 50 False

Father name Text 50 False

Guardian name Text 50 False

Permanent add Text 50 False

Local add Text 50 False

Blood group Text 50 False

Field Name Data Type Size Allow Nulls

REGNO Number 50 False

NAME Text 50 False

HOSTEL NAME Text 50 False

BLOCK TYPE Text 50 False

BLOCK DESC Text 50 False

ROOM NO Number 50 False

ITEM SERVICE Text 50 False

FINE PAID Text 50 False

DATE_OF_DELETING Date/time False

PHONE NO Number False

 7. BIBLIOGRAPHY

➢ Visual Basic 6.0 Programmer’s Guide -User

Manual

➢ Visual Basic 6.0: The Complete Reference -NeolJerke

➢ Visual Basic Programming For Dummies -Wallace

Wang

➢ www.w3schools.com

➢ www.learnvisualbasic.com

➢ www.visualbasic.com.ar